SILVER FALLS SCHOOL DISTRICT
                                     Job Description

Job Title:              ACCOUNTS PAYABLE CLERK                   (Confidential)

Reports To:              Director of Fiscal Services

Evaluated By:            Director of Fiscal Services

JOB GOAL: To provide support to the accounting functions of the district, complying with
district financial obligations, providing financial information, instructions and/or support to
other personnel, ensuring that district revenues are within budget and allocated accordingly,
and providing financial services and processing of financial functions on a timely basis.

ESSENTIAL REQUIREMENTS: To perform this job successfully an individual must be able
to execute each requirement satisfactorily. The requirements listed below are representative of
the knowledge, skill, and/or ability needed for the position.

 1. High School Diploma or equivalent as required by OAR 581-37-030, Oregon
    Department of Education (additional specialized training in accounting and computer
    technology is desired)
 2. 21 years of age or older
 3. Two years of vocational training or college preferred with an emphasis in accounting/
    book keeping and two years of job related experience
 4. Ability to work harmoniously with others and to communicate effectively (both orally and
    in writing) with district personnel
 5. Ability to maintain the confidentiality of sensitive and confidential information related to
    personnel, district financial, collective bargaining and legal matters
 6. Ability to work independently prioritizing tasks to meet deadlines while maintaining a
    high degree of accuracy and attention to detail
 7. Possess a working knowledge of bookkeeping and accounting procedures and
    the ability to process all data required to produce the accounts payable checks and
    accompanying reports
 8. Ability to apply bookkeeping and accounting principles to the maintenance of accounts
    payable, fiscal records and statements, locate, retrieve, verify, interpret, and apply
    moderately complex bookkeeping and accounting records
 9. Ability to post data and make mathematical computations rapidly and accurately
10. Ability to follow oral and written directions with a high degree of accuracy
11. Skilled in computer operation and use of computer programs involving word processing
    and spreadsheets; use of telephone, calculator, copier and other office equipment
12. Perform physical requirements which may include:
              A. Light to moderate degree of physical stamina and occasional
                   lifting up to 50 lbs.
              B. Ability to sit for prolonged periods of time
              C. Ability to stand, walk, and bend frequently
              D. Ability to use telephone, computer and other office equipment for extended
                   periods of time
13. Such alternative to the above requirements as the School Board or the Administration may
    deem appropriate and acceptable.

[Accounts Payable Clerk -- cont.]

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may
also be assigned.

 1. Receive, record, verify extensions, additions, and calculations on invoices, purchase orders,
    receiving slips, vendor statements
 2. Sort, distribute, file; mail forms, purchase orders, accounting documents and correspondence
 3. Respond to staff questions and assist in the training of the process of ordering and
    receiving of merchandise and services through the district purchase order procedure
 4. Assist Director of Fiscal Services with coordination of group or quantity purchasing
    through ESD or other agencies or vendors as required
 5. Prepare and assure proper payment of district obligations through district vendor invoices,
    district purchase orders and receiving records, and route invoices for necessary approval
 6. Maintain the filing system of records to substantiate payments and other accounting
    procedures as required
 7. Assist the Director of Fiscal Services in tabulating statistical data and compile reports as
 8. Update asset inventory with acquisition and disposal information and assist the Director
    of Fiscal Services in coordinating on-site verification of the data
 9. Assist the Director of Fiscal Services in tabulating statistical data and compile reports
    including 1099's as required
10. Research and prepare reports for negotiation purposes as requested
11. Complete year-end closure of outstanding purchase orders, set up vendor and purchase
    order files for the new school year
12. Reconcile cash receipts and prepare weekly deposit
13. Act as a friendly ambassador for the Silver Falls School District
14. Perform such other tasks (which may require knowledge of other job descriptions) as may
    deem to be appropriate to the Board or Administration.
15. Maintains satisfactory attendance, as defined in District policy and regulations (GCBD/GDBD)


 1. Possess and maintain a valid First Aid card if required
 2. Criminal Justice Fingerprint Clearance

PHYSICAL DEMANDS: The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential functions of this job. (See

WORK ENVIRONMENT: The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions of this
job. (See addendum)

TERMS OF EMPLOYMENT: Days and hours to be arranged, with salary according to current

[Accounts Payable Clerk -- cont.]

EVALUATION: Following the probationary period, performance of this job will be evaluated
annually in accordance with provisions of the Board's policy on evaluation of classified

I have read and understand the responsibilities and qualifications of this job description.

signature                                                          date

printed name

(January, 2006)


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