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Separation Procedure Temp 2012

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					                                 SEPERATION PROCEDURE



The following is a standard separation procedure that can be customized to meet the process and
requirements of the state and your company.

VOLUNTARY SEPARATION
    1. Employee notifies manager of resignation. If resignation is done verbally, manager requests that
       the employee submits the resignation notice in writing.

    2. HR confirms last day and schedules exit meeting with employee.

    3. HR prepares Personnel Action Form (PAF) and provides to accounting/payroll along with a Final
       Paycheck Acknowledgement Form.

                       The following requirements are for demonstration purposes only

                                     Final Paycheck Requirements
      If the employee gave MORE than 72 hours’ notice: According to California State Law, the employee
      must receive their final paycheck on their last day of employment (including any accrued unused
      Vacation).

      If the employee gave LESS than 72 hours’ notice: According to California State Law, the employee
      must receive their final paycheck (including any accrued unused Vacation) within 72 hours of giving
      notice.


    4. Accounting/Payroll prepares and provides final paycheck as instructed on PAF along with the
       final paycheck acknowledgement form. The final paycheck will either be provided to the
       employee’s manager or HR.

    5. HR conducts exit meeting, and utilizes separation checklist to ensure all the required documents
       are completed.

    6. HR completes HR Administrations: benefit termination/COBRA (or state mini-cobra) election
       notice paperwork, update HRIS, move personnel and confidential files to Terminated employee
       file section, move I-9 form to Terminated employee I-9 binder.


INVOLUNTARY SEPARATION

      1. President/CEO, Manager and HR discuss termination. HR provides best practice
         recommendations and verifies that proper documentation is in place. Review Handbook
         policies on discipline and ensure process has been properly followed.


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                                SEPERATION PROCEDURE


      2. HR sends communication to IT and other critical departments that require notice of
         termination.

      3. HR prepares Personnel Action Form (PAF), obtains required signatures by manager and
         executive, and provides to payroll along with a Final Paycheck Acknowledgement form.


                       The following requirement is for demonstration purposes only

                                    Final Paycheck Requirements
     According to California State Law, Employee must receive his/her final paycheck (including any
     accrued unused vacation and/or PTO) on his/her last day of employment.


      4. Accounting/Payroll prepares and provides final paycheck as instructed on PAF along with the
         final paycheck acknowledgement form. The final paycheck will either be provided to the
         employee’s manager or HR.

      5. Manager delivers termination decision to employee with HR or another manager as a witness.
         Manager then exits and HR remains with the employee. HR conducts the exit meeting and
         utilizes separation checklist to ensure all the required documents are completed.

      6. Manager and/or HR walks the employee this/her desk to collect company property and allow
         the employee to pack up his/her belongings. If employee is hostile or prefers to return and
         gather their items later, the manager can make other arrangements. Once employee has
         turned in company property and gathered his/her belongings, escort the employee out of the
         building.

      7. Manager or HR meets with all employees or sends email communicating the employee is no
         longer employed with the company – reasons are confidential.

      8. HR completes HR Administrations: benefit termination/COBRA (or state mini-cobra) election
         notice paperwork, update HRIS, move personnel and confidential files to Terminated
         employee file section, move I-9 form to Terminated employee I-9 binder.




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