FINANCE AND ADMINISTRATION DEPARTMENT SERVICE CHARTER
This department perform the financial and administrative activities of the
National Bureau of Statistics. Such as accounting, budgeting and supplying
aspects as well as personnel matters and staff training & wel-fare of staff of NBS.
(ii) MISSION STATEMENT
FINANCE: AND ADMINISTRATION- To attain within the
shortest possible time an efficient coordinated and highly productive financial
management system using modern information technology (IT), with emphasis on
due process and transparent financial transaction
To deliver services, develop structures and train personnel that will
contribute to the development of the office, provides prompt, efficient, courteous
and transparent services.
(iii) VISSION STATEMENT:- To be the most prominent Department in
service delivery. To provide dynamic and excellent, policy guidelines for the
efficient and effective implementation of powers and duties.
(iv) DETAILS OF BUSINESS TRANSACTIONS
FINANCE AND ADMINISTRATION
Handles all matters relating to the management of finance in NBS, collect
and allocate funds accordingly
Liaises with all agencies in matters concerning budget appropriation,
releases of funds and remittances of periodical reports.
Ensures the payment of salaries.
Handles the repair works in the office through the maintenance section.
Ensures the pro-cerement of store items for use in the office and prompt
payments to contractors consultants, Retirees and staff claims.
Preparation of Annual budget i.e. Revenue, Recurrent and capital estimate
Maintenance of office buildings.
Analysis of approved budget estimates in relation to funds releases
Monitoring and Evaluation of budget performances
Management of pool vehicles
Coordination of responses to Audit queries from (OAGF/PAA)
Delegation of authority to the Service for recruitment, promotion and
disciplinary content of junior staff from SGL 01 – 06.
Receiving from the affected services returns on vacancies.
Monitoring recruitment, promotion and disciplinary exercises conducted by
the services for the junior staff.
Organizing and conducting promotion interview’s for senior officer from
SGL. 07 and above.
Processing conversion and upgrading of eligible officers to the next senior
Processing inter-services transfers of junior and senior staff.
Ensuring general disciplinary control over junior and senior staff.
Processing petitions, complaints, grievances and appeals from junior and
Processing reports on the general conduct of both junior and senior staff
and returns on recruitments and discipline of junior staff sent from the
Investigating disciplinary cases for staff and students in the Federal School
Making arrangement for in-service training for both junior and senior staff.
Sources for overseas courses/training for senior staff.
Facilitating as well as making possibilities on study leave with/without pay
for both junior and senior staff.
Processing the retirees gratuity and pension
Guide and organize the major activities of the training schools(NBS)
Facilitating of staff social/sporting events
Engaging and overseeing of Industrial attachment (IT) students,
Distribution of NYSC to different departments, zones and states for their
(v) DETAILS OF CUSTOMERS
Retirees from NBS
Graduates and other categories and applicant for appointment and
recruitment into the services.
(vi) EXPECTATIONS FROM CUSTOMERS/STAFF
Prompt payment of salaries
Prompt payment of claims/OPE
Prompt payment of bills
Prompt attentions to appointment, promotion and disciplinary cases
Timely release of promotion and recruitment results
Courteous, transparent and corrupt free services
(vii) STATEMENT OF SERVICE
Payment of salaries before 28th of every month
Processing and payment of staff within 7 days
Processing and payment of contractors/consultants 7 days after job
Payment of staff claims/OPE within 7 days after approval.
Payments are subjects to availability of funds.
Appointment of qualified, competent and physically fit officers for the
Provision of well-motivated and disciplined staff for the services
Provision of system of prompt payment gratuity and pensions
Organizing and conducting promotion interview and ensuring quick release
of promotion results train in a year or annually
Disposal of disciplinary cases without fear and favour.
Effective investigations of allegations, claims cases etc.
Release of examination results within 8 weeks
(viii) WHERE AND HOW TO GET THE SERVICES
For all approved payments of claims/O.P.E and salaries payments to
contractors and consultants
Maintenance section – For all maintenance
Supplies Division/Stores – For all store supplies
Budget Division – For budgeting
Personal management Division – For all recruitment, promotion,
appointments, disciplinary actions
Training – All training within and overseas
Welfare – All enquires on gratuity, Pension, health care etc.
Release of funds from Federal Ministry of Finance
(xi) DETAILS OF GRIEVANCE REDRESS MECHANISM
In addressing the above complains the department provides the following
Written or oral complaints can be directed to the Director (Finance and
Administration Department) if not satisfy, write to the Director-