SPECIAL PROJECT FUNDING
Projects in Support of Community Economic Development
G UIDELINES FOR A PPLICANTS
OVERVIEW AND ELIGIBILITY REQUIREMENTS GRANTING PRIORITIES
Community Futures Development Priority will be given to those projects which
Corporation of Chatham-Kent (CFDCCK) support those Goals and Objectives of the
works closely with community partners to Strategic Plan of the Community Futures
provide partial funding for joint projects that Development Corporation outlined below:
encourage economic opportunity in Chatham- Goal A
Each year the Board of Directors has funding To promote our community and quality of
available in its operating budget to support life to attract and retain residents and
projects in the community which promote tourists.
community economic development activities. 1. Promote the region as a whole.
This funding will cover up to 33% of the 2. Support the development and marketing of
project’s costs to a maximum of $5,000; other cultural assets.
funding sources must be secured to achieve
100% funding. 3. Promote eco-tourism and natural assets
Projects must encourage community economic encouraging community green spaces and
development opportunities and activities riverfront revitalization.
within Chatham-Kent 4. Develop and encourage pride in
Only not-for-profit initiatives will be eligible communities.
for funding under this program.
Eligible applicants must be a registered charity,
non-profit organization or community To be a leader in business attraction and
Priority is given to those projects which can 10. Encourage the development of creative
secure financial support from as many other communities.
partners as possible.
Eligibility criteria and guidelines are subject to
change without notice and contingent on the To address the needs and opportunities of
availability of funds from the Government of a changing workforce.
Canada. 11. Support the efforts of the educational
There is an expectation that you will publicize institutions and the trend of long distance
CFDCCK’s support of your project. or on line learning hubs and new training
NO DEADLINE – applications are accepted facilities.
year round but must be completed by
September 30th of any given year.
Applicants are advised to carefully review:
the Granting Priorities
the Grant Terms and Conditions
before completing the application
G UIDELINES FOR A PPLICANTS (C ONT .)
GRANT TERMS AND CONDITIONS RESTRICTIONS
If the applicant is successful in receiving a grant, the Grants are not ordinarily made towards:
following terms and conditions apply: 1. Administrative costs,
1. Applicants may be entitled up to 33% of a 2. Activities of religious organizations that
project’s costs to a maximum of $5,000. Once a serve primarily their membership and/or
grant is approved, the amount of the grant will their direct religious purposes,
not increase, even if the project’s costs rise.
3. Core operating costs or capital building
2. No more than 25% of the overall project’s costs campaigns,
may be considered “in-kind” (this includes the
4. Operating or capital deficits.
value given to volunteer labour.)
3. Applications will be evaluated based on the
Eligibility requirements and Granting APPROVAL PROCESS
Priorities. 1. To apply for Special Project funding,
4. Applications are considered only if they are submit the completed application form to
submitted before the project begins and any Community Futures Development
eligible costs associated with the project are Corporation of Chatham Kent.
incurred. Projects will not be funded
2. The application will be reviewed. If a
presentation to the CFDCCK Board is
5. Grant recipients will be required to acknowledge required, you will be contacted. The Board
the support of CFDCCK in all publicity, of Directors will make a recommendation
signage, plaques, etc. related to the project. or a decision regarding the application.
6. Grant recipients agree to indemnify and hold 3. Successful applicants will be required to
harmless the Community Futures Development sign a Letter of Agreement outlining the
Corporation of Chatham-Kent from any and all terms under which the funding will be
claims arising out of the provision or withdrawal forwarded. Payments may be tied to
of funds, construction, or any other use of grant achievement of certain goals.
funds provided as a result of the grant process.
4. A member of the CFDCCK Board of
7. If information in the application proves to be Directors or staff may be assigned to sit on
inaccurate or if the project is not being a committee/board as project liaison for
completed in accordance with the application the duration of the project. This member
information, or if the applicant does not follow will provide progress reports to CFDCCK
the Grant Terms and Conditions, CFDCCK regularly, in addition to the written reports
reserves the right, at its sole discretion, to that may be requested in the Letter of
withhold grant payment and not issue any
5. The Letter of Agreement will contain
8. CFDCCK shall have the right to review the
applicant’s books and records prior to granting
funding approval. After funding has been
approved, CFDCCK retains this right regarding
the CFDCCK-funded project.
A PPLICATION P ROCESS
STEP 1 - APPLICATION APPLICATION CHECKLIST
Ensure that your application is complete To ensure that your application is complete,
Use the Application Checklist at the right side please make sure you have filled in and enclosed
of this page. all the necessary information. (Incomplete
Incomplete applications will be returned to applications will not be processed.)
STEP 2 – EVALUATION & APPROVAL Complete every section of the application
Projects are reviewed by CFDCCK staff which form
makes recommendations to the Board of
Provide most recent complete Financial
Statements of the applying organization.
Once approved, applicants may request an
advance of up to 50% of the funding approved Provide explanations and/or quotes to
by the Board. support the estimated expenses and
Invoices and proof of the completion of the revenues.
work will be required before total grant
funding will be released. Include documentation demonstrating
support from other partners.
STEP 3 – COMPLETION
The grant recipient must provide a Final
Include additional supporting materials
(e.g. photos, descriptions, etc.)
Report in a form agreeable to CFDCCK
confirming that the project is complete. Have the form signed by the appropriate
The form of the Final Report will be individuals.
described in the Letter of Agreement.
The Final Report will include a Financial
Submit application to:
Statement and supporting documents, Community Future Development
invoices, etc. to receive final funding. Corporation
Photos (if applicable) may be required as part of Chatham-Kent
of the Final Report. 245 Marlborough Street
P.O. Box 192
Fax: (519) 676-9732
Call: (519) 676-7775
Toll Free: 1-866-469-9901
SPECIAL PROJECT FUNDING APPLICATION
Projects in Support of Community Economic Development
PLEASE READ “GUIDELINES FOR APPLICANTS” PRIOR TO THE COMPLETION OF THIS FORM
The following requirements must be met in order for your application to be considered for
Applicant must demonstrate that the project fits within the Granting Priorities
Application must comply with the Grant Terms and Conditions.
Community, Group or
2 Mailing Address:
Phone No 1: (_____) ___________
Phone No 2: (_____) ___________ Fax: (_____) ___________
Phone No 3: (_____) ___________
3 Contact Information
Please name the
“Signing Authority” if it
is not the person listed
If available, include Mission Statement, purpose or any other pertinent information.
Mandate of the
If YES, please print the Incorporation/Charitable Registration
Is the organization an
6 If NO, please provide background information on the
or registered charitable
organization and how it would handle the financial requirements
organization? No of the project:
Check here if the Financial Statements of the Organization have
Organization’s Yes been included in this application.
7 Financial Statements
No Applications will not be processed without this information.
8 Project Name
Anticipated Start Date:
9 Project Timing
Completion Date: Must be before Sept 30th
10 Project Location
If project will affect or take place throughout Chatham-Kent,
Complete the information below. If more space is required up to two more
pages may be added.
How will your project
complement the goals
of the CFDCCK’s
(see Guidelines for
Number of Jobs Created
State the job creation Full Time
goals of the project Part Time
Duration of Jobs
How will the project
Is this a duplication of Yes If YES, please provide rationale why this project is necessary.
any other activity?
Will CFDCCK’s If YES, is your request supported by the organization that will
financial support for
Yes provide on-going funding? (Note: projects that create an on-going
this project result in a financial dependency on CFDCCK for funding are not eligible.)
need for on-going
Publicity – how will you Type of Activity
12 publicize CFDCCK’s
support of your project Timeframe
PROJECT BUDGET - DETAILED (confidential when completed)
13 Projected Costs (Add additional pages, if required)
Hours Rate Total
Volunteer (In kind)
Rental - Equipment
Rental - Facilities
14 Total Project Costs
Indicate the amount requested from CFDCCK and how your organization will provide the remaining
Indicate the source of funding and whether the funding is Confirmed or Pending a decision
Status of Funding
15 Source Total Amount Pending
Date Confirmed (Expected Date)
Public Sources of Funding
Total - Government
(33% of Item 14 above;
Other Sources of Funding
Other (Please specify – cash, corporate sponsorships, other partners, etc.)
Total - Other Sources
Applicant Contribution Cash In-kind
Total of Applicant’s
Have other partners, volunteers, etc. been contacted and are Yes
17 they committed to following through with their contributions of
time, in-kind and financial donations? No
PROJECT BUDGET - SUMMARY
Indicate the source of funding, and whether the funding is “Cash” or “In-kind” and if the funding is
confirmed or pending a decision.
In-Kind: means contributions other than monetary which defray some of the costs of the project
including the provision of labour or services, or equipment required in the planning, conducting or
managing a project.
18 Total Cost of Project (14 above)
19 Resources/Revenue Cash In-kind
20 Government Funding (all levels)
21 Other Sources of Funding (non-governmental)
22 Applicant’ Contribution
23 Sub-total of 20+21+22
Amount requested from CFDCCK
(not to exceed 33% of the amount shown in line 23)
25 Total value of funding 23+24
Authorized Signature(s) – two needed if not incorporated:
Name (Please Print) Name (Please Print)
The applicant(s) hereby acknowledge that they have read and agree with the Grant
Terms and Conditions of this application.
Office Use Only Date Received
Application Complete? Yes / No Recommend for Approval? Yes / No
Date of Board Approval Board Conditions