Docstoc

items

Document Sample
items Powered By Docstoc
					BID ITEM WORKBOOK
COSTARS 21- Pest Control Services
INSTRUCTIONS TO COMPLETE BID ITEM WORKBOOK TABS LOCATED AT BOTTOM OF PAGE.
This is a Bid Item Workbook to assist you in the bidding process. Completion of this workbook is mandatory.

DOCUMENTS REQUIRED TO BE SUBMITTED WITH BID ITEM WORKBOOK TAB
Please use the checklist provided to assist you in the bidding process.


BIDDER/CONTRACTOR DATA TAB

NAME – In the spaces provided, the bidder shall enter the name (both legal name and D/B/A name, if applicable) for each of the following:
(a) the Bidder/Contractor; (b) send purchase order(s) to; and (c) send payment(s) to. If the legal name registered with the IRS for the
Federal ID Number provided is different than the stated name, then both the legal name and the D/B/A name are required.

ADDRESS – In the spaces provided, the bidder shall enter the address for each of the following: (a) the Bidder/Contractor; (b) send
purchase order(s) to; and (c) send payment(s) to.

FEDERAL ID NUMBER – In the spaces provided, the bidder shall enter the 9-digit Federal ID Number for each of the following: (a) the
Bidder/Contractor; (b) send purchase order(s) to; and (c) send payment(s) to.

POINT OF CONTACT – In the spaces provided, the bidder shall enter the name, telephone number, fax number and E-mail address of the
Point of Contact ("POC") for each of the following: (a) the Bidder/Contractor; (b) send purchase order(s) to; and (c) send payment(s) to.

BIDDER'S GENERAL WEBSITE ADDRESS – In the space provided, the bidder shall enter its General Website Address.



QUESTIONS TAB

The bidder shall answer the six questions.


SERVICE AREA SHEET TAB

BIDDERS/CONTRACTOR'S LEGAL NAME - In the space provided, the bidder shall enter its legal name.

SERVICE AREA BOXES- The bidder must either identify statewide services or indicate the county/counties for which the bidder is offering
services by clicking on the appropriate box/boxes.

PRODUCT CATEGORY TAB

BIDDERS/CONTRACTOR'S LEGAL NAME - In the space provided, the bidder shall enter its legal name.

PRODUCT CATEGORY - The bidder must identify the product category(ies) for the item(s) that the bidder is offering by clicking on the
appropriate box/boxes.

ANCILLARY SERVICES TAB

BIDDERS/CONTRACTOR'S LEGAL NAME - In the space provided, the bidder shall enter its legal name.

ANCILLARY SERVICES - Contractors may choose to offer ancillary services in conjunction with the products it provides to the Purchaser.



BID ITEM SHEET TAB

BIDDERS/CONTRACTOR'S LEGAL NAME - In the space provided, the bidder shall enter its legal name.

PRICING - The bidder shall complete the Bid Item Workbook, providing a customized list of services that the bidder is offering, stating
either the hourly rate, or the net price per square foot, or the net price per application; and, if applicable, minimum order requirements for
each service.

CUSTOMIZED PRICE LIST – The bidder shall enter their legal name and specify on the customized price list the effective date of the price
list in the space provided. Omission of this information from the Bid Item Sheet shall be cause for DGS to reject the bid. Upon DGS
request, the bidder shall submit a complete price list to DGS within two working days .

CLASS OF PURCHASER – If the bidder wishes to offer an educational purchaser or other category of purchaser services at a different
price, indicate here. Other categories of purchasers include "local public procurement units" and state affiliated entities as described in
Section 2 of the Standard Terms and Conditions.

CUSTOMIZED PRICING TEMPLATE – It is suggested, but not required, that the Bidder submit its pricing using the attached sample
pricing
template. The Bidder shall attach and submit any different format with its Bid Item Workbook.
BID ITEM WORKBOOK
COSTARS-21 Pest Control Services
DOCUMENTS REQUIRED TO BE SUBMITTED WITH BID ITEM WORKBOOK
The following documents must be submitted with your completed Bid Item Workbook:

    GSPUR-15 COSTARS, COSTARS BID/CONTRACT, completed and signed in ink.

    CORPORATE CERTIFICATION or other appropriate signature authorization if someone other than one of the officers signs the
    GSPUR-15 COSTARS, COSTARS BID/CONTRACT for the Bidder/Contractor (for a corporation; other business entities should
    specify the title of the person signing). The form, Corporate Certification, is provided for the Bidder’s convenience. Other
    appropriate forms of signature authorization are also acceptable.

    Evidence of DEPARTMENT OF STATE CERTIFICATION, if applicable. Please refer to Attachment B, Doing Business in
    Pennsylvania, for guidance.


    ONE HARD (PRINTED) COPY OF A VALID PESTICIDE APPLICATION BUSINESS LICENSE CERTIFICATE issued by the PA
    Department of Agriculture.


    PROOF OF APPROPRIATE INSURANCE that includes a statement indicating that the "coverage applies to pesticide application"
    and/or endorsement number CG26160194, CG26160798 or equivalent.

    ADMINISTRATIVE FEE in the form of certified check or bank cashier's check or money order in the amount of $500, payable to
    "Commonwealth of PA". Form W-9, Request for Taxpayer Identification Number and Certification, for the Commonwealth of
    Pennsylvania, Department of General Services, Bureau of Procurement - COSTARS, is available upon request to facilitate
    payment of the Administrative Fee.


    LIST OF POTENTIAL ANCILLARY SERVICES WITH THEIR ASSOCIATED PRICES


    ONE HARD (PRINTED) COPY OF THE BID. In addition, the Bidder is encouraged to include in its bid package an
    electronic submission of all offered items and pricing, and to submit the Bid item Workbook in an unprotected, electronic
    format (e.g. Microsoft Word, Excel, Adobe Acrobat) on a diskette or CD.


    FLYER(S), if applicable, should be attached to original copy of bid proposal with your acknowledgement of acceptance of each flyer
    either noted on its face by a signature, or by separate cover memo.
BID ITEM WORKBOOK
COSTARS-21 Pest Control Services
BIDDER/CONTRACTOR DATA
BIDDER/CONTRACTOR CONTACT INFORMATION
 BIDDER/CONTRACTOR'S LEGAL NAME:
 D/B/A NAME, IF APPLICABLE:
 BIDDER ADDRESS:
 BIDDER ADDRESS CONTINUED
 COUNTY LOCATED IN:


 FEDERAL ID NUMBER:


 Primary POC regarding IFB/Contract:
 PHONE NUMBER:
 EMAIL ADDRESS:
 Secondary POC regarding IFB/Contract:
 PHONE NUMBER:
 EMAIL ADDRESS:
 FAX NUMBER:
 COMPANY'S GENERAL WEBSITE ADDRESS



BIDDER/CONTRACTOR'S LEGAL NAME:
SEND PURCHASE ORDER(S) TO:
 BIDDER/CONTRACTOR'S LEGAL NAME:
 D/B/A NAME, IF APPLICABLE:
 ADDRESS:



 COUNTY LOCATED IN:
 HOURS OF OPERATION:


 POC regarding PURCHASE ORDER(S):
 PHONE NUMBER:
 FAX NUMBER:
 EMAIL ADDRESS:




SEND PAYMENT(S) TO:
 BIDDER/CONTRACTOR'S LEGAL NAME:
 D/B/A NAME, IF APPLICABLE:
 ADDRESS:



 POC regarding PAYMENT(S):
 PHONE NUMBER:
 FAX NUMBER:
 EMAIL ADDRESS:
BID ITEM WORKBOOK
COSTARS-21 Pest Control Services
QUESTIONS
BIDDERS/CONTRACTOR'S LEGAL NAME:

The bidder shall answer the following questions:

                                   QUESTION                                      YES   NO   COMMENTS

1. Does the Bidder/Contractor have any minimum order requirements?
   If yes, please explain.



2. Does the Bidder/Contractor offer any pricing incentive(s) such as for
   Internet ordering? If yes, please explain.


3. Does the Bidder/Contractor offer any prompt payment discount(s)? If
   yes, please explain.


  (a) Does the Bidder/Contractor accept credit card(s) as a method of
      payment from any purchaser? If yes, please specify the particular
      type(s) of card(s) accepted.



  (b) If yes, does the Bidder-Contactor charge any fee(s) to the Purchaser for
      payments made by the credit card? If yes, please explain.



4. Does the Bidder-Contractor charge any late fee(s) to the Purchaser
   for payment not made in accordance with Section 11 of the Standard
   Terms and Conditions? If yes, please explain.



5. After notification of contract award, is the Bidder/Contractor willing to
   further negotiate pricing with COSTARS members?



6. Is the Bidder/Contractor going to provide a dedicated COSTARS
   website for Purchasers (see Section 9 of the Standard Terms and
   Conditions )? If yes, how much time after notification of contract
   award will the Bidder-Contractor need to have the website up and
   running?
BID ITEM WORKBOOK
COSTARS-21 Pest Control Services
SERVICE AREA
BIDDERS/CONTRACTOR'S LEGAL NAME:

Please refer to Section 5 of the COSTARS Contract Special Terms and Conditions for guidance.

      SERVICE AREA

                 Statewide

       OR

             1   Adams                              24   Elk                           47   Montour
             2   Allegheny                          25   Erie                          48   Northampton
             3   Armstrong                          26   Fayette                       49   Northumberland
             4   Beaver                             27   Forest                        50   Perry
             5   Bedford                            28   Franklin                      51   Philadelphia
             6   Berks                              29   Fulton                        52   Pike
             7   Blair                              30   Greene                        53   Potter
             8   Bradford                           31   Huntingdon                    54   Schuylkill
             9   Bucks                              32   Indiana                       55   Snyder
            10   Butler                             33   Jefferson                     56   Somerset
            11   Cambria                            34   Juniata                       57   Sullivan
            12   Cameron                            35   Lackawanna                    58   Susquehanna
            13   Carbon                             36   Lancaster                     59   Tioga
            14   Centre                             37   Lawrence                      60   Union
            15   Chester                            38   Lebanon                       61   Venango
            16   Clarion                            39   Lehigh                        62   Warren
            17   Clearfield                         40   Luzerne                       63   Washington
            18   Clinton                            41   Lycoming                      64   Wayne
            19   Columbia                           42   McKean                        65   Westmoreland
            20   Crawford                           43   Mercer                        66   Wyoming
            21   Cumberland                         44   Mifflin                       67   York
            22   Dauphin                            45   Monroe
            23   Delaware                           46   Montgomery
BID ITEM WORKBOOK
COSTARS-21 Pest Control Services
PRODUCT CATEGORY(IES)

The bidder must identify the product category(ies) for the items that the bidder is offering by clicking on the appropriate box/boxes.


                                                               PRODUCT CATEGORY
                                               (Identify all that are applicable with a checkmark.)
    1 - GENERAL PEST & RODENT CONTROL


    2 - TERMITE CONTROL


    3 - FUMIGATION SERVICES


    Other
BID ITEM WORKBOOK
COSTARS-21 Pest Control Services
ANCILLARY SERVICES

The Bidder may choose to offer ancillary services in conjunction with the products it provides to the Purchaser. The Bidder
may submit the list of ancillary services and prices it proposes to offer. If it is not possible to submit pricing, as may be the
case with certain installation services, the Bidder shall simply note that it is offering the service and that the actual price will
be negotiated between it and the COSTARS participant and annotated on the purchase order at time of order.



                                                                                                      PRICING
                          ANCILLARY SERVICES                                         (If applicable. Please attach additional excel
             (Identify all that are applicable with a checkmark.)                   worksheets with detailed pricing if necessary.)
        INSECT BAIT STATIONS AND INSTALLATION                                   $
        INSECT TRAPS AND INSTALLATION                                           $
        INSECT BAIT STATIONS AND INSTALLATION                                   $
        INSECT TRAPS AND INSTALLATION                                           $
        ODOR ELIMINATORS                                                        $
        RODENT BAIT STATIONS AND INSTALLATION                                   $
        RODENT TRAPS AND INSTALLATION                                           $
        SANITIZERS                                                              $
        Other                                                                   $
BID ITEM WORKBOOK
COSTARS-21 Pest Control Services
BID ITEM SHEET
BIDDER/CONTRACTOR LEGAL NAME:


PRICING

The Bidder may offer any type of discount, or other pricing structure such as multiple discounts for different lines of products/services, or different
price lists, or different classes of Purchasers, or different prices for different quantities of products/services. Please reference Section 7 of the Special
Terms and Conditions for further guidance.

The bidder shall submit a separate Bid Item Sheet for each type of discount, customized discounted list, or pricing structure offered. For example, if
the bidder offers an educational Purchaser discount, mark-up, or pricing at a different level from other eligible Purchasers, the bidder shall submit
separate Bid Item Sheets for each class of Purchaser.

After Contract award, a Contractor may offer, either on its own initiative or at a Purchaser’s request, additional discounts, customized lists, or
discounted prices for any purchase within the scope of the Contract, even if such discounts or discounted prices were not included in the bid prices.


CUSTOMIZED PRICE LIST

                         EFFECTIVE DATE:
                         CLASS OF PURCHASER:
                                                              (i.e. all Purchasers or separate lines for specific classes, such as Educational
                                                              Purchasers and non-educational Purchasers). Other examples include "local
                                                              public procurement units" and state affiliated entities as described in Section 2
                                                              of the Standard Terms and Conditions.

                     SAMPLE CUSTOMIZED PRICING TEMPLATE
It is suggested, but not required, that the Bidder submit pricing using the template.
The Bidder shall attach and submit any different format with its Bid Item Workbook. A                             EXAMPLE- PRICING
Contractor may update its Contract pricing information (Reference Special Terms and
Conditions, Subsection 7.d.).


                                                                                                                                         RATE PER 1000
                        GENERAL PEST & RODENT CONTROL                                        HOURLY RATE          MONTHLY RATE
                                                                                                                                         SQUARE FEET

Enter specifics here.                                                                              $#.##                $#.##                  $#.##

                                                                                                                                         RATE PER 1000
                                  TERMITE CONTROL                                            HOURLY RATE          MONTHLY RATE
                                                                                                                                         SQUARE FEET


Enter specifics here.                                                                              $#.##                $#.##                  $#.##
                                                                                                   $#.##                $#.##                  $#.##
                                                                                                   $#.##                $#.##                  $#.##
                                                                                                   $#.##                $#.##                  $#.##

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:8
posted:8/5/2012
language:English
pages:8