"Detailed Project Budget"
SPECIAL PROJECT FUNDING Projects in Support of Community Economic Development G UIDELINES FOR A PPLICANTS OVERVIEW AND ELIGIBILITY REQUIREMENTS GRANTING PRIORITIES Community Futures Development Priority will be given to those projects which Corporation of Chatham-Kent (CFDCCK) support those Goals and Objectives of the works closely with community partners to Strategic Plan of the Community Futures provide partial funding for joint projects that Development Corporation outlined below: encourage economic opportunity in Chatham- Goal A Kent. Each year the Board of Directors has funding To promote our community and quality of available in its operating budget to support life to attract and retain residents and projects in the community which promote tourists. community economic development activities. 1. Promote the region as a whole. This funding will cover up to 33% of the 2. Support the development and marketing of project’s costs to a maximum of $5,000; other cultural assets. funding sources must be secured to achieve 100% funding. 3. Promote eco-tourism and natural assets Projects must encourage community economic encouraging community green spaces and development opportunities and activities riverfront revitalization. within Chatham-Kent 4. Develop and encourage pride in Only not-for-profit initiatives will be eligible communities. for funding under this program. Goal B Eligible applicants must be a registered charity, non-profit organization or community To be a leader in business attraction and organization. retention; Priority is given to those projects which can 10. Encourage the development of creative secure financial support from as many other communities. partners as possible. Goal C Eligibility criteria and guidelines are subject to change without notice and contingent on the To address the needs and opportunities of availability of funds from the Government of a changing workforce. Canada. 11. Support the efforts of the educational There is an expectation that you will publicize institutions and the trend of long distance CFDCCK’s support of your project. or on line learning hubs and new training NO DEADLINE – applications are accepted facilities. year round but must be completed by September 30th of any given year. Applicants are advised to carefully review: the Granting Priorities and the Grant Terms and Conditions before completing the application 1 G UIDELINES FOR A PPLICANTS (C ONT .) GRANT TERMS AND CONDITIONS RESTRICTIONS If the applicant is successful in receiving a grant, the Grants are not ordinarily made towards: following terms and conditions apply: 1. Administrative costs, 1. Applicants may be entitled up to 33% of a 2. Activities of religious organizations that project’s costs to a maximum of $5,000. Once a serve primarily their membership and/or grant is approved, the amount of the grant will their direct religious purposes, not increase, even if the project’s costs rise. 3. Core operating costs or capital building 2. No more than 25% of the overall project’s costs campaigns, may be considered “in-kind” (this includes the 4. Operating or capital deficits. value given to volunteer labour.) 3. Applications will be evaluated based on the Eligibility requirements and Granting APPROVAL PROCESS Priorities. 1. To apply for Special Project funding, 4. Applications are considered only if they are submit the completed application form to submitted before the project begins and any Community Futures Development eligible costs associated with the project are Corporation of Chatham Kent. incurred. Projects will not be funded 2. The application will be reviewed. If a retroactively. presentation to the CFDCCK Board is 5. Grant recipients will be required to acknowledge required, you will be contacted. The Board the support of CFDCCK in all publicity, of Directors will make a recommendation signage, plaques, etc. related to the project. or a decision regarding the application. 6. Grant recipients agree to indemnify and hold 3. Successful applicants will be required to harmless the Community Futures Development sign a Letter of Agreement outlining the Corporation of Chatham-Kent from any and all terms under which the funding will be claims arising out of the provision or withdrawal forwarded. Payments may be tied to of funds, construction, or any other use of grant achievement of certain goals. funds provided as a result of the grant process. 4. A member of the CFDCCK Board of 7. If information in the application proves to be Directors or staff may be assigned to sit on inaccurate or if the project is not being a committee/board as project liaison for completed in accordance with the application the duration of the project. This member information, or if the applicant does not follow will provide progress reports to CFDCCK the Grant Terms and Conditions, CFDCCK regularly, in addition to the written reports reserves the right, at its sole discretion, to that may be requested in the Letter of withhold grant payment and not issue any Agreement. further funds. 5. The Letter of Agreement will contain 8. CFDCCK shall have the right to review the publicity requirements. applicant’s books and records prior to granting funding approval. After funding has been approved, CFDCCK retains this right regarding the CFDCCK-funded project. 2 A PPLICATION P ROCESS STEP 1 - APPLICATION APPLICATION CHECKLIST Ensure that your application is complete To ensure that your application is complete, Use the Application Checklist at the right side please make sure you have filled in and enclosed of this page. all the necessary information. (Incomplete Incomplete applications will be returned to applications will not be processed.) the applicant. STEP 2 – EVALUATION & APPROVAL Complete every section of the application Projects are reviewed by CFDCCK staff which form makes recommendations to the Board of Directors. Provide most recent complete Financial Statements of the applying organization. Once approved, applicants may request an advance of up to 50% of the funding approved Provide explanations and/or quotes to by the Board. support the estimated expenses and Invoices and proof of the completion of the revenues. work will be required before total grant funding will be released. Include documentation demonstrating support from other partners. STEP 3 – COMPLETION The grant recipient must provide a Final Include additional supporting materials (e.g. photos, descriptions, etc.) Report in a form agreeable to CFDCCK confirming that the project is complete. Have the form signed by the appropriate The form of the Final Report will be individuals. described in the Letter of Agreement. The Final Report will include a Financial Submit application to: Statement and supporting documents, Community Future Development invoices, etc. to receive final funding. Corporation Photos (if applicable) may be required as part of Chatham-Kent of the Final Report. 245 Marlborough Street P.O. Box 192 Blenheim, Ontario N0P 1A0 Fax: (519) 676-9732 Questions? Call: (519) 676-7775 Toll Free: 1-866-469-9901 3 SPECIAL PROJECT FUNDING APPLICATION Projects in Support of Community Economic Development PLEASE READ “GUIDELINES FOR APPLICANTS” PRIOR TO THE COMPLETION OF THIS FORM The following requirements must be met in order for your application to be considered for funding: Applicant must demonstrate that the project fits within the Granting Priorities Application must comply with the Grant Terms and Conditions. APPLICANT INFORMATION Community, Group or 1 Organization 2 Mailing Address: Phone No 1: (_____) ___________ Phone No 2: (_____) ___________ Fax: (_____) ___________ Phone No 3: (_____) ___________ 3 Contact Information E-mail: Website: Name: Contact Person Position/Title: 4 Please name the Name: “Signing Authority” if it is not the person listed Position/Title: above If available, include Mission Statement, purpose or any other pertinent information. Mandate of the 5 organization If YES, please print the Incorporation/Charitable Registration Is the organization an Yes Number: incorporated non-profit 6 If NO, please provide background information on the or registered charitable organization and how it would handle the financial requirements organization? No of the project: Check here if the Financial Statements of the Organization have Organization’s Yes been included in this application. 7 Financial Statements No Applications will not be processed without this information. 4 PROJECT INFORMATION 8 Project Name Anticipated Start Date: 9 Project Timing Completion Date: Must be before Sept 30th 10 Project Location If project will affect or take place throughout Chatham-Kent, check here Complete the information below. If more space is required up to two more 11 Description pages may be added. How will your project complement the goals of the CFDCCK’s Strategic Plan? (see Guidelines for Applicants) Full Time Number of Jobs Created Part Time State the job creation Full Time Salary Ranges goals of the project Part Time Full Time Duration of Jobs Part Time How will the project improve the community’s economic situation? Is this a duplication of Yes If YES, please provide rationale why this project is necessary. any other activity? No Will CFDCCK’s If YES, is your request supported by the organization that will financial support for Yes provide on-going funding? (Note: projects that create an on-going this project result in a financial dependency on CFDCCK for funding are not eligible.) need for on-going No funding? Publicity – how will you Type of Activity 12 publicize CFDCCK’s support of your project Timeframe 5 PROJECT BUDGET - DETAILED (confidential when completed) 13 Projected Costs (Add additional pages, if required) Hours Rate Total Full Time Staff Part Time Volunteer (In kind) Description Amount Supplies Description Amount Advertising/Promotion Description Amount Rental - Equipment Rental - Facilities Description Amount Other Costs: 14 Total Project Costs 6 PROJECT REVENUE Indicate the amount requested from CFDCCK and how your organization will provide the remaining funds. Indicate the source of funding and whether the funding is Confirmed or Pending a decision Status of Funding 15 Source Total Amount Pending Date Confirmed (Expected Date) Public Sources of Funding Federal Government Provincial Government Municipal Government Total - Government Funding CFDCCK (33% of Item 14 above; $5,000 max.) Other Sources of Funding Labour (donated) Supplies (donated) Fundraising Financing (Debentures, Loans, Mortgages, etc.) Other (Please specify – cash, corporate sponsorships, other partners, etc.) Total - Other Sources of Funding Applicant Contribution Cash In-kind Personal Group, Community or Organization Total of Applicant’s Contribution Total Project 16 Revenue Statement of Have other partners, volunteers, etc. been contacted and are Yes 17 they committed to following through with their contributions of Commitment time, in-kind and financial donations? No 7 PROJECT BUDGET - SUMMARY Indicate the source of funding, and whether the funding is “Cash” or “In-kind” and if the funding is confirmed or pending a decision. In-Kind: means contributions other than monetary which defray some of the costs of the project including the provision of labour or services, or equipment required in the planning, conducting or managing a project. 18 Total Cost of Project (14 above) 19 Resources/Revenue Cash In-kind 20 Government Funding (all levels) 21 Other Sources of Funding (non-governmental) 22 Applicant’ Contribution 23 Sub-total of 20+21+22 Amount requested from CFDCCK 24 (not to exceed 33% of the amount shown in line 23) 25 Total value of funding 23+24 Authorized Signature(s) – two needed if not incorporated: _____________________________ ___________________________ Signature Signature ____________________________ __________________________ Name (Please Print) Name (Please Print) ______________________________ Date The applicant(s) hereby acknowledge that they have read and agree with the Grant Terms and Conditions of this application. Office Use Only Date Received Application Complete? Yes / No Recommend for Approval? Yes / No Date of Board Approval Board Conditions 8