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JOINT HEALTH AND SAFETY COMMITTEES

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					                    HANDBOOK

                         FOR

           MCMASTER UNIVERSITY

JOINT HEALTH AND SAFETY COMMITTEES




  Environmental and Occupational Health Support Services
                  McMaster University
                       July 2007
                                                TABLE OF CONTENTS



1.0 INTRODUCTION................................................................................................................... 1

2.0 CENTRAL JHSC RMM #104 ................................................................................................ 2

3.0 MCMASTER UNIVERSITY JHSC RMM #105………………………………………….....9




Appendices

     A.      McMaster University Joint Health and Safety Committee Listing
     B.      Sample Committee Membership Listing
     C.      Sample Terms of Reference, JHSC and H&S Representative
     D.      Sample Agenda for Committee Meeting
     E.      Sample Format for Committee Minutes
     F.      Sample Schedule of Workplace Inspections
     G.      Workplace Inspection Checklists and Recording Sheet


                    Workplace Inspection Checklist - Offices
                    Workplace Inspection Checklist - Laboratories
                    Workplace Inspection checklist – Maintenance
                    Workplace Inspection Checklist - Hospitality
                    Workplace Inspection Checklist – General
                    Workplace Inspection Recording Sheet


     H.       Sample Recommendation to Management Forms


     I.      Section 9 of the Ontario Occupational Health and Safety Act: Joint Health and Safety
              Committees




Handbook of Operating Procedures for Joint Health and Safety Committees
McMaster University (Summer 2007)
1.0 INTRODUCTION

McMaster University, as an employer, is responsible under the Occupational Health and Safety
Act of Ontario for establishing and maintaining joint health and safety committees (JHSCs) in
University workplaces. These committees are made up of representatives of workers and
management and meet regularly to discuss health and safety concerns, perform workplace
inspections, and make recommendations for the purpose of improving workplace health and
safety.

Due to the large size of the University and the decentralized organization which is somewhat
dispersed geographically, a system of local health and safety committees has been established.
Senior Management is responsible for ensuring that properly functioning joint health and safety
committees have been established to represent the employees and workplaces under their
jurisdiction, and that such committees are provided with adequate support and assistance to carry
out their functions. Senior management is also responsible for ensuring a Health and Safety
Representative is named by the appropriate union for each workplace the regularly employs more
than five and less than twenty workers. A worker is defined a person who performs work or
supplies services for monetary compensation.

A Risk Management Support Group (RMSG) consisting of representatives from Environmental
and Occupational Health Support Services, Health Physics and Faculty of Health Sciences Safety
Office serves as a resource to the University community in meeting their obligations for a safe
and healthy environment and in providing health and safety-related assistance to staff, students,
volunteers and visitors. On behalf of the Central Administration of the University, the RMSG
works with managers, workers and trade unions to define the workplaces covered by local
committees and Health and Safety Representatives, to facilitate the establishment of local
committees or H&S Representatives, and to provide advice, support and training to the
committees and H&S Representatives.

This handbook contains the risk management manual health and safety programs addressing both
the McMaster University JHSCs as well as the Central JHSC. Other information includes lists of
the JHSCs, templates of typical JHSC documentation, checklists, forms and other tools
(Appendix B-H) required for routine committee operations.




                                                                                               1
          McMaster University        RMM # 104
          Risk Management                                                             Date: July 2007
                                     Title: Central Joint Health and Safety
          Manual
                                     Committee

1     Purpose

1.1   To support the Internal Responsibility System (IRS) and provide a mechanism for joint resolution of
      occupational health and safety issues in the workplace.
1.2   To provide oversight and support for the activities of McMaster University Joint Health and Safety
      Committees.
1.3   To provide joint assessment and input on University policy and programs related to health and safety
      and to make recommendations to senior management regarding such policy and programs.
1.4   To provide joint evaluation and support of educational programs directed at eliminating            risks
      related to occupational health and safety.
1.5   To ensure compliance with the Occupational Health and Safety Act (the Act) R.S.O. 1990


2     Scope

2.1   All faculty, staff and recognized employee unions and associations.


3     Related Documents

3.1   McMaster University Environmental and Occupational Health and Safety Policy.
3.2   Occupational Health and Safety Act and Regulations for Industrial Establishments, Construction
      Projects, Designated Substances.
3.3   Ministry of Labour Guidelines for JHSCs.
3.4   Terms of reference McMaster University JHSCs
3.5   Biosafety Policy and Procedures / Biosafety Committee terms of reference.
3.6   Radiation Safety Policy and Procedures / Health Physics Advisory Committee terms of reference

4     Definitions

4.1   Audit - a systematic check to determine quality in the operation of some function or the performance
      of some activity (e.g. Internal Responsibility System).
4.24.2 Certified Member – a committee member who is certified in accordance with the Act and criteria            Formatted: Bullets and Numbering
      set out by the Workplace Safety and Insurance Board
4.3   Inspection - an examination of the workplace to identify deficiencies that might cause injury, illness,
      or property damage.
4.4   Internal Responsibility System (IRS) – the fundamental concept on which the Act is based. The IRS
      defines and outlines the responsibilities of all parties in the workplace. The development of an
      effective IRS is shared by all parties and contributes to the quality of occupational health and safety
      programming, its execution and the health and safety culture.

                                                                                                            2
4.5   Mandamus – order from a higher court to a lower court or official that a certain thing will be done.
4.6   Worker – a person who performs work or supplies services for monetary compensation.
4.7   Shall—mean must, mandatory
4.8   Acronyms:
           THE ACT - Occupational Health and Safety Act
           CJHSC – Central Joint Health and Safety Committee
           JHSC – Joint Health and Safety Committee
           HPAC – Health Physics Advisory Committee
           BSC – Biosafety Committee
           EOHSS – Environmental and Occupational Health Support Services
           WSIB – Workplace Safety and Insurance Board


5     Responsibilities


5.1   The Central Joint Health and Safety Committee shall:
           review minutes and reports from McMaster University JHSCs;
           review and audit inspection reports from McMaster University JHSCs;
           conduct periodic health and safety audits at the departmental level;
           review and make comment on proposed occupational health and safety policy and programs;
           review injury and occupational disease injury/ incident reports and statistics;
           review and comment on proposals for health, safety and fire loss prevention programs and
            training initiatives;
           when requested provide assistance to other JHSCs by participating in regulatory inspections,
            safety-related work refusals and investigations of fatal or critical injuries;
           make recommendations to improve internal responsibility and workplace health and safety
            conditions.


5.2   McMaster University Joint Health and Safety Committees shall:
      The Occupational Health and Safety Act sets out the following minimum functions for a Joint Health
      and Safety Committee (See Policy # 105 McMaster University Joint Health and Safety Committees).
           Meet at least once every three months, more frequently if determined by the JHSC.
           Record the minutes of meetings and forward copies to the Senior Manager responsible and the
            CJHSC
           Identify and report in writing unresolved workplace health and safety issues to the Senior
            Manager responsible
           Review Incident/ Injury reports

                                                                                                             3
           Provide written recommendations to Senior Manager responsible on health and safety issues
            including improvements to internal responsibility and workplace health and safety conditions
           Ensure that at least one member of the JHSC representing management and one representing
            workers are certified to OHSA standards
           Provide certified members as required by OHSA for investigations, unilateral and bilateral
            work stoppages
           Obtain information from constructor or employer regarding actual or potential hazards;
           Obtain information from the constructor or employer concerning testing;
           Be consulted about workplace testing methods and strategies;
           Post the names and work locations of members;
           Review and make comment on safety training programs on an annual basis
        Worker members are required to designate one of their members who may carry out additional
        functions:
         to be present at the beginning of industrial hygiene testing;
           on a schedule established by the JHSC, inspect the workplace at least once per month or
            inspect part of the workplace each month resulting in the inspection of the entire workplace in
            one year;
           to inform the JHSC of actual or potential hazards;
           to assist in resolving health and safety related work refusals.

5.3   Certified Members: The Act requires that at least one member of a JHSC representing management
      and one member representing workers be certified. Such members receive certification training that
      has been approved by the Workplace Safety and Insurance Board (WSIB). Required duties of the
      certified member include:
           to investigate a dangerous circumstance that may exist according to section 45 of the Act;
           to initiate and assist in the investigation of a bilateral work stoppage.
           A designated certified member representing workers on the JHSC may initiate a bilateral work
            stoppage according to section 45 when dangerous circumstances exist. In all such situations
            the other certified management member and EOHSS will be contacted immediately.

5.4   The Health Physics Advisory Committee shall:
        forward copies of new and revised radiation safety policy and procedures to the CJHSC for
           information and review
           provide updated lists of all approved projects involving radioactive materials to the CJHSC

5.5   Biosafety Committee shall:
           forward copies of new and revised biosafety policy and procedures to the CJHSC for
            information and review
           provide updated lists of all approved biohazard projects to the CJHSC


                                                                                                           4
5.6   Environmental and Occupational Health Support Services shall:
          provide technical and professional support to the CJHSC and shall act as liaison between the
           CJHSC and the all other Committees having assigned responsibility for health and safety on
           campus
          submit draft health and safety policy and programs to the CJHSC for review and comment
          through liaise with Employee Work-Life Support Services provide injury and occupational
           disease statistics to the CJHSC for review and comment
          provide information to the CJHSC on proposed health, safety and fire loss prevention
           programs
          provide the CJHSC with information regarding new and proposed health and safety legislation
          Co-ordinate certification training offerings


5.7   Deans / Directors / Chairs/ Department Heads shall:
          support the activities of the CJHSC;
          respond promptly to concerns raised by the CJHSC and / or other JHSCs;
          respond in writing within twenty-one days to any written recommendation from a JHSC;
          ensure that CJHSC and McMaster University JHSC members are afforded the time and
           resources required to fulfill their obligations and rights as members of such committees.

5.8   Vice President Administration / Finance shall:
          receive and review minutes. and respond to recommendations from the CJHSC in writing
          report on the activities and recommendations of the CJHSC to the Senior Management Group.



6     CENTRAL JOINT HEALTH AND SAFETY COMMITTEE TERMS OF REFERENCE


6.1   Authority: the CJHSC receives its authority from and reports to the Vice President Administration
      and Finance. The legal JHSCs for McMaster University are specified in RMM#105 program entitled
      McMaster University Joint Health and Safety Committees. The model for the establishment of the
      CJHSC is derived from the Occupational Health and Safety Act (the Act

6.2   Membership:      The CJHSC shall be comprised of:

          50 % of the members selected by workers not exercising managerial functions, with all
           bargaining groups being represented;
          50% of the members representing management, appointed by the Vice President
           Administration.
          At least half the members of the committee shall be workers employed at the workplace who
           do not exercise managerial function.




                                                                                                          5
6.3   Officers
        Two Co-Chairs:

                -       One representing the worker representatives;
                -       One representing the management representatives.

      There will be a single rotating chair for each meeting of the committee.

           Administrative Support: The department of Environmental and Occupational Health
            Support Services will provide administrative support services to the CJHSC.


6.4   Certification: At least two members of the CJHSC, one representing management and one
      representing workers, will be certified members. Certification training will be encouraged and
      provided to any interested JHSC member.


6.5   Membership List: See attachment Appendix B.


6.6   Quorum: The minimum number of members for quorum shall be 50% Management members, 50%
      Worker members + one additional worker member. Once quorum is met, the number of worker
      members at a meeting shall equal or exceed the number of management members.

6.7   Meetings: The CJHSC shall meet at least monthly unless otherwise agreed by the co-chairs. It may
      meet more often at the discretion of the co-chairs and by consensus of the committee for the purpose
      of dealing with unfinished business.

6.7.1 Powers and Protection: It is noted that all members of Joint Health and Safety Committees
      associated with McMaster University are recognized as legal JHSC members under the Occupational
      Health and Safety Act. All powers and protection under the Act for each JHSC are assumed by each
      member.


7     RECORDS

7.1   The Department of Environmental and Occupational Health Support Services shall retain copies of
      the CJHSC minutes and all documents relevant to the activities of the Committee.




                                                                                                         6
Appendix A

Occupational Health and Safety Act R.S.O.190. Requirements for Joint Health and Safety
Committee:

9        (2)       A joint health and safety committee is required,
                        (a)     at a workplace at which twenty or more workers are regularly employed.

               (20)    Response to recommendations: A constructor or employer who receives written
                       recommendations from a committee shall respond in writing within twenty-one days.
               (21)    A response of a constructor or employer under subsection (20) shall contain a timetable
                       for implementing the recommendations the constructor or employer agrees with and give
                       reasons that constructor or employer disagrees with any recommendations that the
                       constructor or employer does not accept.
               (22)    Minutes of Proceedings: A committee shall maintain and keep minutes of its proceedings
                       and make same available for examination and review by an inspector.
               (31)    The members of a committee who represent workers shall designate one or more such
                       members to investigate cases where a worker is killed or critically injured at a work place
                       from any cause, and one of those members may, subject to subsection 51 (2), inspect the
                       place where the accident occurred and any machine, device or thing, and shall report his
                       or her findings to a director and to the committee.
               (33)    Meetings: A committee shall meet at least once every three months at
                       the workplace and may be required to meet by order of the Minister

    65         (1) Immunity: No action or other proceedings for damages, prohibition or mandamus, shall be
                     instituted respecting any act done in good faith in the execution of persons duties under
                     this act or in the exercise or intended exercise of a persons power under this Act or for any
                     alleged neglect or default in the execution or performance in good faith of the person’s
                     duties or powers if the person is,
                     (d)      a health and safety representative or a committee member;
                       (e)     a worker selected by a trade union or trade unions or by workers to represent
                               them.




                                                                                                                 7
Central Joint Health and Safety Committee Members
Appendix B       - This list will change periodically - for the current list of members see
                    http://www.workingatmcmaster.ca/eohss

Management

        Tony Cupido             Physical Plant              cupidot@mcmaster.ca       23054
        Brendan McCrory         Hospitality Services        mccrorb@mcmaster.ca       23839
        Debbie Marinoff-Shupe   Athletics & Recreation      marinof@mcmaster.ca       24640
        Karin Cassidy           Fac. Health Science         cassidk@mcmaster.ca       23453
        Mary Ruth Linkert       Libraries                   linkert@mcmaster.ca       24355
        Cathy O’Donnell         Security Services           odonnel@mcmaster.ca       26060
        Cathie Miller           Student Services            millerc@mcmaster.ca       24036
        Jill Axisa              President’s Office          axisaji@mcmaster.ca       22615


Staff

        Dave Stevens        Physical Plant(SEIU)          Page 87-1968                    24022
        Nancy Clark         Occ. Health Lab (CAW)         clarkn@mcmaster.ca              22336
        Diana Parker        Security Services (CAW)       parkerd@mcmaster.ca             24281
        Kathy Noble         Security (USW Steel)          baughan@mcmaster.ca             24281
        Carl Sterback       OP. Engineers (IUOE)          sterback@mcmaster.ca            24426
        Janice Rischke      (CAW)                         jrischke@thrombosis,hhscr.org   24003
        Simon Hughes        Hospitality Services (SEIU)   hughesi@mcmaster.ca             24422
        Andrew Skelton      CUPE                                                          24003




                                                                                                  8
       McMaster University        RMM # 105
       Risk Management                                                            Date: July 2007
                                  Title: McMaster University Joint Health and
       Manual
                                  Safety Committees


11    Purpose                                                                                                   Formatted: Bullets and Numbering


1.1   To support the Central Joint Health and Safety Committee by conducting workplace inspections,
      safety audits and investigation and by filing copies of minutes of meetings with the CJHSC
1.2   To support the Internal Responsibility System (IRS) and provide a mechanism for joint resolution of
      unresolved occupational health and safety issues in the workplace
1.3   To ensure compliance with the Occupational Health and Safety Act (the Act) R.S.O. 1990, Sections
      9, 42 (3) (See Appendix A)


22    Scope                                                                                                     Formatted: Bullets and Numbering


2.1   All faculty, staff and recognized employee unions and associations.


33    Related Documents                                                                                         Formatted: Bullets and Numbering


3.13.1 Occupational Health and Safety Act                                                                       Formatted: Bullets and Numbering

3.23.2 McMaster University Environmental and Occupational Health and Safety Policy
3.33.3 McMaster University Risk Management System
3.43.4 McMaster University Central Joint Health and Safety Committee Program
3.53.5 McMaster University Biosafety Policy and Procedures / Biosafety Committee Terms of Reference
3.63.6 McMaster University Radiation Safety Program for Campus Laboratories and Health Physics
      Advisory Committees Terms of Reference
3.7   McMaster University Work Refusal Program


44    Definitions                                                                                               Formatted: Bullets and Numbering


4.14.1 Audit – a systematic check to determine quality in the operation of some function or the                 Formatted: Bullets and Numbering
performance   of some activity (e.g. Lockout / Tagout System)
4.24.2 Certified Member – a committee member who is certified in accordance with the Act
4.34.3 Inspection – an examination of the workplace to identify deficiencies that might cause injury,
illness or property damage
4.4   Internal Responsibility System – the fundamental concept on which the Act is based. The IRS
      defines and outlines the responsibilities of all parties in the workplace. The development of an
      effective IRS is shared by all parties and contributes to the quality of occupational health and safety
      programming, its execution and the health and safety culture.
4.54.5 Worker - a person who performs work or supplies services for monetary compensation.                      Formatted: Bullets and Numbering


                                                                                                           9
4.64.6 Supervisor – Person who has charge of a workplace or authority over a worker                             Formatted: Bullets and Numbering

4.7   Critical Injury-An injury of a serious nature that, places life in jeopardy; produces unconsciousness;
      results in substantial loss of blood; involves the fracture of a leg or arm but not a finger or toe; an
      amputation of a leg, arm, hand or foot but not a finger or a toe; consists of burns to a major portion
      of the body; or causes the loss of sight in an eye
4.8   Acronyms:
        OHSA- Occupational Health and Safety Act
           CJHSC – Central Joint Health and Safety Committee
           JHSC – Joint Health and Safety Committee
           EOHSS—Environmental and Occupational Health Support Services
           RMSG – Risk Management Support Group ( EOHSS, Faculty of Health Sciences Safety
            Office, Health Physics, Physical Plant Safety /Training Office)
           IRS-Internal Responsibility System
           MOL-Ministry Of Labour
           LOTO-Lockout/Tagout


                                                                                                                Formatted: Bullets and Numbering

55    Responsibilities


5.1   McMaster University Joint Health and Safety Committees (See Appendix B)
      The Joint Health and Safety Committees shall:
           Meet at least once every three months, more frequently if determined by the JHSC.
           Record the minutes of meetings and forward copies to the Senior Manager responsible and the
            CJHSC
           Identify and report in writing unresolved workplace health and safety issues to the Senior
            Manager responsible
           Review Incident/ Injury reports
           Provide written recommendations to Senior Manager responsible on health and safety issues
            including improvements to internal responsibility and workplace health and safety conditions
           Ensure that at least one member of the JHSC representing management and one representing
            workers are certified to OHSA standards
           Provide certified members as required by OHSA for investigations, unilateral and bilateral
            work stoppages
           Obtain information from constructor or employer regarding actual or potential hazards;
           Obtain information from the constructor or employer concerning testing;
           Be consulted about workplace testing methods and strategies;
           Review and m Post the names and work locations of members;
           Make comment on safety training programs on an annual basis
                                                                                                           10
      Worker members are required to designate one of their members who may carry out additional
      functions:
         to be present at the beginning of industrial hygiene testing;
           on a schedule established by the JHSC, inspect the workplace at least once per month or
            inspect part of the workplace each month resulting in the inspection of the entire workplace in
            one year;
           to inform the JHSC of actual or potential hazards;
           to assist in resolving health and safety related work refusals.


5.2   Certified Members: The Act requires that at least one member of a JHSC representing management
       and one member representing workers be certified. Such members receive certification training
       that has been approved by the Workplace Safety and Insurance Board (WSIB). Required duties of
       the certified member include:
           to investigate a dangerous circumstance that may exist according to section 45 of the Act;
           to initiate and assist in the investigation of a bilateral work stoppage.
       A designated certified member representing workers on the JHSC may initiate a bilateral work
       stoppage according to section 45 when dangerous circumstances exist. In all such situations the
       other certified management member and EOHSS will be contacted immediately.


5.3   Senior Manager Responsible:
      Senior Manager responsible shall:
         Support the activities of the JHSCs
           Respond promptly to concerns raised by the JHSCs
           Respond in writing within twenty-one days to any written recommendation from a JHSC
           Ensure that JHSC members are afforded the time and resources required to fulfill their
            obligations and rights as members of such committees and provide secretarial services for the
            committee
           Provide a comprehensive list of rooms and other areas to be inspected
           Ensure that the names and work locations of JHSC members are posted
           Ensure that copies of the JHSC minutes and MOL inspection reports are posted
           Provide information on known health and safety hazards to the JHSCs


5.4   The Central Joint Health and Safety Committee
      The Central Joint Health and Safety Committee shall:
           Review minutes and reports from Faculty and departmental JHSCs
           Review and audit inspection reports from Faculty and departmental JHSCs
           Conduct periodic health and safety audits at the departmental level
           Review and make comment on proposed occupational health and safety policy and programs

                                                                                                         11
           Review injury and occupational disease injury/ incident reports and statistics
           Review and comment on proposals for health, safety and fire loss prevention programs and
            training initiatives

           When required provide assistance to departmental and Faculty JHSCs by participating in
            regulatory inspections, safety related work refusals and investigations of fatal or critical
            injuries
           make recommendations to improve internal responsibility and workplace health and safety
            conditions.

5.5   Risk Management Support Group (EOHSS, Faculty of Health Sciences Safety Office, Health
      Physics, Physical Plant Safety /Training Office).
      The Risk Management Support Group shall:
           Provide technical and professional support to JHSCs
           Provide up to date information on safety standards and legislation to the JHSCs
           Facilitate occupational health and safety training
           Arrange for environmental testing of suspected contaminants in the workplace
           Participate in serious and critical injury investigations
           Participate in the investigation of unsafe conditions and the resolution of bilateral work
            stoppages
           Provide incident reports to JHSC




6     JOINT HEALTH AND SAFETY COMMITTEES


6.1   Joint Heath and Safety Committee’s Terms of Reference
      The JHSCs shall develop a terms of reference consistent with the following guidelines
6.1.1 Senior Manager responsible:
      The JHSCs receive authority from and report to a senior manager at the Department Head or higher
      level. The legal authority for the establishment of the JHSCs is stated in the Occupational Health and
      Safety Act (the Act)

      See Appendix B for listing of current JHSCs

6.1.2 Membership: The JHSCs shall be comprised of:
           At least 50 % of the members selected by workers
           Not more than 50% of the members representing management, appointed by the Senior
            Manager responsible to whom the Committee reports
           At least half the members of the committee shall be workers employed at the workplace who
            do not exercise managerial function.

                                                                                                           12
6.1.3 Officers:
      Two Co-Chairs:
      One representing the worker representatives
      One representing the management representatives

           Administrative Support: The Faculty or department represented by the JHSC will provide
            administrative support services to the JHSC. This will include minute taking and document
            retention.

6.1.4 Certification: At least two members of each JHSC, one representing management and one
      representing workers, will be certified members Certification training will be encouraged and
      provided to any interested JHSC member.

6.1.5 Quorum: The minimum number of members for quorum shall be 50% Management members, 50%
      Worker members + one additional worker member. Once quorum is met, the number of worker
      members at a meeting shall equal or exceed the number of management members.

6.1.6 Meetings: Each JHSC shall meet at least once every three months. It may meet more often at the
      discretion of the co-chairs. The meeting schedule shall be included in their terms of reference

6.1.7 Powers and Protection: It is noted that all members of Joint Health and Safety Committees
      associated with McMaster University are recognized as legal JHSC members under the Occupational
      Health and Safety Act. All powers and protection under the Act for each JHSC are assumed by each
      member.


6.2   Committee Structure

6.2.1 The structure, number and composition of JHSCs shall be the subject of an annual review by the
      CJHSC. Recommendations from the review, if any, shall be forwarded to the Vice President,
      Administration and the Senior Manager responsible affected by the recommendation

6.2.2 Any changes to the structure, number or composition of the JHSCs shall be reported in its minutes


6.3   Other Committees

6.3.1 Nothing in this document shall be interpreted as precluding the formation and
      operation of safety committees or working groups at the department or smaller work group level.
      Such committees are encouraged to communicate and work in cooperation with the local JHSC, but
      are not bound by the requirements herein


6.4   Inspections:

6.4.1 Frequency - on a schedule established by the JHSC, inspect the workplace at least once per month
      or inspect part of the workplace each month resulting in the inspection of the entire workplace in
      one year.

6.4.2 Reports-Shall include all rooms and areas inspected; identified by appropriate room number or
      designation
                                                                                                        13
6.4.3 Attendance-A worker representative shall be present for all inspections.

7.    Records

      The Faculty or Department represented by the JHSC shall retain copies of the JHSC minutes and all
      documents relevant to the activities of the Committees




Appendix A

Occupational Health and Safety Act Sections 9, 43
NB.   The following are key subsections of the above noted sections of the OHSA that apply to this
      policy. It is the responsibility of all persons having supervisory authority to ensure that they
                                                                                                    14
       have access to and are conversant with the OHSA and Regulations.


OHSA Section 9
       Committee Membership
(6)    A committee shall consist of (a) at least two persons for a workplace where fewer than fifty
       workers are regularly employed: or (b) at least four persons or greater number of people as may be
       prescribed, for workplace where fifty or more worker are regularly employed.
(7)    At least half of the members of a committee shall be workers employed at the workplace who do
       not exercise managerial functions.
(8)    The members of a committee that represent workers shall be selected by the workers they are to
       represent or, if a trade union or unions represents the workers, by the trade union or unions.
(11)   Two of the members of a committee shall co-chair the committee, one of whom shall be selected
       by the members who represent workers and the other of whom shall be selected by member s who
       exercise managerial functions.
(12)   Unless otherwise prescribed, a constructor or employer shall ensure that at least one member of the
       committee representing the constructor or employer and at least one member representing workers
       are certified members.
(18)   Powers of committee- It is the function of the committee and it has power to,
       (a)     identify situations that may be a source of danger or hazard to workers;
       (b)     make recommendations to the constructor or employer and the workers for the
               improvement of the health or safety of workers;
       (c)     recommend to the constructor or employer and the workers the establishment,
               maintenance and monitoring of programs, measures and procedures respecting the health
               and safety of workers
       (d)     obtain information from the constructor or employer respecting,
                       (i)     the identification of potential or existing hazards of material, processes or
                               equipment and
                       (ii)    health and safety experience and work practices and standards in similar
                               or other industries of which the constructor or employer has knowledge;
       (e)     obtain information from the constructor or employer concerning the conducting or taking
               of tests of any equipment, machine, device, article, thing, material or biological, chemical
               or physical agent in or about a workplace, for the purpose of occupational health and
               safety; and

       (f)     be consulted about, and have a designated member representing worker present at the
               beginning of testing referred to in clause (a) conducted in or about the workplace if the
               designated worker believes his or her presence is required to ensure that valid testing
               procedures are used or to ensure that the test results are valid.


(23)   Inspection – Subject to subsection (24), the members of a committee who represent workers shall
       designate a member representing workers to inspect the physical condition of the workplace.
(24)   If possible, the member designated under subsection (23) shall be a certified member.

                                                                                                           15
(25)   The members of a committee are not required to designate the same member to perform all
       inspections or all of a particular inspection.
(26)   Unless otherwise required by the regulations or by an order by an inspector, a member designated
       under subsection (23) shall inspect the physical condition of the workplace at least once per
       month.
(27)   If it is not practical to inspect the workplace at least once per month, the member designated under
       subsection (23) shall inspect the physical condition of the workplace at least once a year,
       inspecting at least part of the workplace in each month.
(31)   The members of a committee who represent workers shall designate one or more such members to
       investigate cases where a worker is killed or critically injured at a workplace from any cause and
       one of those members may, subject to subsection 51(2), inspect the place where the accident
       occurred and any machine, device, or thing, and shall report his or findings to a Director and to the
       committee.
       (Section 51(2) refers to preservation of the scene of a fatality or critical injury)
(32)   Posting of name and work locations – A constructor or an employer required to establish a
       committee under this section shall post and keep posted at the workplace the names and work
       locations of the committee members in a conspicuous place or places where they are most likely to
       come to the attention of the workers.
(33)   Meetings- A committee shall meet at least once every three months at the workplace and may be
       required to meet by order of the minister.
(34)   Entitlement to time from work – A member of a committee is entitled to,
       (a)     one hour or such longer period of time as the committee determines is necessary to prepare
               for each committee meeting.
       (b)     Such time as is necessary to attend meetings of the committee; and
       (c)     Such time as is necessary under subsections (26), (27) and (31).


OHSA Section 42 (3)
       (d)     Review - An employer shall review, in consultation with the committee or health and
               safety representative, if any, for the workplace, the training and instruction provided to a
               worker and the workers familiarity therewith at least annually.




Appendix B

As of January 2006
McMaster University Joint Health and Safety Committees:

                                                                                                        16
Science (report to Dean of Science)

Commons Administration (reports to Director of Conference and Housing Services)

Engineering (reports to Dean of Engineering)

Arts Quad (TSH, KTH, CNH and UH – reporting to Dean of Humanities and Dean of Social Sciences)

Administration JHSC (MUSC, WH, Pres Residence, GH – reporting to VP Administration)

Physical Plant (reports to Director of Physical Plant)

Hospitality Services (reports to Director of Hospitality)

Athletics and Recreation (reports to Director of Athletics and Recreation)

50 Main St. (reports to Assistant VP Administration)

Health Sciences (reports to Dean of Health Sciences through Health Science Safety Manager)

McMaster Institute of Applied Radiation Sciences (reports to Director of Nuclear Facilities and
Operations, Director of McIARS, and Senior Health Physicist)

Libraries and Museums (reports to University Librarian)

Business (reports to Dean of Business)

Micheal DeGroote Centre for Learning and Discovery (reports to Dean of Health Sciences through Health
Science Safety Manager)

Frid St. (reports to Dean of Health Sciences through Health Science Safety Manager)

Hamilton Civic Hospitals Research Center (reports to Supervisors as appropriate)




APPENDIX A



          MCMASTER UNIVERSITY JOINT HEALTH AND SAFETY COMMITTEE LISTING
                                                                                                   17
                 NAME                          WORKPLACE LOCATIONS/BUILDINGS
CENTRAL JHSC
ADMINISTRATION JHSC                        GH, , PRES. RESID, UH, WH, MUSC, ALUMNI
                                           MEMORIAL HALL
ARTS JHSC                                  KTH, CNH, TSH, UNIVERSITY HALL,
                                           TEMPORARY CLASSROOMS
CHEDOKE
COMMONS JHSC                               COMMONS, RESIDENCES (EXCLUDING LIVING
                                           QUARTERS)
DEGROOTE SCHOOL OF BUSINESS                MDG BUILDING
DOWNTOWN CENTRE                            50 MAIN ST. W.
ENGINEERING JHSC                           JHE, ADL, CRL, ITB, TAB
FRID STREET JHSC                           FRID STREET
HAMILTON GENERAL                           MCMASTER AREAS OF HGH
HEALTH SCIENCES                            MUMC, IAHS
HENDERSON                                  HENDERSON RESEARCH CENTRE AND
                                           JURAVINSKI CANCER CENTRE
HOSPITALITY JHSC                           ALL AREAS WHERE HOSPITALITY STAFF RESIDE
                                           INCLUDING OFFICES, KITCHENS,
                                           CAFETERIA/RESTAURANTS, COMMON EATING
                                           AREAS
IWC JHSC                                   IWC, NLFH, DAVID BRALEY CENTRE
LIBRARY & MUSEUM JHSC                      MILLS, THODE, INNIS, MUSEUM OF ART
MCIARS JHSC                                NRB, NUCLEAR REACTOR, ACCELERATOR
                                           LAB, GSB ROOMS 104/105A (TAYLOR
                                           RADIOLOGY SOURCE) GSB ROOMS B111 AND
                                           B112 (CONTAMINATED SOLVENT STORAGE,
                                           HEALTH PHYSICS ANNEX, HSC WASTE BUNKER
                                           (SHORT TERM RADIOACTIVE WASTE STORAGE)
PHYSICAL PLANT JHSC                        CUC, ETC, MECH ROOMS, ROOFS, GROUNDS
                                           (EXCLUDING ENTRANCES & FIRE EXITS), ALL
                                           AREAS WHERE PP STAFF RESIDE
SCIENCE JHSC                               ABB, BSB, GS, HH, GREENHOUSE, LS, PB
ST. JOSEPH’S HOSPITAL                      MCMASTER CONTROLLED AREAS OF ST.
                                           JOSEPH’S HOSPITAL
STONECHURCH                                STONECHURCH FAMILY PRACTICE
DIVINITY COLLEGE JHSC                      DIVINITY COLLEGE


APPENDIX B


                        SAMPLE COMMITTEE MEMBERSHIP LISTING

                                                                             18
                                 McMaster University
                   [NAME] JOINT HEALTH AND SAFETY COMMITTEE
                               MEMBERSHIP LISTING
                                                  CERTIFIED
                                                   MEMBER         WORK LOCATION       TELEPHONE/EMAIL
#                                 CATEGORY*                        (Dept/Room/Bldg)
               NAME

1


2


3


4


5


6


7


8


9


10

11


12

     * Category:
        W – Worker/Non Management (if unionized, record name of union)
        M – Management
        E – Ex-officio or guest




                                                                                                  19
APPENDIX C

SAMPLE TERMS OF REFERENCE



                                SAMPLE TERMS OF REFERENCE


                    [NAME] Joint Health and Safety Committee (JHSC)
                              TERMS OF REFERENCE

PREAMBLE

McMaster University as an employer is responsible for establishing and maintaining joint health
and safety committees to deal with health and safety issues concerning employees in bargaining
units and all workplace parties of the University.

McMaster University promotes the approach that through joint investigations of health and safety
issues and joint resolution of these issues, the workplace will be co-operatively maintained in a
safe and healthy condition.

McMaster University and its employees have acknowledged that the proper functioning of the
JHSC can only be carried out where the representatives of the parties are committed to their
responsibilities under the Ontario Occupational Health and Safety Act and have agreed to
endeavour to promote a co-operative, positive and progressive effort concerning health and safety
in the workplace.

The [NAME] Joint Health and Safety Committee has adopted these terms of reference to guide
its operations, as outlined under the McMaster University's RMM Programs 104 and 105
regarding McMaster University JHSCs and the Central JHSC, respectively.

1.0 COMPOSITION OF THE COMMITTEE

   Member Selection

   1.1 There will be [....] worker members on the Committee. These worker members will be
       selected by the Union(s) and other worker groups. [List name of Union(s) and other
       employee groups and number of workers to be selected by each.] (See Appendix A for
       naming procedures)

   1.2 The Union and other worker groups may also select [....] alternate worker members for
       the purpose of attending Committee meetings if a worker member cannot attend the
       meeting. (See Appendix A)

   1.3 There will be [....] members on the Committee selected by the Senior Management from
       among persons who exercise managerial functions. Senior Management may also select
       [...] alternate members from among persons who exercise managerial functions.

                                                                                               1
  1.4 When the number of worker members does not meet the requirements set out in the above
      terms of reference all work place parties will work towards finding worker members to
      volunteer. This will be done with the understanding that the union(s) has the duty to
      name worker members to the JHSC under the Act.

  1.5 When the number of management members does not meet the requirements set out in the
      above terms of reference, senior management will appoint another member

  Co-Chairpersons

  1.6 There will be two co-chairpersons (“co-chairs”) of the Committee, one co-chair to be
      selected by the worker members of the Committee and one co-chair to be selected by the
      management members of the Committee.

  Certified Members

  1.7 There will be at least two certified members, one who represents the workers, and one
      who represents management. The Union(s) being represented by the committee will
      select the worker member(s) to be certified. The Senior Management shall select the
      management member to be certified.

     Should a certified member leave the committee another member of that committee will be
     designated for certification by the appropriate workplace parties.

  Guests

  1.8 Additional persons may attend Committee meetings with the approval of both co-chairs.

2.0 FUNCTIONS OF THE COMMITTEE

  General

  2.1 It is the function of the Committee to:
      (a) identify, evaluate and make recommendations concerning workplace health and
            safety issues;
      (b) inspect the workplace on a regular basis;
      (c) be consulted about and provide input into workplace health and safety programs; and
      (d) discuss other workplace health and safety issues and reports as appropriate.

  Inspections

  2.2 The worker membership will designate one or more worker members to conduct
      workplace inspections. With the agreement of the worker members, management
      members may accompany the worker members on the inspection.

  2.3 Committee members will inspect [detail locations to be inspected] determined by an
      annual inspection schedule to be prepared by the Committee.

  2.4 The Committee will prepare and adopt inspection forms (sample forms are outlined in the
                                                                                            2
   University’s Handbook for McMaster University Joint Health and Safety Committees).
   All Committee members conducting inspections will sign inspection forms upon
   completion of the inspection. Completed inspection forms will be provided to the
   appropriate manager and the co-chairs within (designate time frame; e.g., 3 working days)
   days of the completion of an inspection. The appropriate manager will provide a written
   response to the identified hazards to the committee co-chairs before the next scheduled
   Committee meeting.



Recommendations of the Committee

2.5 The Committee shall forward in writing any recommendations to the appropriate
    management representative. A copy will be included with their minutes that are
    forwarded to the Central Committee. (See Appendix H for sample recommendation
    format) Under OSHA, JHSC and Health and Safety Representatives have authority to
    make recommendations.         Recommendations are made to improve the Internal
    Responsibility System as well as Health and Safety at McMaster. The Senior
    Management will provide a written response to Committee recommendations (in
    accordance with section 9(20) and 9(21) of the Act) to the co-chairs within twenty-one
    (21) calendar days after receipt of the written recommendations. This response shall
    include a timetable for implementing the recommendations the Senior Management
    agrees with, and the reasons for disagreement with any recommendations not accepted.

Accident Investigations

2.6 The Employer will provide lost-time/medical aid information to the co-chairs on a regular
    basis and upon request.

2.7 Where a worker is killed or critically injured on the job, the worker members of the
    committee shall designate one or more such members to investigate the accident and
    inspect the place where the accident occurred. The findings of the investigation shall be
    provided to the Committee, the appropriate management representative, the unions
    represented on the committee, Environmental and Occupational Health Support Services,
    and the Ministry of Labour.

Ministry of Labour Inspections

2.8 A designated worker member and a management member are to be notified and
    accompany any Ministry of Labour inspector conducting inspections in the workplace.
    The appropriate RMSG office shall also be notified and will accompany the inspector
    during the inspection of the workplace.

Work Refusals and Work Stoppages

2.9 A designated worker member will be notified and attend a work refusal or stoppage
    without delay. The appropriate RMSG office shall also be notified and will attend the
    work refusal as per RMM #114 and RMM #303

                                                                                           3
3.0 MEETINGS

  Frequency

  3.1 Committee meetings will be scheduled [e.g. monthly, quarterly] at a predetermined time
      and location. Changes to the meeting schedule may take place with the agreement of the
      committee co-chairs, provided that the period of time between any two committee
      meetings does not exceed three months.

  Co-Chairs

  3.2 The worker co-chair and the management co-chair may alternate duties as chairperson.

  Quorum

  3.3 A quorum for Committee meetings will consist of 50 percent plus one of Committee
      members, with both worker and management representation and at least one co-chair
      present. The number of management members must not exceed the number of worker
      members. Guests do not count towards the determination of the quorum. If quorum is
      not reached, the items discussed at the meeting will be for information purposes and will
      not include the passing of recommendations or approvals.

  Agenda Items

  3.4 The co-chairs will prepare a copy of the agenda for each meeting and distribute it to all
      members one week in advance of regularly scheduled Committee meetings.

  3.5 Agenda items will consist of workplace health and safety issues. Agenda items should be
      dealt with by consensus. Where consensus is not reached, this will be recorded in the
      minutes.

  3.6 Agenda items which continue to be unresolved by the committee will be referred to the
      Central JHSC. The Central JHSC will add this item to their agenda and discuss for the
      purpose of identifying advice towards recommended resolution.

  Minutes

  3.7 Senior Management for the JHSC will provide clerical assistance with respect to the
      recording, preparation and timely circulation of the agenda and minutes of Committee
      meetings.
  3.8 Minutes of Committee meetings are to be prepared in a timely fashion, reviewed and
      signed by both co-chairs prior to circulation or posting. The co-chairs are responsible for
      ensuring that signed Committee minutes are promptly posted on the relevant health and
      safety boards in the workplace.

  3.10 Copies of all minutes signed by co-chairs will be forwarded to the Committee members,
      Management and EOHSS for circulation to the Central JHSC. Minutes of all CJHSC
      meetings will be distributed to all McMaster University JHSCs.

                                                                                               4
4.0 PAYMENT FOR COMMITTEE MEMBERS

   4.1 In accordance with the requirements of the Act, all time spent by Committee members in
       connection with attending at Committee meetings or performing duties prescribed by the
       Occupational Health and Safety Act or these terms of reference will be considered as time
       at work for which Committee members will be paid at the appropriate rate of pay.

5.0 GENERAL

   5.1 It is agreed that employees are to be encouraged to report health and safety concerns to
      their immediate supervisor before bringing it to a Committee member. The Occupational
      Health and Safety Act requires that all workers report any workplace hazard or
      contravention of the legislation to their supervisor.

   5.2 It is understood and agreed that all personal and medical information is to be kept
      confidential. Any references to such information in Committee minutes must be done in
      a manner that prevents any identification of an individual’s personal or medical
      information.

   5.3 Committee members are to be provided one (1) hour or such longer period of time as the
      Committee determines is necessary to prepare for each Committee meeting.

   5.4 The Committee may amend these terms of reference at any time, as deemed necessary to
      facilitate the ongoing effective operation of the Committee.




       _____________________________________               ________________________
       Worker Co-Chair                                     Date


       _____________________________________               ________________________
       Management Co-Chair                                 Date

                               Health and Safety Representative
                                 TERMS OF REFERENCE

PREAMBLE

McMaster University as an employer is responsible for establishing and maintaining joint health
and safety committees and supporting Health and Safety Representatives to deal with health and
safety issues concerning employees in bargaining units and all workplace parties of the
University. A Health and Safety Representative will be named for any location where more than
five (5) and less than twenty (20) workers are employed by McMaster University.

McMaster University promotes the approach that through joint investigations of health and safety
issues and joint resolution of these issues, the workplace will be co-operatively maintained in a
                                                                                               5
safe and healthy condition.

McMaster University and its employees have acknowledged that the proper functioning of the
JHSC and Health and Safety Representative can only be carried out where the representatives of
the parties are committed to their responsibilities under the Ontario Occupational Health and
Safety Act and have agreed to endeavour to promote a co-operative, positive and progressive
effort concerning health and safety in the workplace.

The [NAME], Health and Safety Representative for (Name site location) has adopted these terms
of reference as a guide to operations. The health and safety representative will follow the
guidelines as outlined under the McMaster University's RMM Programs 104 and 105 regarding
McMaster University JHSCs and the Central JHSC, respectively.


1.0 MEMBER SELECTION

   1.1 There will be a Worker Health and Safety Representative at any McMaster site where
       more than 5 but less that 20 people are regularly employed by McMaster. The worker
       member will be selected by the Union and / or other worker groups, depending upon the
       worker composition.

   1.2 The Union and other worker groups may also select an alternate worker health and safety
       representative member for backup purposes.

   1.3 The Health and Safety Representative will be trained with a minimum of Basic
       Certification.

   1.4 When the number of worker members does not meet the requirements set out in the above
       terms of reference all work place parties will work towards finding worker members to
       volunteer. This will be done with the understanding that the union(s) has the duty to
       name worker members to the JHSC under the Act.



2.0 FUNCTIONS OF THE HEALTH AND SAFETY REPRESENTATIVE

   General

   2.1 It is the function of the H&S Representative is to:
       (a) identify, evaluate and make recommendations concerning workplace health and
             safety issues;
       (b) inspect the workplace on a regular basis;
       (c) be consulted about and provide input into workplace health and safety programs; and
       (d) discuss other workplace health and safety issues and reports as appropriate.

   Inspections

   2.2 The H&S Representative will inspect the physical condition of the workplace, monthly.
       When it is not practical to inspect the workplace monthly, a portion of that workplace will
                                                                                                6
     be inspected monthly with the entire workplace inspected at least annually. A schedule of
     inspections will be developed and followed in the latter case.

  2.4 The H&S Representative will prepare and adopt inspection forms (sample forms are
      outlined in the University’s Handbook for McMaster University Joint Health and Safety
      Committees). All Representatives conducting inspections will sign inspection forms upon
      completion of the inspection. Completed inspection forms will be provided to the
      appropriate manager within (designate time frame; e.g., 3 working days) days of the
      completion of an inspection. The appropriate manager will provide a written response to
      the identified hazards to the H&S Representative before the deadline noted on the
      inspection form.
  Recommendations of the H&S Representative

  2.5 The H&S Representative shall forward any recommendations to the appropriate
      management representative and the Central JHSC. The Senior Management will provide
      a written response to the recommendations (in accordance with section 8(12) and 8(13) of
      the Act) to the H&S Representative and the Central JHSC within twenty-one (21)
      calendar days after receipt of the written recommendations. This response shall include a
      timetable for implementing the recommendations the Senior Management agrees with,
      and the reasons for disagreement with any recommendations not accepted.


  Accident Investigations

  2.6 The Employer will provide lost-time/medical aid information to the H&S Representative
      on a regular basis and upon request.

  2.7 Where a worker is killed or critically injured on the job, the H&S Representative shall be
      designated to investigate the accident and inspect the place where the accident occurred.
      The findings of the investigation shall be provided to the Central Committee, the
      appropriate management representative, the unions represented, Environmental and
      Occupational Health Support Services, and the Ministry of Labour.

  Ministry of Labour Inspections

  2.8 The H&S Representative is to be notified and accompany any Ministry of Labour
      inspector conducting inspections in the workplace. The appropriate RMSG office shall
      also be notified and will accompany the inspector during the inspection of the workplace.

  Work Refusals and Work Stoppages

  2.9 The H&S Representative and a management member will be notified and attend a work
      refusal or Work Stoppage without delay. The appropriate RMSG office shall also be
      notified and will attend the work refusal.

APPENDIX D

SAMPLE AGENDA FOR COMMITTEE MEETING
                                                                                               7
                                      McMaster University
                            [Name] Joint Health and Safety Committee

                                             AGENDA
                                     Chair: Name of Chairperson

Date:     Day, Month, Year
Time:     xx a.m. to xx a.m.
Location: Room # and Building Name

Review of Agenda and Minutes of Previous Meeting

Old Business
    (a)     Action Items from Previous Minutes
    (b)     Approvals/Responses from Management

Incident Summary

Monthly Reports from Worker Members
   (a)     Inspections
   (b)     Audits

Policy or Program Updates
    (a)      Policy review and/or update
     (b)      New Health & Safety Programs (e.g., new Risk Management Manual additions; new designated
              substance assessments or control programs)
6. New Business
    (a)      New Items/Issues
    (b)      Ministry of Labour visits (if any)
    (c)      Policy or Programs

7.   Annual Reviews
     (a)     Terms of Reference (date)
     (b)     Statistics Summary (date)
     (c)     Training (date)
     (d)     Committee Membership (date)
     (e)     Designated Substances (date)

8.   Other Business

Contacts:

     Worker Co-chair:
     Management Co-chair:
     Committee Secretary:




                                                                                                         8
APPENDIX E


SAMPLE FORMAT FOR COMMITTEE MINUTES

Current approved minutes to be posted on Health & Safety board



                                             McMaster University
                                   [Name] Joint Health and Safety Committee

                                                     MINUTES

Date:     day, month, year
Time:
Location: Building, room number

                                                           Member          Certified        Work Location
Present     Absent                  Name                   Category        Member           (Department)
  (v)        (v)                                              (*)            (v)




(*) W - Worker/Non-management (if unionized, record name of union)    M - Management   A - Advisor to Committee
Guests: (list name, title, department)




MINUTES OF PREVIOUS MEETING: (statement to indicate minutes of previous meeting have been read and
acknowledged, and to record any corrections to it)




BUSINESS ARISING FROM MINUTES:

   Item        Discussion (heading, description, actions taken, recommendations)          Action By

    #01                                                                                       name & action


    #02                                                                                      name & action


    #03                                                                                       name & action




                                                                                                                  9
NEW BUSINESS:

  Item       Discussion (heading, description, actions taken, recommendations)   Action By

   #04                                                                             name & action


   #05                                                                             name & action


   #06                                                                             name & action



OTHER BUSINESS:




NEXT MEETING:

   Date:     day, month, year
   Time:
   Location: Building, room number


SIGNATURES:




   [Worker Co-Chair]                                    [Management Co-Chair]


   cc.   Senior Management
         Union(s)
         Health & Safety Board
         EOHSS




                                                                                                   10
APPENDIX F

SAMPLE SCHEDULE OF WORKPLACE INSPECTIONS

                                     McMaster University
                            [Name] Joint Health and Safety Committee
          [Year e.g., 2005] Annual SCHEDULE OF WORKPLACE INSPECTIONS

  Inspection
    Dates                Building/Areas/ Rooms                       Inspection Team
                   Level – section;
  Month, Year                                             Team #1:   Worker name(s)
  e.g., Jan 2005   e.g., Basement - North Wing
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   Basement - South Wing
    Feb 2005                                              Team #2:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   1st Floor - North Wing
   Mar. 2005                                              Team #3:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   1st Floor - South Wing
   Apr. 2005                                              Team #4:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   2nd Floor - North Wing
   May 2005                                               Team #1:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   2nd Floor - South Wing
    Jun. 2005                                             Team #2:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   3rd Floor - North Wing
    Jul. 2005                                             Team #3:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   3rd Floor - South Wing
   Aug. 2005                                              Team #4:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   4th Floor - North Wing
   Sep. 2005                                              Team #1:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   4th Floor - South Wing
   Oct. 2005                                              Team #2:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   5th Floor
   Nov. 2005                                              Team #3:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.
                   6th Floor
   Dec. 2005                                              Team #4:   Worker name(s)
                   Room numbers; room types e.g., labs,
                   offices, etc.



                                                                                       11
APPENDIX G


WORKPLACE INSPECTION CHECKLIST - OFFICES
WORKPLACE INSPECTION CHECKLIST - LABORATORIES
WORKPLACE INSPECTION CHECKLIST – MAINTENANCE
WORKPLACE INSPECTION CHECKLIST - HOSPITALITY
WORKPLACE INSPECTION CHECKLIST – GENERAL
WORKPLACE INSPECTIONS RECORDING SHEET




                                                12
                                                                                                                                                                                                              Page _____ of _____
                                                                                                 McMaster University
                                                                                      Office Workplace Inspection By Supervisor

Date: _________________ Inspected By:                                 ____________________              Department of: _____________________ Building: ________________________ Rm. #: __________



                                                                                                                                                                                                                        Date
                                                                                                   S-          N - Not            Hazard                                                                              Action To
                                        Description                                           Satisfactory   Satisfactory   N/A   Class    Training/Refresher Training   Changes in Procedures/Equipment/Processes    Be Taken

Emergency
Exit routes clearly marked and unobstructed
Aisles are clear and unobstructed
Exit lights are operational and clearly visible on exit routes
Fire extinguisher(s) tagged, marked with date checked (i.e. monthly), and easily accessible
Emergency notices are visible and posted
If applicable, fire hose cabinet with date checked (tag or sticker)

First Aid Kit available and names posted of those certified in standard first aid
Emergency evacuation/fire plan is posted on exit routes
Notes:


WHMIS
MSDS are available, easily accessible and up to date
Labeling is used
Notes:



PPE (Personal Protective Equipment)
CSA approved footwear worn where designated by management because of the hazard(s)
in specific work areas (i.e. receiving area), including eye/hand protection for material
handling
Notes:


General
Walkways, corridors, hallways and stairs clear and unobstructed **

Walking surfaces free of tripping, slipping and falling hazards

Light levels are suitable, light covers/shades secured

Ceiling tiles secured in place and free from water damage

Ceiling diffusers are unobstructed, free of debris/soilage
Notes:



Hazard Class

A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)
C - Minor (Low Risk - long term potential for slight injury or illness)


** Refer to your safety office for specific requirements
                                                                                                                                                                                                               Page _____ of _____

                                                                                                                                                                                                                         Date
                                                                                                    S-          N - Not            Hazard                                                                              Action To
                                         Description                                           Satisfactory   Satisfactory   N/A   Class    Training/Refresher Training   Changes in Procedures/Equipment/Processes    Be Taken


Wall and window sill grills for fan coil (heating or cooling) units are clear of obstruction
(i.e. books/files/plants/desks)

Photocopiers have appropriate controls

Noise levels at or below acceptable levels for the work performed
Free standing partitions are secure and height is within acceptable range to avoid
disruption of air flow
Shelving is securely braced; material is neatly stacked and will not fall or trip; no
overreaching will occur
Items stored on shelving, heavier materials are placed on the lower sections of shelving
unit

Office environment is tidy and free of clutter, no flammable hazards

Walls/floors/windows/doors are not damaged
Health & Safety board is up to date, contains relevant documents as described by
University Health and Safety Board Maintenance Program RMM #319

Waste
Adequate waste containers with no obstruction in aisle or hallway
Notes:



Equipment
Desks, counters, filing cabinets - no sharp edges or projecting that it is unsafe

Equipment have suitable guards to protect from moving parts, paper cutters

Step stools/ladders are in good condition

Furniture intact and in safe condition
Notes:



Electrical
Electrical equipment, power strips, cords/plugs, no evidence of cuts, fraying or other
damage

Equipment meets the Electrical Safety Authority standards

Limited extension cords, with no frays/cuts

Electrical outlets, light switches are safe
Notes:


Ergonomics
Computer monitor positioned properly

Adjustable keyboard tray/document holder

Chair is adjusted to fit the worker at the computer
Hazard Class

A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                                         Page _____ of _____

                                                                                                                                                                                                                   Date
                                                                                              S-          N - Not            Hazard                                                                              Action To
                                        Description                                      Satisfactory   Satisfactory   N/A   Class    Training/Refresher Training   Changes in Procedures/Equipment/Processes    Be Taken

Ergonomics cont'd.

Material stored in cabinets/counters are in place to avoid over reaching

Manual handling techniques are practiced (i.e. dolly/cart used, reducing the load when
lifting)


Office equipment/tools used frequently are within range to avoid over reaching
Notes:




Comments from office users when interviewed during the office workplace inspection (i.e. practices, equipment, procedures, ergonomics, etc.):




Hazard Class

A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                              Page _____ of _____

                                                                                                      McMaster University
                                                                                                  Office Workplace Inspection

Date: ______________________                               H & S Committee Name: ________________________________                              Inspected by: ___________________________________

Building: ____________________                           Room #: _______                Department of: _______________________            Director/Chair/Dean: _______________________________

                                                                                                                                                                                                       Date
                                                                                                                                                                                                      Action
                                                                                                 S-          N - Not                                                                                  To Be
                                       Description                                          Satisfactory   Satisfactory   N/A   Hazard Class       Supervisor             Corrective Action           Taken
Emergency
Exit routes clearly marked and unobstructed
Aisles are clear and unobstructed
Exit lights are operational and clearly visible on exit routes
Fire extinguisher(s) tagged, marked with date checked (i.e. monthly), and easily
accessible
Emergency notices are visible and posted
If applicable, fire hose cabinet with date checked (tag or sticker)

First Aid Kit available and names posted of those certified in standard first aid
Emergency evacuation/fire plan is posted on exit routes
Notes:


WHMIS
MSDS are available, easily accessible and up to date
Labeling is used
Notes:


PPE (Personal Protective Equipment)
CSA approved footwear worn where designated by management because of the
hazard(s) in specific work areas (i.e. receiving area), including eye/hand protection for
material handling
Notes:


General
Walkways, corridors, hallways and stairs clear and unobstructed **

Walking surfaces free of tripping, slipping and falling hazards

Light levels are suitable, light covers/shades secured

Ceiling tiles secured in place and free from water damage

Ceiling diffusers are unobstructed, free of debris/soilage

Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)
C - Minor (Low Risk - long term potential for slight injury or illness)


* Supervisor is required to sign forms that identify not satisfactory items and return with corrective action and time frame
** Refer to your safety office for specific requirements
                                                                                                                                                                                   Page _____ of _____
                                                                                                                                                                                            Date
                                                                                                                                                                                           Action
                                                                                                    S-          N - Not                                                                    To Be
                                       Description                                             Satisfactory   Satisfactory   N/A   Hazard Class   Supervisor   Corrective Action           Taken

Wall and window sill grills for fan coil (heating or cooling) units are clear of obstruction
(i.e. books/files/plants/desks)

Photocopiers have appropriate controls

Noise levels at or below acceptable levels for the work performed
Free standing partitions are secure and height is within acceptable range to avoid
disruption of air flow

Shelving is securely braced; material is neatly stacked and will not fall or tip; no over
reaching will occur

Items stored on shelving, heavier materials are placed on the lower sections of shelving
unit

Office environment is tidy and free of clutter, no flammable hazards
Health & Safety board is up to date, contains relevant documents as described by
University Health and Safety Board Maintenance Program RMM #319
Notes:



Waste
Adequate waste containers with no obstruction in aisle or hallway
Notes:



Equipment
Desks, counters, filing cabinets - no sharp edges or projecting that it is unsafe

Equipment have suitable guards to protect from moving parts, paper cutt ers

Step stools/ladders are in good condition

Furniture intact and in safe condition
Notes:


Electrical
Electrical equipment, power strips, cords/plugs, no evidence of cuts, fraying or other
damage

Equipment meets the Electrical Safety Authority standards

Limited extension cords, with no frays/cuts

Electrical outlets, light switches are safe
Notes:


Ergonomics
Computer monitor positioned properly

Adjustable keyboard tray/document holder

Chair is adjusted to fit the worker at the computer
Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)
C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                         Page _____ of _____

                                                                                                                                                                                                  Date
                                                                                                                                                                                                 Action
                                                                                                  S-             N - Not                                                                         To Be
                                                   Description                               Satisfactory      Satisfactory    N/A       Hazard Class   Supervisor   Corrective Action           Taken

Ergonomics cont'd.

Material stored in cabinets/counters are in place to avoid over reaching

Manual handling techniques are practiced (i.e. dolly/cart used, reducing the load when
lifting)


Office equipment/tools used frequently are within range to avoid over reaching
Notes;




Comments from office users when interviewed during the office workplace inspection (i.e. practices, equipment, procedures, ergonomics, etc.):




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)



Copy of the completed inspection shall be provided to the supervisor(s) responsi ble for the office; Dean/Chair/Director of the Department; JHSC

30 days from the date inspected, a copy of the workplace inspection with corrective action(s) is to be returned to the JHSC.
                                                                                                                                                                                                        Page _____ of _____

                                                                                               McMaster University
                                                                                    Laboratory Workplace Inspection By Supervisor

Date: __________                Inspected by: _____________________                       Department of: ______________________        Building: _____________________ Lab #: ________

                                                                                                                                                                                                                Date
                                                                                          S-          N - Not            Hazard                                                                               Action To
                                    Description                                      Satisfactory   Satisfactory   N/A   Class    Training/Refresher Training   Changes on Procedures, Equipment, Processes   Be Taken

Emergency
Exit routes clearly marked and unobstructed

Aisles are clear and unobstructed

Exit lights are operational and clearly visible on exit routes

Emergency contacts and telephone numbers posted on the exterior door leading
into the lab

Warning notices posted on the exterior door indicating radiation, magnetic field,
laser, level 2/level 3, etc.

Fire extinguisher(s) tagged with date checked (monthly)

Eye Wash and Shower stations operating and date checked (tag or sticker)

Emergency notices are posted and visible
Chemical/Biological Spill Kits available

If applicable, fire hose cabinet with recent date checked (tag or sticker)

First Aid Kit available and names posted of those certified in standard first aid

Safety window in the exterior door is not obstructed
Notes:



WHMIS RMM #501
Up to date inventory of chemicals used in the lab

MSDS are available, easily accessible and up to date

Labeling is used
Designated Substance Present RMM #500

Copy of assessment readily available

PPE (Personal Protective Equipment) RMM #320
Closed toed shoes are worn

Lab coats, appropriate chemical gloves, appropriate eyewear for lab task in use

If applicable: face shield, hearing protection available
Notes:



Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                                               Page _____ of _____
                                                                                                  S-          N - Not                                                                                                  Date
                                                                                              Satisfactor   Satisfactor         Hazard                                                                               Action To
                                         Description                                               y             y        N/A   Class    Training/Refresher Training   Changes on Procedures, Equipment, Processes   Be Taken


Fume Hoods
Fume hoods have annual check (sticker)

Sash lowered to appropriate level

Interior of fume hood is not cluttered with apparatus to disrupt air flow

Vent Alert is operating and in active position

Hoods are not being used for storage


Chemical Storage and Handling
Storage of organic peroxides, dated, tested after expiry (6 months) or disposed of
Refrigerators containing chemical/biohazardous substances are labeled to identify,
including restrictions

If applicable, refrigerator is explosion safe or explosion proof, according to use

Chemicals are stored according to compatibility

Flammable storage cabinet is clearly marked

Gas cylinders properly secured and either capped or fitted with a regulator

Flammable gases are not stored in lab(i.e. propane, acetylene)

Corrosive chemical storage area(s) is labeled; corrosive materials are stored low to ground

Flammables stored away from heat or other ignition sources

Safety carriers are available and in use while transporting chemicals

General
No Eating/Drinking Signage is posted

Bench tops and work areas clean and tidy

Fluorescent tubes/bulbs are lit, and shades secured

Ceiling tiles secured and in place and shows no sign of water damage

Aisles and exit ways clear from obstructions

Pipetting is performed by mechanical means

Waste
Hazardous waste containers appropriately labeled

Sharps disposed into labeled, puncture-proof containers, needles are not recapped

Biological (i.e. pathogenic) waste disposed of in (hospital red) (campus yellow) bags

Radioactive wastes properly contained and appropriately labeled

Broken glass containers are available and in use


Equipment
Centrifuges - with interlocks

Electrophoresis equipment - with interlocks/high voltage sticker

Condition of Bunsen burner tubing

Autoclave has adequate space

Piping (tubing), valves, and fittings checked for integrity

Equipment, tools, pulleys, belts, having exposed moving parts are guarded

Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)
C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                                      Page _____ of _____

                                                                                                                                                                                                              Date
                                                                                        S-          N - Not            Hazard                                                                               Action To
                                  Description                                      Satisfactory   Satisfactory   N/A   Class    Training/Refresher Training   Changes on Procedures, Equipment, Processes   Be Taken

Electrical
Electrical equipment, power strips, cords/plugs, no evidence of cuts, fraying or
other damage
Equipment meets the Electrical Safety Authority standards (stickers on
equipment)
Notes:



Ergonomics
Computer monitors positioned properly


Material stored in cabinets/counters are within best practice reaching range

Sufficient counter space to work
Manual handling techniques are practiced (i.e. dolly/cart used, reducing the
load when lifting)
Notes:




Comments from lab users when interviewed during the lab workplace inspection (i.e. practices, equipment, procedures, ergonomics, etc.):




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                          Page _____ of _____
                                                                                         McMaster University
                                                                                    Laboratory Workplace Inspection

Date: ______________________                                H & S Committee Name: ________________________________                       Inspected by: _______________________________

Building: ____________________                             Lab #: _______            Department of: _______________________           Director/Chair/Dean: ____________________________

                                                                                               S-          N - Not                                                                               Date
                                                                                           Satisfactor   Satisfactor         Hazard                                                            Action To
                                       Description                                              y             y        N/A   Class        Supervisor              Corrective Action            Be Taken

Emergency
Exit routes clearly marked and unobstructed

Aisles are clear and unobstructed
Exit lights are operational and clearly visible on exit routes
Emergency contacts and telephone numbers posted on the exterior door leading into the
lab
Warning notices posted on the exterior door indicating radiation, magnetic field, laser,
level 2/level 3, etc.
Fire extinguisher(s) tagged with date checked (monthly)
Eye Wash and Shower stations operating and r date checked (tag or sticker)

Emergency notices are posted and visible

Chemical/Biological Spill Kits available
If applicable, fire hose cabinet with date checked (tag or sticker)

First Aid Kit available and names posted of those certified in standard first aid

Safety window in the exterior door is not obstructed
Notes:


WHMIS RMM #501
Up to date inventory of chemicals used in the lab

MSDS are available, easily accessible and up to date
Labeling is used
Designated Substance Present RMM #500

Copy of assessment readily available

PPE (Personal Protective Equipment) RMM #320
Closed toed shoes are worn
Lab coats, appropriate chemical gloves, appropriate eyewear for lab tas k in use

If applicable: face shield, hearing protection available
Notes:


Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)



* Supervisor is required to sign forms that identify not satisfactory items and return with corrective action and time frame
                                                                                                                                                                       Page _____ of _____
                                                                                              S-                                                                              Date
                                                                                          Satisfactor     N - Not            Hazard                                         Action To
                                       Description                                             y        Satisfactory   N/A   Class    Supervisor   Corrective Action        Be Taken


Fume Hoods
Fume hoods have annual check (sticker)

Sash lowered to appropriate level

Interior of fume hood is not cluttered with apparatus to disrupt air flow

Vent Alert is operating and in active position

Hoods are not being used for storage


Chemical Storage and Handling
Storage of organic peroxides, dated, tested after expiry (6 months) or disposed of
Refrigerators containing chemical/biohazardous substances are labeled to identify,
including restrictions

If applicable, refrigerator is explosion safe or explosion proof, according to use

Chemicals are stored according to compatibility

Flammable storage cabinet is clearly marked

Gas cylinders properly secured and either capped or fitted with a regulator

Flammable gases are not stored in lab (i.e. propane, acetylene)

Corrosive chemical storage area(s) is labeled; corrosive materials stored low to ground

Flammables stored away from heat or other ignition sources
Safety carriers are available and in use while transporting chemicals

General
No Eating/Drinking Signage is posted

Bench tops and work areas clean and tidy

Fluorescent tubes/bulbs are lit, and shades secured

Ceiling tiles secured and in place and shows no sign of water damage
Aisles and exit ways clear from obstructions

Pipetting is performed by mechanical means


Waste
Hazardous waste containers appropriately labeled

Sharps disposed into labeled, puncture-proof containers, needles are not recapped

Biological (i.e. pathogenic) waste disposed of in (hospital red, campus yellow) bags

Radioactive wastes properly contained and appropriately labeled

Broken glass containers are available and in use

Equipment
Centrifuges - with interlocks

Electrophoresis equipment - with interlocks/high voltage sticker

Condition of Bunsen burner tubing

Autoclave has adequate space

Piping (tubing), valves, and fittings checked for integrity

Equipment, tools, pulleys, belts, having exposed moving parts are guarded
Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)
C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                            Page _____ of _____
                                                                                                                                                                                   Date
                                                                                    S-             N - Not                     Hazard                                            Action To
                               Description                                     Satisfactory      Satisfactory       N/A        Class       Supervisor   Corrective Action        Be Taken

Electrical
Electrical equipment, power strips, cords/plugs, no evidence of cuts,
fraying or other damage
Equipment meets the Electrical Safety Authority standards (stickers on
equipment)
Notes:



Ergonomics
Computer monitors positioned properly

Material stored in cabinets/counters are within best practice reaching
range

Sufficient counter space to work
Manual handling techniques are practiced (i.e. dolly/cart used, reducing
the load when lifting)
Notes:




Comments from lab users when interviewed during the lab workplace inspection (i.e. practices, equipment, procedures, ergonomics, etc.):




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)



Copy of the completed inspection shall be provided to the supervisor(s) responsible for lab; Dean/Chair/Director of the Department; JHSC

30 days from the date inspected, a copy of the workplace inspection with corrective action(s) is to be returned to the JHSC.
                                                                                                                                                                                                              Page _____ of _____

                                                                                            McMaster University
                                                                                Maintenance Workplace Inspection By Supervisor
                                                                                         (Trades/Custodial/Plant/Grounds/Motor Pool)

Date: ________________ Inspected By: _____________________ Department of: __________________ Building: ______________________ Rm. #: ______

                                                                                                                                                                                                                        Date
                                                                                                                                                                                                                       Action
                                                                                                     S-          N - Not            Hazard   Training/Refresher                                                        To Be
                                           Description                                          Satisfactory   Satisfactory   N/A   Class         Training        Changes to Procedures/Equipment/Processes            Taken

Emergency
Exit routes clearly marked and unobstructed

Aisles are clear and unobstructed

Exit lights are operational and clearly visible
Warning notices posted on the exterior door indicating "authorized persons only", "high
voltage", etc.

Fire extinguisher(s) tagged with date checked (monthly)
If applicable eye wash and shower stations operating and date checked (tag or sticker)

Emergency notices are posted and visible
Blood/Vomit Spill Kits available and recent date checked (tag or sticker)
If applicable, SCBA available and date checked (tag or sticker), names certified to use are
posted
If applicable, fire hose cabinet with date checked (tag or sticker)
First Aid Kit available and names posted of those certified in standard first aid

Safety window in the exterior door is not obstructed
Notes:



WHMIS
Up to date inventory of chemicals used

MSDS are available, easily accessible and up to date
WHMIS poster posted to interior door of workstation (custodial closet door/area shop door)
Labeling is used
Notes:




PPE (Personal Protective Equipment)
CSA approved footwear worn by trade continually and by staff in dedicated areas mandated to
be worn
If applicable eye/hand/respiratory/harness/face/hearing protection available
Notes:



Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                                                Page _____ of _____
                                                                                                                                                                                                                          Date
                                                                                                                                                                                                                         Action
                                                                                                       S-          N - Not            Hazard   Training/Refresher                                                        To Be
                                           Description                                            Satisfactory   Satisfactory   N/A   Class         Training        Changes to Procedures/Equipment/Processes            Taken

Chemical Storage and Handling
Chemicals are stored according to compatibility and above eye level

Flammable storage cabinet is labeled

Flammable/combustible products do not exceed storage limits

Gas cylinders properly secured and either capped or with a regulator

Flammable gases are not stored indoors (i.e. propane)

Flammables stored away from heat or other ignition sources
Products are stored in a tidy and neat order to ensure no tips or falls occur, heavy containers
are placed on lower shelving
Notes:




General
Bench tops and work stations clean and tidy

Walking surfaces free of tripping, slipping and falling hazards

Ceiling diffusers are unobstructed, free of debris/soilage

Fluorescent tubes/bulbs are lit, and shades secured

Ceiling tiles secured, in place, and free from water stains

Walls/floors/windows/doors are not damaged

Waste containers adequate, are placed to avoid obstruction

No signs of mold/asbestos/structural damage
Health & Safety board is up to date, contains relevant documents as described by University
Health and Safety Board Maintenance Program RMM #319
Notes:



Grounds, High Voltage, Pent Houses, Plant, Shop Areas and Motor Pool
Oil and waste spillage trays, cut off bins, and waste bins used and cleared frequently

Machinery and equipment in good operating condition

If applicable, operating manuals available for specific machinery, eas ily accessible
Inspection/maintenance/PM records for specific machinery/equipment maintained and in an
accessible location

Emergency shut down switches located with easy access and clearly marked
Lockout/Tagout, Hotwork, Confined Space/Asbestos Type 1 or 2 procedures used and controls
in place

Ladders are in good condition and stored safely

Portable/hand powered tools maintained

Equipment, tools, pulleys, belts, having exposed moving parts are guarded
Notes:



Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                                            Page _____ of _____
                                                                                                                                                                                                                      Date
                                                                                                                                                                                                                     Action
                                                                                                   S-          N - Not            Hazard   Training/Refresher                                                        To Be
                                           Description                                        Satisfactory   Satisfactory   N/A   Class         Training        Changes to Procedures/Equipment/Processes            Taken

Grounds
Roadways/Vehicle Routes/Ramps
Roadway surfaces in good condition (no potholes or disrepair that could cause pedestrian to
fall)

Roadway surfaces even (no potholes or unevenness)
Speed bumps visually enhance (painted or not too high which could create a driver to loose
control)

Traffic flow control measures adequate (visible yield/one way signs)

Proper barricades in use for temporary vehicle traffic restrictions

Fence/gates - good condition, chained/padlock, lighting

Visually enhanced gates/chains/wire cable restrictions

Bicycle paths well marked

Pedestrian crossings clearly identified

Asphalt markings in good condition (not faded)

Proper signage in place

Curbs - standard height and well maintained (no tripping hazard)

Catch basins/grills/adequate height and non-intrusive

No trees/shrubbery intruding into roadways (or branches)

Snow/ice removed, sanded/salted
Notes:

Concrete Parking Curbs In Good Condition
Kiosk/toll booth/ticket dispensers condition

Access barrier/arms operations

Disabled parking - clearly identified/enforced

Night Illumination - good coverage, minimum shadows

Waste removed and bins not overflowing

Garbage dumpster secured
Notes:

Walkways/Bridges
Walking surfaces even

Snow/ice removed, sanded/salted

Night Illumination - good coverage, minimum shadows

Lamp fixtures in good condition

Downspouts discharging to safe location

Emergency telephones readily identifiable and accessible

Branches/shrubs blocking walkways

Monuments/Statues - well maintained
Notes:


Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)
C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                  Page _____ of _____

Comments from staff when interviewed during the workplace inspection (i.e. practices, equipment, procedures, ergonomics, etc.):




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                      Page _____ of _____

                                                                                                   McMaster University
                                                                                             Maintenance Workplace Inspection
                                                                                          (Trades/Custodial/Plant/Grounds/Motor Pool)

Date: ______________________                               H & S Committee Name: ________________________________                    Inspected by: ________________________________________

Building: __________________                          Area:___________________                  Department of: _______________________    Director/Chair/Dean: ___________________________

                                                                                              S-          N - Not                                                                           Date
                                                                                          Satisfactor   Satisfactor         Hazard                                                        Action To
                                      Description                                              y             y        N/A   Class         Supervisor              Corrective Action       Be Taken

Emergency
Exit routes clearly marked and unobstructed

Aisles are clear and unobstructed
Exit lights are operational and clearly visible on exit routes
Warning notices posted on the exterior door indicating "authorized persons only",
"high voltage", etc.

Fire extinguisher(s) tagged with date checked (i.e. monthly)
If applicable eye wash and shower stations operating and date checked (tag or sticker)

Emergency notices are posted and visible
Blood/Vomit Spill Kits available and recent date checked (tag or sticker)
If applicable, SCBA available and date checked (tag or sticker), names certified to use
are posted
If applicable, fire hose cabinet with date checked (tag or sticker)
First Aid Kit available and names posted of those certified in standard first aid

Safety window in the exterior door is not obstructed
Notes:

WHMIS
Up to date inventory of chemicals used
MSDS are available, easily accessible and up to date
WHMIS poster posted to interior door of workstation (custodial closet door/area shop
door)
Labeling is used
Notes:

PPE (Personal Protective Equipment)
CSA approved footwear worn by trade continually and by staff in dedicated areas
mandated to be worn
If applicable eye/hand/respiratory/harness/face/hearing protection available
Notes:


Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)


* Supervisor is required to sign forms that identify not satisfactory items and return with corrective action and time frame
                                                                                                                                                                     Page _____ of _____
                                                                                             S-          N - Not                                                           Date
                                                                                         Satisfactor   Satisfactor         Hazard                                        Action To
                                      Description                                             y             y        N/A   Class    Supervisor   Corrective Action       Be Taken

Chemical/Material Storage and Handling
Chemicals are stored according to compatibility and not above eye level

Flammable storage cabinet is labeled

Flammable/combustible products do not exceed storage limits

Gas cylinders properly secured and either capped or with a regulator

Flammable gases are not stored indoors (i.e. propane)

Flammables stored away from heat or other ignition sources

Products are stored in a tidy and neat order to ensure no trips or falls occur, heavy
containers are placed on lower shelving (includes fluorescent/recycl ing)
Notes:



General
Bench tops and work stations clean and tidy

Walking surfaces free of tripping, slipping and falling hazards

Ceiling diffusers are unobstructed, free of debris/soilage

Fluorescent tubes/bulbs are lit, and shades secured

Ceiling tiles secured, in place, and free from water stains

Waste containers adequate, are placed to avoid obstruction

No signs of mold/asbestos/structural damage

Health & Safety board is up to date, contains relevant documents as described by
University Health and Safety Board Maintenance Program RMM #319
Notes:



Grounds, High Voltage, Pent Houses, Plant, Shop Areas, Motor
Pool and Custodial
Oil and waste spillage trays, cut off bins, and waste bins used and cleared frequently

Machinery and equipment in good operating condition

If applicable, operating manuals available for specific machinery, easily accessible

Inspection/maintenance/PM records for specific machinery/equipment maintained and
in an accessible location

Emergency shut down switches located with easy access and clearly marked
Lockout/Tagout, Hotwork, Confined Space/Asbestos Type 1 or 2 procedures used and
controls in place

Ladders are in good condition and stored safely

Portable/hand powered tools maintained

Equipment, tools, pulleys, belts, having exposed moving parts are guarded
Notes:



Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                   Page _____ of _____
                                                                                           S-          N - Not                                                           Date
                                                                                       Satisfactor   Satisfactor         Hazard                                        Action To
                                      Description                                           y             y        N/A   Class    Supervisor   Corrective Action       Be Taken
Grounds
Roadways/Vehicle Routes/Ramps
Roadway surfaces in good condition (no potholes or disrepair that could cause
pedestrian to fall)

Roadway surfaces even (no potholes or unevenness)
Speed bumps visually enhance (painted or not too high which could create a driver to
loose control)

Traffic flow control measures adequate (visible yield/one way signs)

Proper barricades in use for temporary vehicle traffic restrictions

Fence/gates - good condition, chained/padlock, lighting

Visually enhanced gates/chains/wire cable restrictions

Bicycle paths well marked

Pedestrian crossings clearly identified

Asphalt markings in good condition (not faded)

Proper signage in place

Curbs - standard height and well maintained (no tripping hazard)

Catch basins/grills/adequate height and non-intrusive

No trees/shrubbery intruding into roadways (or branches)

Snow/ice removed, sanded/salted
Notes:


Concrete Parking Curbs In Good Condition
Kiosk/toll booth/ticket dispensers condition

Access barrier/arms operations

Disabled parking - clearly identified/enforced

Night Illumination - good coverage, minimum shadows

Waste removed and bins not overflowing

Garbage dumpster secured
Notes:

Walkways/Bridges
Walking surfaces even

Snow/ice removed, sanded/salted

Night Illumination - good coverage, minimum shadows

Lamp fixtures in good condition

Downspouts discharging to safe location

Emergency telephones readily identifiable and accessible

Branches/shrubs blocking walkways

Monuments/Statues - well maintained
Notes:


Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)
C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                   Page _____ of _____

                                                                                                S-            N - Not                                                                    Date
                                                                                            Satisfactor     Satisfactor              Hazard                                            Action To
                                      Description                                                y               y             N/A   Class        Supervisor   Corrective Action       Be Taken

Ergonomics

Material stored in cabinets/counters are within best practice reaching range

Suitable seating at the work benches with ergonomic best practices


Manual handling techniques are practiced (i.e. dolly/cart used, reducing the load when
lifting)

Other

Notes:




Comments from staff when interviewed during the workplace inspection (i.e. practices, equipment, procedures, ergonomics, etc.):




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)



Copy of the completed inspection shall be provided to the supervisor(s) responsible for n the area; Dean/Chair/Director of the Department; JHSC

30 days from the date inspected, a copy of the workplace inspection with corrective action(s) is to be returned to the JHSC.
                                                                                                                                                                                                     Page _____ of _____

                                                                                          McMaster University
                                                                             Hospitality Workplace Inspection By Supervisor

Date: ________________ Inspected By: _____________________ Department of: __________________ Building: ______________________ Rm. #: ______


                                                                                                        N - Not            Hazard   Training/Refresher                                               Date Action To
                                    Description                              S - Satisfactory         Satisfactory   N/A   Class         Training        Changes to Procedures/Equipment/Processes     Be Taken

Emergency
Exit routes clearly marked and unobstructed

Aisles are clear and unobstructed

Exit lights are operational and clearly visible

Fire extinguisher(s) tagged and checked monthly

If applicable eye wash and shower stations operating and checked
monthly (tag or sticker)

Emergency 'Dial 88' notices are posted and visible

If applicable, fire hose cabinet with recent date checked (tag or sticker)
First Aid Kit available and names posted of those certified in standard
first aid

Safety window in the exterior door is not obstructed
Notes:




WHMIS
Up to date inventory of chemicals used

MSDS are available, easily accessible and up to date

Labeling is used
Notes:




PPE (Personal Protective Equipment)
Approved footwear worn
If applicable eye/hand/respiratory/harness/face/hearing protection
available
Notes:




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness
                                                                                                                                                                               Page _____ of _____
                                                                                                                                                                               Date Action
                                                                                 S-          N - Not            Hazard   Training/Refresher             Changes to               To Be
                              Description                                   Satisfactory   Satisfactory   N/A   Class         Training        Procedures/Equipment/Processes     Taken
Chemical Storage and Handling
Chemicals are stored to compatibility according to compatibility and not
above eye level
If applicable Flammable/combustible products do not exceed storage
limits
Gas cylinders properly secured and either capped or with a regulator
Flammable gases are not stored indoors (i.e. propane)
Flammables stored away from heat or other ignition sources
Products are stored in a tidy and neat order to ensure no tips or falls
occur, heavy containers are placed on lower shelving
Notes:




General
Bench tops and work stations clean and tidy
Walking surfaces free of tripping, slipping and falling hazards
Ceiling diffusers are unobstructed, free of debris/soilage
Fluorescent tubes/bulbs are lit, and shades secured

Ceiling tiles secured and in place and show no sign of water damage
Walls/floors/windows/doors are not damaged
Waste containers adequate, are placed to avoid obstruction
No signs of mold/asbestos/structural damage
Health & Safety board is up to date, contains relevant documents as
described by University Health and Safety Board Maintenance program
RMM #319
Notes:




Equipment/tools/pulleys/conveyor belts
Oil and waste spillage trays, cut off bins, and waste bins used and
cleared frequently
Machinery and equipment in good operating condition
If applicable, operating manuals available for specific machinery, easily
accessible
Inspection/maintenance/PM records for specific machinery/equipment
maintained and in an accessible location
Emergency shutdown switches located with easy access and clearly
marked
Lockout/Tagout used
Ladders are in good condition and stored safely
Portable/hand powered tools maintained
Equipment, tools, pulleys, belts, having exposed moving parts are
guarded
Notes:




Hazard Class
  A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY
  B - Moderate (Medium Risk- potential for non-life threatening injury)
                                                                                                                                                                             Page _____ of _____
                                                                               S-          N - Not            Hazard   Training/Refresher             Changes to             Date Action
                               Description                                Satisfactory   Satisfactory   N/A   Class         Training        Procedures/Equipment/Processes   To Be Taken
Receiving/Ramps

Road/ramp surface in good conditions

Roadway surfaces even (no potholes or uneveness)


Traffic flow control measures adequate (visible yield/one way signs)


Proper barricades use for temporary vehicle traffic restrictions

Receiving dock is clear of debris, skids properly stored (flat)

Fence/gates - good condition, chained/padlock, lighting

Proper signage in place

Catch bains/grills/adequate height and non-intrusive


No trees/shrubbery intruding into roadways (or branches)

Snow/ice removed, sanded/salted

Waste removed and bins not overflowing

Garbage dumpster secured
Notes:




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)



Comments from staff when interviewed during the workplace inspection (i.e. practices, equipment, procedures, ergonomics, etc.):




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                   Page _____ of _____

                                                                                          McMaster University
                                                                  Hospitality Workplace Inspection By Joint Health and Safety Committee

     Date: ______________________                                H & S Committee Name: ________________________________             Inspected by: _______________________________

     Building: __________________                           Area:___________________         Department of: _______________________         Director/Chair/Dean: ___________________

                                                                                                                                                                                        Date Action
                                                                                          S-            N - Not            Hazard                                                         To Be
                                        Description                                  Satisfactory     Satisfactory   N/A   Class    Supervisor                 Corrective Action          Taken

Emergency
Exit routes clearly marked and unobstructed

Aisles are clear and unobstructed

Exit lights are operational and clearly visible on exit routes
Fire extinguisher(s) tagged, marked with date checked (i.e. monthly), and easily
accessible

If applicable eye wash and shower stations operating and checked monthly (tag or
sticker)

Emergency notices are posted and visible


If applicable, fire hose cabinet with date checked (tag or sticker)


First Aid Kit available and names posted of those certified in standard first aid

Safety window in the exterior door is not obstructed

WHMIS
Up to date inventory of chemicals used

MSDS are available, easily accessible and up to date

Labeling is used

PPE (Personal Protective Equipment)

Approved footwear worn (non-slip)


If applicable eye/hand/respiratory/harness/face/hearing protection available
Notes:




Hazard Class

A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)



* Supervisor is required to sign forms that identify not satisfactory items and return with corrective action and time frame
                                                                                                                                                                       Page _____ of _____
                                                                                                                                                                            Date Action
                                                                                              S-          N - Not            Hazard                                           To Be
                                       Description                                       Satisfactory   Satisfactory   N/A   Class    Supervisor   Corrective Action          Taken

Chemical Storage and Handling
Chemicals are stored according to compatibility and not above eye level

If applicable Flammable/combustible products do not exceed storage limits

Gas cylinders properly secured and either capped or with a regulator

Flammable gases are not stored indoors (i.e. propane)

Flammables stored away from heat or other ignition sources
Products are stored in a tidy and neat order to ensure no trips or falls occur, heavy
containers are placed on lower shelving
Notes:




General
Bench tops and work stations clean and tidy

Walking surfaces free of tripping, slipping and falling hazards

Ceiling diffusers are unobstructed, free of debris/soilage

Fluorescent tubes/bulbs are lit, and shades secured

Ceiling tiles secured and in place and show no sign of water damage

Walls/floors/windows/doors are not damaged

Waste containers adequate, are placed to avoid obstruction

No signs of mold/asbestos/structural damage
Health & Safety board is up to date, contains relevant documents as described by
University Health and Safety Board Maintenance program RMM #319
Notes:




Equipment/tools/pulleys/conveyor belts
Oil and waste spillage trays, cut off bins, and waste bins used and cleared frequently

Machinery and equipment in good operating condition

If applicable, operating manuals available for specific machinery, easily accessibl e
Inspection/maintenance/PM records for specific machinery/equipment maintained and in
an accessible location

Emergency shut down switches located with easy access and clearly marked

Lockout/Tagout used

Ladders are in good condition and stored safely

Portable/hand powered tools maintained

Equipment, tools, pulleys, belts, having exposed moving parts are guarded
Notes:




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                Page _____ of _____
                                                                                                  N - Not
                                                                                                Satisfactor              Hazard
                           Description                                    S - Satisfactory           y          N/A      Class          Supervisor   Corrective Action   Date Action To Be Taken

Receiving/Ramps
Road/ramp surface in good conditions

Roadway surfaces even (no potholes or unevenness)
Traffic flow control measures adequate (visible yield/one way
signs)

Proper barricades use for temporary vehicle traffic restrictions

Receiving dock is clear of debris, skids properly stored (flat)

Fence/gates - good condition, chained/padlock, lighting

Proper signage in place

Catch basins/grills/adequate height and non-intrusive

No trees/shrubbery intruding into roadways (or branches)

Snow/ice removed, sanded/salted

Waste removed and bins not overflowing

Garbage dumpster secured
Notes:




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)



Comments from staff when interviewed during the workplace inspection (i.e. practices, equipment, procedures, ergonomics, etc.):




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)



Copy of the completed inspection shall be provided to the supervisor(s) responsible for n the area; Dean/Chair/Director of th e Department; JHSC

30 days from the date inspected, a copy of the workplace inspec tion with corrective action(s) is to be returned to the JHSC.
                                                                                                                                                                                                                        Page _____ of _____

                                                                                             McMaster University
                                                                                   General Workplace Inspection By Supervisor
                                                                                            GENERAL - Classroom/lecture/corridor/receiving/washroom/bldg exterior



Date: _______________                        Inspected by: ________________________                              Department of: _____________________                        Building: _____________________ Lab #: _____

                                                                              S-          N - Not
                                                                          Satisfactor   Satisfactor            Hazard
                           Description                                         y             y         N/A     Class          Training/Refresher Training           Changes in Equipment/Procedures/Processes   Date Action To Be Taken

Emergency
Exit routes clearly marked and unobstructed

Aisles are clear and unobstructed

Exit lights are operational and clearly visible on exit routes

Fire extinguisher(s) tagged with recent date checked (monthly)

If applicable eye wash stations operating and date checked (tag
or sticker)

Emergency notices are posted and visible

If applicable, fire hose cabinet with date checked (tag or sticker)
First Aid Kit available and names posted of those certified in
standard first aid

Door window is not obstructed with notices


Emergency exits/steps are clear of debris and open easily

Push buttons door openers are operational
Notes:




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                                       Page _____ of _____

                                                                              S-          N - Not
                                                                          Satisfactor   Satisfactor         Hazard
                           Description                                         y             y        N/A   Class    Training/Refresher Training   Changes in Equipment/Procedures/Processes   Date Action To Be Taken

Chemical Storage and Handling
Chemicals are stored according to compatibility and not above
eye level
Notes:




General
Bench tops and work areas clean and tidy


Walking surfaces free of tripping, slipping and falling hazards


Ceiling diffusers are unobstructed, free of debris/soilage

Fluorescent tubes/bulbs are lit, and shades secured

Ceiling tiles secured, in place, and free from water damage

Toilets/urinals, hand dryers are in working order, paper/soap
supplies are adequate

Furniture in safe condition


Walls/doors/windows/sills/floors/chalkboards in safe condition


Waste containers adequate, are placed to avoid obstruction

Counters/sinks are clean

Health & Safety board is up to date, contains relevant documents
as described by University Health and Safety Board Maintenance
Program RMM #319
Notes:




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                                       Page _____ of _____

                                                                              S-          N - Not
                                                                          Satisfactor   Satisfactor         Hazard
                           Description                                         y             y        N/A   Class    Training/Refresher Training   Changes in Equipment/Procedures/Processes   Date Action To Be Taken

Ergonomics

To avoid repetitive movement, activities are changed frequently

Material stored in cabinets/counters are within best practice
reaching range
Suitable seating at the work benches with ergonomic best
practices
Manual handling techniques are practiced (i.e. dolly/cart used,
reducing the load when lifting)
Notes:




Comments from staff when interviewed during the workplace inspection (i.e. practices, equipment, procedures, ergonomics, etc.):




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                                              Page _____ of _____

                                                                                                McMaster University
                                                                                         General Workplace Inspection                 GENERAL - Classroom/lecture/corridor/receiving/washroom/bldg exterior



Date: ______________________                               H & S Committee Name: ________________________________                     Inspected by: _______________________________



Building: __________________                          Area:___________________                      Department of: _______________________      Director/Chair/Dean: ___________________




                                                                               S-          N - Not            Hazard
                           Description                                    Satisfactory   Satisfactory   N/A   Class    Supervisor               Corrective Action                             Date Action To Be Taken

Emergency
Exit routes clearly marked and unobstructed

Aisles are clear and unobstructed

Exit lights are operational and clearly visible on exit routes

Fire extinguisher(s) tagged with date checked (monthly)

If applicable eye wash stations operating and date checked (tag
or sticker)

Emergency notices are posted and visible

If applicable, fire hose cabinet with date checked (tag or sticker)
First Aid Kit available and names posted of those certified in
standard first aid

Door window is not obstructed with notices


Emergency exits/steps are clear of debris and open easily

Push buttons door openers are operational
Notes:




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)




* Supervisor is required to sign forms that identify not satisfactory items and return with corrective action and time frame
                                                                                                                                                                     Page _____ of _____



                                                                               S-          N - Not            Hazard
                           Description                                    Satisfactory   Satisfactory   N/A   Class    Supervisor   Corrective Action   Date Action To Be Taken

Chemical Storage and Handling
Chemicals are stored according to compatibility and not above
eye level
Notes:




General
Bench tops and work areas clean and tidy


Walking surfaces free of tripping, slipping and falling hazards


Ceiling diffusers are unobstructed, free of debris/soilage

Fluorescent tubes/bulbs are lit, and shades secured

Ceiling tiles secured and in place and free from water damage

Toilets/urinals, hand dryers are in working order, paper/soap
supplies are adequate

Furniture in safe condition


Walls/doors/windows/sills/floors/chalkboards in safe condition


Waste containers adequate, are placed to avoid obstruction

Counters/sinks are clean

Health & Safety board is up to date, contains relevant documents
as described by University Health and Safety Board Maintenance
Program RMM#319
Notes:




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)
                                                                                                                                                                                            Page _____ of _____


                                                                               S-          N - Not              Hazard
                           Description                                    Satisfactory   Satisfactory   N/A     Class          Supervisor                  Corrective Action   Date Action To Be Taken

Ergonomics

To avoid repetitive movement, activities are changed frequently

Material stored in cabinets/counters are within best practice
reaching range
Suitable seating at the work benches with ergonomic best
practices
Manual handling techniques are practiced (i.e. dolly/cart used,
reducing the load when lifting)
Notes:




Comments from staff when interviewed during the workplace inspection (i.e. practices, equipment, procedures, ergonomics, etc.):




Hazard Class
A - Major (High Risk - immediate danger to life and health) STOP WORK OR CONTROL HAZARD IMMEDIATELY

B - Moderate (Medium Risk- potential for non-life threatening injury)

C - Minor (Low Risk - long term potential for slight injury or illness)



Copy of the completed workplace inspection shall be provided to the supervisor(s) responsible for the area; Dean/Chair/Direct or of the Department; JHSC

30 days from the date inspected, a copy of the workplace inspection with corrective action(s) is to be returned to the JHSC.
                                                                                                                                                                                           Page _____ of _____


                     McMaster University                                                             McMaster University
                                                                                           [Name] Joint Health and Safety Committee
                                                                                         WORKPLACE INSPECTION RECORDING SHEET

Building/Department/Area Inspected:                                                                                            Date of Inspection:

Inspector Name(s):

LOCATION                  BRIEF DESCRIPTION OF                         RECOMMENDED             RESPONSIBLE SUPERVISOR                       Shaded area to be filled out by responsible supervisor
(Room No.)                   HAZARD OBSERVED                            CORRECTIVE
                 Note: High Risk Hazards Requiring Immediate              ACTION
                    Action to be marked with an asterisk (*)

                                                                                                                                             REVIEW OF HAZARD AND                            DATE
                                                                                                                                            CORRECTIVE ACTION TAKEN                    ACTION TAKEN




Instructions to Supervisors:
                                                                                                                                    I have reviewed the hazard(s) noted above, and have recorded the
After completing the shaded areas and signing this report, please return completed form to the co-chairs of the Joint Health
                                                                                                                                    corrective action(s) which have been taken to address these.
and Safety Committee (address listed below) within 3 weeks of the date of inspection.

For high risk hazards marked with an asterisk (*), please take immediate action. Return completed form as soon as
possible, but no longer than 1 week from date of inspection. Thank you for your cooperation.                                        Supervisor’s Signature:
                                                                 Co-Chairs, [Name] Joint Health and Safety Committee
                                                                         Room _______ Building ___________________
                                                                        Telephone ______________________________                    Date:
                                                                         Fax ___________________________________
APPENDIX H
SAMPLE RECOMMENDATION TO MANAGEMENT FORM:
JOINT HEALTH AND SAFETY COMMITTEES



                                      MCMASTER UNIVERSITY

                       (name)        JOINT HEALTH & SAFETY COMMITTEE

                           RECOMMENDATION TO MANAGEMENT




DATE:

TO:

FROM:      _____(name)___________ _______(name)__________
           Worker Co-Chair       Management Co-Chair

RE:

Reasons for recommendation:




SUBMISSION DATE TO MANAGEMENT:                       _____/ ______/ _____
                                                      day    month    year

EXPECTED DATE OF RESPONSE:                           _____/ ______/ _____
(21 days from submission to mgmt.)                    day   month     year




             ___________________________                       ___________________________
            (Worker Co-Chair Signature)                           (Mgmt. Co-Chair Signature)



CC:     _____ JHSC Committee Members




Handbook of Operating Procedures for Joint Health and Safety Committees                        Appendices   A
McMaster University (November 2003)
                                       MCMASTER UNIVERSITY

    MANAGEMENT RESPONSE TO                    (name)     JOINT HEALTH & SAFETY COMMITTEE

                              RECOMMENDATION TO MANAGEMENT



DATE:

TO:         Worker Co-Chair & Mgmt. Co-Chair


FROM:       Responding Mgmt.

RE:        Response To Recommendation Received On (date)


Management agrees with the recommendation (circle):                Yes    No
Note: If management agrees with the recommendation, complete the next section of this form.
However, if there is disagreement with or an alternative to the recommendation, please provide reasons for
explanation.

Implementation for recommendation (timetable, actions taken, actions to be taken, etc.).




Disagreement with, or alternative to, recommendations.




Date recommendation returned to the (name)              Joint Health & Safety Committee:

                                             ____/ ______/ ____
                                              day month year


Responding Mgmt. signature: ________________________________




Response received by the (name)         Joint Health & Safety Committee on:
____/ ______/ _____
day month year

_______________________            _______________________
   Worker Co-Chair                    Mgmt. Co-Chair


Handbook of Operating Procedures for Joint Health and Safety Committees                         Appendices   A
McMaster University (November 2003)
                                      MCMASTER UNIVERSITY

                          (name)       HEALTH & SAFETY Representative for

                            ____      (building/area)___________________

                           RECOMMENDATION TO MANAGEMENT


DATE:

TO:

FROM: _____(name)___________
   Worker Representative

RE:

Reasons for recommendation:




SUBMISSION DATE TO MANAGEMENT:                            _____/ ______/ _____
                                                           day   month    year

EXPECTED DATE OF RESPONSE:                                _____/ ______/ _____
(21 days from submission to mgmt.)                         day   month     year




                                   ______________________________
                                   (Worker Representative Signature)



CC:     _____ CJHSC Co Chairs
        _____ RMSG


                                      MCMASTER UNIVERSITY

Handbook of Operating Procedures for Joint Health and Safety Committees           Appendices   A
McMaster University (November 2003)
MANAGEMENT RESPONSE TO                        (name) HEALTH & SAFETY REPRESENTATIVE

                           RECOMMENDATION TO MANAGEMENT


DATE:

TO:          Worker H&S Representative


FROM:        Responding Mgmt.

RE:         Response To Recommendation Received On (date)


Management agrees with the recommendation (circle):                Yes    No
Note: If management agrees with the recommendation, complete the next section of this form.
 However, if there is disagreement with or an alternative to the recommendation, please provide
reasons for explanation.

Implementation for recommendation (timetable, actions taken, actions to be taken, etc.).




Disagreement with, or alternative to, recommendations.




Date recommendation returned to the (name)                   Health & Safety Representative:
____/ ______/ ____
day month year


Responding Mgmt. signature: ________________________________


Response received by the (name) Health & Safety Representative on:
____/ ______/ _____
day month year

_______________________
 Worker Representative

                                                                                         APPENDIX I


Handbook of Operating Procedures for Joint Health and Safety Committees                    Appendices   A
McMaster University (November 2003)
                                      SECTION 9 OF THE OCCUPATIONAL HEALTH AND SAFETY ACT:
                                                        JOINT HEALTH AND SAFETY COMMITTEES

Joint health and safety committee

Application

     9. (1) Subject to subsection (3), this section does not apply,

       (a) to a constructor at a project at which work is expected to last less than three months;
or

     (b) to a prescribed employer or workplace or class of employers or workplaces. R.S.O.
1990, c. O.1, s. 9 (1).

Joint health and safety committee

     (2) A joint health and safety committee is required,

       (a) at a workplace at which twenty or more workers are regularly employed;

      (b) at a workplace with respect to which an order to an employer is in effect under section
33; or

      (c) at a workplace, other than a construction project where fewer than twenty workers are
regularly employed, with respect to which a regulation concerning designated substances
applies. R.S.O. 1990, c. O.1, s. 9 (2).

Minister’s order

     (3) Despite subsections (1) and (2), the Minister may, by order in writing, require a
constructor or an employer to establish and maintain one or more joint health and safety
committees for a workplace or a part thereof, and may, in such order, provide for the
composition, practice and procedure of any committee so established. R.S.O. 1990, c. O.1, s. 9
(3).

Same

    (3.1) Despite subsections (1) and (2), the Minister may, by order in writing, permit a
constructor or an employer to establish and maintain one joint health and safety committee for
more than one workplace or parts thereof, and may, in the order, provide for the composition,
practice and procedure of any committee so established. 1994, c. 27, s. 120 (1).

Same

     (3.2) In an order under subsection (3.1), the Minister may,

     (a) provide that the members of a committee who represent workers may designate a
worker at a workplace who is not a member of the committee to inspect the physical condition of
the workplace under subsection 9 (23) and to exercise a committee member’s rights and
responsibilities under clause 43 (4) (a) and subsections 43 (7), (11) and (12); and

Handbook of Operating Procedures for Joint Health and Safety Committees                   Appendices   A
McMaster University (November 2003)
     (b) require the employer to provide training to the worker to enable the worker to
adequately perform the tasks or exercise the rights and responsibilities delegated by the
committee. 2001, c. 9, Sched. I, s. 3 (3).

Same

    (3.3) If a worker is designated under clause (3.2) (a), the following apply:

     1. The designated worker shall comply with this section as if the worker were a
committee member while exercising a committee member’s rights and responsibilities.

       2. Subsections 9 (35) and 43 (13), section 55, clauses 62 (5) (a) and (b) and subsection
65 (1) apply to the designated worker as if the worker were a committee member while the
worker exercises a committee member’s rights and responsibilities.

      3. The worker does not become a member of the committee as a result of the
designation. 2001, c. 9, Sched. I, s. 3 (3).

Establishment of committee

    (4) The constructor or employer shall cause a joint health and safety committee to be
established and maintained at the workplace unless the Minister is satisfied that a committee of
like nature or an arrangement, program or system in which the workers participate was, on the 1st
day of October, 1979, established and maintained pursuant to a collective agreement or other
agreement or arrangement and that such committee, arrangement, program or system provides
benefits for the health and safety of the workers equal to, or greater than, the benefits to be
derived under a committee established under this section. R.S.O. 1990, c. O.1, s. 9 (4); 1993, c.
27, Sched.

What Minister shall consider

    (5) In exercising the power conferred by subsection (3) or (3.1), the Minister shall consider,

       (a) the nature of the work being done;

      (b) the request of a constructor, an employer, a group of the workers or the trade union or
trade unions representing the workers in a workplace;

     (c) the frequency of illness or injury in the workplace or in the industry of which the
constructor or employer is a part;

      (d) the existence of health and safety programs and procedures in the workplace and the
effectiveness thereof; and

     (e) such other matters as the Minister considers advisable. R.S.O. 1990, c. O.1, s. 9 (5);
1994, c. 27, s. 120 (2).

Composition of committee

    (6) A committee shall consist of,


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McMaster University (November 2003)
     (a) at least two persons, for a workplace where fewer than fifty workers are regularly
employed; or

    (b) at least four persons or such greater number of people as may be prescribed, for a
workplace where fifty or more workers are regularly employed. R.S.O. 1990, c. O.1, s. 9 (6).

Idem

   (7) At least half the members of a committee shall be workers employed at the workplace
who do not exercise managerial functions. R.S.O. 1990, c. O.1, s. 9 (7).

Selection of members

    (8) The members of a committee who represent workers shall be selected by the workers they
are to represent or, if a trade union or unions represent the workers, by the trade union or unions.
R.S.O. 1990, c. O.1, s. 9 (8).

Idem

    (9) The constructor or employer shall select the remaining members of a committee from
among persons who exercise managerial functions for the constructor or employer and, to the
extent possible, who do so at the workplace. R.S.O. 1990, c. O.1, s. 9 (9).

Requirement for committee membership

  (10) A member of the committee who ceases to be employed at the workplace ceases to be a
member of the committee. R.S.O. 1990, c. O.1, s. 9 (10).

Committee to be co-chaired

    (11) Two of the members of a committee shall co-chair the committee, one of whom shall be
selected by the members who represent workers and the other of whom shall be selected by the
members who exercise managerial functions. R.S.O. 1990, c. O.1, s. 9 (11).

Certification requirement

    (12) Unless otherwise prescribed, a constructor or employer shall ensure that at least one
member of the committee representing the constructor or employer and at least one member
representing workers are certified members. R.S.O. 1990, c. O.1, s. 9 (12).

Idem

    (13) Subsection (12) does not apply with respect to a project where fewer than fifty workers
are regularly employed or that is expected to last less than three months. R.S.O. 1990, c. O.1,
s. 9 (13).

Designation of member to be certified

   (14) If no member representing workers is a certified member, the workers or the trade
unions who selected the members representing workers shall select from among them one or
more who are to become certified. R.S.O. 1990, c. O.1, s. 9 (14).


Handbook of Operating Procedures for Joint Health and Safety Committees                   Appendices   A
McMaster University (November 2003)
Designation of certified members

    (15) If there is more than one certified member representing workers, the workers or the trade
unions who selected the members representing workers shall designate one or more certified
members who then become solely entitled to exercise the rights and required to perform the
duties under this Act of a certified member representing workers. R.S.O. 1990, c. O.1, s. 9 (15).

Idem

    (16) If there is more than one certified member representing the constructor or employer, the
constructor or employer shall designate one or more of them who then become solely entitled to
exercise the rights and required to perform the duties under this Act of a certified member
representing a constructor or an employer. R.S.O. 1990, c. O.1, s. 9 (16).

Replacement of certified member

    (17) If a certified member resigns or is unable to act, the constructor or employer shall, within
a reasonable time, take all steps necessary to ensure that the requirement set out in subsection
(12) is met. R.S.O. 1990, c. O.1, s. 9 (17).

Powers of committee

    (18) It is the function of a committee and it has power to,

       (a) identify situations that may be a source of danger or hazard to workers;

     (b) make recommendations to the constructor or employer and the workers for the
improvement of the health and safety of workers;

      (c) recommend to the constructor or employer and the workers the establishment,
maintenance and monitoring of programs, measures and procedures respecting the health or
safety of workers;

       (d) obtain information from the constructor or employer respecting,

              (i) the identification of potential or existing hazards of materials, processes or
equipment, and

               (ii) health and safety experience and work practices and standards in similar or
other industries of which the constructor or employer has knowledge;

      (e) obtain information from the constructor or employer concerning the conducting or
taking of tests of any equipment, machine, device, article, thing, material or biological, chemical
or physical agent in or about a workplace for the purpose of occupational health and safety; and

      (f) be consulted about, and have a designated member representing workers be present at
the beginning of, testing referred to in clause (e) conducted in or about the workplace if the
designated member believes his or her presence is required to ensure that valid testing procedures
are used or to ensure that the test results are valid. R.S.O. 1990, c. O.1, s. 9 (18).

Idem

Handbook of Operating Procedures for Joint Health and Safety Committees                   Appendices    A
McMaster University (November 2003)
    (19) The members of the committee who represent workers shall designate one of them who
is entitled to be present at the beginning of testing described in clause (18) (f). R.S.O. 1990,
c. O.1, s. 9 (19).

Response to recommendations

    (20) A constructor or employer who receives written recommendations from a committee
shall respond in writing within twenty-one days. R.S.O. 1990, c. O.1, s. 9 (20).

Idem

    (21) A response of a constructor or employer under subsection (20) shall contain a timetable
for implementing the recommendations the constructor or employer agrees with and give reasons
why the constructor or employer disagrees with any recommendations that the constructor or
employer does not accept. R.S.O. 1990, c. O.1, s. 9 (21).

Minutes of proceedings

   (22) A committee shall maintain and keep minutes of its proceedings and make the same
available for examination and review by an inspector. R.S.O. 1990, c. O.1, s. 9 (22).

Inspections

    (23) Subject to subsection (24), the members of a committee who represent workers shall
designate a member representing workers to inspect the physical condition of the workplace.
R.S.O. 1990, c. O.1, s. 9 (23).

Idem

   (24) If possible, the member designated under subsection (23) shall be a certified member.
R.S.O. 1990, c. O.1, s. 9 (24).

Idem

     (25) The members of a committee are not required to designate the same member to perform
all inspections or to perform all of a particular inspection. R.S.O. 1990, c. O.1, s. 9 (25).

Idem

    (26) Unless otherwise required by the regulations or by an order by an inspector, a member
designated under subsection (23) shall inspect the physical condition of the workplace at least
once a month. R.S.O. 1990, c. O.1, s. 9 (26).

Idem

    (27) If it is not practical to inspect the workplace at least once a month, the member
designated under subsection (23) shall inspect the physical condition of the workplace at least
once a year, inspecting at least a part of the workplace in each month. R.S.O. 1990, c. O.1, s. 9
(27).

Schedule of inspections


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McMaster University (November 2003)
   (28) The inspection required by subsection (27) shall be undertaken in accordance with a
schedule established by the committee. R.S.O. 1990, c. O.1, s. 9 (28).

Inspections

    (29) The constructor, employer and the workers shall provide a member designated under
subsection (23) with such information and assistance as the member may require for the purpose
of carrying out an inspection of the workplace. R.S.O. 1990, c. O.1, s. 9 (29).

Information reported to the committee

    (30) The member shall inform the committee of situations that may be a source of danger or
hazard to workers and the committee shall consider such information within a reasonable period
of time. R.S.O. 1990, c. O.1, s. 9 (30).

Idem

    (31) The members of a committee who represent workers shall designate one or more such
members to investigate cases where a worker is killed or critically injured at a workplace from
any cause and one of those members may, subject to subsection 51 (2), inspect the place where
the accident occurred and any machine, device or thing, and shall report his or her findings to a
Director and to the committee. R.S.O. 1990, c. O.1, s. 9 (31).

Posting of names and work locations

    (32) A constructor or an employer required to establish a committee under this section shall
post and keep posted at the workplace the names and work locations of the committee members
in a conspicuous place or places where they are most likely to come to the attention of the
workers. R.S.O. 1990, c. O.1, s. 9 (32).

Meetings

   (33) A committee shall meet at least once every three months at the workplace and may be
required to meet by order of the Minister. R.S.O. 1990, c. O.1, s. 9 (33).

Entitlement to time from work

    (34) A member of a committee is entitled to,

     (a) one hour or such longer period of time as the committee determines is necessary to
prepare for each committee meeting;

       (b) such time as is necessary to attend meetings of the committee; and

     (c) such time as is necessary to carry out the member’s duties under subsections (26), (27)
and (31). R.S.O. 1990, c. O.1, s. 9 (34).

Entitlement to be paid




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McMaster University (November 2003)
   (35) A member of a committee shall be deemed to be at work during the times described in
subsection (34) and the member’s employer shall pay the member for those times at the
member’s regular or premium rate as may be proper. R.S.O. 1990, c. O.1, s. 9 (35).

Idem

    (36) A member of a committee shall be deemed to be at work while the member is fulfilling
the requirements for becoming certified by the Workplace Safety and Insurance Board and the
member’s employer shall pay the member for the time spent at the member’s regular or premium
rate as may be proper. R.S.O. 1990, c. O.1, s. 9 (36); 1998, c. 8, s. 50 (1).

Exception

   (37) Subsection (36) does not apply with respect to workers who are paid by the Workplace
Safety and Insurance Board for the time spent fulfilling the requirements for becoming certified.
R.S.O. 1990, c. O.1, s. 9 (37); 1998, c. 8, s. 50 (2).

Additional powers of certain committees

    (38) Any committee of a like nature to a committee established under this section in
existence in a workplace under the provisions of a collective agreement or other agreement or
arrangement between a constructor or an employer and the workers has, in addition to its
functions and powers under the provisions of the collective agreement or other agreement or
arrangement, the functions and powers conferred upon a committee by this section. R.S.O. 1990,
c. O.1, s. 9 (38).




Handbook of Operating Procedures for Joint Health and Safety Committees                 Appendices   A
McMaster University (November 2003)

				
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