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TECHNICAL SERVICES STATISTICAL SUMMARY 2012
Table I
Cataloging Production Statistics
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
NEW TITLES CATALOGED
With LC copy 43,043 49,950 47,263 46,472 0
With Non-LC copy 36,475 40,266 41,118 42,682 0
Original 13,093 11,960 11,109 9,909 0
Total New Titles Cataloged 92,611 102,176 99,490 99,063 0
RETROSPECTIVE CONVERSIONS 1,632 1,189 1,280 2,313 0
ITEMS ADDED
VOLUMES
New Cataloging 112,982 111,535 121,542 109,898 0
Continuation Volumes 19,659 15,948 16,344 14,473 0
Added Copies 931 1,118 1,333 881 0
Total Volumes Added 133,572 128,601 139,219 125,252 0
NON-PRINT MATERIALS
Microforms
Microfilm Reels 5,381 2,463 3,017 2,152 0
Microfiches 23,265 18,910 18,228 27,791 0
Recordings 2,445 2,357 2,641 3,036 0
Computer Files 409 123 92 85 0
Videocassettes 1,888 1,770 1,227 1,031 0
Miscellaneous 0 0 0 17 0
Total Non-Print Items Added 33,388 25,623 25,205 34,112 0
TOTAL ITEMS ADDED 166,960 154,224 164,424 159,364 0
TECHNICAL SERVICES STATISTICAL SUMMARY 2012
Table II
Contributing Production Statistics
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
ORDER & GIFT FORMS PREPARED
Monographs* 103,842 104,235 103,400 98,598 0
Serial standing orders 1,383 1,406 2,052 1,648 0
Total 105,225 105,641 105,452 100,246 0
SERIAL TITLES CURRENTLY
RECEIVED
Journals - Print 14,122 13,772 12,973 13,013 0
Journals - Online 1,613 2,652 3,501 3,747 0
Total Journals 15,735 16,424 16,474 16,760 0
Databases 703 850 1,163 1,257 0
Standing Orders 16,759 17,784 17,843 17,163 0
Total Serials 33,197 35,058 35,480 35,180 0
MONOGRAPHS RECEIVED** 100,168 103,961 101,762 94,897 0
* Also includes monographs received as part
of a serial standing order, serial single orders
and approval plan receipts.
TECHNICAL SERVICES STATISTICAL SUMMARY 2012
Table III
Circulation and Reserve Statistics
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Firestone Circulation 246,396 243,694 232,212 0 0
Firestone Reserve Circulation 17,519 14,486 13,251 0 0
Shelved 457,310 446,390 440,195 412,650 385,315
CATALOG DIVISION ANNUAL REPORT
STATISTICAL SUMMARY, FISCAL YEAR 2012
(Includes all TSD Cataloging Units)
FY2008 FY2009 FY2010 FY2011 FY2012
NEW TITLES CATALOGED
Monographs
Original Cataloging
Full standard 12,207 11,242 10,040 9,557
Modified standard/Base-level 292 420 794 5
Subtotal 12,499 11,662 10,834 9,562 0
Copy Cataloging
LC derived 42,577 49,485 46,931 45,655
Non-LC derived 35,428 39,500 40,656 42,195
Subtotal 78,005 88,985 87,587 87,850 0
Total Monographs 90,504 100,647 98,421 97,412 0
Serials
Original Cataloging
Full standard 594 298 275 347
Modified standard/Base-level 0 0 0 0
Subtotal 594 298 275 347 0
Copy Cataloging
LC derived 466 465 332 817
Non-LC derived 1,047 766 462 487
Subtotal 1,513 1,231 794 1,304 0
Total Serials 2,107 1,529 1,069 1,651 0
TOTAL NEW TITLES CATALOGED
With LC Copy 43,043 49,950 47,263 46,472
With Non-LC Copy 36,475 40,266 41,118 42,682
Original 13,093 11,960 11,109 9,909
Total 92,611 102,176 99,490 99,063 0
* Digital collections site migration; no data for FY2010. Page 4
CATALOG DIVISION ANNUAL REPORT
STATISTICAL SUMMARY, FISCAL YEAR 2012
(Includes all TSD Cataloging Units)
FY2008 FY2009 FY2010 FY2011 FY2012
RETROSPECTIVE CONVERSIONS
Full
Monographs 1,530 1,110 1,159 2,073
Serials 102 79 121 240
Total 1,632 1,189 1,280 2,313 0
AUTHORITY RECORDS
PRODUCED
National-level records (NACO/SACO) 9,798 11,052 11,225 10,624
ITEMS ADDED
VOLUMES
New Cataloging 112,982 111,535 121,542 109,898
Continuation Volumes 19,659 15,948 16,344 14,473
Added Copies 931 1,118 1,333 881
Total Volumes Added 133,572 128,601 139,219 125,252 0
NON-PRINT MATERIALS
Microforms
Microfilm Reels 5,381 2,463 3,017 2,152
Microfiches 23,265 18,910 18,228 27,791
Recordings 2,445 2,357 2,641 3,036
Computer Files 409 123 92 85
Videos 1,888 1,770 1,227 1,031
Miscellaneous 0 0 0 17
Total Non-Print Items 33,388 25,623 25,205 34,112 0
Total Items Added 166,960 154,224 164,424 159,364 0
VOLUME/COPY PROCESSING
Volumes Withdrawn 11,741 13,802 4,437 9,407
Volumes Transferred 964 1,142 1,000 811
Volumes Annexed 0 0 0 0
Volumes Recapped (includes Shelving 150,616 137,035 129,784 109,400
& Google Project as total only)
METADATA RECORDS
New and updated descriptive 803 349 * 3,766
New and updated structural 110 101 * 18
Total 913 450 0 3,784 0
* Digital collections site migration; no data for FY2010. Page 5
ORDER DIVISION STATISTICS
FISCAL YEAR 2012
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
ORDERS
Placed
Monographs 29,311 29,085 29,206 31,885
Continuations/Periodicals/Booksets 1,383 1,406 2,052 1,648
Order Total 30,694 30,491 31,258 33,533 0
RECEIPTS
Orders 25,637 28,811 27,568 28,184
Approvals/Confirming Orders 64,375 66,872 65,420 58,467
MCS/CAS 4,176 4,076 3,846 3,552
GIFTS 5,980 4,202 4,928 4,694
Total Receipts (Monographs) 100,168 103,961 101,762 94,897 0
Print Journals 59,790 62,689 54,855 44,783
Other Standing Orders 10,017 11,009 10,144 10,380
Total Receipts (Serials) 69,807 73,698 64,999 55,163 0
INVOICES
Headers 11,610 12,463 12,046 11,473
Lines 114,825 123,882 120,974 119,023
SHELF PREPARATION
New Book Physical Processing 124,071 125,949 136,313 117,203
New Book Binding 45,968 48,063 33,374 20,139
Book Rebinding 3,216 3,166 1,047 1,477
Periodicals Binding 14,954 13,239 14,655 12,283
PURCHASED CATALOGING
(see separate sheet for details) 11,276 20,222 21,303 19,931
SERIAL TITLES CURRENTLY RECEIVED
Journals - Print* 14,122 13,772 12,973 13,013
Journals - Online* 1,613 2,652 3,501 3,747
Total Journals 15,735 16,424 16,474 16,760 0
Databases 703 850 1,163 1,257
Standing Orders* 16,759 17,784 17,843 17,163
Total Serials
*Includes East Asia Library. 33,197 35,058 35,480 35,180 0
ORDER DIVISION STATISTICS
FISCAL YEAR 2012
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
SERIAL TITLES CANCELLED (N.B.
MOST TAKE EFFECT IN FOLLOWING
53 81 919 257
FY)
*Includes East Asia Library.
ORDER DIVISION STATISTICS
PURCHASED CATALOGING
FISCAL YEAR 2009
Vendor Number Percent of Total
BNA
Total processed 14389 100.0%
Completed by shelf direct same day 10047 69.8%
Total completed on same day 10637 73.9%
Cat in 1 week 13889 96.5%
Cat in 2 weeks 14240 99.0%
Cat in 1 month 14339 99.7%
Cat in 2 months 14376 99.9%
Not cat within 2 months 14 0.1%
CAS (core)
Total processed 2067 100.0%
Completed by shelf direct same day 1796 86.9%
Total completed on same day 2040 98.7%
Cat in 1 week 2048 99.1%
Cat in 2 weeks 2052 99.3%
Cat in 1 month 2054 99.4%
Cat in 2 months 2054 99.4%
Not cat within 2 months 13 0.6%
N.B. no longer received as such in
CAS (enhanced) FY10.
Total processed 1256 100.0%
Total completed on same day 756 60.2%
Cat in 1 week 831 66.2%
Cat in 2 weeks 851 67.8%
Cat in 1 month 869 69.2%
Cat in 2 months 876 69.7%
Not cat within 2 months 379 30.2%
Not yet cataloged 176 14.0% of which 54 are over 1 year
HARR
Total processed 546 100.0%
Cat on Receipt 546 100.0%
YBP
Total processed 1964 100.0%
Completed by shelf direct same day 993 50.6%
Total completed on same day 1032 52.5%
Cat in 1 week 1533 78.1%
Cat in 2 weeks 1713 87.2%
Cat in 1 month 1881 95.8%
Cat in 2 months 1927 98.1%
ORDER DIVISION STATISTICS
PURCHASED CATALOGING
FISCAL YEAR 2009
Not cat within 2 months 36 1.8%
Cat on receipt means cataloged the day it was handled. These statistics do not take into account handoffs
from Shelf Direct staff to other Order Division staff.
ORDER DIVISION STATISTICS
PURCHASED CATALOGING
FISCAL YEAR 2010
Vendor Number Percent of Total
BNA
Total processed 14775 100.0%
Completed by shelf direct same day 8326 56.4%
Total completed on same day 9086 61.5%
Cat in 1 week 13496 91.3%
Cat in 2 weeks 14454 97.8%
Cat in 1 month 14635 99.1%
Not cat within 1 month 65 0.4%
CAS (core)
Total processed 4085 100.0%
Completed by shelf direct same day 3501 85.7%
Total completed on same day 3804 93.1%
Cat in 1 week 3886 95.1%
Cat in 2 weeks 3927 96.1%
Cat in 1 month 3430 84.0%
Not cat within 1 month 104 2.5%
HARR
Total processed 665 100.0%
Cat on Receipt 665 100.0%
YBP
Total processed 1778 100.0%
Completed by shelf direct same day 823 46.3%
Total completed on same day 888 49.9%
Cat in 1 week 1426 80.2%
Cat in 2 weeks 1643 92.4%
Cat in 1 month 1485 83.5%
Not cat within 1 month 22 1.2%
Cat on receipt means cataloged the day it was handled. These statistics do not take into account handoffs
from Shelf Direct staff to other Order Division staff.
TECHNICAL SERVICES
ANNUAL REPORT 2012
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
CIRCULATION DIVISION STATISTICS
Annual Circulation (charges & renewals) 246,396 243,694 232,212
Fines/Fees
55,187.12 39,845.46 36,693.15 33,586.29 #######
Collected (Cash/Check/Departmental Funds)
Credit Card NA NA NA 9,660.04 #######
Sent to Controller for Collection 39,487.78 42,800.11 37,072.06 35,138.41 #######
Senior Fines Project 10,296.62 20,148.73 20,302.00 18,837.40 #######
Total ######## ######## 94,067.21 97,222.14 #######
Trace Requests
Located 1,522 1,746 1,675 2,061 1,913
Not Located 947 861 872 785 918
Total 2,469 2,607 2,547 2,846 2,831
In-Process Requests
Delivered/On Order (hold placed/forwarded) 1,405 1,311 1,074 1,002 981
Not Located 22 28 31 30 12
Total 1,427 1,339 1,105 1,032 993
Annex Volumes
Located Annex A 4,110 2,710 2,055 3,507 5,157
Located Annex B 326 298 218 210 182
Not Located Annex A 115 146 89 177 124
Not Located Annex B 47 37 20 9 26
Total 4,598 3,191 2,382 3,903 5,489
RECAP volumes received for patrons. 6,826 8,170 8,112 9,895 10,831
"Give to Circ" books for patrons. 331 540 398 353 440
New Item Records Created 5,356 4,616 2,255 1,839 1,342
Renewal items from fax/form. 21,331 26,129 28,703 36,090 34,046
Items transferred to RECAP 679 650 740 1,238 98
Dixon books transferred to stacks. 3,275 3,621 3,535 2,519 3,491
*Partial year figure (5 months).
**Partial year figure (3 months).
TECHNICAL SERVICES
ANNUAL REPORT 2012
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
RESERVE & GENERAL PERIODICALS
SERVICES STATISTICS
Annual Circulation 17,519 14,486 13,251
Fines
Collected ####### ####### $154.58
Sent to Controller for Collection ####### ####### $824.24
Total ####### ####### $978.82 $0.00 $0.00
Fall Semester
Courses on Reserve
Undergraduate 129 291 293 213 310
Graduate 75 115 195 152 160
Total 204 406 488 365 470
Spring Semester
Courses on Reserve
Undergraduate 139 275 200 303 307
Graduate 65 164 100 142 144
Total 204 439 300 445 451
TECHNICAL SERVICES
ANNUAL REPORT 2012
FY2008 FY2009 FY2010 FY2011 FY2012
SHELVING STATISTICS
FIRESTONE
TOTAL NUMBER OF BOOKS PROCESSED
July 30,590 29,610 29,400 23,345 24,220
August 26,355 25,025 28,035 28,980 26,985
September 24,430 27,860 28,770 23,170 22,855
October 27,860 29,750 28,315 24,885 21,980
November 31,570 27,405 30,590 26,040 24,395
December 30,555 33,880 32,375 27,370 27,510
January 46,340 42,350 42,070 40,530 37,870
February 33,285 33,005 24,115 25,305 30,380
March 32,515 33,880 35,630 33,880 26,250
April 41,685 39,830 40,285 40,425 34,755
May 79,730 71,715 67,830 68,950 66,465
June 52,395 52,080 52,780 49,770 41,650
Total 457,310 446,390 440,195 412,650 385,315
VOLUMES RECAPPED (Firestone/Forrestal) 27,327 42,845 37,466 19,854 13,604
NUMBER OF SECTIONS SHIFTED
(Firestone) 975 2,780 873 739 2,093
APPROXIMATE NUMBER OF VOLUMES
SHIFTED (Firestone) 238,875 681,100 213,885 181,055 512,785
FORRESTAL ANNEX
Volumes Added 596 494 366 282 231
Volumes Withdrawn 0 0 0 0 0
Volumes Transferred 200 0 80 22 0
Total Volumes, Current FY* 713,404 713,898 714,184 714,444 714,675
TECHNICAL SERVICES
ANNUAL REPORT 2012
*The Annex total does not include volumes
transferred by the Google Project Unit for
FY2008-.
