Expense-Account_Map_0

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					                                                              Expense - Account Map                                                                   as of 04/06/12


                                                                                                                               Multiple
                                                                                                                            account codes                               Date expense
                                                                                                                               for this                  If travel &    type added or
        Category Name                       Expense Type                            Description of use                      expense type?   Account        foreign            updated
01-Travel               Travel Airfare                                                                                      Yes             623500             623614


01-Travel               Travel Airfare Baggage Charges        Additional charges charged by airlines for checked baggage Yes                623500             623614
01-Travel               Travel Airfare Ticket Tax                                                                           Yes             623500             623614
01-Travel               Travel Booking Fees                   Includes agent fees                                           Yes             623570             623600


01-Travel               Travel Bus                            Use for long distance bus travel (not commuter bus)           Yes             623542             623656

01-Travel               Travel Car Rental                     All allowable car rental charges with the exception of fuel   Yes             623542             623656
01-Travel               Travel Car Rental Fuel                Fuel for rental car ONLY                                      Yes             623542             623656
01-Travel               Travel Car Service/Shuttle                                                                          Yes             623542             623656
01-Travel               Travel Fees (visas, insurance)                                                                      Yes             623570             623600        7/1/2010

                                                              Use this expense type for unspecified ground transportation
01-Travel               Travel Ground Transportation          i.e. subway, bus and train commuting fares.                 Yes               623542             623656
01-Travel               Travel Internet Fee and Phone Usage                                                                 Yes             623570             623600
01-Travel               Travel Parking                        Includes airport and hotel parking                            Yes             623570             623600
01-Travel               Travel Personal Car Mileage                                                                         Yes             623542             623656
                                                              Use for local conference or registration fees when extensive
01-Travel               Travel Registration/Conference Fees   travel is required                                           Yes              623570             623600        7/1/2010
01-Travel               Travel Room Block Charges             Use when reserving or paying for a block of rooms             Yes             623514             623628
                                                              Use when a hotel requires a prepayment. May use as a
01-Travel               Travel Room Deposit (Pre-Paid)        credit if deposit is reflected in the final hotel bill.       Yes             623514             623628
01-Travel               Travel Room Rate                                                                                    Yes             623514             623628
01-Travel               Travel Taxi Fare                                                                                    Yes             623542             623656
01-Travel               Travel Tolls                                                                                        Yes             623542             623656
01-Travel               Travel Train Fare                     Use for long distance train fare (not commuter train)         Yes             623542             623656
02-Hosting              Hosting Alcoholic Beverages           Need to attach attendee list if >= 10                      No                 623812                          2/16/2010
                                                              Use for items such as entertainment expenses, decorations,
02-Hosting              Hosting Entertainment-Other           linen/table rental.                                        No                 623812
02-Hosting              Hosting Refreshments/Snacks           Need to attach attendee list if >= 10                         No              623812                          2/16/2010
02-Hosting               Hosting Venue/Room Rental                                                                                No   623812   12/22/2010
02-Hosting               Hosting/Business Meals (Breakfast)          Need to attach attendee list if >= 10                        No   623812    2/16/2010
02-Hosting               Hosting/Business Meals (Lunch)              Need to attach attendee list if >= 10                        No   623812    2/16/2010
02-Hosting               Hosting/Business Meals (Dinner)             Need to attach attendee list if >= 10                        No   623812
03-Communications        Business Calls/Faxes/Conferencing                                                                        No   611700   10/14/2010

03-Communications        Cellular Phone Charges                      Need to attach copies of itemized charges (front and back)   No   611150
03-Communications        Internet Charges at Employee Residence                                                                   No   612435
03-Communications        Pager Charges                                                                                            No   611200
03-Communications        Satellite/Cable Fees and Goods                                                                           No   613174   10/14/2010
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Alcoholic Beverages                      University of Michigan                                       No   614660   11/24/2010
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Beverages                                University of Michigan.                                      No   614660
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Breakfast                                University of Michigan                                       No   614660    2/16/2010
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Conference Equipment and Supply Rental   University of Michigan.                                      No   614660
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Decorations                              University of Michigan.                                      No   614660
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Dinner                                   University of Michigan.                                      No   614660
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Entertainment                            University of Michigan.                                      No   614660
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Lunch                                    University of Michigan                                       No   614660    2/16/2010
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Marketing                                University of Michigan.                                      No   614660
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Other Event/Conference Expenses          University of Michigan.                                      No   614660
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Printing/Copying                         University of Michigan.                                      No   614660
                                                                     Use when reserving or paying for a block of rooms for
                                                                     conferences/large events organized by the University of
04-Conference Planning   CP Room Block Charges                       Michigan                                                     No   614660
                                                                     Intended for conferences/large events organized by the
04-Conference Planning   CP Venue/Room Rental                        University of Michigan.                                      No   614660
05-Supplies              Building/Hardware Supplies                                                                               No   621160
05-Supplies              Electronic Supplies                                                                                      No   618500
05-Supplies              Instructional Supplies                                                                                   No   615500
05-Supplies              Laboratory Supplies                                                                                      No   618350
05-Supplies              Medical Supplies                                                                                         No   618450
05-Supplies              Noncapital Equipment                           To record the cost of equipment that is less than $5,000      No    614420    8/24/2010
05-Supplies              Office Supplies                                                                                              No    614440
06-Computers             Computer & Peripheral Mtnce                                                                                  No    612450
06-Computers             Computer Programming                                                                                         No    612350
06-Computers             Computer Software                                                                                            No    612100
06-Computers             Computer Supplies                                                                                            No    612050
06-Computers             Computers Under $5,000                                                                                       No    614390
08-Company Car Expense   Car Wash of University Vehicle                                                                               No    623770
08-Company Car Expense   Fuel for University Vehicle                                                                                  No    623700
09-Other                 Advertising, Marketing, Public Relations                                                                     No    614540     4/6/2012
                                                                        Includes issuing bank charges as well as non-issuing bank
09-Other                 Bank Fees                                      ATM charges                                                   No    613225
09-Other                 Clothing/Wearing Apparel                       University property ONLY                                      No    615890
09-Other                 Cost of Goods Sold                             To record the cost of goods to be resold                      No    614416     8/5/2010
09-Other                 Donor Mementos (Development use only)                                                                        No    614700   10/19/2010
09-Other                 Employee Development                           To record costs of training programs for employees            No    614720   12/18/2009
09-Other                 Equipment and Supply Rental                                                                                  No    615260
09-Other                 Equipment Fabrication                                                                                        No    614060
09-Other                 Equipment Maintenance                                                                                        No    621120     8/5/2010
                                                                        To record cost of upgrades that increase the value and
                                                                        performance of a piece of equipment. This will be added to
                                                                        the original cost of equip >$5K. Minimum threshold of
09-Other                 Equipment Upgrade                              $2,000.                                                    No       614210     8/5/2010
09-Other                 Event Tickets                                                                                                No    614583
09-Other                 Flowers and Decorations                                                                                      No    614924
09-Other                 Food and Beverages Non-Hosting/Non-Resale      To record costs for food and beverages.                       No    614760   10/14/2010
09-Other                 Fraudulent P-Card Transaction                                                                                No    614412
09-Other                 Freight/Shipping                                                                                             No    614780
09-Other                 Landscape Materials                                                                                          No    621070
                                                                        Intended for travel related laundry charges for trips equal to
09-Other                 Laundry                                        or greater than 7 days                                         No   614840
09-Other                 Library Books (to be used by Libraries only)                                                                 No    615590
09-Other                 Licenses                                       Not including computer software licenses                      No    614870   10/14/2010
09-Other                 Medical/Clinical Services                                                                                    No    616450
09-Other                 Meeting Room Fee                                                                                             No    623200
09-Other                 Memberships & Dues                             Does not include airport clubs/perks                          No    614930
09-Other                 Merchandise Purchases                                                                                        No    614412
09-Other                       Museum Artifacts                                                                                           No    617065     7/1/2010


09-Other                       Musical Instruments                                                                                         No   615570
                                                                              Use for local conference or registration fees when extensive
09-Other                       Non-Travel Registration/Conference Fees        travel not required                                          No   614660
09-Other                       Online Surveys                                                                                             No    615980   10/19/2010
09-Other                       Performing Arts Productions                                                                                No    614579   12/21/2010

                                                                              Use when charging travel meals to the PCard or room
09-Other                       Personal                                       service as well as any other personal related charges       No    122400
09-Other                       Photographic/Electronic Media                                                                              No    614990
09-Other                       Postage                                                                                                    No    615020     6/7/2010
09-Other                       Printing/Copying                                                                                           No    615110     6/7/2010
09-Other                       Prizes, Gifts & Awards Employees                                                                           No    502300
09-Other                       Prizes, Gifts & Awards Non-Employees           See SPG for appropriate use                                 No    614573
09-Other                       Publications, Subscriptions, Books (non Cap)                                                               No    615200     4/6/2012
09-Other                       Recruitment Advertising                                                                                    No    615230
09-Other                       Registration Fees                              Includes conference fees                                    No    623868     6/7/2010
09-Other                       Research Publication Costs                                                                                 No    615220     6/7/2010
09-Other                       Restricted Commodity Pre-Authorized Purchase                                                               No    615560    8/24/2010
09-Other                       Restricted Commodity Unauthorized Purchase                                                                 No    615560
                                                                              To record costs for special events other than banquets,
09-Other                       Special Events                                 dinners or social events                                    No    614582
                                                                              To record student application and course fees paid by a
09-Other                       Student Application/Course Fees                department.                                                 No    613105    2/23/2011
09-Other                       Transcription Services                                                                                     No    616455   10/19/2010
09-Other                       Utilities                                                                                                  No    621300
10-Cash Advance                ATM Cash Advance                                                                                           No    122400

10-Cash Advance                Cash Advance Return                            Only available when Cash Advance applied to report.         No    122400
10-Cash Advance                Unused ATM Advance                             Only available when ATM Cash Advance itemized.              No    122400
Expense Types for Athletics Can Only Be Used by the Athletics Department:
11-Athletics                   Athletics Administration Travel                Athletics - Administration & Professional Travel            No    623832    2/15/2011
11-Athletics                   Athletics Administration Travel Room Rate      Athletics - Administration & Professional Travel            No    623832    3/20/2012
11-Athletics                   Booster Club expenses                                                                                      No    617046    2/15/2011
11-Athletics                   Dealer Vehicle Maintenance/Repair                                                                          No    623770     3/1/2011
                                                                              To reimburse for business miles driven in courtesy car
11-Athletics                   Dealer Vehicle Mileage Reimb.-Recruiting       program vehicles (at lower rate)                            No    623830    2/15/2011
                                                                              To reimburse for business miles driven in courtesy car
11-Athletics                 Dealer Vehicle Mileage Reimb.-Admin travel       program vehicles (at lower rate)                           No    623832             2/15/2011
11-Athletics                 Employee Relations                                                                                          No    619200             2/15/2011
11-Athletics                 Home Game Expenses                                                                                          No    617030
11-Athletics                 Post Season Air Transportation                                                                              No    623835
11-Athletics                 Post Season Ground Transportation                                                                           No    623836
11-Athletics                 Post Season Hotel/Meals                                                                                     No    623837
11-Athletics                 Post Season Other Expenses                                                                                  No    617040
11-Athletics                 Recruiting Expenses-Other                                                                                   No    615231
11-Athletics                 Recruiting Travel-Off Campus                                                                                No    623830
11-Athletics                 Recruiting Travel-Prospective Student Athletes                                                              No    623820
11-Athletics                 Sport Specific Expenses                                                                                     No    613000
11-Athletics                 Sports Equipment                                                                                            No    617005
11-Athletics                 Sports Facilities Repair & Maintenance                                                                      No    621150             2/15/2011
11-Athletics                 Sports Facilities Supplies                                                                                  No    617075
11-Athletics                 Sports Marketing Material                                                                                   No    619150             2/15/2011
11-Athletics                 Sports Medical Expenses                                                                                     No    619400             2/15/2011
11-Athletics                 Sports Promotions                                                                                           No    619100             2/15/2011
11-Athletics                 Sports Supplies                                                                                             No    617010             2/15/2011
11-Athletics                 Sports Team Fundraising Expenses                                                                            No    617045             2/15/2011
11-Athletics                 Team Travel Entry Fees                                                                                      No    623868
11-Athletics                 Team Travel Ground Transportation                                                                           No    623542
11-Athletics                 Team Travel Group Hotel Charges                                                                             No    623514             2/15/2011
11-Athletics                 Team Travel Group Measl/Per Diem                                                                            No    623528             2/15/2011
11-Athletics                 Team Video Supplies                                                                                         No    614340             2/15/2011
11-Athletics                 Training Table Expenses                                                                                     No    617015             2/15/2011
                                                                              To reimburse for business miles driven in personally owned
11-Athletics                 Travel Personal Car Mileage-Admin travel         vehicles                                                   No    623832             2/15/2011
                                                                              To reimburse for business miles driven in personally owned
11-Athletics                 Travel Personal Car Mileage-Recruiting           vehicles                                                   No    623830             2/15/2011
11-Athletics                 Vacation Board                                                                                              No    617080


DELIVERED CONCUR PER
DIEM FUNCTIONALITY           Fixed Meals                                      Expense line built from Travel Allowance                   Yes   623528   623642


Discontinued Expense Types
                                                                              Used for international, Hawaii, and Alaska meals and use
01-Travel                    Travel International/OCONUS Meals                actuals. No longer used due to per diem policy             Yes   623528   623642   12/22/2010
01-Travel         Travel Breakfast/Lunch                                        Yes   623528   623642
01-Travel         Travel Dinner                                                 Yes   623528   623642
07-Subject Fees   Subject Fees                                                  No    613100            3/11/2011
09-Other          Gifts & Awards                  See SPG for appropriate use   No    614573
11-Athletics      Sports Miscellaneous Expenses                                 No    613000            2/15/2011

				
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