ehealth - Programmes - Full Business Case Guide by 8P6Cqm4

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									                   PROGRAMMES




                       Guide


               Business Case Approval




F3331161 0.2
Contents
1.     INTRODUCTION ............................................................................................................................................................ 3
     1.1        PURPOSE .................................................................................................................................................................... 3
     1.2        BACKGROUND ........................................................................................................................................................... 3
     1.3        BUSINESS CASE TEMPLATES...................................................................................................................................... 3
2.     BUSINESS CASE APPROVAL ...................................................................................................................................... 3
     2.1        PROJECT RATING ....................................................................................................................................................... 3
     2.2        APPROVALS ............................................................................................................................................................... 4
     2.3        BUSINESS CASE FLOW ............................................................................................................................................... 5
     2.4        PROCESSING APPROVALS .......................................................................................................................................... 6
        2.4.1     National Project Lifecycle.................................................................................................................................... 6
        2.4.2     Business Case Development ................................................................................................................................. 7
CONFIGURATION MANAGEMENT .................................................................................................................................... 8




Guide - Business Case Approval                                         2
Objective: F3331161 0.2
1.      Introduction
1.1     Purpose
This document is the guide to the preparation and processing of eHealth business cases.
The processing that follows is based on the new standards as defined in the Scottish
Government’s Scottish Capital Investment Manual (SCIM). In particular this document
details the:
    criteria for determining the type of business case required;
    business case approval process; and
    crossover of responsibilities within eHealth.
1.2     Background
The SCIM approvals processes provide information about the delegated levels for approval,
including the required business case types, and these are explained in section 2 project
rating.
1.3     Business Case Templates
There is one business case template which must be used for eHealth all the approval
stages (1, 2 and 3).
Based the SCIM these stages are identified as Initial agreement, outline and full business
case.
     Business Case                                          Objective
     Template{Insert web link for published version}        F3324566




2.      Business Case Approval
2.1     Project Rating
The project rating determines the business case approvals required for the project / work.




eHealth - Programmes - Guide - Business Case Approval   3
Objective: F3331161 0.2
2.2    Approvals
   Rating       eHealth        Programme         Strategy       CIG     SGHD        Director
              Programme        Board (PB)         Board               Director of   General
                Director                                               Finance       Health
   1               √                For
                                Information
   2                √                √              For
                                                Information
   3                √                √               √           √


   4                √                √                  √        √        √
   5                √                √                  √        √                     √




eHealth - Programmes - Guide - Business Case Approval       4
Objective: F3331161 0.2
2.3    Business Case Flow
The diagram shows where the business case has to go for approval based on the project
rating.


                                                     Business Case Flow




                                                              Project Board

                  Business
                   Case
             IA

        BC

                                                               Project
                                                               Manager




                        eHealth
                      Programmes                    eHealth Divisions
                                                       – Quality
                                                      Assurance




                                 eHealth                           eHealth
                               Programme                         Programme
                             Executive Team                         Board

                      Project rate 1                      Project rate 2+



                                                                                  eHealth Capital
                                                                                                     eHealth Strategy
                                                                                    Investment
                                                                                                         Board
                                                                                       Group
                                                                                                               Rate 3+
                                                                                                               Project




                                              SGHD Director                       Director General
          Reject                                of Finance                             Health


         Submit
                                                 Rate 4                               Rate 5
           Approve
                                                                                                         eHealth
                                                                                                       Programmes




                                                                                                     Update Library




eHealth - Programmes - Guide - Business Case Approval                         5
Objective: F3331161 0.2
2.4       Processing Approvals
2.4.1 National Project Lifecycle
The tables of the next five pages show the positioning of the business cases within the
commissioning phases of the project lifecycle and the processing for each of the specific
business cases. From the table it can be seen the boards to which the business cases
have to be submitted for approval.

 Commissioning
    Phase          Scoping                 Scope Development               Scope Procurement         Project Delivery: Procurement    Project Delivery – Develop Implement



                                                                                   Business Case
                                                                                    Stage 1 - 3

      Rate 1                                                                                                                          eHealth PET

                                                                                  eHelath Head of
                                                         Project Team
                                                                                   Programmes




                                Business Case           Business Case
                                   Stage 1               Stage 2 - 3
                                                                                   eHealth
      Rate 2                                                                  Programme Board
                                                                                                    eHealth PET
                                                         eHelath Head of
                 Project Team
                                                          Programmes




                                                                                                           Business Case
                                Business Case             Business Case                                       Stage 3
                                   Stage 1                   Stage 2
                                                                                                                                                    CIG

      Rate 3
                                                                                                                                                          eHealth Strategy
                                                                             eHelath Head of                                                                  Board
                 Project Team                                                                                                       eHealth
                                                                              Programmes                  eHealth PET
                                                                                                                               Programme Board




                                                                                                          Business Case
                                Business Case             Business Case                                     Stgae 3                        CIG
                                   Stage 1                   Stage 2                                                                                              Director of
                                                                                                                                                                   Finance
      Rate 4

                                                                             eHelath Head of                                      eHealth                 eHealth Strategy
                 Project Team                                                                          eHealth PET
                                                                              Programmes                                     Programme Board                  Board




                                Business Case             Business Case                                 Business Case
                                   Stage 1                   Stage 2                                       Stage 3                   CIG
                                                                                                                                                             Director General
                                                                                                                                                                  Health
      Rate 5
                 Project Team                                                                                                         eHealth              eHealth Strategy
                                                                             eHelath Head of             eHealth PET
                                                                                                                                 Programme Board               Board
                                                                              Programmes




eHealth - Programmes - Guide - Business Case Approval                            6
Objective: F3331161 0.2
2.4.2     Business Case Development

  Commissioning - Business Case

  Business Case Processing


               Project                                                       eHealth


                              Business Case                                                               Distribute Business
                                                                                                            Case to Deputy
                                                                                                                Directors


                                  Project        No   Business Case
                                rating > 2?             Stage 1 -3
                                                                                                               Deputy             No        Project
                                        Yes                                                                   Directors
                                                                                                                                             team
                                                                                                              Approve?

                                 Stage 1         No
                                                      Business Case
                                Approved?                                                                     Yes
                                                         Stage 1


                                       Yes                               eHealth                    Scottish                                                                                 Scottish
                                                                                                                                   eHealth
                                                                       Programme                    Capital                                                       eHealth                    Capital
                                                                                                                                 Programme
               Project                                                  Executive                 Investment                                                  Strategy Board               Investment
                                                                                                                                    Board
                team             Business                                 Team                       Group                                                                                    Group
                                                 No   Business Case
                                   Case
                                                         Stage 2
                                 Stage 2?

                                                                                                                                                    eHealth                      No          Capital
                                Yes                                                                                                                                                        Investment
                                                                          eHealth Yes          eHealth                                            programme
                                                                                                                         eHealth                                                             Group
                                                                        Programme            programmes                                  Yes
                                                                                                                    Programme Board                                                         Approve?
                                                                      Executive Team                                    Approve?                                                      No
                              Business Case                                                                                                                       eHealth Strategy
                                                                         Approve?
                                 Stage 3                                                                        No                                                Board Approve?                 Yes
                                                                                                                                                                 Yes
                                                                        No
               No                                                                                                               Yes                     No
                                                           Capital
                                                                         Project                                                Rate > 3?
                                                         Investment
                                                           Group          team                                                                                                  Business
                                                                                                                          No
      Project            No                               Approve?                                                                                                               Case
                               Business Case
    completely                                                                                Rate = 4?                                                                Yes
                              Stage 3 approved
     rejected?
                                 by Project                                                       Yes
                                  Board?                                                                                               Director
                                                                                                                                                                  Director General
                                                                                                                                       General
           Yes                         Yes                                                                             Yes                                        Health Approve?
                                                                                                                                       Health

                                                                                 SGHD
                                                                                                            SGHD Director of
        Stop                                                                   Director of                                                                                                     Project
                                                                                                            Finance Approve?                                        No
                                  eHealth                                       Finance                                                                                                         team
                                Programmes
                                                                                                                       No



Guide - Business Case Approval                    7
Objective: F3331161 0.2
Configuration Management
Document Control
  Title:                             Guide - Business Case Approval
  Document Reference:                F3331161
  Version:                           0.1
  Reason for last change:            Draft
  Date:                              6th October 2010
  Security Class:                    Standard
  Title / Author:                    Interim eHealth Commissioning Manager -       Ian
                                     Hamilton
  Title / Owner:                     eHealth Head of Programmes - Lesly Donovan
Board Approval
  Approved by:
  Name                       Title                     Signature            Date

  eHealth - PET

  eHealth
  Programme Board

  eHealth       Strategy
  Board

Document History

  Version       Date         Details of Changes included in Update        Highlight /
  No.                                                                     Tracking




Guide - Business Case Approval   8
Objective: F3331161 0.2

								
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