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1 Peter 4:10 • As each one has received a special gift, employ it in serving one another as good stewards of the manifold grace of God. Policy and Procedures Consist of Three Areas: Job Policy Procedure Description Job Description Ministry Area/Department Stewardship Position Trustee Congregation, in cooperation Accountable To with Deacon Ministry, Finance Ministry, and Pastor Ministry Target Church Position Is Volunteer Position May Be Filled By Church member Job Description Ministry Area/Department Stewardship Minimum Maturity Level Stable, mature Christian Spiritual Gifts Administration • Giving • Serving Experience and/or education in Talents or Abilities Desired business and finance Trustworthy • Honest • Sincere • Discreet • Levelheaded • Mature • Best Personality Traits Analyst-expresser or analyst- dependable Passion For Good stewardship Length of Service Commitment Three years Job Description Anticipated Time Commitments Doing • One to two hours a ministry/preparing month for ministry • One to two hours a Participating in meetings/training month or as needed Job Description Responsibilities/Duties 1. Recommend and review procedures for the church’s financial management. 2. Arrange for the annual independent audit. 3. Maintain an annual inventory of church facilities. 4. Serve as legal custodians of all church property. 5. Represent the church in legal matters. 6. Give input/financial advice to the Deacon Ministry, Finance Ministry, Pastor, and staff as requested. 7. Execute bank notes, deeds and other legal documents after receiving approval at the church’s business meetings. Job Description Responsibilities/Duties 8. Keep the official copies of the church incorporation, bylaws, and policies and procedures documents. 9. Fulfill local, state, and federal laws while serving as a trustee of the church. 10. Assist in the process of awarding contracts for work that must be done to improve or repair church building 11. Other duties and responsibilities as assigned by the church 12. This description is not intended as, nor does it imply, a contract of, or an offer of, employment. Policy Annual Audit Bylaws: Article 6, Section 6 • Trustees shall, at the direction and discretion of the Church, hold legal title to church property, sign all contracts/documents with three fourths approval by the church. Keep the official copies of the church incorporation, bylaws and policies and procedures documents. Arrange for the annual independent audit. Policy Annual Audit Policy 1. Church leaders and staff have a long list of responsibilities. Among these is the responsibility for the money that flows through the church. Good accounting records and good stewardship go hand in hand. Conducting an audit is not a symbol of distrust...it is a mark of dependability. Policy Annual Audit Policy 2. The Trustee Ministry shall arrange for the annual, external, independent audit. An external, independent audit gives the church reasonable assurance about whether the financial statements are free of material misstatement. External, independent auditors may make recommendations for improvement based on their findings. Procedure Annual Audit 1. In accordance with church bylaws, and within the approved church budget, the Trustee Ministry shall arrange for an independent auditor on an annual basis in the month of May. 2. The Trustee Ministry shall, with the cooperation of the Deacon Ministry, Finance Ministry, Senior Pastor, Church Treasurer, Church Clerk, and the Church Staff, comply with the independent auditor’s requests. Procedure Annual Audit 3. The Trustee Ministry, shall upon receipt of the completed audit, convey the results and any subsequent recommendations for improvement, to the Senior Pastor, Chair of the Deacon Ministry, and Chair of the Finance Ministry. Procedure Annual Audit 4. The Chair of the Finance Ministry shall receive the original results of the completed audit and any subsequent recommendations for improvement. 5. In cooperation with other ministries, the Finance Ministry shall respond in writing to any recommendations for improvement. Procedure Annual Audit 6. The Finance Ministry shall forward copies of the results of the completed audit, any recommendations for improvement, and written response from the Finance Ministry to the Chair of the Trustee Ministry, the Chair of the Deacon Ministry, the Senior Pastor, and the Church Clerk. Procedure Annual Audit 7. The Finance Ministry shall forward all originals to the Church Secretary to be kept on file in the church business office. 8. At the next regular business meeting it shall be announced that a copy of the results of the completed audit, any recommendations for improvement, and written response from the Finance Ministry shall be available for examination in the church business office by any active member of Ebenezer Welcome Baptist Church.
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