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Policy and Procedures3

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					            1 Peter 4:10
• As each one has received a special gift,
 employ it in serving one another as
 good stewards of the manifold grace of
 God.
      Policy and Procedures

 Consist of Three Areas:

   Job
              Policy   Procedure
Description
                  Job Description
Ministry Area/Department    Stewardship

Position                    Trustee

                            Congregation, in cooperation
Accountable To              with Deacon Ministry, Finance
                            Ministry, and Pastor

Ministry Target             Church
Position Is                 Volunteer
Position May Be Filled By   Church member
                      Job Description
Ministry Area/Department       Stewardship

Minimum Maturity Level         Stable, mature Christian

Spiritual Gifts                Administration • Giving • Serving
                               Experience and/or education in
Talents or Abilities Desired
                               business and finance

                               Trustworthy • Honest • Sincere •
                               Discreet • Levelheaded • Mature •
Best Personality Traits
                               Analyst-expresser or analyst-
                               dependable

Passion For                    Good stewardship
Length of Service Commitment   Three years
           Job Description
   Anticipated Time Commitments

      Doing          • One to two hours a
ministry/preparing     month
   for ministry



                     • One to two hours a
 Participating in
meetings/training      month or as
                       needed
                     Job Description
                   Responsibilities/Duties

1. Recommend and review procedures for the church’s financial
   management.
2. Arrange for the annual independent audit.
3. Maintain an annual inventory of church facilities.
4. Serve as legal custodians of all church property.
5. Represent the church in legal matters.
6. Give input/financial advice to the Deacon Ministry, Finance
   Ministry, Pastor, and staff as requested.
7. Execute bank notes, deeds and other legal documents after
   receiving approval at the church’s business meetings.
                       Job Description
                    Responsibilities/Duties
8. Keep the official copies of the church incorporation, bylaws,
    and policies and procedures documents.
9. Fulfill local, state, and federal laws while serving as a trustee
    of the church.
10. Assist in the process of awarding contracts for work that
    must be done to improve or repair church building
11. Other duties and responsibilities as assigned by the church
12. This description is not intended as, nor does it
    imply, a contract of, or an offer of, employment.
                   Policy
                Annual Audit
Bylaws: Article 6, Section 6
• Trustees shall, at the direction and discretion
  of the Church, hold legal title to church
  property, sign all contracts/documents with
  three fourths approval by the church. Keep
  the official copies of the church incorporation,
  bylaws and policies and procedures
  documents. Arrange for the annual
  independent audit.
                  Policy
               Annual Audit
Policy
1. Church leaders and staff have a long list of
   responsibilities. Among these is the
   responsibility for the money that flows
   through the church. Good accounting records
   and good stewardship go hand in hand.
   Conducting an audit is not a symbol of
   distrust...it is a mark of dependability.
                  Policy
               Annual Audit
Policy
2. The Trustee Ministry shall arrange for the
   annual, external, independent audit. An
   external, independent audit gives the church
   reasonable assurance about whether the
   financial statements are free of material
   misstatement. External, independent
   auditors may make recommendations for
   improvement based on their findings.
                  Procedure
                 Annual Audit
1. In accordance with church bylaws, and within
   the approved church budget, the Trustee
   Ministry shall arrange for an independent
   auditor on an annual basis in the month of May.
2. The Trustee Ministry shall, with the cooperation
   of the Deacon Ministry, Finance Ministry, Senior
   Pastor, Church Treasurer, Church Clerk, and the
   Church Staff, comply with the independent
   auditor’s requests.
                Procedure
               Annual Audit
3. The Trustee Ministry, shall upon receipt of
   the completed audit, convey the results and
   any subsequent recommendations for
   improvement, to the Senior Pastor, Chair of
   the Deacon Ministry, and Chair of the
   Finance Ministry.
                 Procedure
                Annual Audit
4. The Chair of the Finance Ministry shall
   receive the original results of the completed
   audit and any subsequent recommendations
   for improvement.
5. In cooperation with other ministries, the
   Finance Ministry shall respond in writing to
   any recommendations for improvement.
                 Procedure
                Annual Audit
6. The Finance Ministry shall forward copies of
   the results of the completed audit, any
   recommendations for improvement, and
   written response from the Finance Ministry
   to the Chair of the Trustee Ministry, the Chair
   of the Deacon Ministry, the Senior Pastor,
   and the Church Clerk.
                  Procedure
                 Annual Audit
7. The Finance Ministry shall forward all originals
   to the Church Secretary to be kept on file in the
   church business office.
8. At the next regular business meeting it shall be
   announced that a copy of the results of the
   completed audit, any recommendations for
   improvement, and written response from the
   Finance Ministry shall be available for
   examination in the church business office by any
   active member of Ebenezer Welcome Baptist
   Church.

				
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