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					                                                                                    PROCEDURES FOR USING FERMILAB TRAVEL AUTHORIZATION FORM
                                                                                                     AND EXPENSE VOUCHER


Travel Authorization Form: To be completed before the trip to ensure proper authorizations/signatures are in place.
Travel Expense Voucher: Used to capture and settle the actual trip costs after the trip is completed.


Instructions to use the TA/Expense Voucher Excel form. (Hit CTL+ F10 to view tabs)

1. Read Procedure Tab (Beige) to understand Fermi Policy and Rules.
2. Use Cost Estimate Sheet ( Light Green Tab) to determine cost of trip.
3. Fill out the Travel Authorization (TAB 1) (Tabs 1 & 2 Must be Used Concurrently)
4. Information on the Header (dark blue text) will automatically transfer to the Travel Voucher (TAB 2)
5. For Multiple Itineraries use TABS 3 (Light Pink) & 4. Dark Pink (Must be Used Concurrently)
6. Use Extended Cost Sheet (Dark Green) for trips with 6 or more Itineraries.
7. Use TAB 5 & 6 (Lilac & Purple Tabs) for LOCAL Travel Only (Must be Used Concurrently)
8. Use TAB 7 - (Yellow Tab) For Per Diems Only


Trip Authorization

Travel Authorization section of the form must be fully completed, signed, and dated by the Traveler, Div/Sec/Ctr Head, and/or other designated Approvers.
Original Travel Authorization Form and a Cost Estimate Sheet must be sent to the Travel Office prior to making travel plans.

Once your Conference Regulator has determined the applicable exclusion code and signed the TA as the Conference Regulator, key in the exclusion code on your saved TA and you will notice that the Voucher shows EXCLUSION (Upper
Right corner).
If the event is a Conference, the Voucher defaults to CONFERENCE (Upper Right corner).



U.S. Visa Applications Abroad

If you are a non-U.S. citizen and you will be applying for a visa while you are outside the U.S., please send an email with your tentative travel itinerary and the location of the U.S. Embassy or Consulate you will be visiting to International
Services at visaoffice@fnal.gov. International Service can provide advice on current visa wait times and provide some documentation necessary for your visa application. COO approval is required prior to submission of Foreign Travel Trip
Request.


Travel Advance

When a travel advance is requested on the Travel Authorization form, the Cashier will be notified to process the advance.
Do not send the original or photocopies of the form directly to the Cashier.
Accounting requires a minimum of five working days in order to process requests for a travel advance.
Travel Advance will be sent via interoffice mail. If other arrangements are needed contact Cashier's Office at 630-840-5808. Retain a copy of the Travel Authorization for your records. It will be required for the settlement process.
Non-employee travelers are generally not eligible for a travel advance.

Questions related to Travel Authorization should be directed to Travel Office at (630) 840-3398 or Mala Seshadri at (630) 840-8885.



Airlines Reservations. Air travel arrangements must be made through the Fermilab Travel Office

Airline reservations not made through the Fermilab travel Office require prior justification and approval in accordance with the FNAL Personnel Policy Guide. It is your responsibility to pick up travel documents from the Fermilab Travel Office.
All unused tickets must be promptly returned for possible credit.


Hotel Reservations
Hotel Reservations made by Fermilab Travel Office are guaranteed. If you are unable to honor your reservations, and if you fail to cancel, you will be held financially responsible. The phone number of the hotel is included on your itinerary for
this purpose. Online Booking/Service Fees are non-reimbursable.



Local Lodging

The respective Division/Section/Center Head and the Chief Financial Officer must approve trips to locations within 50 miles of the Laboratory that necessitate overnight lodging. Travel Authorization must include a clear justification for the
need for local lodging. Approval must be obtained from the Chief Financial Officer prior to booking hotel reservations.




Limousine Reservations

It is your responsibility to arrange for limousine service. If you are unable to honor your reservations and if you fail to cancel, you will be held financially responsible. Fermilab has a contract with West Suburban Travelers Limousine, Inc.
For Reservations call 630-668-9600. When other transport service is used reimbursement is limited to West Suburban Contract rates.



Rental Vehicles

Rental vehicles require prior approval on the travel authorization form. Charges billed directly to the laboratory must be in conjunction with official business travel. Compact cars and vehicles with manual transmission should be used when
possible.
The Laboratory self-insures rather than purchasing the optional collision, liability, or medical coverage available on rental vehicles in the United States, Canada, and most European countries. Employees who take these options do so at their
own expense. GSA auto rental rates that include additional liability coverage and collision damage waiver at no extra expense should be used when available to the traveler. The traveler is to accept the car insurance provided by the rental
agency while traveling in South America, Asia, Africa, and the Middle East.

Incidents/accidents involving a rental vehicle should be reported to the Travel Office as soon as possible.
Call 630-840-8885 or 630-840-3398 or Email: seshadri@fnal.gov

The lab has direct bill arrangements with our preferred rental companies, Avis Car Rental and Ace Car Rental.


Voucher Settlement
Upon completion of the trip, the Travel Expense Voucher, a copy of the TA, and receipts must be forwarded to the Accounting Dept at MS 112 for settlement/payment. The Accounting Dept will not finalize settlement/payment unless the
original copy of the approved Expense Voucher and copy of the approved Travel Authorization is submitted. Be sure to include payments owed to Fermilab.

Questions related to reimbursement should be directed to Accounting: For Employees: Lori Funk (630) 840-3045; For Visitors/Users: Elena Farago-Trofimuk (630) 840-6795. Manager: Heide Burns (630-840-2678).

REMINDER - For foreign travel, send a copy of the Directorate Approved TA. See pdf copy uploaded in FTMS, Section II, Line 29 in the traveler record.

***NEW*** For Trips Less Than 24 Hours Duration - For Accounting purposes new fields have been added to put the Start and End time of the trips.
These fields are located in the all vouchers except Tab 4 Extended.



Trip Cancellation: When cost is incurred on a cancelled trip, mark "X" in the box in section F of the voucher. Provide a brief reason for cancellation.
This will generate a "TRIP CANCELLED" message at the bottom of the Voucher page.
Send cancelled voucher to Accounting along with proper receipts and required documentation.



Receipts and Tipping

While on travel, retain all travel receipts for transportation, lodging, tolls, and other businesses related expenses. Tips are allowed only for taxis and limousines at a rate not to exceed 15%.



Per Diem

Reimbursement for per diem, including deductions for meals provided, should be calculated as shown in the links under Accounting website. Website links are also available in the Travel Website under BSS.
Per diem amounts must be reduced to reflect meals that are provided during conference attendance. Reductions in per diem need to be communicated to the voucher preparer prior to seeking reimbursement.
A written justification is required if per diem is claimed for meals provided.


Delinquent Advances

Fermilab reserves the right to withhold the full amount of an advance from the paycheck of the person to whom the advance was made, if the use of the funds has not been accounted for within thirty (30) days after the completion date of the
trip where an advance was issued.


Questions related to reimbursement should be directed to Accounting :
For Employees: Lori Funk (630) 840-3045; For Visitors/Users: Elena Farago-Trofimuk (630) 840-6795. Manager: Heide Burns (630-840-2678).




Date Printed 8/4/2012                                                                                                                        BSS Travel Procedure                                                                                      Last Updated 11/08/2011
                                                             Travel Cost Estimate Sheet

NAME                                                     FERMI ID #                          FTMS#
                                                                                                                     Costs            Comments

                                                                                    AIRFARE ESTIMATE

                                                                                    AIRFARE ESTIMATE
                                                                                         Airfare SubTotal      $              -

                                                                                                   TRAIN
                                                                            OTHER TRANSPORTATION
                                                                                                   LIMOS
                                                                                             RENTAL CAR
                                                                    Ground Transportation Sub-total $          $              -
   >>>>>>>




             Lodging*

             City                                        # Nights                   x Rate                     $              -

             City                                        # Nights                   x Rate                     $              -

             City                                        # Nights                   x Rate                     $              -
   Diem




             City                                        # Nights                   x Rate                     $              -

             City                                        # Nights                   x Rate                     $              -



                                                                                             Hotel Total =     $              -
   Per




             M&IE

             City                                        # Days                     x Rate                     $              -
   <<<<<<<




             City                                        # Days                     x Rate                     $              -

             City                                        # Days                     x Rate                     $              -

             City                                        # Days                     x Rate                     $              -

             City                                        # Days                     x Rate                     $              -



                                                                                        Per Diem Total =       $              -

                    Click here for Conference Registration Fee Form             Registration Fee>>>>>

                                                                         OTHER        (please identify)>>>

                     Subtotal: Ground Transportation, Hotel, Per Diem, Reg. Fee, other                         $              -

                                                                                   Airfare Only >>>            $              -

                                                                                   TOTAL ESTIMATE              $              -
                                                                                                               (Including Airfare)
             *Hotel and Per Diem allowances vary by city. For current rates check the GSA Website at:
                         Domestic Per Diem Rates               Foreign Per Diem Rates

             For CURRENCY EXCHANGE RATES use the Web at: Oanda - Currency Conversion

                                       Please submit this Cost Estimate with your Travel Authorization form.




Date Printed 8/4/2012                                                 BSS Travel Cost Estimate                                       Last Updated 11/08/2011
             For Travel Use Only
                                                                                04/02/12                                                                      For Acct Use Only
    Date                Reviewed By:
                                                                  FERMI NATIONAL ACCELERATOR LABORATORY
                                                                           Travel Authorization Form
                                                                                                                                        Date:

Employee Information                               FNA L# >                                                            FT M S # >
           Traveler Name                           Kevin Anthony Brown                              Div/Sec/Ctr                         BNL

  Traveler ID# (incl. (V                                                                                  Project                       10

  Traveler's Phone/Mail                                                                                     Task                        10.01.04

        Traveler's Email                           brownk@bnl.gov                                  Travel Code                          3530

             TA Preparer                           M. Tolian                                        Expenditure                         Directorate / OPPS / OPMO
      Preparer's Phone |                           6549                    mtolian@fnal.gov
   USER – Complete Address of Facility:
                                                                                                                                                                                  If Conference:
     Trip Purpose- If Conference:
                                                                                                                                                                                  Traveler's Role
  Name of Conference in Full & Title of
         Paper or Presentation                     Serve as a Reviewer for the Director's CD-1 Review of the Mu2e Project, April 3-5, 2012

            (Max. 575 characters & spaces)



                                                                                                   1st                                   2nd
                                                                                                   Conf                                  Conf                        Travel
T r avel Infor mation                              Total Cost Est.                                 Cost                                  Cost                        Adv.

        Departure Date>>>                                       Apr-02-2012                         Return Date>>>                                          Apr-05-2012
                                                                                                                                                                                   Additional Conf.
                    Itinerary                                  From: (City/Country)                       To: (City/Country)                          Comments                           Costs
                                                                                                                                           PLEASE BOOK ALL TRAVELERS
    Itin 1         Date              04/02/12               Long Island, NY / USA                          Chicago, IL / USA              FOR THIS REVIEW IN THE SAME
                                                                                                                                         HOTEL IF POSSIBLE. Review ends
    Itin 2         Date              04/05/12                   Chicago, IL / USA                        Long Island, NY / USA            at 3 PM on 4/5/12. Please make
                                                                                                                                             flight arrangements in early
    Itin 3         Date                                                                                                                  evening to allow for transportation
                                                                                                                                            after the end of the meeting.
    Itin 4         Date
   Car            Y es or                    Yes   CAR REQUESTED                      Manual      Auto             Rental               Car = Avis; Car rental necessary for travel to/from airport
 Rental ?         No>>                                                                                          Justification > >       and to/from Fermilab from hotel.
Would you like the Travel Office to                                                                YES                 NO                    Enter FTR Max Lodging Rate>>
reserve your hotel?
Will you be applying for a U.S. Visa while outside the U.S.?                                      * YES                NO


                                *If YES, Airline ticket purchase requires COO approval: _______________________________________________
                                                                                                  YES                  NO                  *PARTIALLY
Will Trip Be Reimbursed by Another Organization?                                                                                                                                   $            -
*If yes, provide details regarding agreement (Name of Organization, Items to be
Funded by Org, etc.)
If Billing is required by Accounting Office, please supply detailed information:

        Number of Personal Days
            (all unofficial travel days)                       From Date                                   To Date                                              Destination




                                                     Traveler, Regulator, & Supervisor Review and A pproval                                     ( Type Name, and Print TA for Signatures & Dates)
               F oreign Trav el-Based on DO E G uidelines - Is this trip submitted LA TE ? (Less than 30 days before departure)?                                                   YES                NO

                                 ForeignTravel: Trips submitted late will be taken into consideration with no guarantee of approval.
   In accordance with DOE and FRA requirements, all Fermilab authors submitting paper(s) should request a CONF number from Fermilab's Technical Publications and Submission
                                                           System. Contact techpubs@fnal.gov for more information.

                   T r aveler Signatur e                                                                            Kev in Brow n                                     Date

               Super visor Signatur e                                                                                                                                 Date
              C onfer ence Regulator                      YES                 NO                  N/A or USER                Excl.
                           A ppr oval                                                                                       Code >                 N/A
              C onfer ence Regulator
                           Signatur e                                                                                                                                 Date
                                                                  Division & Directorate Review and A pprovals                                  (Type Names, and Print TA for Signatures & Dates)

       Funding O fficer Signatur e                                                                                                                                    Date

             Div/Sec/C tr Signatur e               Peter Garbincius                                                                                                   Date
(Directorate Authorized)
For eign T r avel Signatur e                                                                                                                                          Date
                                                   Send the completed original TA and Cost Estimate to Travel Office for Reservations and Cash Advance.




Date Printed 8/4/2012                                                                                                                                                                                      BSS Travel TAB 1-TA   Last Updated 11/08/2011
Date Printed 8/4/2012   BSS Travel TAB 1-TA   Last Updated 11/08/2011
                                                                                                                                                                                                                                                        For Acct Use Only
                                                                                                             FERMI NATIONAL ACCELERATOR LABORATORY
                                                                                                                         Travel Expense Voucher
                                                                                                                                                                                                                                        Date:


Employee Info                                             FNAL#>>>                                                                                FTMS # >                                                                                                              Acct Notes

Traveler Name                                        Kevin Anthony Brown                                                                                             Div/Sec/Ctr/Dept.               BNL

                          Traveler ID# (incl. (V or N)                                                                                                                 Project Number                10
                            Traveler's Phone/Mail Stop                                                 MS                                                                  Task Number               10.01.04
                              Traveler's Email Address brownk@bnl.gov                                                                                                       Travel Code              3530
                                           TA Preparer M. Tolian                                                                                                      Expenditure Org                Directorate / OPPS / OPMO
                              Preparer's Phone | Email 6549                            mtolian@fnal.gov
                                                                                                                                                                                                                                                                    Exclusion
If USER–Complete Address of Facility
                                                                                                                                                                                                                                                                  If Conference:
                   Trip Purpose:
                                                                                                                                                                                                                                                                  Traveler's Role
               (automatically copied                      Serve as a Reviewer for the Director's CD-1 Review of the Mu2e Project, April 3-5, 2012
                  from Tab 1-TA)


                                                                                       ALL Purple Colored Fields in Sections A-F are Automatically Calculated

      Departure Date                     04/02/12                                   Return Date                     04/05/12
                                                                                                                                                             Add *Star to items in the Asterisk column that are charged to Fermilab
                                                                                                                                                                                                                                                                           *

A. Air Travel                  * First itinerary automatically transfers from TA (Tab 1)                                                                                                                                                                                             Acct

      Depart Date                          From City                                          To: City, State, Country                                                                                                                                  Amount
                                     Long Island, NY /
 1)       4/2/2012                         USA                                                    Chicago, IL / USA                                                                                                                                          $233.60       *
 2)        04/05/12                    Chicago, IL / USA                                       Long Island, NY / USA
 3)

 4)

Comments:                                                                                                                                                                                                                    Totals>>                       $233.60
B.    Ground Transportation                                                                               Private Car and/or Limo                                                                 Rental Car                                            Totals
                                                                                           Act.                       Mileage                        SubTotal                                         Rate/Day
              Date                       From City                     To City          Miles/Day                      Rate                          Mileage           Total Days                     (incl tax)        =      Sub total           Total Amount

 1) 04/02/12                              Chicago                     Warrenville                            x                            =                                 3.00           x              $60.86        =         182.57                    $182.57        *
 2) 04/02/12                                                                                  1              x        141.400             =                141.40                          x                -           =                                   $141.40

 3) 04/05/12                                                                                  1              x        151.400             =                151.40                          x                -           =                                   $151.40

 4)                                                                                                          x                            =                                                x                -           =
                                                                                                             (For Limo Add Day (1) x Limo Rate)                                                                              Totals>>                       $475.37
C. Per Diem                                          Domestic M&IE Breakdown                                                Foreign M&IE Breakdown                                                                     Per Diem Website
                                                                                                                 FOR TRIPS <24 HOURS IN DURATION
      From Dates                         To Dates                        City                                                                                          Total Days                     Rate/Day                                          Amount

 1)         04/02/12                      04/05/12                             Warrenville             Enter                         Enter                                         3.5     x              $61.00                   =                             $213.50
                                                                                                       Depart                        Return
 2)                                                                                                                                                                                        x                                       =
                                                                                                       Time>>>                       Time>>>
 3)                                                                                                                                                                                        x                                       =
 4)                                                                                                                                                                                        x                                       =

Comments:                                                                                                                                                                                                                    Totals>>                       $137.50

                                                                                                                                                                                          Qty
D.    Meals provided                  Qty Breakfast                   Cost $                   Subtotal                    Qty Lunch                     Cost $         Subtotal         Dinner             Cost $              Subtotal                 Total

                Itinerary #                                                                                                      3                          $15.00         $45.00          1                        $31.00          $31.00                       $76.00

                Itinerary #

                Itinerary #

                                                                                               Charges automatically deducted from Per Diem >>>>>>>>>>>>>>>>                                                           Meal Totals>>                        ($76.00)

Comments:
E.    Lodging - Enter Total Amount per Hotel and # of Days - Rate/day is Calculated Including Tax

          Date-From                       Date-To                 City/State/Country                                FTR Max. Rate                                     Total Nights             Rate/Night (incl tax)                            Enter Total Amount

 1)         04/02/12                      04/05/12                      Warrenville, IL / USA                             91                                                 3             x                                       =

 2)                                                                                                                                                                                        x                    -                  =

 3)                                                                                                                                                                                        x                    -                  =

 4)                                                                                                                                                                                        x                    -                  =

Comments:                                                                                                                                                                                                                      Totals>>

F.    Other Expenses
      Taxis/Parking/Tolls                                 Tolls                                                                                                                                                                                                    $6.00

      Official Phone Calls (Split from Hotel Bill)

      Gas Charges for Car Rental:

      Registration Fee Paid By:                          Traveler                Fermi Check/Wire Transfer                 Fermilab Procard*               Non DOE Funding                     N/A

      Baggage Fees

      Misc (Explain)
                                                                                       If costs were incurred, provide reason for
      Put X in this box if trip is cancelled >>>                                       cancellation here.                                                                                                                      Totals>>                         $6.00

      Deductions for Personal Use of Items Paid by Fermi:>

G. Total Charges                                                                                                                                                                                                                                         $852.47

Cash Advance - added from TA                                      $                               -                                               Total Advances; Pre-paid Charges, Host Reimbursable                                                      $416.17
Prepaid Charges-FNAL*                                             $                          416.17
Funds Reimbursable By Host                                        $                               -                                               Auto calculates-Payee>                  DUE TRAVELER                                                   $436.30


I CERTIFY THAT THE ABOVE INFORMATION IS CORRECT:                                                                                                                                                      Date
                                                                                                                                     Employee/Traveler                                                                                          Processed By:


Designated Approver: ___________________________________________________ ID#______________ Date:______________
                                                                                                                                                                                                                                                Date:

Designated Approver: ___________________________________________________ ID#______________ Date:______________




 Deduction for the balance due to lab from previous trip (ending date:____________ ) V# ___________Amount: ___________




Date Printed 8/4/2012                                                                                                                                                                                                                                           BSS Travel TAB 2-Voucher    Last Updated 11/08/2011
                                           Travel Cost Estimate Sheet

NAME:                                         FERMI ID #:                            FTMS#:
                                                                                                             Costs                  Comments

                                                                        AIRFARE ESTIMATE
                                                                        AIRFARE ESTIMATE
                                                                             Airfare SubTotal        $                 -

                                                                                        TRAIN
                                                                OTHER TRANSPORTATION
                                                                                        LIMOS
                                                                           RENTAL CAR
                                                        Ground Transportation Sub-total $            $                      -
             Hotel *
   >>>>>>>




             City                                 # Nights                  x Rate                   $                 -
             City                                 # Nights                  x Rate                   $                 -
             City                                 # Nights                  x Rate                   $                 -
             City                                 # Nights                  x Rate                   $                 -
             City                                 # Nights                  x Rate                   $                 -
             City                                 # Nights                  x Rate                   $                 -
   Diem




             City                                 # Nights                  x Rate                   $                 -
             City                                 # Nights                  x Rate                   $                 -
                                                                                  Hotel Total =      $                -
             M&IE
             City                                 # Days                    x Rate                   $                 -
   Per




             City                                 # Days                    x Rate                   $                 -
             City                                 # Days                    x Rate                   $                 -
             City                                 # Days                    x Rate                   $                 -
             City                                 # Days                    x Rate                   $                 -
   <<<<<<<




             City                                 # Days                    x Rate                   $                 -
             City                                 # Days                    x Rate                   $                 -
             City                                 # Days                    x Rate                   $                 -

                                                                             Per Diem Total =        $                -
        Click here for Conference Registration Fee Form             Registration Fee>>>>>

                                                                Other (please identify) >>>>
      Subtotal: Ground Transportation, Hotel, Per Diem, Reg. Fee, other                              $                -
                                                                          Airfare Only >>>           $                -
                                                                       TOTAL ESTIMATE                $                -
             *Hotel and Per Diem allowances vary by city. For current rates check the GSA Website at: (Including Airfare)
             Domestic Per Diem Rates                 Foreign Per Diem Rates
             For CURRENCY EXCHANGE RATES use the Web at:              Oanda - Currency Conversion
                               Please submit this Cost Estimate with your Travel Authorization form.




Date Printed 8/4/2012                                        BSS Travel Cost Est_Extended                                       Last Updated 11/08/2011
               For Travel Use Only                                                                                                                                For Acct Use Only
      Date              Reviewed By:
                                                                 FERMI NATIONAL ACCELERATOR LABORATORY
                                                                         Travel Authorization Form
                                                                                                                                                   Date:

  Employee Information                                      FNAL# >                                                       FTMS #>
            Traveler Name                                                                                        Div/Sec/Ctr
  Traveler ID# (incl. (V or                                                                                  Project Number
     Traveler's Phone/Mail                                                                                    Task Number
  Traveler's Email Address                                                                                      Travel Code
               TA Preparer                                                                                  Expenditure Org
  Preparer's Phone | Email
     USER –Address of Facility:
     Trip Purpose- If Conference:                                                                                                                                                       If Conference:
   Name of Conference in Full & Title of                                                                                                                                                Traveler's Role
         Paper or Presentation

         (Max. 575 characters & spaces)

                                                                                                 1st                                      2nd
                                                                                                 Conf                                     Conf
                                                                                                                                                                         Travel
  Travel Information                              Total Cost Est.                                Cost                                     Cost                           Adv.
                    Departure Date>>                                                                       Return Date>>
                                                                                                                                                                                             Add'l Conf.
                   Itinerary                                From: (City/Country)                           To: (City/Country)                           Comments                               Costs
        Itin   1     Date
        Itin   2     Date
        Itin   3     Date
        Itin   4     Date
         Itin 5      Date
         Itin 6      Date
         Itin 7      Date
         Itin 8      Date
         Itin 9      Date
       Itin 10       Date

    Car    Yes or                                                                     Manual        Auto            Rental
  Rental ? No>>                                                                                                  Justification > >
  Would you like the Travel Office to reserve your hotel?                                        YES              NO                                FTR Maximum Lodging Rate>>

                                                                                                 YES              NO
  Will you be applying for a U.S. Visa while outside of U.S.?


    *If YES, Airline ticket purchase requires COO approval:
                                                                                                 YES              NO                             *PARTIALLY                              $               -
  Will Trip Be Reimbursed by Another Organization?
  *If yes, please provide details regarding agreement (Name of
  Organization, Items to be Funded by Org, etc.,)
  If Billing is required by Accounting Office, please supply detailed information:
       Number of Personal Days
               (unofficial travel days)                      From Date                                     To Date                                                Destination




                                                                         Traveler, Regulator & Supervisor Review and Approval                                 (Type Name, and Print TA for Signatures & Dates)

  Foreign Travel-Based on DOE Guidelines - Is this trip submitted LATE? (Less than 30 days before departure)?                                                                YES                  NO

                                          ForeignTravel: Trips submitted late will be taken into consideration with no guarantee of approval.
       In accordance with DOE and FRA requirements, all Fermilab authors submitting paper(s) should request a CONF number from Fermilab's Technical Publications and Submission System. Contact
                                                                               techpubs@fnal.gov for more information.


                       Traveler Signature                                                                                                                                   Date

                    Supervisor Signature                                                                                                                                    Date
                                                            YES                  NO     N/A or USER
   Conference Regulator Approval                                                                                   Exclusion Code >>>>

  Conference Regulator Signature                                                                                                                                            Date
                                                                                      Division & Directorate Review and Approvals                            (Type Names, and Print TA for Signatures & Dates)


             Funding Officer Signature                                                                                                                                      Date

        Div/Sec/Ctr Head Signature                                                                                                                                          Date

  (Directorate Authorized)   Foreign Travel Signature                                                                                                                       Date
                                                      Send the completed original TA and Cost Estimate to Travel Office for Reservations and Cash Advance.




Date Printed 8/4/2012                                                                                                                                                                                            BSS Travel Tab 3-TA-Ext   Last Updated 11/08/2011
                                                                                                                                                                                                                                                                             For Accounting Use Only
                                                                                                                           FERMI NATIONAL ACCELERATOR LABORATORY
                                                                                                                                      Travel Expense Voucher
                                                                                                                                                                                                                                               Date:


                                  Employee Info                                      FNAL#                                                                                                                   FTMS #                                                                                           Acct Notes
                             Traveler Name                                                                                                                                                    Div/Sec/Ctr/Dept.

                                                Traveler ID# (incl. (V or N)                                                                                                                    Project Number

                                                Traveler's Phone/Mail Stop                                                                                                                            Task Number

                                                  Traveler's Email Address                                                                                                                             Travel Code

                                                               TA Preparer                                                                                                                      Expenditure Org

                                                  Preparer's Phone | Email                                                                                                                                       Notes                                                                                    CONFERENCE
                                      User:Complete Address of Facility:
                                                                                                                                                                                                                                                                                                                                If Conference:
                          Trip Purpose-                                                                                                                                                                                                                                                                                         Traveler's Role
               (automatically copied from Tab 3- TA)


                                                                                                                                                                                                                                 Add *Star to items in the Asterisk column that are charged to Fermilab
                Departure Date                                                                                               Return Date

      A.     Air Travel            *Note: First itinerary automatically transfers from TA (Tab 3)
                                                                                                                                                                                                                                                                                                                    *
             Depart Date                          From City                                           To: City, State, Country                                                                                                                                                              Amount                                       Acct

        1)
        2)
        3)
        4)
        5)
        6)
        7)
        8)
        9)
       10)
      Comments:                                                                                                                                                                                                                                        Totals>>
      B.     Private Auto/Limo/ Other Transport                                                                                    Private Car/Limo                                                                          Rental Car                                                      Totals
                                                                                                        Actual                     Mileage                                                                                Rate/Day (incl
                        Date                            From City                     To City          Miles/Day                    Rate                   SubTotal Mileage             Total Days                             tax)                          Sub total                     Total Amt.

        1)                                                                                                                 x                       =                                                            x                 -              =

        2)                                                                                                                 x                       =                                                            x                 -              =

        3)                                                                                                                 x                       =                                                            x                 -              =

        4)                                                                                                                 x                       =                                                            x                 -              =

                                                                                                                          (For Limo One-way add 1 x Limo Rate)                                                                                         Totals>>

      C.     Per Diem                                                     Domestic M&IE Breakdown                                                                      Foreign M&IE Breakdown                                                                         Per Diem Website

             Date-From                                   Date-To                                                      City                                                              Total Days                               Rate/Day                                                   Amount

        1)                                                                                                                                                                                                      x                                                 =

        2)                                                                                                                                                                                                      x                                                 =

        3)                                                                                                                                                                                                      x                                                 =

        4)                                                                                                                                                                                                      x                                                 =

        5)                                                                                                                                                                                                      x                                                 =

        6)                                                                                                                                                                                                      x                                                 =

        7)                                                                                                                                                                                                      x                                                 =

        8)                                                                                                                                                                                                      x                                                 =

        9)                                                                                                                                                                                                      x                                                 =

       10)                                                                                                                                                                                                      x                                                 =

      Comments:                                                                                                                                                                       Total is Minus (-) Meals Provided                                Totals>>


      D.     Meals provided                          Qty Breakfast                  Cost $                     Subtotal                    Qty Lunch              Cost $                  Subtotal         Qty Dinner                 Cost $                 Sub total                        Total
                          Itinerary #
                          Itinerary #
                          Itinerary #
                                                                                                                                                                             Meal Totals (Charges deducted from Per Diem) >>>>>>>>>>>>>>>>>>>>>>

      E.     Lodging - Enter Total Amount per Hotel and # of Days - Rate/day is Calculated Including Tax

                  Date-From                              Date-To                City/State/Country                             FTR Max. Rate                                           Total Nights                     Rate/Night (incl tax)                                               Amount

        1)                                                                                                                                                                                                      x                 -                               =

        2)                                                                                                                                                                                                      x                 -                               =

        3)                                                                                                                                                                                                      x                 -                               =

        4)                                                                                                                                                                                                      x                 -                               =

        5)                                                                                                                                                                                                      x                 -                               =

        6)                                                                                                                                                                                                      x                 -                               =

        7)                                                                                                                                                                                                      x                 -                               =

        8)                                                                                                                                                                                                      x                 -                               =

        9)                                                                                                                                                                                                      x                 -                               =

       10)                                                                                                                                                                                                      x                 -                               =

      Comments:                                                                                                                                                                                                                                              Totals>>
      F.     Other Expenses

             Taxis/Parking/Tolls

             Official Phone Calls (Split from Hotel Bill)

             Gas Charges for Car Rental:

             Registration Fee Paid By:
                                                                    Traveler             Fermi Check/Wire Transfer*         Fermilab Procard*                                       Non DOE Funding                                     N/A
             Baggage Fees

             Misc (Explain)

             Misc (Explain)

                        Put X in box if trip is cancelled>>                     If costs incurred, provide reason for cancellation>>                                                                                                                         Totals>>

             Deductions for Personal Use of Items Paid by Fermilab:

      G.     Total Charges……………………………………………………………………………………………………………………………………………………….

      Cash Advance - added from TA                                              $                                 -                                                                           Total Advances; Pre-paid Charges, Host Reimbursable                                $                        -

      Prepaid Charges-FNAL*                                                     $                                 -

      Funds Reimbursable By Host                                                $                                 -                                        Auto calculates-Payee>                                    DUE TRAVELER


      I CERTIFY THAT THE ABOVE INFORMATION IS CORRECT:                                                                                                                                                                    Date ______________________
                                                                                                                               Employee/Traveler                                                                                                                                                              (Acct Use Only)
                                                                                                                                                                                                                                                                                Processed By:
      Designated Approver: ___________________________________________________________ ID#______________ Date: __________________
                                                                                                                                                                                                                                                                                Date:
      Designated Approver: ___________________________________________________________ ID#______________ Date: __________________




      Deduction for the balance due to lab from previous trip (ending date:__________________________ ) V# _________________________Amount: ____________________




Date Printed 8/4/2012                                                                                                                                                    BSS Travel TAB 4 -Voucher_Ext                                                                                                                                            Last Updated 11/08/2011
              For Travel Use Only                                                                                                                                 For Acct Use Only
    Date                Reviewed By:                           FERMI NATIONAL ACCELERATOR LABORATORY
                                                                            LOCAL TRAVEL
                                                                   Travel Authorization For Lodging
                                                                            (50 Miles or Less)

                                                                                                                                                                Date:
 Employee Information
        Traveler Name                                                                        Div/Sec/De
   Traveler ID# (incl.                                                                              Project

               Traveler's                                                                             Task
      Traveler's Email                                                                              Travel

            TA Preparer                                                                     Expenditure
   Preparer's Phone |
   USER – Complete
  Address of Facility:

               T r ip P ur pose


                                                  Total
 Travel Information                               Cost Est.                                                    Travel Advance Requested

         Depar tur e Date>>>                                                                       Retur n Date>>>
                     Itinerary                                From: City/State                         To: City/State                                                Comments

        Date

        Date
                                                 Provide proper explanation for the need of local lodging for CFO approval purposes.




                                                                                          Auto                    Rental
                                                                                                               Justification >
   Car              Yes or                                                                Manual           >
 Rental ?           No>>
                                                                                    YES               NO                      Enter FT R Max Lodging Rate>>
 Would you like the Travel Office to reserve your hotel?
                                                                                    YES               NO                         *PARTIALLY
 Will Trip Be Reimbursed by Another Organization?
 *If yes, provide details regarding agreement (Name of
 Organization, Items to be Funded by Org, etc.)

 If Billing is required by Accounting Office, please supply detailed information:


      In accordance with DOE and FRA requirements, all Fermilab authors submitting paper(s) should request a CONF number from Fermilab's Technical Publications and Submission System.
                                                                      Contact techpubs@fnal.gov for more information.

                                                   Traveler, Regulator & Supervisor Review and Approval                          (Type Name, and Print TA for Signatures & Dates)


                            Traveler Signature                                                                                                                                 Date

                       Supervisor Signature                                                                                                                                    Date
                                                         YES           NO                        N/A or USER         Excl.
       Conference Regulator Approval                                                                                 Code >

      Conference Regulator Signature                                                                                                                                            Date
                                                                     Division & Directorate Review and Approvals                     (Type Names, and Print TA for Signatures & Dates)


                Funding Officer Signature                                                                                                                                      Date


            Div/Sec/Ctr Head Signature                                                                                                                                         Date


 (Directorate Authorized)   Foreign Travel Signature                                                                                                                           Date


      Chief Financial Officer Signature                                                                                                                                        Date
                                           Send the completed original TA and Cost Estimate to Travel Office for Reservations and Cash Advance.




Date Printed 8/4/2012                                                                                                                                                                    BSS Travel TAB 5-TA- LOCALTravel   Last Updated 11/08/2011
Date Printed 8/4/2012   BSS Travel TAB 5-TA- LOCALTravel   Last Updated 11/08/2011
                                                                                                                                                                                                             For Acct Use Only
                                                                                    FERMI NATIONAL ACCELERATOR LABORATORY
                                                                                       Travel Expense Voucher - LOCAL Travel Only
                                                                                                   (50 Miles) or Less)
                                                                                                                                                                                        Date:


   Employee Info                                                                                                                                                                                                        Acct Notes

   Traveler Name                                                                                                                  Div/Sec/Ctr/Dept.
        Traveler ID# (incl. (V or N)                                                                                                 Project Number
         Traveler's Phone/Mail Stop                                                   Mailstop                                         Task Number
           Traveler's Email Address                                                                                                     Travel Code
                        TA Preparer                                                                                                 Expenditure Org
           Preparer's Phone | Email                                                                                                                                                                                 CONFERENCE
        If USER–Complete Address of Facility:
         Trip Purpose -
    Automatically copied from
           TA-Tab 5

                                                                     ALL Purple Colored Fields in Sections A-F are Automatically Calculated
        Departure Date                                               Return Date
                                                                                                                                  Add *Star to items in the Asterisk column that are charged to Fermilab                *
   A. Private Auto/Limo/ Other Transport                                                                                                                                                                                                 Acct
                                                                                            Private Car/Limo                                                     Rental Car

                                                                          Act.                      Mileage              SubTotal                                    Rate/Day                               Total
               Date            From City               To City         Miles/Day                     Rate                 Mileage       Total Days                   (incl tax) = Sub total                Amount

                                                                                          x                       =                                          x                -     =

                                                                                          x                       =                                          x                -     =

                                                                                          x                       =                                          x                -     =
   Comments:                                                                       (For Limo Add Day (1) x Limo Rate)                                                                   Totals>>
   B. Per Diem                             Domestic M&IE Breakdown                                             Per Diem Website
                                                                                               FOR TRIPS <24 HOURS IN DURATION
          From Dates            To Dates                 City                                                                            Total Days                   Rate/Day                             Amount

    1)                                                                                Enter                   Enter                                          x                                  =
                                                                                      Depart                  Return
    2)                                                                                Time>>                  Time>>                                         x                                  =

   Comments:                                                                                                                              Total is Minus (-) Meals Provided             Totals>>
      Meals                       Qty                                                                                                                      Qty
   C. provided                 Breakfast              Cost $                 Subtotal                 Qty Lunch            Cost $         Subtotal      Dinner         Cost $            Sub total          Total
           Itinerary #
           Itinerary #
                                                                               Charges automatically deducted from Per Diem >>>>>>>>>                                 Meal Totals>>


   D. Lodging - Enter Total Amount per Hotel and # of Days - Rate/day is Calculated Including Tax

                                                                                                                                                                                                      Enter Total
           Date-From            Date-To         City/State/Country                               FTR Max. Rate                          Total Nights          Rate/Night (incl tax)                    Amount

    1)                                                                                                                                                       x                -                 =

    2)                                                                                                                                                       x                -                 =
   Comments:                                                                                                                                                                            Totals>>

   E.     Other Expenses

          Taxis/Parking/Tolls

          Official Phone Calls (Split from Hotel Bill)

          Gas Charges for Car Rental:

                                                    Traveler           Fermi Check/Wire Transfer*             Fermilab Procard*            Non DOE Funding              N/A
          Registration Fee Paid By:

          Misc (Explain)

          Misc (Explain)
   Put X in box if trip was cancelled>           If costs were incurred, provide reason for cancellation >                                                                               Totals>>

          Deductions for Personal Use of Items Paid by Fermilab:
   F.     Total Charges……………………………………………………………………………………………………………………………………………………….


   Cash Advance-added from TA                   $                              -                                        Total Advances; Pre-paid Charges, Host Reimbursable


   Prepaid Charges-FNAL*                        $                              -

   Funds Reimbursable By Host                   $                              -                                        Auto calculates-Payee>               DUE TRAVELER




   I CERTIFY THAT THE ABOVE INFORMATION IS CORRECT:_________                          _________________________________________________                               Date _______________                             (Acct Use Only)
                                                                                             Employee/Traveler                                                                                        Processed By:


   Designated Approver: ___________________________________________________ ID#______________ Date: _______________


   Designated Approver: ___________________________________________________ ID#______________ Date: _______________




   Deduction for the balance due to lab from previous trip (ending date:__________ ) V# _________Amount: ___________




Date Printed 8/4/2012                                                                                                                                                                                                                           BSS Travel TAB 6-Voucher-LOCAL   Last Updated 11/08/2011
                                                                                                                                                                                                                          For Acct Use Only

                                                                                             FERMI NATIONAL ACCELERATOR LABORATORY
                                                                                                     Per Diem Expense Voucher

                                                                                                                                                                                                           Date:

      Employee Info                                                             Travel Authorization is Not Required For Per Diems Only                                                                                               Acct Notes

           Traveler Name                                                                                                                         Div/Sec/Ctr/Dept.

                         Traveler ID# (incl. (V or N)                                                                                             Project Number
                        Traveler's Phone/Mail Stop                                                                                                  Task Number

                         Traveler's Email Address                                                                                                    Travel Code
                                       TA Preparer                                                                                               Expenditure Org
                          Preparer's Phone | Email

     User: Complete Address of Facility:


                    Trip Purpose:

                                                                           ALL Purple Colored Fields in Sections A-F are Automatically Calculated
     Departure                                                                                                             Add *Star to items in the Asterisk column that are charged to Fermilab
                                                                                                                                                                                                                                          *
     Date                                                   Return Date
     A. Air Travel
           Depart Date                From City                            To: City, State, Country                                                                                                                        Amount                  Acct

      1)

      2)
                                                                                                                                                                                                           Totals>>
     B. Private Auto/Limo/ Other Transport                                                        Private Car/Limo                                                              Rental Car                                 Totals
                                                                              Actual                  Milea                       SubTotal            Total                          Rate/Day                              Total
               Date                  From City                To City      Mileage/Day                  ge                         Mileage            Days                           (incl tax)            Sub total      Amount

     1)                                                                                             x                  =                                                    x             -            =

     2)                                                                                             x                  =                                                    x             -            =

     Comments:                                                                               (For Limo Add Day (1) x Limo Rate)                                                                            Totals>>

     C. Per Diem                                    Domestic M&IE Breakdown                                                              Foreign M&IE Breakdown                                                Per Diem Website
                                                                                                                  FOR TRIPS <24 HOURS IN DURATION
           From Dates                 To Dates                          City                                                                                                        Total Days              Rate/Day      Amount
      1)                                                                                                Enter                     Enter                                                                x
                                                                                                        Depart                    Return
      2)                                                                                                Time>                     Time>                                                                x

                                                                                                                                                                                                           Totals>>

     D. Meals provided              Qty Breakfast             Cost $                Subtotal                 Qty Lunch                  Cost $        Subtotal     Qty Dinner           Cost $               Sub total       Total

               Itinerary #

                                                                                                                                        Charges deducted from Per Diem >>>>>>>>>>                          Totals>>

     E. Lodging - Enter Total Amount per Hotel and # of Days - Rate/day is Calculated Including Tax

            Date-From                  Date-To          City/State/Country                         FTR Max. Rate                                    Total Nights                Rate/Night (incl tax)                        Amount

      1)                                                                                                                                                                    x             -                        =

      2)                                                                                                                                                                    x             -                        =

                                                                                                                                                                                                            Totals>>
     F. Other Expenses

     Taxis/Parking/Tolls

     Official Phone Calls (Split from Hotel Bill)

     Gas Charges for Car Rental:>>>>>
                                                        Fermilab           Fermi Check/Wire Transfer*               Fermilab Procard*                     Non DOE Funding                        N/A
     Registration Fee Paid By:

     Baggage Fees

     Misc (Explain)

                                                                                                                                                                                                            Totals>>

     Deductions for Personal Use of Items Paid by Fermilab:

     G.    Total Charges……………………………………………………………………………………………………………………………………………………….

     Cash Advance                                       $                                -                        Total Advances, Pre-paid Charges, Host Reimbursable Funds

     Prepaid Charges-FNAL*                              $                                -

     Funds Reimbursable By Host                         $                                -                             Auto calculates-Payee>                    DUE TRAVELER




                                                              ________________________________________________
     I CERTIFY THAT THE ABOVE INFORMATION IS CORRECT:________________________                                Date _________________

                                                                                                                 Employee/Traveler                                                                                             (Acct Use Only)
                                                                                                                                                                                                                         Processed By:
     Designated Approver: ___________________________________________________ ID#______________ Date: __________________
                                                                                                                                                                                                                         Date:



     Designated Approver: ___________________________________________________ ID#______________ Date: __________________




     Deduction for the balance due to lab from previous trip (ending date:__________ ) V# ______________Amount: ________________




Date Printed 8/4/2012                                                                                                                                                                                                                                     BSS Travel TAB 7-Per Diem Voucher   Last Updated 11/08/2011
                                                                         Relocation Travel Cost Estimate

NAME:                                                               FERMI ID #:                          FTMS#:

                                                                                                                                         Costs           Comments
                                                                                                  AIRFARE ESTIMATE

                                                                                                  AIRFARE ESTIMATE
                                                                                                         Airfare SubTotal      $                     -

                                                                                                                    TRAIN
                                                                                          OTHER TRANSPORTATION
                                                                                                                    LIMOS
                                                                                                           RENTAL CAR
                                                                                   Ground Transportation Sub-total $           $                     -
  <<<<< Per Diem >>>>>




                         Lodging*

                         City                                        # Nights                   x Rate                         $                     -

                         City                                        # Nights                   x Rate                         $                     -

                         City                                        # Nights                   x Rate                         $                     -



                                                                                                           Hotel Total =       $                     -
                         M&IE

                         City                                        # Days                     x Rate                         $                     -

                         City                                        # Days                     x Rate                         $                     -

                         City                                        # Days                     x Rate                         $                     -



                                                                                                     Per Diem Total =          $                     -
                         Household Move (List Items)

                         1


                         2

                         3



                                                                                     Household Move Expenses =                 $                     -


                             Subtotal: Ground Transportation, Hotel, Per Diem, Household Expenses>>                            $                     -

                                                                                              Total: Airfare Only >>           $                     -

                                                                                                 TOTAL ESTIMATE                $                    -
                                                                                                                                   (Including Airfare)
                         *Hotel and Per Diem allowances vary by city. For current rates check the GSA Website at:
                                     Domestic Per Diem Rates               Foreign Per Diem Rates

                         For CURRENCY EXCHANGE RATES use the Web at:               Oanda - Currency Conversion

                                                       Please submit this Cost Estimate with your Travel Authorization form.




Date Printed 8/4/2012                                                                          BSS Travel RELOC_Cost Estimate                                       Last Updated 11/08/2011

				
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