Finley, North Dakota
February 7, 2012
The Steele County Board of Commissioners met at 8:00 a.m. Present were Chairman Lance Fugleberg and
Commissioners Dennis Lindstrom, Ted Johnson, Randy Richards, and Jane Amundson.
Commissioner Amundson made a motion, seconded by Commissioner Johnson, to approve the minutes of the
January 3, 2012, meeting as presented. All members voted yes. Motion carried.
Office reports were reviewed.
Commissioner Fugleberg informed the commission that he will be unavailable for the regular April, 2012, meeting.
The following bills were allowed:
SOCIAL SERVICE ALLOWED
Payroll January, 2012 11316.28
32807 Comfort Inn-hotel 130.00
32808 Jean Gilbertson-reimbursement for office supplies 19.00
32809 Griggs County Telephone-phone charges 160.48
32813 NRG-tech support 65.00
32814 Sheila Oye-reimbursement for office furniture 399.25
32814 Sheila Oye-reimbursement for office supplies 24.00
32815 Hewlett-Packard-pc purchase 788.00
32816 Human Resource Management Services-training 55.00
32817 Minnkota-doc destruction fee 105.00
32820 Blue Cross/Blue Shield-dental insurance 115.55
32825 NDPERS-retirement 1241.53
32852 Janice Johnson-consulting 138.62
32853 NDPERS-health & life insurance 2114.35
32856 Kelly Archambeau-postage reimbursement 20.83
32856 Kelly Archambeau-travel 328.50
32862 Comfort Suites-hotel 207.00
32864 Amber Delfs-postage reimbursement 5.65
32864 Amber Delfs-travel 208.08
32865 Days Inn-hotel 207.90
32875 Jean Gilbertson-travel 111.18
32876 Griggs County Telephone-phone charges 165.24
32877 Griggs County Social Services-mail box 25.00
32891 Lutheran Social Services-January expenditure for Great Plains Food Bank 150.16
32894 NRG-hardware purchase 152.17
32894 NRG-shipping expense 26.78
32894 NRG-tech support 65.00
32894 NRG-tech support 260.00
32897 Sheila Oye-postage reimbursement 10.11
32897 Sheila Oye-travel 917.25
32905 Steele County Press-subscription renewal 37.00
32933 NDACSSD-dues 50.00
32935 NDPHA-training 25.00
32936 Safe Kids-training 75.00
32810 Information Technology Department-wan access 440.80
32825 NDPERS-social security 6439.87
32828 Steele County Treasurer-social security 9446.41
32883 Information Technology Department-wan access 440.80
Payroll January, 2012 758.00
32786 Inter-Community Telephone Co-trunking 150.00
32884 Inter-Community Telephone Co-trunking 150.00
32778 Discovery Benefits-amended 2012 92.40
32818 Discovery Benefits-1st quarter 181.98
32820 Blue Cross/Blue Shield of ND-dental insurance 971.05
32853 NDPERS-life insurance 208.36
32853 NDPERS-health care insurance 14471.72
VETERAN SERVICE OFFICER
Payroll January, 2012 558.00
32837 Dennis Kubischta-travel 198.02
32934 ND County Veterans Services Officer Association-dues 50.00
Payroll January, 2012 41854.77
32775 City of Finley-water 66.02
32777 Computer Software Associates-support fee 2255.00
32788 Linda Leadbetter-envelopes 12.99
32790 ND State Radio Communications-teletype rental 120.00
32791 Postmaster-stamps 132.00
32793 Reardon-supplies 107.62
32793 Reardon-binders 57.95
32802 Andriena Costello-travel 106.08
32806 The Village Business Institute-2012 EAP 900.00
32811 Dennis Lindstrom-travel 100.80
32822 Johannson, Rust, Yon, Stock, & Rasmusson, PA-contract & clerical 3938.00
32832 Dacotah Paper Co-copy paper 85.90
32834 Heartland-supplies 97.86
32838 Linda Leadbetter-1099 service fee 25.00
32839 Ness Plumbing Inc-repairs 703.92
32840 ND Clerk’s Association-dues 60.00
32841 ND Association of Counties-applications 5.00
32841 ND Association of Counties-special operation fund 200.00
32842 NDSC-dues 175.00
32844 Office Max-dry erase board 171.99
32845 Otter Tail Power Co-courthouse electricity 1962.27
32846 Reardon-supplies 16.90
32847 Sanford Mayville-blood draw 23.00
32848 US Postal Service-envelopes 519.90
32849 Verizon-cell phones 167.08
32851 Canad Inns Destination Center-hotel 277.20
32854 Jane Amundson-assessor class 29.18
32855 Anchor-hosting fee 240.00
32858 Brager Disposal Service-garbage 720.00
32860 City of Finley-water bill 65.54
32863 Cooperstown Medical Center-blood draw 50.00
32868 Election Systems & Software-battery 41.19
32869 Finley Farmers Grain & Elevator-gas 699.56
32871 Finley Motors Inc-2012 Impala & 2007 pick-up 148.97
32873 Lance Fugleberg-travel 13.26
32876 Griggs County Telephone-phone charges 570.61
32883 Information Technology Department-user fee 75.00
32886 Lisa Jacobsen-postage 19.65
32887 Johannsen, Rust, Yon, Stock & Rasmusson, PA-folders 82.18
32888 Ted Johnson-travel 81.60
32892 New Century Press-notice/meeting/ad 525.94
32898 Postmaster-stamps 45.00
32900 Reardon-ink cartridge 64.61
32900 Reardon-supplies 23.28
32900 Reardon-supplies 107.50
32903 Nodak Electric Cooperative-electricity at radio tower 250.19
32908 TJ Cleaning & Services-custodian & supplies 916.99
32909 Town & Country Co-op-gas 901.49
32910 Us Postal Service-envelopes 513.70
32911 Verizon Wireless-cell phones 300.03
32912 Adam Vonasek-Grand Forks training 159.00
32915 Wayne Johnson-assessors class 36.32
32916 Keith Palmer-assessors class 30.20
32917 Clayton Anderson-assessors class 45.50
32918 Carol Carlson-assessors class 27.14
32919 Anona Lundstrom-assessors class 30.20
32920 Bill Erbstoesser-assessors class 47.54
32921 Dennis Kubischta-assessors class 40.40
32922 Gene Amann-assessors class 39.38
32923 Rick Halvorson-assessors class 55.70
32924 Tyrone Hauge-assessors class 20.00
32925 Amber Gudajtes-assessors class 69.36
32926 Andriena Costello-travel 132.60
32928 Bouquets on Burrel-floral arrangement 75.00
32930 FHP-plat books 803.69
32931 Janet Meyer-assessors class 45.50
32932 John Jacobson-assessors class 45.50
32937 Verwest Contracting Inc-heater mtc 574.00
32903 Nodak Electric Cooperative-electricity at Golden Lake 168.58
32903 Nodak Electric Cooperative-electricity at Golden Lake 50.31
Payroll January, 2012 4265.00
Hourly wages for January, 2012 8907.49
32774 Butler Machinery Co-repair parts 1325.31
32775 City of Finley-shop expense 57.76
32776 City of Sharon-shop expense 50.47
32779 Finley Farmers Grain & Elevator-gas/tires/repair parts/supplies/shop expense 14164.81
32780 Finley Lumber & Supply-shop supplies 272.16
32781 Finley Motors Inc-repair parts 113.40
32782 Gillund Enterprises-gas 519.83
32783 Griggs County Telephone Co-shop expense 198.28
32784 HE Everson Co-repair parts/shop supplies 322.69
32785 Hope Municipal Utilities-shop expense 118.16
32792 Praxair Distribution Inc-shop supplies 522.53
32793 Reardon-supplies 185.10
32794 Reiten Inc-shop supplies 57.75
32797 Stones Market-shop supplies 25.42
32798 Tim Lee-repair parts/supplies 56.75
32799 Town & Country Co-op-gas/shop expense 696.04
32800 Uglem-Ness Co-equipment 7450.00
32801 US Bearings & Drives-repair parts 377.43
32805 Valley Truck-repair parts 621.32
32836 Job Service North Dakota-unemployment 8400.00
32850 Steele County Water Resource District-drain #2 10107.22
32804 Fargo Freightliner-repair parts 6841.25
32858 Brager Disposal-shop expense 768.00
32859 Butler Machinery Co-repair parts 1362.43
32860 City of Finley-shop expense 57.55
32861 City of Sharon-shop expense 602.76
32868 Farmers Union Oil of Hope-repair parts 16.61
32869 Finley Farmers Grain & Elevator-gas/repair parts/shop supplies 375.01
32870 Finley Lumber & supply-shop supplies 54.57
32872 Flaten Johnson Truck Equipment-shop supplies 37.46
32874 GCR Tire Center-tires 816.58
32876 Griggs County Telephone Co-phone charges 215.30
32878 HE Everson Co-repair parts/shop supplies 201.56
32879 Heartland Paper Co-shop supplies 59.48
32880 Hope Auto Glass-repair parts 925.00
32881 Hope Municipal Utilities-shop expense 114.88
32882 Dale Houkom Repair-shop expense 59.90
32885 Interstate Engineering-seal coat project/project bridge 15467.00
32889 Lakeside Construction-repair parts 427.50
32890 Luckens Truck Center-repair parts 200.00
32896 Otter Tail Power Co-shop expense 634.13
32899 Praxair Distribution Inc-shop supplies 512.00
32900 Reardon-supplies 24.99
32901 Reiten Inc-repair parts/shop supplies 347.07
32902 Sanford Fist Aid & Safety-supplies 208.75
32906 Swanston Equipment-equipment 36500.00
32907 Tim Lee-supplies/shop supplies 259.30
32909 Town & Country Co-op-gas 4556.05
32913 WW Wallwork Inc-repair parts 696.61
32914 Wingfoot Commercial Tire System-tires 5606.74
32927 Blue-Top Steering Gears Inc-repair parts 211.05
32929 Brown & Saenger-supplies 16.75
32787 Kristi Berdal-travel 143.76
32787 Kristi Berdal-travel 118.83
32833 Tammy Doll-postage 19.09
32843 Ag Communication-office supplies 137.00
32876 Griggs County Telephone-phone charges 82.36
32895 NDSU-Customer Account Services-envelopes 67.18
32812 ND Department of Human Services-program costs 1353.98
32893 ND Department of Human Services-program costs 1545.11
CAPITAL PROJECTS GENERAL
32803 Diamond Vogel-paint & supplies 1252.56
32831 B&B Products-install equipment in new patrol car 3222.80
32835 Ihry Insurance Agency-add 2012 Impala 387.00
32835 Ihry Insurance Agency-add tractor & snowblower 273.00
32857 Barnes County Corrections-prisoner board 130.00
Commissioner Johnson will continue to look for a sprayer for the new Ranger purchased for the weed control
An individual has accepted the position as the Steele County Extension Agent. Formal paper work is being
completed through NDSU. Employment is expected to begin in early April.
The 75% cost-share reimbursement was received from the North Dakota Game and Fish Department for the boat
ramp project completed in 2011.
A permit application for ditch cleaning was reviewed. Minor corrections were made to the language of the
document presented. The changes will be made and the document will be provided to townships at the upcoming spring
meeting. Commissioner Richards made a motion, seconded by Commissioner Lindstrom, to adopt the Application for Permit
to Clean Road Ditch and provide to the Steele County Highway Department and Steele County Township Officers. All
members voted yes. Motion carried.
Commissioner Lindstrom made a motion, seconded by Commissioner Johnson, to appoint Tammy Doll as the Steele
County Title VI Coordinator with compensation set at $50 per month. All members voted yes. Motion carried.
The administrative assistant position involving assessments and GIS mapping was discussed.
The law enforcement contract and joint powers agreement for the cities of Finley and Hope were reviewed. The
state’s attorney and sheriff will be asked to review them prior to final approval by the commission.
The campground management agreement for Golden Lake was reviewed. Minor changes were needed for the areas
included in this contract. The state’s attorney will be asked to update the contract before providing to Jeff and Lisa Ringstad.
A park board meeting will be planned for March. Dan Machart will be asked to be present to discuss the
groundskeeper position. A contract will be developed for this position.
Steele County Public Safety Coordinator Don Huso met with the commission to discuss the 9-1-1 rural street signs.
Mr. Huso will prepare a letter for township officers and provide detailed standards for the rural street signs. This topic will
be addressed at the spring township officers’ meeting. Commissioner Lindstrom made a motion, seconded by Commissioner
Richards, to allow townships to use county sign posts at intersections to mount street address signs. All members voted yes.
Sheriff Wayne Beckman was seated at the meeting. A discussion regarding the law enforcement contracts was held.
The sheriff has been asked to be present at city council meetings. Sheriff Beckman explained that he has attended meetings,
but had not presented specific reports for his department. The commission suggested to Sheriff Beckman that he request a
specific time to be on the city agenda to present reports so he is not expected to sit through the entire meeting.
Mike Opat of Moore Engineering, Josh Ihry, Tor Bergstrom, Jill Borth, and Bill Brudvik and met with the
commission representing the Steele County Water Resource Board. Plans were presented for the proposed assessment for
maintenance of dams in the area. Approval for the plan will need to be received from seven different boards. Public
meetings will be held before anything is finalized. The water board agreed to keep the commission informed.
Proposed snagging and clearing projects were also briefly discussed.
Steele County Highway Superintendent Tim Lee met with the commission. An overall report was presented
regarding repairs and staffing of the highway department. The status of the bridge northeast of Pickert was discussed. Tim
Lee will check the inspection report for this structure.
Sheriff Beckman proposed that the county plan a property auction again this spring.
GPS tracking services for the county highway equipment were discussed.
Staffing at the road department was discussed. Commissioner Richards made a motion, seconded by Commissioner
Johnson, to establish the Equipment Operator IV position to include all operating requirements of the Equipment Operator III
designation and to include supervisory and dispatching responsibilities in the absence of the county highway superintendent,
with an additional $1.50 per hour added to the current wage. All members voted yes. Motion carried.
Steele County Public Health Nurse Brittany Ness met with the commission to present information about electronic
health charts. Steele County would be able to tag onto Traill County’s system as an additional user; allowing Steele County
to pay only one-third of the purchase price. Commissioner Lindstrom made a motion, seconded by Commissioner
Amundson, to approve the purchase of the electronic health records system with Traill County at an estimated cost of $8,000.
All members voted yes. Motion carried.
Road department discussions continued regarding rehabilitation of a bridge in Newburgh Township near the Jason
Ness farmstead and the load restrictions on county roads.
Commissioner Richards made a motion, seconded by Commissioner Lindstrom, to pay Jay Showers $500 for
additional supervisory duties performed for each of the months of October and November, 2011. A letter will be sent to Jay
Showers stating the commission’s appreciation for his extra efforts. All members voted yes. Motion carried.
Mike Bassingthwaite of Interstate Engineering met with the commission to provide updates on proposed road
projects. Mr. Bassingthwaite explained that the North Dakota Department of Transportation is unwilling to proceed with the
bid letting for the overlay project on county road #5 east of Hope without knowing the results of the June election. Steele
County plans to issue bonds for a portion of the county’s cost of this project. If Measure #2, that abolishes property taxes in
North Dakota, is approved this overlay project may not be able to be completed. The condition of this section of county road
will be closely monitored by the county highway department.
The structure replacement for bridge number 46-117-15 was discussed. A meeting will be held at the site today with
representatives of the NDDOT. Plans for obtaining easements for the project were reviewed. Commissioner Lindstrom
made a motion, seconded by Commissioner Johnson, to establish the following policy for minimum right-of-way acquisitions
on Federal Aid Projects:
This policy is intended for the acquisition of small tracts of land or temporary easements for highway purposes. By
establishing a minimum payment policy, the property owners that do not donate their property have the ability to
accept the minimum payment and waive their right to just compensation and a formal appraisal.
The minimum payment for right-of-way shall be established by the county’s engineer and/or the Steele County
Board of Commissioners and shall be between $250.00 for temporary easements and $500.00 for permanent
easements, depending on the property being acquired.
This policy does not supersede the county’s policy to ask for a donation of the property for highway purposes. All members
voted yes. Motion carried.
A discussion was held regarding the county’s contribution to the salary of the Steele County Economic
Development Coordinator position. It was noted that the county contributed $1500 in 2009 and $1600 in 2010. No
contribution was made in 2011. Commissioner Richards made a motion, seconded by Commissioner Johnson, to pay the
Steele County Job Development Authority $1700 for the 2011 contribution and $1800 for the 2012 contribution to the
economic development coordinator position. All members voted yes. Motion carried.
Following review of funds and history of balances, Commissioner Amundson made a motion, seconded by
Commissioner Lindstrom, to amend the 2011 budgets as follows: General - $75,000; Capital Projects General - $7,000;
Road - $160,000; Flood 2004 - $3,000; Flood 2011 - $140,000; County Agent Special - $1,000; County Park - $18,000; and
Job Development Authority - $1,000. All members voted yes. Motion carried.
Commissioner Amundson made a motion, seconded by Commissioner Richards, to have the chairman sign the
Steele County Highway Department Utility Permit applications for Griggs County Telephone as approved by the Steele
County State’s Attorney. All members voted yes. Motion carried.
Commissioner Richards raised concerns regarding the farm residence exemption requirements and letter sent
through the tax director’s office. Legal requirements for allowing individual exemptions were explained. It was noted that
the commission would have preferred to have had a chance to review the requirements prior to the letter being mailed.
Commissioners Lindstrom and Johnson excused themselves from the meeting to attend the bridge site meeting with
the North Dakota Department of Transportation.
The auditor will be asked to distribute a memo for county employees requesting the commission’s involvement in
preparing mass mailings.
Commissioner Amundson made a motion, seconded by Commissioner Richards, to sell property owned by Steele
County through delinquent tax proceedings in Blabon, Melrose Township to Kenneth and Sharon Kroeplin: Lots 5-6, Block
3, Original Townsite; The West 120 feet of the North 50 feet of Lot 1, Block 6, Original Townsite; The North 25 feet of the
South 50 feet of the West 120 feet of Lot 1, Block 6, Original Townsite; The South 25 feet of Lot 1, Block 6, Original
Townsite; and Lot 1, Block 2, South Addition all in Blabon, Section 03, Township 145N, Range 056W, and to allow the
chairman and auditor to prepare and sign deeds transferring such property. All members present voted yes. Motion carried.
Commissioner Richards made a motion, seconded by Commissioner Amundson, to approve and have the chairman
sign the Traffic Safety Contract Project documents for the Click it or Ticket campaign for the Steele County Sheriff’s
Department through the ND Department of Transportation. All members present voted yes. Motion carried.
The meeting adjourned.
Steele County Auditor Chairman Steele County Commissioners