PROJECT TRACKING SYSTEM

							                   PRISON MANAGEMENT SYSTEM

Synopsis:

          PRISON MANAGEMENT SYSTEM is an efficient application for maintaining Prisoners
information. More than a data storage program, it helps you manage the prisoners. It offers a
wide variety of Reports that give you exactly the information you need. Add new prisoner
details and about new cases. It enables to track every prisoner and their activities. There are
three kinds of users Data administrator, Police officials and Administrator. Administrator is
considered as Super user and he has full access and rights over the system than anybody else.
Administrator can view the details of prisoners, cases, release diary, parole register and
interview requests as well as in-out register. Next Police officials have rights to view the
nominal rolls, case, parole, interview requests and his functionality is to check the nominal roll
which comprises of whole details of prisoners and to fix date for court hearing as per court’s
advice. Finally, Data administrator prepares reports and enters data on behalf of the
administrator with appropriate data. They have privilege to add and update the data as per
administrator’s concern. The interview requests of relatives are made through data admin to
administrator and the status of reports can reflect appropriately.


Existing system:


     The prison system uses the documentation form storage which is a single user system to
find the wanted information.

            The important and the most significant drawback is that the system is manual.
             There may be errors due to carelessness or oversight that may result in loss to the
             data and as to the organization. For an organization, time is very important factor.
            The prison information is stored in the document form which is like a data sheet.
             This makes it impossible to search for information in such a huge number of
             documents manually and to add new information if the searched information is
             not available.




Proposed system:


              The proposed system is designed to eliminate all the drawbacks of the existing
system. The system is part of a large Application and shall be responsible for maintaining
information about prisoners,
      Demographic details,
      New case details,
      Automated release diary generator,
      Parole register,
      Interview request register,
      In-out register,
      Court hearing register,


The major advantage of the proposed system is,

      It is an application, so that information is available anytime.
      High integrity and security.
      Ability to incorporate newly available data.
      It is user friendly.
      Speed and accuracy is increased.
      Fully automated.
      Security is associated with user authentication
      Duplication of information is curbed.
Modules:


The system is proposed to have the following modules:

       1.   Administrators.
       2.   Police officers.
       3.   Data administrators.
       4.   Nominal rolls.
       5.   Interview requests.
       6.   In out register.
       7.   Reports.




   1. Administrators :




                      Administrator is treated as a super user in this system. Administrator can
maintain different registers such as Nominal Rolls, Case Register, Automated Release Register,
Parole Register, Duty Register and In-Out Register. Other tasks done by the administrator are
generation of reports, maintenance of log files, backup, and recovery of data any time.
Administrator also manages details of number of cells and their usage. Administrator is also
responsible for managing finances of prison. Administrators are given permission to approve or
decline the interview requests by the relatives and friends of prisoners to meet them and also
administrator is given superior power to overlook the in and out timings in a register where
prisoner is going out of prison for various reasons such as court hearings, family function and
personal problems. He can also look over and supervise the parole register; automated release
diary is also managed under his guidance. The duty register and case register is also overviewed
by the administrator. The new cases and new prisoners are supervised by the administrator.
2. Police officers:


                       Police officers can seek information regarding prisoners and convicts.
   The information is used to make decisions regarding court hearings, remands, release dates
   etc. He is also given permission to view all the details and registers such as parole register,
   case register, interview register and in out register. He can add data to in out register that
   means he can fix a prisoner to go for court hearing as he receives orders from the court to
   his cabinet. He can also view and modify the interview requests if only there exists some
   critical issues or endangers in fixing a prisoner to meet his fellow men. The duty register is
   also supervised by the police officials.




   2. Data administrators:

                       On the behalf of administrator data manager prepares all the registers
   with appropriate data. They can have the privilege to add and update data in the different
   registers. Data administrator adds the details of a new prisoner details such as name, age,
   identity marks, nationality etc. He also registers the details of new case with details of case
   and persons involved in that particular case and date of court hearings. Parole register is
   also maintained by the data administrator he tracks the details and particulars of prisoner
   who is paroled and parole respectively. Automated release diary is also in control of data
   administrator under the supervision of administrator, data administrators can be able to
   add the details of release dairy and date particulars. The interview requests is also made by
   data administrators and the request is send to administrator for approval and the status of
   requests can be tracked by data administrators. In out register is entered in accordance
   with the court hearings and other personal events of particular prisoner.
4. Nominal rolls:

                    The details of the prisoner and his/her demographic details should be
   captured. A digital photo comprising different views of the prisoner and the list of articles
   surrendered by prisoner during nominal roll are to be recorded. The particulars such as
   name, age, gender, nationality details and identity marks and things collected from him
   during arrest are noted down in the nominal roll. This nominal can be viewed by
   administrator, data administrator and police officers, but only data administrators can
   modify or delete the particulars under the supervision of other two officials.



5. Interview requests:

                       Interview requests register is to register the details of interview requests

   made by the relations and friends of a prisoner who wishes to meet that particular prisoner.

   In the interview requests the details of prisoner who they wish to meet and the details of

   persons who all wish to meet them are noted down with timing details. No more than five

   members can meet a prisoner at a time and they should carry over anything other than

   food items. These things are all supervised carefully. The request once made is sent to

   administrator and the status of that request can be viewed through data administrator.

   The reason for the interview is also mentioned in the request along with them other details

   for better understandings of the need to meet the prisoner.


6. In out registers:


                   In out register is maintained to record the details of prisoners who are all

   moving in and out of prison for various reasons such as court hearings, personal problems,

   health issues and family functions etc. The details of in out register are supervised by the
   administrator and police officials.
7. Reports:


                             The system allows the generation of various reports based on
   different criteria such as prisoner’s details. New case reports and parole reports are
   generated to submit to the court officials. The interview request registers report and in out
   register report are also maintained for the purpose of record history.




   Software Requirements:-

             Web Presentation              :      HTML, CSS
             Client – side Scripting       :      JavaScript
             Programming Language          :      Java
             Web based Technologies        :      JSP
             Database Connectivity         :      JDBC
             Java Version                  :      JDK1.5
             Backend Database              :      My SQL.
             Operating System              :      Windows XP/2003.
             Web Server                    :      Tomcat 6.0
             Browser                       :      IE/Mozilla


   Hardware Requirements (minimum):-

           Pentium processor       :       1.1 GHZ
           RAM Capacity            :       256 MB (min)
           Hard Disk               :       20GB
           CD-ROM Drive            :       32 HZ
           Keyboard                :       Standard keyboard.
           Mouse                   :       Optical
           Monitor                 :       15’’ Color Monitor