Team, Management, & Leadership Program
Logistics - August 2010
Please take a moment to read through the entire document as there are a number of actions that you will need to take by specific
The person who is available to answer your questions regarding your hotel accommodations is your Logistics Facilitator. Your
Logistics Facilitator is Niddia Zamora. Their contact information is:
Please fly into the San Francisco International Airport (SFO), arriving at the hotel by
5:00pm on Friday, August 20, 2010 and leaving the hotel starting at 4:00pm on Sunday,
Air Travel August 22, 2010. You may also fly into the Oakland International Airport (OAK).
Hilton Union Square
Hotel 333 O’Farrell Street
San Francisco, CA 94102
Tel: (415) 771-1400
Fax: (415) 771-6807
SFO Airport Proximity: 15 miles; OAK Airport Proximity: 21 miles
SFO Hotel: Super Shuttle = ($17 one way) located outside baggage claim.
Ground For advanced reservations 415-558-8500. Approx 40-60 min.
Transportation Taxi = Approx $40-45 (each way). Approx 25-40 minutes.
OAK Hotel: Super Shuttle = $25 (each way). Trip time approx 1 hour.
Taxi = approx $60-70 (each way). Approx 40-60 minutes.
BART from SFO: Trip time approximately 1 hour. Take ‘Airtrain’ from any terminal,
or walk to Bart station from International terminal. Buy BART ticket
for $8.10, walk through stalls, go down escalator on right & board
Pittsburgh/Bay Point train (only option). Exit train at Powell Street
station. Go up escalator, through stalls, and up another escalator
to Market/Powell street. Depending on where you exit, walk down
Market towards Powell St. Turn right on Powell & walk 2 blocks to
O’Farrell St. Turn left on O’Farrell & walk 2 blocks. Hotel main
entrance will be on your left.
BART from OAK: Trip time approximately 1 hour. Take the shuttle bus from the
airport to the Coliseum Bart station (cost $2.00, cash only). Buy
BART ticket for $3.80, walk through stalls, take escalator & board
any Bart train towards San Francisco (Daly City, Millbrae or SF
Airport train). Exit train at Powell Street station. Follow walking
directions above in BART from SFO section.
Hotel Amenities: Go to www.sanfrancisco.hilton.com for a list of local attractions and hotel amenities.
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Parking: The self parking rate is $52.01, & valet parking is $56.63. Parking is extremely expensive in downtown San
Francisco. If you planned to drive, it is recommended you find an alternative way to get to the hotel. There is no
Weather: Temperatures are expected to range from 55-70 F (13 to 21C).
The following does not apply to Program Managers, Classroom Leaders or Weekend Leaders who are leading the
weekend. Hotel accommodations for Landmark Staff will continue to be handled by World Headquarters.
You, the participant, are responsible for booking your hotel room directly with the hotel. If you are sharing a room with
other people, only ONE person from each room is to call the hotel to make the reservation.
If you are unclear on anything here, please speak with your Logistics Facilitator immediately.
Between now and July 21st one person from each room must call the hotel’s central
reservation office: (800)-HILTONS;
Hotel Booking Tell the reservation agent “I am attending a conference at the Hilton Union Square in San
Francisco with Landmark Education (TMLP). The Conference dates are Aug 20-22, 2010”;
Say your name and the names of anyone who will be sharing the room with you (be sure to
have the correct spelling of everyone’s name);
Say the number of people who will be sharing the room with you;
Say the dates you (and each roommate) will be checking into and out of the hotel;
Say what kind of bed(s) you want (choices are King or Double/Double);
Say whether you prefer a smoking or non-smoking room;
Give one credit card number to hold the room.*
By July 21st, please inform your Logistics Facilitator to say that you and your roommates
(give their names also) have completed booking your room.
*Note: This credit card number will NOT be charged a deposit prior to check in. Upon checking into the hotel, each person in
your room will give the hotel their own credit card number; however, if one or all of your assigned roommates do not show up at
the weekend, and did not cancel their reservation in advance, then you (the person who called the hotel) will be liable for that
person’s room cost.
All room cancellations must be made at least 5 days prior to your check-in date, by 3pm. After this time, you will be charged
one night’s hotel stay.
At all times, you are responsible for who and how many people are in your room.
Hotel rates The rate for up to TWO (2) people in a room is $122 plus tax. The rate increases
by $10 per person for three or four people in a room. The maximum number of
people in a room is FOUR (4).
per person per night, plus tax
Single $122.00 USD + 15.58% tax
Double $61.00 USD + 15.58% tax
Triple $44.00 USD + 15.58% tax
Quad $35.50 USD + 15.58% tax
Length of If you are staying at the hotel before or after the weekend, the hotel will honor the ‘Landmark
“Landmark Rate’ Rate’ for reservations on the following shaded dates, based on availability:
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Sun Mon Tue Wed Thu Fri Sat
17 18 19 20 21
22 23 24
Staying after If you plan to stay at the hotel after Sunday and would like to stay with someone to save costs,
Sunday please handle this yourself amongst your teammates. Landmark will not manage this for you.
Please note that the hotel has an “early departure penalty fee”. At the time of checking in,
you MUST confirm your check-out date. If you check out before that date, you will be
charged one night’s hotel stay.
All participants All TMLP participants must stay at the designated hotel (except the host team, which may
must stay at the choose to stay at their home).
If you request an exception, you must get this cleared by your Program Manager.
Everyone must Every person in every room must check in at the front desk.
If you arrive late and must attend a meeting, then check in at the front desk at the completion
of your meeting.
Breakdown in If you have a breakdown with getting to the hotel (e.g. flight cancellation, etc.), contact
getting to hotel someone on your team.
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Time Event Who
All Team 2 participants + Program Managers & Classroom
7:00pm to 9:00pm Team 2 Meeting
7:00pm to 9:00pm Team 1 Welcome All NEW Team 1 participants
Incoming & Outgoing Team 1 & Team 2 Team
9:05pm to 9:45 pm Completion Meeting Leaders/Regional Team Leaders/Regional Team complete
and create new regional teams
9:05pm to 10:00pm Program Managers & Classroom Leader Meeting Program Managers & Classroom Leaders
9:05pm to 10:00pm Completion Meeting Incoming and Outgoing Statisticians Complete
7:45am to 8:45am Program Managers & Classroom Leader Meeting Program Managers & Classroom Leaders
before 9:00am Breakfast Teams may choose to have team meetings
9:00am to 12:00pm General Session All Participants
12:00pm to 1:45pm Working Lunch All Participants
12:15pm to 1:00pm Program Manager & Classroom Leader Meeting Program Managers & Classroom Leaders
2:00pm to 5:30pm General Session (includes 30 minute break) All Participants
5:30pm to 7:15pm Working Dinner All Participants
7:30pm to 9:00pm Team 2 Meeting Team 2 Meeting
7:30pm to 9:00pm Program Manager & Classroom Leader Training Program Managers & Classroom Leaders
7:30pm to 9:00pm Accountability Clinics All Team 1 Accountability Holders
7:30pm to 9:00pm Logistics Facilitator Clinic Logistics Facilitators for upcoming quarter
All incoming statisticians meet from 7:30 to 9:00pm -
7:30pm to 9:00pm Statisticians Meeting
training in preparing and sending stats.
Before your first Breakfast Teams may choose to have team meetings
meeting Check out of hotel Everyone
7:45am to 8:50am Program Manager & Classroom Leader Meeting Program Managers & Classroom Leaders
8:00am to 8:50am Team 2 Meeting Team 2 Meeting
9:00am to 11:15am General Session All Participants
11:15am to 1:15pm Extended Working Lunch All Participants
Team 2 Meeting Team 2 participants, Completing Team 1, and Program
1:30pm to 3:25pm
T1 Completion & Opportunity into Register in T2 Managers
1:30pm to 3:25pm General Session - Games in the World Continuing Team 1 & Classroom Leaders
3:25 to 4:00pm Weekend completes All Participants
Note: A final, detailed schedule including breaks and team meetings will be available at the front desk upon check in. Please pick it up upon check-in.
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