REGENTS TRAINING CENTER (RTC)
Advisory Board Meeting
July 23, 1999
The State Regents Advisory Board met in room CU 7 of the Oklahoma City Community
College, commencing at 10:00 a.m. Board Chair, Mr. Dudley Freeman, opened the meeting for
discussion, distributed draft copies of The Regents’ Training Center Goals and Objectives, a
draft Job Description for the State Regents’ Training Center Coordinator, and copy of the
approved Advisory Board's responsibilities.
Those attending were: Ms. Bridgette Anderson, Regents for Higher Education; Mr. Dudley
Freeman, OKCCC, Board Chair; Mr. Bill Creech, Rose State College, Board Member; Mr. Don
D. Groth, Southwestern OK State University, Board Member; Ms. Cheryl L. Marcham, OUHSC,
Board Member; Mr. Don M. Powers, UCO, Board Member; Mr. Donald McDaniel, Redlands
Community College, Board Member; Mr. Max Rowley, Carl Albert State College, Board
Member; Mr. Mike Montgomery, OU Board Member; Mr. Tim Stiger, University of Science &
Arts, Board Member; Mr. Jim Wingate, Western OKSC, Board Member; Mr. Larry Warner,
Training Center Coordinator; Ms. Cennet Ladwig, Rose State College.
I. Mr. Freeman discussed the agenda and handout material.
A. Mr. Freeman stated that the Regents’ Training Center Advisory Board's
recommendations were approved by State Regents. One of the recommendations was that
each member organization have a representative on the board. This was the first meeting
of the full board. He thanked Ms. Anderson from the State Regents for her help and
cooperation at the State Regents’ Office.
B. Mr. Freeman stated that everything we had was in draft form and open for discussion.
He asked the members if they had any new agenda items to add for the meeting. Ms.
Marcham, OUHSC, stated that she had new information concerning the State Hazard
C. Also, several members voiced their opinion about the worth of the organization
and the value they receive for the membership fee. This may prove to be a critical year for
the Training Center.
II. The Goals and Objectives List was discussed. The attached list of goals
and objectives was compiled and approved by the present board members as follows:
Mr. Montgomery suggested that we contact the members who could not come to this
meeting to find out whether or not they agreed with the Goals and Objectives on some of
the important subjects like Emergency Preparedness programs or if they had any other
suggestions on these subjects. A response date for their comments was to be established.
A survey questionnaire is to be set up with the subjects ranked 1-5 from the most important
to the least important. The survey is to be sent from the State Regents office to the
presidents of each member institution. The responses will determine our goals and
Ms. Anderson volunteered to send out the questionnaire and Mr. Don Powers will assist in
tabulating the responses. Ms. Anderson suggested that she see to it that these
questionnaires be sent from the State Regent’s office to the Presidents of the institutions,
requesting a response by August 23, 1999.
III. Mr. Montgomery shared the history of Regent’s Training Center. The idea
for the Center was presented at the College Business Meeting. The concept was that the
Universities around the state share their resources instead of each school developing its
own Safety Program.
In 1994 College Business Officers approved the idea and approved the funding request to
support this program. At that time State Regents decided to house this Regent’s Training
Center at the OU Campus. Mr. Larry Warner was hired as a trainer (Project Specialist) in a
full time capacity in September 1998. He has been developing programs and visiting each
institution to find what their needs were, what we could do as a group, and how to meet
Federal and State requirements.
Mr. Montgomery also discussed the Vo Tech schools’ training programs, which are
available to us. Vo Tech training is funded by the State, and Higher Education Institutions
can benefit from its free Safety Training Programs.
IV. The Fiscal Year 2000 Budget was discussed. Mr. Creech advised the
board that equipment purchase requirements must go through the Advisory Board. Ms.
Marcham asked if the items listed on the budget could be rearranged, and whether the
amount of items could be increased or decreased. Mr. Freeman responded that the board
could approve any kind of line items. E-mail can handle approvals.
V. Mr. Powers suggested that the Advisory Board send a letter to the
University of Oklahoma to request that the Regent’s Training Center Advisory Board
approve all purchase requests in the future. After discussion and Mr. Montgomery's
suggestion, it was agreed that a letter would be drafted that would be sent from the State
Regents office to President Boren requesting Board approval for expenditures. Mr.
Freeman and Mr. Montgomery will draft such a letter.
VI. Goals and Objectives were then discussed. There was considerable
discussion on the subject of how the member institutions of this organization will be
VII. Safety and Health Curriculum for College Credit and Web Page
availability benefits were discussed. Ms. Marcham reminded the members that safety pays.
Training is the key to safety. Also, a State Hazard Communication Committee is in the
process of being formed and representatives from any member institutions would be a great
VIII. An Emergency Disaster Preparedness Training Plan for presentation to every employee
was discussed. If it is possible, this training should be broadcast, which will make it more
available for the employees.
IX. What we need is a checklist describing how to investigate the safety of a
work area, hazard areas at the work place, and what we need to look for. Mr. Freeman
strongly suggested that every supervisor attend this training. Some of the member
institutions already are conducting a program of this type.
X. The members discussed the Job Description draft. Mr. Freemen directed
the member's attention to the section on Minimum Training and Experience: It was decided
to delete the Masters Degree requirement under Minimum Skills. In its place a requirement
for a Bachelors Degree and four years experience was inserted. The second line was
changed to read “Ability to work a flexible schedule, as needed.” Both changes were
Mr. Montgomery directed the member’s attention to the item on supervision. He asked
from the board the word change from “under the supervision of the Chair of the Advisory
Board” to “under the guidance of the Chair.” He continued his explanation by saying that
currently Mr. Warner is a University of Oklahoma Employee under the OU Payroll System
and OU benefit program. He asked if this structure was in the best interest of the Regent’s
Mr. Creech suggested that this position needed a day-to-day supervisor. In an ideal
situation he would report directly to Mr. Montgomery’s Office, as long as he is going to be
housed on the OU Campus. Mr. Powers stated that the RTC Coordinator's work will be
performed under the guidance of the Advisory Board with consultation by the Personnel
Administration. The host institution will provide day-to-day supervision where the
program is housed.
The concept of the Coordinator of the Training Center providing the Advisory Board with
both an oral and a written Performance Status Report at each board meeting was discussed.
The unanimous opinion of the Board was this must be done beginning with the September
29 meeting. The written report should be as detailed as needed to properly communicate
the outcomes of the goals and objectives established by the Advisory Board. The oral
report is to summarize the written report and give the Board members an opportunity to ask
questions and make comments.
XI. Board members discussed Safety Topics for the upcoming Fall Seminar. Suggested topics
were Disaster Preparedness, DOL Inspections, and Indoor Air Safety.
XII. Mr. Freeman suggested the RTC Board meet quarterly, at least for a while. The next
meeting will be Wednesday, September 29, 1999 at 1:00 p.m. on the OKCCC Campus.
The meeting was concluded at approximately 2:30 p.m.