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									REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
Page 1 of 11



                            REGULAR MEETING
                           BOARD OF EDUCATION
                             JANUARY 19, 2012
                      BENNETT SCHOOL DISTRICT NO. 29J


     OPENING ACTIVITIES

     Call to Order: The regular meeting of the Board of Education was called to order at
     6:00 pm on January 19, 2012 by Amy Kirkwood, President of the Board, in the Bennett
     Public Schools Administration Building, 615 7th Street, Bennett, Colorado.

     Pledge of Allegiance: The Pledge of Allegiance was said.

     Roll Call: Members present were Michael Kisting, Diane Moler, Amy Kirkwood,
     Mike Sheely, Troy Karsten

     INPUT TO THE BOARD:

     Introduction of Visitors: See attached sheet. Also present were Mark Purslow,
     Amy Burns, Valerie Beard, Faith Wailes, Keith Yaich, Dodie Hunker, Danette Wamsley,
     Jeff Bain, Dennis Veal and Debra Matis.

     Visitors Comments: None

     BOARD REVIEW/APPROVAL OF AGENDA AND
     OPPORTUNITY FOR BLANKET MOTION ON CONSENT ITEMS:

     Mr. Kisting moved and Mrs. Moler seconded to approve the proposed agenda
     as submitted.
     AYE: Troy Karsten, Amy Kirkwood, Michael Kisting, Diane Moler, Mike Sheely
     Motion carried: 5/0

     Mr. Kisting moved and Mr. Karsten seconded to blanket approve the consent items V-A
     Approval of minutes from the regular board meeting on December 15, 2011; V-B
     Payment of checks as listed in the December 2011 expenditure lists; V-C Personnel.
     AYE: Troy Karsten, Amy Kirkwood, Michael Kisting, Diane Moler, Mike Sheely
     Motion carried: 5/0
REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
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     SCHEDULED AUDIENCE/PRESENTATIONS TO THE BOARD

     Paul Engle – ConEdison Solutions – Performance Contracting
     “ConEdison Solutions is an energy service company to help save money over time by
     using utility, maintenance, and operational savings to pay the cost of installing energy
     conservation measures and needed infrastructure improvements without up-front capital
     expenses.”

     ConEdison did an analysis of the districts utility costs back in 2009 and looked at the
     year-to-date for 2011 and estimated the district utilities roughly at $340k/year with
     the majority of the cost for water. ConEdison would come up with a district energy
     management system based on the districts input which would be a potential savings to
     the district over time.

     ConEdison would like the district to approve a service contract for an energy audit.
     The cost of the audit is a $20k investment where if the district enters into a project
     contract the $20k is rolled back into the project payments over 15 years.

     The Board was presented various plan options that could be offered based on the number
     of improvements, building projects and BEST Grant funding.


     Principal Reports: (School Activities/School Accountability Reports)

     Elementary – Principal Valerie Beard:
     Accountability Committee – Minutes, January 5, 2012
     The Bennett Elementary Accountability Committee met with eight members present.
     Minutes from the previous meeting were read and approved as written.

     Mrs. Beard gave an explanation of the Positive Behavior Intervention Support framework
     that the elementary school is working to put into place. It is a system of rewarding
     positive behaviors, teaching expected behaviors directly for all areas of the
     building, monitoring discipline referrals, and clarifying minor and major behaviors. The
     elementary is in Year One of the implementation process that is expected to take three to
     five years to fully implement. So far we have worked with teachers and students to
     establish expected behaviors in common areas of the building, assembled the PBIS
     team and attended the two day basic training, worked on re-writing the discipline referral
     form, send one staff member for SWISS (monitoring system) training, and will be
     working on the discipline matrix and the minor and major behavior chart. We have also
     devised our chant for positive behaviors – ROAR: R-Respect, O-Own It, A-Act Safely,
     and R-Be Ready.
REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
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     Members of the team reviewed the final additions to the Unified Improvement Plan
     which included the Major Improvement Strategies. These will be: 1) development of a
     comprehensive curriculum – this year the focus will be on reading; 2) Evaluation of
     current Tier 2 and Tier 3 interventions; and 3) Begin implementation of the Positive
     Behavior Intervention Support framework.

     Members examined the Learning Cycle Element chart that has been devised by Mr. Veal
     which outlines the process that the school district will approach school improvement.
     Mrs. Beard explained the areas that are in place or that we are working on this year
     and which areas will be next in the process.

     Mrs. Beard also announced that the district has received a grant that is connected to the
     health and wellness grant for planning of playground/play areas at the schools. The
     grant required a focus group to meet to review schoolyard use, building programming,
     neighborhood and community use of the play areas, and fund raising thoughts. The
     members gave feedback on the issues as many will not be able to attend the focus group
     meeting which is scheduled for Friday, January 13th at 8:10 a.m. Sandy Kane did agree
     to attend the meeting representing the Accountability Committee.

     Our next meeting is scheduled for February 2nd at 3:30 p.m.

     Elementary/PTSA Report:

     Sandy Kane, Patti Kopang, Casey Veatch and Valerie met with the team from University
     of Colorado Denver/Boulder to review the design grant for the playground areas. We are
     surveying parents and students to get more input. These results will be shared at a
     meeting on the design grant January 25th from 6-7:30 p.m. in the high school library.

     There is a short turnaround time of March for this grant.

     At the last PTSA meeting the following were addressed:
          Reading Rewards Program – Recreation Center Pool Party
          Fundraiser for next fall, ABC Company
          PTSA will be providing Wednesday’s meal during February’s Parent/Teacher
             Conferences.
          PTSA is also going to pay for the prizes for the Spelling Bee to be held on
             February 9th.
REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
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     Middle School - Principal Amy Burns, Board Report Notes:
     January 12, 2012

     The staff is continually updating the r drive with the curriculum maps for the subject
     they teach. On January 3rd the staff was given time to continue to work together on the
     curriculum maps, team discussions about classroom engagement, and lesson
     planning.

     The leadership team is working on the discipline matrix for the middle school. We
     are currently experimenting with the utilization of lunch detention for minor
     behavioral disruptions instead of after school detention. So far the lunch detention plan
     is working well and appears to have a bit more effect than after school detention
     because it takes away a student’s free time to communicate with friends. The rest of the
     discipline matrix has not yet been implemented at the middle school. The leadership
     team will also start to examine the budget as well as the calendar for next school year.
     The team will then solicit ideas from the remainder of the middle school staff. That
     stakeholder information will be given to Mr. Veal for discussion at the board level.

     The combined accountability committee meeting with high school and middle school
     occurred on January 9th in the middle school art room. The topics that were
     discussed were the budget, parent teacher conferences, HS math lab, HS every 15
     minutes, and the middle school discipline matrix. The committee would like to see
     additional work on the discipline matrix to explain how a student would progress
     through the matrix if the case arises where there are multiple instances of inappropriate
     behavior. This will be taken back to the leadership team for discussion.

     The 8th grade promotion date has been set for May 16th at 1:00 pm. Please mark your
     calendars to join us on the 16th in the auditorium. We will serve refreshments after the
     promotion ceremony where all can enjoy cake and conversation.

     On November 15, 2011 the 8th grade class attended the Adams County
     Commissioners’ Career Expo. At that expo students met with business representative
     from around the state. They were given the opportunity to talk with the representatives
     and in some case asked questions like in an interview. Bennett Middle School was well
     represented by the students that day. There were five students that received distinction at
     the Career Expo. The students are Isaura Cardenas, Alya Garrison-Ahmed, Margaret
     Laing, Faith Rinow, and Alma Ramos. Each student received a certificate, a letter
     (attached) as well as a gift card to Wal-Mart. Alma Ramos received further distinction
     from the representatives at the Expo and was also give a backpack.
REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
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     Upcoming Events:
         Valentines Dance, February 10th
         Spelling Bee, February 16th
         Speech Contest
         Current Sports - Wrestling and girls Basketball

     The leadership team meeting was on January 18th. The budget cuts were discussed and
     the team came up with fourteen questions which were email to both Superintendent
     Veal and Keith Yaich.

     Accountability:
         Met on January 9th and discussed the discipline matrix.

     Staff Development:
     On January 17th “Differentiated Training” was held for the teachers.


     High School – Principal, Mark Purslow Board Notes:

     Second semester has begun and high school students are happy to be back.
     Parent/Teacher conferences will be held on February 15th and 16th.

     The “Honor Band” practiced and performed in a spectacular concert on January 5th with
     band students from numerous schools participating, Mrs. Kitzman filled the auditorium
     with parents and spectators, as there was not a single empty seat.

     Congratulations go out to the wrestling team as they placed 2nd at the “32nd Annual
     Bennett Invitational” on January 7th and 1st in the two day tournament.

     The BHS Accountability group met in conjunction with the BMS Accountability group
     on January 9th and discussed the following issues:

     A)     2012 – 2013 preliminary budget:
            The potential for a major reduction in budget based on numerous areas.

     B)     “Every 15 Minutes”
            I was contacted by the Adams’ County Sheriff’s Department, about 2 months ago,
            about allowing them to present the “Every 15 Minutes” program to our student
            body. This is a brief synopsis of the program:
REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
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           The staff nominates students for the program. The program wants students from
            all social cliques.

           The Police departments contact the parents, explain the program, and ask for their
            participation.

            Participation includes the delivery of a death notice, write a letter to their
            son/daughter who is passed away, write an obituary notice, and share their
            experience at a school assembly.

           Participating students are minimally informed about the program. Students are
            removed from class by the “Grim Reaper” and returned to class with their faces
            shaded white…indicating death. They don’t talk or do anything with their peers
            for the remainder of the day.

           The police set up a mock traffic accident, caused by a drunk driver, the
            paramedics, flight for life, and emergency rescue teams respond, some students
            are declared deceased while others must participate in the DUI situation. They
            are brought to court and a judge speaks to them, the parents of the dead students
            speak to them, and they undergo incarceration for a while.

           The day long activities conclude in the evening at a motel where all of the
            affected students and parents discuss the daily activities with the police
            department personnel.

           The next day, we have a school wide assembly and hear from the students and
            parents about their experiences and what they have learned.



     CCA Report – Faith Wailes, Director
     Accountability: Met on January 12th
         Reviewed MAPS testing results - Strong in math however still low in reading but
           much growth has been seen.
         T-CAP predictions and schedule (Test over 2 weeks)
         Attendance Policies - Making CCA’s policies more specific and researching other
           charter school policies along with the League of Charters.
REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
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     CCA Activities:
        T-Cap Spirit Week/Success T-Shirts
        Talent Show
        January 27th PTO Family Night
        PTO will be providing food for Parent/Teacher Conferences along with a Book
          Fair and Silent Auction.

     Teacher peer observations are taking place in addition to the Director walk
     throughs.

     The Best Grant is being updated for submission in March. CCA plans to have it
     complete before the BSD’s next Board meeting February 16th.


     Board Members Report – Diane Moler
     Mrs. Moler is reactivating the Bennett Education Foundation. This foundation was
     founded back in 1994 by the citizens of Bennett. The purpose of this foundation was to
     receive and disburse funds, property and gifts for the benefit of the school district.
     Mrs. Moler has recruited twelve people and can have up to twenty-one members.

     There will be a reorganizational meeting at the District Office Board Room on
     Wednesday, February 8th at 6:00 p.m.


     Finance Director Report – Keith Yaich
         Mr. Yaich informed the Board that the check registers and quarterly financial
           reports are posted on the website.
         Reviewed the year-to-date budget where the District is still under budget.
         Addressed the bids received for the HVAC at the elementary.
         Followed up on the facility use for sports however Mr. Yaich only received one
           response so far from Youth Baseball.
         Setting up meetings with schools/staff regarding the 2012-2013 Budget.
         Currently meeting with copier companies regarding reduction in cost upon the
           completion of the current lease in the summer of 2012.


     Superintendents Report – Dennis Veal
         Mr. Veal addressed the student finance and declining enrollment at $132,910 each
           year for 5 years.
         PERA increase of .9 at $38,000
         5% increase on utilities at $16,750
         5% increase on fuel at $4,800
REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
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           Recission???
           Insurance???
           Consideration of bonuses to incorporate in next year’s budget.
           Building meetings with staff are in the beginning stages to address the budget.
           February 7th Community Forum regarding the budget at 6:00 p.m. in the High
            School Auditorium.
           Scheduled a Board Work Session to address the budget on February 2nd at 6:00
            p.m.
           Next District Accountability Meeting is on February 7th from 3:30 – 5:00 p.m.
           The District office relocation, Option 2 was recommended:
                   District Support & High School Office Shared
                   HR & Superintendent Offices C101 & 102
           The 2012-2013 Calendar is still in the planning stages with the other eastern
            corridor Superintendents.
           Next BOCES meeting January 25th to approve the recommendation if Don
            Anderson, Superintendent of Burlington as the new director to replace retiring
            Mr. Floyd Beard.
REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
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REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
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     BUSINESS ITEM(S)

     Item: VII-A Approve Service Contract for an Energy Audit with ConEdison
     Solutions.
     Mr. Kisting moved and Mr. Karsten seconded to approve the service contract for an
     energy audit with ConEdison Solutions.
     AYE: Troy Karsten, Amy Kirkwood, Michael Kisting, Diane Moler, Mike Sheely
     Motion carried 5/0


     Items: VII-B & C - Revisions on Policies JKD/JKE-E “Grounds for
     Suspension/Expulsion” and JKD/JKE-R “Suspension/Expulsion of Students”.
     First Read – Discussion Only

     Mrs. Moler moved and Mr. Sheely seconded to blanket approve the policy revisions to
     the following business items:
          Item VII-D Policy GCQA “Instructional Staff Reduction in Force”
          Item VII-E Policy GCQA-R (Regulations) “Instructional Staff Reduction in
             Force”
          Item VII-F Policy GCOA “Evaluation of Instructional Force”
          Item VII-G Policy GCOA-R (Regulations) “Evaluation of Instruction Force”
          Item VII-H Policy GCOC “Evaluation of Administrative Staff”
          Item VII-I Policy GCOC-R (Regulations) “Evaluation of Administrative
             Staff”
     AYE: Troy Karsten, Amy Kirkwood, Michael Kisting, Diane Moler, Mike Sheely
     Motion carried 5/0



     CLOSING ACTIVITIES


     Date of Next Regular Board Meeting: The next regular meeting of the Board of
     Education is scheduled for February 16, 2012.


     A Board Work Session has been scheduled for February 2, 2012 at 6:00 p.m.
REGULAR MEETING
BOARD OF EDUCATION
BENNETT SCHOOL DISTRICT NO. 29J
JANUARY 20, 2012
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     EXECUTIVE SESSION – None


     ADJORNMENT
     Mr. Kisting moved and Mr. Karsten seconded to adjourn the regular meeting at 8:00
     p.m.
     AYE: Troy Karsten, Amy Kirkwood, Michael Kisting, Diane Moler
     Motion carried: 5/0




     Amy Kirkwood, President




     Diane Moler, Secretary

								
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