Exercise by hedongchenchen


									                                    Exercise – 10.1.1
                                     Group activity


        The Paper under consideration is a representation dated 17.5.12 from an
organisation the Eastern India Colliery Managers’ Assistant Managers’ and Supervisory
Officers Association, with its Head Office at 101/12 Pinto Lane, Calcutta 12. The Association
claims that the majority of the Managers and Assistant managers and other supervisory
Staff are its members. It also claimed that though it is far more representative than any
other association of such officers and staff, Government have not yet given this body any
representation on any statutory body or committee or commission dealing with coal mines.
The Association’s letter goes on to say that in the past two strong representations have
been made but to no effect. The Association practically accuses the Government of being
partial to unrepresentative bodies. The P.U.C makes the peculiar statement that in reply to
its past representations, Government never explained why the Association’s claims could
not be accepted.

        It is a fact that two similar representations had been received from the Association
earlier. A deputation of office-bearers also met the Minister on one occasion. The earlier
representations were dealt with in file No. A.33020/1/05-Ad.II and A.22051/5/07-
Coord.which are placed below. Some further correspondence did take place last year, but
those papers are not put up, as the relevant file is not readily available. The tall and
unfounded claims of the Association repeatedly made, produce the impression that the
Association is made up of a few ambitious busybodies thrown out of the representative
associations of such officers. Our Heads of Directorates dealing with coal mines support - to
some extent - the claims of the Association, presumably because it is very vocal. Our
officers are also reported to be afraid of a weekly the Association runs in the coalfields,
which attach the local officers in filthy language, and often by name. This Association is no
more than a clique of designing men, utterly unscrupulous and unprincipled. Its claims to
representation on statutory bodies, etc., are baseless. In this connection the points at A
and B on p. 16/N and on pp.23-4/N in File No A.33020/1/05-Ad.II and the arguments at C,
D and X on pp. 3-7/N in file No A.22051/5/07-Coord may be seen. It has not yet been
possible to verify the exact membership of this Association, but empty vessels make the
most sound, and we need not bother to examine the claims of the Association again.

       As for Government not explaining why in the past the Association’s representation
could not be accepted; the less we enter into a controversy with this cantankerous group of
men the better. Besides, Government is not required to explain the reasons for their
decision to every Tom, Dick and Harry.

      The representation may be rejected.        The Association may also be told that
Government will not entertain any further representation from it.
                                      Exercise – 10.1.2
   Match the following in ‘A’ with ‘B’ & write your answer in the column prescribed (Master
          ‘A’ side                                    ‘B’ side                       Answer
1   Draft is a                 a     Cases like sending acknowledgement
2   Drafting is the            b     The
    process of                       name,designation,telephonenumber,complete
                                     postal address of organization to which
                                     sender belongs
3   Instances where draft      c     Relationship between sender & receiver
    is not necessary are
4   Draft should clearly       d     Paperless form of communication
5   Deciding the form of       e     Summary of the content should be provided
    communication to be
    used depends on
6   Circular and               f     Rough sketch of communication
    advertisement can be
    issued in the
7   e-mail is a                g     Which is not relevant
8   The language used in       h     Preparing rough sketch
    drafting should be
9   Draft should not           i     Cases of repetitive nature, where standard
    contain any                      forms of reply are avilable
10  In the communication       j     The purpose of communication
    where subject matter
    is complex,
                               K     Format of letter & Office Memorandum
                               l     Simple & clear

                                    Exercise – 10.2.1
   1. Explain the following:

          a. Question:

          b. Starred question:

          c. Unstarred question:
           d. Short notice question:

           e. Well of the house:

           f.   Zero hour:

   2.   List out why questions are asked by Members of Parliament?

                                       Exercise – 10.2.2
Explain the points of difference for the following questions:
Points of difference      Starred question        Unstarred question   Short notice

Nature of reply

Notice period


Colour paper used:

       LokSabha

       RajyaSabha
                                     Exercise – 10.3.1

Group discussion: Each group should go through the case given to them discuss each other
and present to the class.

                                     Exercise – 10.3.2
Please indicate the appropriate response
                                                             Correct/incorrect   Answer
1     A person seeking information can make a oral
      request through telephone

2     A person seeking information should pay a fee of
      Rs.10/- in the form of IPO/DD/Banker’s cheque

3     The person seeking information should give the
      reasons why such information is necessary

4     The person seeking information should apply in a
      prescribed format made available with every CPIO

5     Application by persons below poverty line need not
      pay any fee while seeking information

6     A Person seeking information can pay the fee
      calling at any Post office by paying cash

7     The CPIO has the responsibility to transfer the
      application to the CPIO concerned if the
      information sought in the application does not
      pertains to his office

8     The time limit for supply of information which has
      concern to the life of a person is 48 hours

9     The time limit for supply of information relating to
      allegation of corruption is 15 days

10    To provide information in r/o applications received
      through CAPIO 10 more days’ time to be added to
      normal time for supply of information

11    When a third party information is sought by a
      member of public, and the CPIO has given a notice
      to the third party by giving a time of 5 days to
12    A member of public has requested for supply of
     information which comes under the definition of
     ‘third party’ information on the pretext that the
     information is required in the interest of the state
     and the CPIO has supplied the information without
     giving notice to the third party
13   Third party has the option of preferring appeal
     within 30 days against the decision of the CPIO
14   In a case, a CPIO has furnished the information
     before the appeal of the third party is disposed on
     the pretext that he need not wait for the same
15   Third party has to prefer appeal against the
     decision of CPIO within 30 days from the date of
16   In RTI cases, the time limit for preferring the first
     appeal is 30 days

17   In RTI cases, applicant can prefer second appear
     with the CIC, if he is not happy with the decision of
     Appellate Authority within 60 days of Appellate

18   In a case, where CPIO has rejected the application
     of a person seeking information and when the
     applicant has preferred appeal, the CPIO does not
     have the responsibility to prove denial of

19   When an appeal by an applicant is preferred with
     the CIC, CIC has power to ask the public authority
     to compensate the loss sustained by the

20   CIC has penalized a CPIO for not furnishing the
     information with the time limit

21   CIC has penalized a CPIO for denying the
     information to the applicant with malafide intention

22   CIC has penalized a CPIO for furnishing incorrect
     information knowingly

23   The amount of maximum penalty which can be
     imposed in RTI cases is Rs. 50000/-

24   CIC has penalized a CPIO for destroying the
     information relating to a subject of request by

25   In a case, CIC has given opportunity to CPIO to be
     heard in person before imposing penalty

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