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					                                 Oakton Community College
                           Community College District 535
      Purchasing Department, Room 1540, 1600 E. Golf Road, Des Plaines, IL 60016
                                   847-635-1635

                                     Request for Proposal #3
                           Issue Date: Wednesday, September 28th, 2011

            Proposals will be received in the Purchasing Office at the above address until

                       2:00 PM on Wednesday, October 12th, 2011
          Proposals will be publicly opened at this time. Late proposals will not be accepted.
    ______________________________________________________________________________


                           Intel® Core™ i5 Processor Based Laptops
                                             or
                           Intel® Core™ i7 Processor Based Laptops

                   Please see the attached sheets for complete specifications.

The proposal will be presented at the November 15th, 2011 Board of Trustees meeting. All orders are
subject to our standard purchase order terms and conditions.


Oakton Community College District 535 is exempt from all Federal, State, and Municipal Taxes.
I have examined the specifications and instructions included herein and agree, provided I am awarded a contract
within 60 days of the proposal due date, to provide the specified items for the sum shown in accordance with the
terms stated herein. All deviations from the specifications and terms are in writing and attached hereto.



I offer the following discount terms _______________________________.



Company Name: _________________________________________________ Date: ________________

Address: _________________________________________ City/St/Zip: _________________________

Name: ___________________________________ Title: ______________________________________

Phone #: _________________________________ Fax #: ______________________________________

Signature: ________________________________________ E-mail:_____________________________
Oakton Community College                                                                     Page 2
Proposal #3

                              INSTRUCTIONS TO VENDORS
1.    Forms: Proposals should be submitted on the form provided. Envelopes marked “Sealed
      Proposal For...” Proposals cannot be accepted via fax machines or email.
2.    Specifications: Generally, where specifications indicate a particular brand or manufacturer’s
      catalog number it shall be understood to mean that or equal, unless “no substitutes” is specified.
      When offering alternates, they must be identified by brand name and catalog number and
      manufacturer’s literature included.
3.    Samples: Vendors will be required to furnish no charge samples upon request.
4.    F.O.B. Point: All prices must be quoted F.O.B. destination. Shipments shall become property of
      Oakton after delivery and acceptance.
5.    Delivery Points: Deliveries will be to the various buildings within the district, as indicated.
6.    Delivery Schedule: Proposals must specify delivery time. Unrealistically long delivery times may
      cause proposal to be rejected. Order may be canceled without obligation if delivery requirements
      are not met.
7.    Evaluations: Oakton Community College reserves the right to reject any and all proposals, to
      waive any technicalities in the proposals, and to award each item to different vendors or all items
      to a single vendor.
8.    Vendor Selection: All purchases will be award to the vendor who meets all the requirements of
      the specifications. The College will award the laptop purchase to the selected vendor based on
      what is in the College’s best interest using a selection criteria grounded on pricing, warranty,
      service, specified components and hands-on evaluation.
9.    Prices: Prices, terms, and conditions must be firm for acceptance for sixty (60) days from date of
      proposal opening unless otherwise agreed to by District #535 and vendor.
10.   Quantities: Quantities show may be estimates only and orders may be more or less depending on
      actual requirements and budget limitations.
11.   Exceptions: Any exceptions to these terms, conditions or deviations from written specifications
      must be shown in writing and attached to the proposal form.
12.   Tax Exemptions: Oakton Community College District #535 is exempt from Federal, State, and
      Municipal taxes. Exemption certificates may be furnished upon request.
13.   Equal Employment: Oakton Community College is an equal opportunity employer, and parties
      doing Opportunity Clause/business with the College must comply with the Equal Employment
      Opportunity Clause Prevailing Wage: as required by the Illinois Fair Employment Practices
      Commission. Not less than the prevailing wage shall be paid for labor on the work to be
      performed as required by law.
14.   Non-Collusion: The vendor or agent hereby declares that he, nor any other agent of his business,
      entered Clause: into any collusion or agreement relative to this proposal.

      He further declares that no persons, firms, or corporations, have or will receive directly, any
      rebate, fee, gift, commission, etc., or that any employee or Board of Trustee member of
      Community College District #535 has any undisclosed interest in the award of this contract.
Oakton Community College                                                                       Page 3
Proposal #3

1.)   The College is inviting vendors to submit proposals for either Intel® Core™ i5 processor based
      laptops as listed on the page 7 and/or Intel® Core™ i7 processor based laptops as listed on the page
      8. The College will be purchasing either a quantity of for 31 or 56 laptops. The final quantity will be
      determined when seeking Board approval. All laptops purchased will be the same.

2.)   If a vendor declines from submitting a proposal, they should write “No Bid” on the appropriate
      pricing sheets. If submitting a “No Bid” also please also give reason for not bidding

3.)   All laptops as specified in the Request for Proposals will be purchased from the same vendor.

4.)   Vendors may submit additional information sheets as they see fit. Specifications are based on the
      current available technology at the time of writing. Vendors who have multiple products that meet
      or exceed these specifications can submit multiple copies of the appropriate pricing sheets. Vendors
      are allowed to submit proposals based on new technology as long as evaluations units are available
      at the required date and delivery can be made as scheduled.

5.)   The College will award the laptop purchase to the selected vendor based on what is in the
      College’s best interest using a selection criteria grounded on hands-on evaluation, specified
      components, past performance (if applicable), warranty, pricing, service, and environmental
      impact. The College may request evaluation laptops from the top three vendors. Vendors are
      required to specify the date when evaluation units will be available on the pricing sheet, page 9
      and/or page 10 but evaluation units must be delivered to the College on or before Wednesday,
      October 19, 2011. At the discretion of the College, a delay in the delivery of the evaluation
      laptops may remove the vendor from consideration. Evaluation units will be returned after
      Tuesday, November 15th, 2011.

6.)   The College is committed to minimizing the environmental impact of this purchase and will base
      its decision to purchase in part on environmental factors. Please indicate on the pricing page if
      the laptops meet at least the EPEAT Bronze/Silver standard with a preference for the Silver/Gold
      standard. Please submit any appropriate environmental data sheets for the laptops (if available)
      indicating EPEAT compliance, power consumption and energy star compliance.

7.)   All quantities will be based upon available budget. The College reserves the right to modify the
      specifications of the laptops with a component that is similar to our specifications, before the final
      purchase is awarded. This may be due to the possibility of incompatible components,
      discontinued items, or introduction of new components from manufacturers, etc.

8.)   Reference: Current customers
      Vendors will be required to list [3] references where they have sold [50] or more fully assembled
      laptops to a single customer in a similar environment. Please refer to page 14 for required current
      customer reference information that will include at least the following:
            a) Company Name
            b) Contact Name
            c) Phone Number
            d) Project description
Oakton Community College                                                                       Page 4
Proposal #3

9.)   Reference: Past customers
      Please indicate two companies that purchased laptops from your company in the past but now no
      longer purchase from you. Please indicate the reason(s) why they no longer purchase your laptops.
      Please refer to page 14 for required past customer reference information that will include at least the
      following:
            a) Company Name
            b) Contact Name
            c) Phone Number
            d) Reason no longer purchasing

10.) Please include a company profile that includes at least the following:
          a) Years in business
          b) Number of employees
          c) Number of locations
          d) Size of facility
          e) Annual Sales

11.) The Purchasing Department will verify all price calculations. In the event of a vendor’s error,
     the unit price will prevail and the total will be adjusted accordingly. The new adjusted total will
     be used when awarding an item. All pricing listed on the vendor’s response to this “Request for
     Proposal” (RFP) is final. Price increases for component parts CANNOT be passed on to the
     College. The vendor must absorb any price increases. Pricing must be valid for 90 days from the
     proposal opening.

12.) The College will require a designated “Account Contact” assigned to our account. This
     “Account Contact” will handle the coordination of ordering and delivery of the laptops. The
     “Account Contact” will be responsible for supplying Oakton Community College with the
     contact information regarding service and warranty departments. The “Account Contact” will be
     responsible for aiding Oakton Community College with any difficulties encountered with the
     execution of this RFP and consequential results. This same person must then stay as the
     College’s Account Contact for any future questions about these laptops. Please specify the name
     of the College’s “Account Contact” on page 15.

13.) All laptops must be fully assembled and burned in prior to being boxed and shipped to the
     College. Please specify the testing and burn-in procedures used on page15. The College
     reserves the right to request proof of the vendor’s testing and burn-in procedures performed on
     laptops that are delivered to the College.

14.) All items purchased must be new. Refurbished, used or “gray market” equipment will not be
     accepted.


15.) The BIOS version will be the most current version as of the first shipment to the College and
     must be consistent on all machines. All laptops must be built from consistent and identical
     components.
Oakton Community College                                                                      Page 5
Proposal #3

16.)   Pricing must include the freight cost to deliver the laptops to the Des Plaines campus. The Des
       Plaines campus is located at 1600 East Golf Rd. Des Plaines, IL 60016.


17.) Any equipment arriving “DOA” will be replaced within 48 hours of the College’s discovery of the
     failed equipment at no charge to the College.

18.) The College has specific WARRANTY AND SERVICE requirements, please see page 11.

19.) Please specify available SUPPORT SERVICES, see pages 12 - 13 for details.

20.) The College is exempt from all taxes.

21.) Based upon past practice, the College may consider payment discount terms. See page one.

22.) Failure to respond to this proposal may result in elimination from the College’s bid list. A “NO
     BID” is considered a valid response.

23.) Because this is a sealed proposal, we cannot accept pricing over the phone or fax machine or via
     email. If you return a proposal response to the College via an overnight carrier or your own
     envelope, please address the envelope to:

                                       Oakton Community College
                                       Attention: Purchasing, Room 1540
                                       Proposal #3
                                       1600 East Golf Road
                                       Des Plaines, Illinois 60016


24.) The College participates in the following purchasing consortiums:

                      Educational and Institutional Cooperative Services (E & I)
                      U. S. Communities, Government Purchasing Alliance
                      Illinois Department of Central Management Service (CMS)
                      Illinois Community College System Foundation (ICCSPC)
                      Illinois Public Higher Education Cooperative (IPHEC)
                      Midwest Higher Education Consortium (MHEC).

       Any appropriate discounts and/or special pricing from these consortiums should be applied to
       this proposal.

25.) Questions concerning this proposal should be directed to Wayne Szatkowski, Purchasing Manager,
     wszatkow@oakton.edu,.

26.) The proposal will be presented at the November 15th, 2011 Board of Trustees meeting. All orders
     are subject to our standard purchase order terms and conditions.
Oakton Community College                                                                    Page 6
Proposal #3


27.) Proposal results will be posted on the Business Services web site,
     http://www.oakton.edu/resource/businessservices/results.html , after the November 15th, 2011 Board
     meeting.

28.) After the proposal is awarded and a purchase order is issued, the winning vendor will be required to
     submit to the College a complete order acknowledgement proving that the order has been placed.


Proposal Schedule:

Proposals due: 2:00 PM on Wednesday, October 12, 2011.

Evaluation laptops requested from vendor(s): Thursday, October 13, 2011.

Requested laptops from vendor(s) due by: Wednesday, October 19, 2011.

Proposal approved by the Board of Trustees: Tuesday, November 15, 2011.

Evaluation units will be returned after: Tuesday, November 15, 2011.
Oakton Community College                                                                    Page 7
Proposal #3


                    Option 1 - Intel® Core™ i5 Processor Laptop Specifications

The Intel® Core™ i5 Processor laptop will be constructed from the following generic system
specifications. Vendors who submit responses to this RFP will provide specific manufacturers laptops
make and model number on pages 15 of this RFP (Request For Proposal).

Specifications are based on the current available technology at the time of writing. Vendors who have
multiple products that meet or exceed these specifications can submit multiple copies of the appropriate
pricing sheets. Vendors are allowed to submit proposals based on new technology as long as evaluations
units are available at the required date and delivery can be made as scheduled.

Each Intel® Core™ i5 Processor laptop must come fully assembled and tested.

Each Intel® Core™ i5 Processor laptop must consist of the following:

Processor                           Intel® Core™ i5-2520M (2.5GHz, 3MB Cache)

Operating System                    Microsoft Windows® 7 Professional 64-bit

Display                             15.6 “ FHD with (1920x1080) LED Backlit Anti-Glare

System Graphics                     NVIDIA® NVS 4200M with 512MB DDR3 memory

Memory                              6GB DDR3-1333MHz SDRAM (2 DIMMS)

Keyboard                            US English

Mouse                               USB Optical Mouse

Camera                              720p Webcam

Hard Drive                          250GB 7200rpm

Optical Device                      8x DVD +/-RW

Battery                             6-cell Lithium ion battery

AC Adapter                          90W A/C Adapter

Integrated Wireless LAN             Intel Centrino Advanced-N 6205 802.11a/b/g/n

Carrying Case                       Nylon Carrying Case

Support Services                    3-year Warranty with Next Business Day Onsite
Oakton Community College                                                                    Page 8
Proposal #3


               Option 2 - Intel® Core™ i7 Processor Laptop Specifications

The Intel® Core™ i7 Processor laptop will be constructed from the following generic system
specifications. Vendors who submit responses to this RFP will provide specific manufacturers laptops
make and model number on pages 16 of this RFP (Request For Proposal).

Specifications are based on the current available technology at the time of writing. Vendors who have
multiple products that meet or exceed these specifications can submit multiple copies of the appropriate
pricing sheets. Vendors are allowed to submit proposals based on new technology as long as evaluations
units are available at the required date and delivery can be made as scheduled.

Each Intel® Core™ i7 Processor laptop must come fully assembled and tested.

Each Intel® Core™ i7 Processor laptop must consist of the following:

Processor                           Intel® Core™ i7-2620M (2.7GHz, 4MB Cache)

Operating System                    Microsoft Windows® 7 Professional 64-bit

Display                             15.6 “ FHD with (1920x1080) LED Backlit Anti-Glare

System Graphics                     NVIDIA® NVS 4200M with 512MB DDR3 memory

Memory                              6GB DDR3-1333MHz SDRAM (2 DIMMS)

Keyboard                            US English

Mouse                               USB Optical Mouse

Camera                              720p Webcam

Hard Drive                          250GB 7200rpm

Optical Device                      8x DVD +/-RW

Battery                             6-cell Lithium ion battery

AC Adapter                          90W A/C Adapter

Integrated Wireless LAN             Intel Centrino Advanced-N 6205 802.11a/b/g/n

Carrying Case                       Nylon Carrying Case

Support Services                    3-year Warranty with Next Business Day Onsite
Oakton Community College                                                            Page 9
Proposal #3
                                  Laptop - Proposal Response

                 Option 1 - Pricing Sheet Intel® Core™ i5 Processor Laptop

Description                                                         Manufacturer Model
                                                                                 Number

Laptop Make/Model                                                   ____________ ____________


Laptop System Pricing

              Quantity                        Description            Unit Pricing     Total


                                     Intel® Core™ i5 Processor
                31
                                     laptop as described on Pg 7    $___________ $____________
                or

                                     Intel® Core™ i5 Processor
                56
                                     laptop as described on Pg 7    $___________ $____________




Date that evaluation laptops will be available:___________________________


Pricing is valid through date : ___________________________
(Must be at least 90 days from Wednesday, October 12, 2011 proposal opening)




Company:

Signature:

E-mail:
Oakton Community College                                                            Page 10
Proposal #3
                                  Laptop - Proposal Response


                 Option 2 - Pricing Sheet Intel® Core™ i7 Processor Laptop

Description                                                         Manufacturer Model
                                                                                 Number

Laptop Make/Model                                                   ____________ ____________


Laptop System Pricing

              Quantity                        Description            Unit Pricing     Total


                                     Intel® Core™ i7 Processor
                31
                                     laptop as described on Pg 8    $___________ $____________
                or

                                     Intel® Core™ i7 Processor
                56
                                     laptop as described on Pg 8    $___________ $____________




Date that evaluation laptops will be available:___________________________


Pricing is valid through date : ___________________________
(Must be at least 90 days from Wednesday, October 12, 2011 proposal opening)




Company:

Signature:

E-mail:
Oakton Community College                                                                Page 11
Proposal #3
                                  Laptop - Proposal Response

                                      Warranty and Service

Oakton Community College requires that laptops must have a warranty period of minimum 3-years.

Please describe additional support and warranty programs that the vendor can offer. These programs
may include services such as technical training and certification, additional vendor documentation and
troubleshooting software, additional or dedicated technical support and warranty labor
reimbursements. (Documentation regarding these additional services may be attached to the response
to this “Request For Proposal” (RFP).

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________
Oakton Community College                                                           Page 12
Proposal #3
                                 Laptop - Proposal Response


                                        Support Services

Please describe “On-Line” support services:

1. Email support
Is technical support available through electronic mail? __________________________________

Please describe your process _______________________________________________________

______________________________________________________________________________

What is the usual response time for reply ____________________________________________

2. World-Wide Web support
Is technical support available through web resources? __________________________________

Please describe your process _______________________________________________________

______________________________________________________________________________

Are there up-to-date technical documentation and FAQs available on-line?__________________

What is/are the URL(s)? __________________________________________________________

______________________________________________________________________________

Are updated hardware drivers available on-line? _______________________________________

How will vendor notify Oakton Community College regarding updates? ____________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

How will vendor notify Oakton Community College regarding patches and potential problems?

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________
Oakton Community College                                                       Page 13
Proposal #3
                                   Laptop - Proposal Response


                                  Support Services (continued)

3. Telephone/Voice support

Is telephone technical support available?


Please describe your process ______________________________________________________

_____________________________________________________________________________

What days is telephone support available? ___________________________________________

What hours is telephone support available? __________________________________________

How does process work? _________________________________________________________

_____________________________________________________________________________
Oakton Community College                                                                   Page 14
Proposal #3
                                  Laptop - Proposal Response


                                            References

      Please list three references where you have sold 200 or more fully assembled laptops for a single
      customer in a similar environment within a similar delivery period as this proposal.

      Current Reference #1
      Company Name: ________________________________________________________________
      Contact Name: _________________________________________________________________
      Phone #: ______________________________________________________________________
      Project Description: _____________________________________________________________

      Current Reference #2
      Company Name: ________________________________________________________________
      Contact Name: _________________________________________________________________
      Phone #: ______________________________________________________________________
      Project Description: _____________________________________________________________

      Current Reference #3
      Company Name: ________________________________________________________________
      Contact Name: _________________________________________________________________
      Phone #: ______________________________________________________________________
      Project Description: _____________________________________________________________

      Please indicate two companies that purchased laptops from your company in the past but now no
      longer purchase from you. Please indicate the reason(s) why they no longer purchase your
      laptops.

      Past Reference #1
      Company Name: _______________________________________________________________
      Contact Name: _________________________________________________________________
      Phone #: ______________________________________________________________________
      Reason: _______________________________________________________________________

      Past Reference #2
      Company Name: ________________________________________________________________
      Contact Name: _________________________________________________________________
      Phone #: ______________________________________________________________________
      Reason: _______________________________________________________________________

Company: ____________________________________________________________________________

Signature: ____________________________________________________________________________

 E-mail: ______________________________________________________________________________
Oakton Community College                                                                   Page 15
Proposal #3
                                    Laptop - Proposal Response


                                             Miscellaneous

Account Contact person information:

Account Contact Person:



Account Contact Person Phone Number:



Account Contact Person Email Address:


If Account Contact person is unavailable whom should Oakton Community College contact?

__________________________________________________________________________________

Account Contact person Supervisor _______________________________________________________

Laptop Testing Process

As stated all laptops must be fully assembled and burned in prior to being boxed and shipped to the
college. Please explain your process for assembling and testing laptops. What diagnostic tools and
software is used to test each laptop?

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________


Acknowledgment of Terms, Conditions and Specifications
I understand and agree to all terms, conditions, and specifications of the RFP.



Company: ___________________________________________________________________________

Signature: ___________________________________________________________________________

E-mail: ______________________________________________________________________________
Oakton Community College                                                                     Page 16
Proposal #3
                                   Laptop - Proposal Response


                                      Contractor's Certification




                               CONTRACTOR'S CERTIFICATION


Pursuant to Illinois Revised Statutes Chapter 38, Article 33E (Public Contracts), the undersigned certifies
that he/she is a duly authorized agent of the contractor submitting the attached bid to Community College
District 535, Oakton Community College and that said contractor is not barred from bidding on this public
contract as a result of a violation of either Section 33E-3 or 33E-4 of said statute.




Signed this __________ day of ____________, 2011.


                                                   By: ___________________________________

                                                  Title: ___________________________________

                                              Address: ___________________________________

                                                        ___________________________________

SUBSCRIBED AND SWORN TO before
me this _____ day of __________, 2011.



____________________________________
 Notary Public
                                                              (seal)

                              Please return this form with your proposal.

				
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