Detailed Project Budget

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					                            SPECIAL PROJECT FUNDING
                  Projects in Support of Community Economic Development
                         G UIDELINES FOR A PPLICANTS
OVERVIEW AND ELIGIBILITY REQUIREMENTS                    GRANTING PRIORITIES
   Community             Futures       Development      Priority will be given to those projects which
    Corporation of Chatham-Kent (CFDCCK)                 support those Goals and Objectives of the
    works closely with community partners to             Strategic Plan of the Community Futures
    provide partial funding for joint projects that      Development Corporation outlined below:
    encourage economic opportunity in Chatham-           Goal A
    Kent.
   Each year the Board of Directors has funding            To promote our community and quality of
    available in its operating budget to support            life to attract and retain residents and
    projects in the community which promote                 tourists.
    community economic development activities.              1. Promote the region as a whole.
   This funding will cover up to 33% of the                2. Support the development and marketing of
    project’s costs to a maximum of $5,000; other              cultural assets.
    funding sources must be secured to achieve
    100% funding.                                           3. Promote eco-tourism and natural assets
   Projects must encourage community economic                 encouraging community green spaces and
    development opportunities and activities                   riverfront revitalization.
    within Chatham-Kent                                     4. Develop and        encourage     pride    in
   Only not-for-profit initiatives will be eligible           communities.
    for funding under this program.
                                                         Goal B
   Eligible applicants must be a registered charity,
    non-profit organization or community                    To be a leader in business attraction and
    organization.                                           retention;
   Priority is given to those projects which can           10. Encourage the development of creative
    secure financial support from as many other                 communities.
    partners as possible.
                                                         Goal C
   Eligibility criteria and guidelines are subject to
    change without notice and contingent on the             To address the needs and opportunities of
    availability of funds from the Government of            a changing workforce.
    Canada.                                                 11. Support the efforts of the educational
   There is an expectation that you will publicize             institutions and the trend of long distance
    CFDCCK’s support of your project.                           or on line learning hubs and new training
   NO DEADLINE – applications are accepted                     facilities.
    year round but must be completed by
    September 30th of any given year.
                                Applicants are advised to carefully review:
                                         the Granting Priorities
                                                   and
                                   the Grant Terms and Conditions
                                    before completing the application

                                                                                                              1
                G UIDELINES FOR A PPLICANTS (C ONT .)
GRANT TERMS AND CONDITIONS                             RESTRICTIONS
If the applicant is successful in receiving a grant, the Grants are not ordinarily made towards:
following terms and conditions apply:                    1. Administrative costs,
1. Applicants may be entitled up to 33% of a            2. Activities of religious organizations that
   project’s costs to a maximum of $5,000. Once a          serve primarily their membership and/or
   grant is approved, the amount of the grant will         their direct religious purposes,
   not increase, even if the project’s costs rise.
                                                        3. Core operating costs or capital building
2. No more than 25% of the overall project’s costs         campaigns,
   may be considered “in-kind” (this includes the
                                                        4. Operating or capital deficits.
   value given to volunteer labour.)
3. Applications will be evaluated based on the
   Eligibility requirements and Granting APPROVAL PROCESS
   Priorities.                                       1. To apply for Special Project funding,
4. Applications are considered only if they are         submit the completed application form to
   submitted before the project begins and any          Community         Futures      Development
   eligible costs associated with the project are       Corporation of Chatham Kent.
   incurred.      Projects will not be funded
                                                     2. The application will be reviewed. If a
   retroactively.
                                                        presentation to the CFDCCK Board is
5. Grant recipients will be required to acknowledge     required, you will be contacted. The Board
   the support of CFDCCK in all publicity,              of Directors will make a recommendation
   signage, plaques, etc. related to the project.       or a decision regarding the application.
6. Grant recipients agree to indemnify and hold 3. Successful applicants will be required to
   harmless the Community Futures Development           sign a Letter of Agreement outlining the
   Corporation of Chatham-Kent from any and all         terms under which the funding will be
   claims arising out of the provision or withdrawal    forwarded. Payments may be tied to
   of funds, construction, or any other use of grant    achievement of certain goals.
   funds provided as a result of the grant process.
                                                     4. A member of the CFDCCK Board of
7. If information in the application proves to be       Directors or staff may be assigned to sit on
   inaccurate or if the project is not being            a committee/board as project liaison for
   completed in accordance with the application         the duration of the project. This member
   information, or if the applicant does not follow     will provide progress reports to CFDCCK
   the Grant Terms and Conditions, CFDCCK               regularly, in addition to the written reports
   reserves the right, at its sole discretion, to       that may be requested in the Letter of
   withhold grant payment and not issue any
                                                        Agreement.
   further funds.
                                                     5. The Letter of Agreement will contain
8. CFDCCK shall have the right to review the
                                                        publicity requirements.
   applicant’s books and records prior to granting
   funding approval. After funding has been
   approved, CFDCCK retains this right regarding
   the CFDCCK-funded project.




                                                                                                        2
                               A PPLICATION P ROCESS
STEP 1 - APPLICATION                                     APPLICATION CHECKLIST
      Ensure that your application is complete          To ensure that your application is complete,
      Use the Application Checklist at the right side   please make sure you have filled in and enclosed
       of this page.                                     all the necessary information. (Incomplete
      Incomplete applications will be returned to       applications will not be processed.)
       the applicant.
STEP 2 – EVALUATION & APPROVAL                                Complete every section of the application
      Projects are reviewed by CFDCCK staff which             form
       makes recommendations to the Board of
       Directors.
                                                              Provide most recent complete Financial
                                                               Statements of the applying organization.
      Once approved, applicants may request an
       advance of up to 50% of the funding approved           Provide explanations and/or quotes to
       by the Board.                                           support the estimated expenses and
      Invoices and proof of the completion of the             revenues.
       work will be required before total grant
       funding will be released.                              Include documentation demonstrating
                                                               support from other partners.
STEP 3 – COMPLETION
      The grant recipient must provide a Final
                                                              Include additional supporting materials
                                                               (e.g. photos, descriptions, etc.)
       Report in a form agreeable to CFDCCK
       confirming that the project is complete.               Have the form signed by the appropriate
      The form of the Final Report will be                    individuals.

   
       described in the Letter of Agreement.
       The Final Report will include a Financial
                                                              Submit application to:
       Statement and supporting documents,                     Community Future Development
       invoices, etc. to receive final funding.                        Corporation
      Photos (if applicable) may be required as part               of Chatham-Kent
       of the Final Report.                                       245 Marlborough Street
                                                                       P.O. Box 192
                                                                    Blenheim, Ontario
                                                                         N0P 1A0

                                                                       Fax: (519) 676-9732

                                                                           Questions?
                                                                      Call: (519) 676-7775
                                                                    Toll Free: 1-866-469-9901




                                                                                                            3
            SPECIAL PROJECT FUNDING APPLICATION
                 Projects in Support of Community Economic Development

    PLEASE READ “GUIDELINES FOR APPLICANTS” PRIOR TO THE COMPLETION OF THIS FORM
    The following requirements must be met in order for your application to be considered for
    funding:
        Applicant must demonstrate that the project fits within the Granting Priorities
        Application must comply with the Grant Terms and Conditions.



APPLICANT INFORMATION
      Community, Group or
1
      Organization


2     Mailing Address:

                                  Phone No 1: (_____) ___________
                                  Phone No 2: (_____) ___________                  Fax: (_____) ___________
                                  Phone No 3: (_____) ___________
3     Contact Information
                                  E-mail:                                          Website:


                                  Name:
      Contact Person
                                  Position/Title:
4
      Please name the
                                  Name:
      “Signing Authority” if it
      is not the person listed
                                  Position/Title:
      above
                                  If available, include Mission Statement, purpose or any other pertinent information.
      Mandate of the
5
      organization


                                                 If YES, please print the Incorporation/Charitable Registration
       Is the organization an
                                  Yes           Number:
      incorporated non-profit
6                                                If NO, please provide background information on the
      or registered charitable
                                                 organization and how it would handle the financial requirements
            organization?         No            of the project:


                                                 Check here if the Financial Statements of the Organization have
          Organization’s          Yes           been included in this application.
7      Financial Statements
                                  No            Applications will not be processed without this information.

                                                                                                                         4
PROJECT INFORMATION


 8   Project Name

                                Anticipated Start Date:
 9   Project Timing
                                Completion Date:                                        Must be before Sept 30th



10   Project Location
                                If project will affect or take place throughout Chatham-Kent,
                                check here 
                                Complete the information below. If more space is required up to two more
11   Description
                                pages may be added.



     How will your project
     complement the goals
     of the CFDCCK’s
     Strategic Plan?
     (see Guidelines for
     Applicants)




                                                                   Full Time
                                Number of Jobs Created
                                                                   Part Time
     State the job creation                                        Full Time
                                Salary Ranges
     goals of the project                                          Part Time
                                                                   Full Time
                                Duration of Jobs
                                                                   Part Time



     How will the project
     improve the
     community’s economic
     situation?




     Is this a duplication of   Yes        If YES, please provide rationale why this project is necessary.
     any other activity?
                                No    
     Will CFDCCK’s                          If YES, is your request supported by the organization that will
     financial support for
                                Yes        provide on-going funding? (Note: projects that create an on-going
     this project result in a               financial dependency on CFDCCK for funding are not eligible.)
     need for on-going
                                No    
     funding?

     Publicity – how will you   Type of Activity
12   publicize CFDCCK’s
     support of your project    Timeframe

                                                                                                                   5
PROJECT BUDGET - DETAILED (confidential when completed)

13   Projected Costs         (Add additional pages, if required)
                                                Hours               Rate        Total
                             Full Time
     Staff
                             Part Time
                             Volunteer                             (In kind)
                             Description                                       Amount



     Supplies




                             Description                                       Amount




     Advertising/Promotion




                             Description                                       Amount



     Rental - Equipment




     Rental - Facilities
                             Description                                       Amount



     Other Costs:




14   Total Project Costs




                                                                                        6
PROJECT REVENUE

    Indicate the amount requested from CFDCCK and how your organization will provide the remaining
     funds.
    Indicate the source of funding and whether the funding is Confirmed or Pending a decision
                                                                        Status of Funding
15    Source                      Total Amount                                             Pending
                                                         Date Confirmed                 (Expected Date)
      Public Sources of Funding
      Federal Government
      Provincial Government
      Municipal Government
      Total - Government
      Funding
      CFDCCK
      (33% of Item 14 above;
      $5,000 max.)


      Other Sources of Funding
      Labour (donated)
      Supplies (donated)
      Fundraising
      Financing
      (Debentures, Loans,
      Mortgages, etc.)
      Other (Please specify – cash, corporate sponsorships, other partners, etc.)




      Total - Other Sources
      of Funding

      Applicant Contribution                                  Cash                         In-kind
      Personal
      Group, Community
      or Organization
      Total of Applicant’s
      Contribution


      Total Project
16
      Revenue

      Statement of
                               Have other partners, volunteers, etc. been contacted and are          Yes   
17                             they committed to following through with their contributions of
      Commitment
                               time, in-kind and financial donations?                                No    



                                                                                                               7
PROJECT BUDGET - SUMMARY
  Indicate the source of funding, and whether the funding is “Cash” or “In-kind” and if the funding is
   confirmed or pending a decision.
  In-Kind: means contributions other than monetary which defray some of the costs of the project
   including the provision of labour or services, or equipment required in the planning, conducting or
   managing a project.

18   Total Cost of Project (14 above)


19   Resources/Revenue                                            Cash                  In-kind


20   Government Funding (all levels)


21   Other Sources of Funding (non-governmental)


22   Applicant’ Contribution


23   Sub-total of 20+21+22


     Amount requested from CFDCCK
24
     (not to exceed 33% of the amount shown in line 23)

25   Total value of funding 23+24


Authorized Signature(s) – two needed if not incorporated:


_____________________________                             ___________________________
Signature                                                 Signature

____________________________                              __________________________
Name (Please Print)                                       Name (Please Print)

______________________________
Date

         The applicant(s) hereby acknowledge that they have read and agree with the Grant
          Terms and Conditions of this application.

Office Use Only                                      Date Received

Application Complete?      Yes /    No               Recommend for Approval?        Yes /   No

Date of Board Approval                               Board Conditions



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