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Tips for Running Successful Projects


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									                                                   Presented by Daniel Toriola

   Project Management is as tough as standing on a ball and is as important as success of a project. There are few
              keys points that you need to follow to achieve success in project management activities.
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                                             Ten Tips For Running Successful Projects
                                                                    By Leslie Allan

   Why do so many projects fail? Researchers regularly conduct studies to find out the leading causes
of project failure. Some of the studies are in the public domain. You can look up studies by such
groups as Gartner, Carnegie Mellon University and the Project Management Institute. The studies
reveal a recurring theme. Here are some of the common causes they identify:

• poorly defined organizational objectives
• loose project sponsorship and executive leadership
• project manager untrained
• loose scope containment and project change control
• poorly defined requirements
• lack of consultation with key project stakeholders
• no risk management plan
• unrealistic project estimates

 Do any of these look familiar to you? Do you recognize one or more as handicaps in your
organization? I have summarized below the top ten things you can do to improve the chances of
success of your projects.

 1. Before you start your project, find a committed project sponsor who has sufficient clout in your
organization. Your project sponsor will prove invaluable in helping you overcome organizational
roadblocks as they arise.

 2. Analyze who are your project’s key stakeholders and communicate with them throughout the
project. Your stakeholders can make or break your project. Compile a stakeholder communication plan
with the help of your project team and sponsor.

 3. Get your sponsor and key stakeholders together to thrash out the measures of success of your
project. How will you know if your project has succeeded? What are the key indicators of success? Get
everyone on the same page from the outset.

 4. Decide upfront the methodology you will use on your project. What project phases will the project
proceed through? What will be the key go/no go decision points? What are the expected project

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outputs for each phase?

 5. Draw up a project schedule that clearly allocates project tasks to team members. Identify which
tasks depend on others for their successful completion. Communicate schedule progress regularly to
all team members and to the project’s sponsor.

 6. Make sure that project changes don’t get out of hand by reviewing and authorizing all proposed
changes. Evaluate each proposed change for the impact on project cost, quality and schedule.

 7. Do not let an unforeseen event sink your project. Find out what risks can threaten your project and
build a risk mitigation strategy into your project plan. Issues will also arise from time to time, so you will
need to keep track of these and communicate their impact to all concerned.

 8. Decide at the start which documents your project will generate and when. For medium- and
small-sized projects, keep documentation requirements to a manageable level without significantly
increasing the risk to the project.

 9. Once your project finishes, use the measures of success that you agreed at the start to evaluate
project performance. Was it within budget? Was it on schedule? Did it produce what it was meant to
produce, and at the required quality? What can you learn from this? Now report your project’s
performance to your sponsor and the key stakeholders.

 10. Follow up with the key stakeholders and your project team members and find out how they felt
about the project. Was the project a success from their perspective? How did the project impact them
personally? From this you will discover what went well and what did not go so well. Apply these
lessons to your next project.

Successful projects do not just happen. They require structured planning, the right tools, insightful
management and good interpersonal skills. Use the ten tips above to help make your next project a

2008 © Leslie Allan. All rights reserved.

Leslie Allan is Managing Director of Business Performance Pty Ltd, a company providing practical
online information, tools and resources in a range of business areas. Download their practical project
management guide from their website at

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                                            When You Want a Project to Succeed
                                                            By Anna Williams

 I believe the following rules apply to any type of project or endeavor, and are crucial to success but far
too easily overlooked. Keeping these rules in mind can not only save you time, but possibly make the
difference between success and failure in any activity, business, or enterprise.

1. If you want a project to succeed you have to actually work on that project, and you have to complete
all of its steps.

2. If you don't complete all of the necessary steps of any project, your project will not succeed or it will
not enjoy the success it could have had.

3. If you start on a project which you will not have time to fully execute, the project is not likely to

4. Two half-done projects are not equal to one fully done project.

5. Completing 10% of ten projects is not equal to completing one project 100%.

6. It is usually unwise to drop a project which is succeeding in order to pursue another project, just
because you think the new project might have greater success.

7. If a particular project is successful and is generating revenue or producing a result, it is usually wise
to increase the successful actions and devote more time and energy to that project, instead of either
dropping it, or spending less time on it, in order to attempt new and untested strategies.

8. If you take on more projects than you have time for, they will most likely not all get done. Either
some will be neglected while others are completed, or you will spread your time and attention thin over
numerous projects, and wind up with just that - numerous incomplete projects.

How does this translate into business or entrepreneurship?

* All of the successful programs and strategies you read about in your emails may very well be
successful. But if you dabble in all of them without taking time to drive one of those projects through to
success, you will get no where, no matter how excellent these strategies are.

* Find a successful entrepreneur and you will find someone who, to at least some degree, follows
through and completes existing projects.

* If you have 5 websites which each have great potential but you don't have time to update and
promote them all regularly, you probably don't have time for 10 websites either. Or 20.

* There are steps involved in building up any stream of income, online or offline, and these steps must
be executed if the project is expected to begin generating income or any intended result.

* In the real world, income does not happen overnight or without real work. It may happen in sales

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                                              Presented by Daniel Toriola

pages or on testimonials, but not in real life.

* "Real work" does not just mean busyness. It does not just mean "taking action" or "getting started."
It means starting and completing projects. In the realm of recurring or residual income, this usually
means getting a project up to the point where it is generating a considerable income which can easily
be maintained and increased.

* If your existing project is succeeding, and you have enough time to maintain it as well as it should be
maintained, and you still have time left over, this is probably a good time to look for new or additional
projects to take on.

An exception to some of the above rules probably lies in the occasional instances when one wants to
test a few different projects or strategies at once, to see which one becomes the most successful. In
this case, once you have a successful project, pour the steam on it, and put less productive projects on
the back-burner.

However, do not pendulum swing into over-multi-tasking, or you will have a kitchen full of nothing but
backburners, and you will have everything on the stove burning, too.

Anna Williams is a webmaster, blogger, photographer, poet, and entrepreneur. For more information,
resources, and advice on entrepreneurship, Internet Marketing, or earning money online, please visit
Anna's blog, at http://buildingfromnothing.com

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The Manual to Delivering Projects on Time and on Budget, When Other's Can't!
                                                                                                         Page 4
                                             Presented by Daniel Toriola

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