WARDS AFFECTED: ALL
REPORT OF THE STRATEGIC DIRECTOR OF SOCIAL CARE AND HEALTH
TO THE CABINET MEMBER FOR SOCIAL CARE AND HEALTH
Date: 29th July 2004
BLOCK CONTRACT OF HOME CARE HOURS FOR VILLAGE COURT
EXTRA CARE SHELTERED HOUSING SCHEME
1 SUBJECT AND BRIEF SUMMARY OF PROPOSALS
1.1 This report outlines the proposal for a tender in relation to a block
contract for the provision of care and support services at Village Court
Extra Care Sheltered Housing Scheme (E.C.S.H) in Kitts Green,
Birmingham. Anchor Housing is the housing provider and provides some
of the housing-related support funded by Supporting People. The
Council’s Home Care Service provides the care and the balance of
housing related support services.
1.2 Following the success of the model set up at Pineapple Place ECSH
scheme in Kings Heath, whereby the care and support needs of tenants
are met by an independent sector provider, it is proposed to replicate this
model at Village Court.
1.3 It is proposed that the Council’s in–house Home Care service is replaced
by an independent home care provider. This will ensure the release of
this resource and it’s re–investment in more complex work in line with
their higher unit costs.
1.4 The Cabinet Member is therefore asked to grant approval to invite
tenders from suitable suppliers for the provision of a home care service
within the Village Court E.C.S.H. scheme.
1.5 The block contract will be for 400 home care hours per week at the
standard home care contract rate for a general service at £10 per hour.
The contract will be let for 5 years and the contract value will be
£208,000 per year.
2.1 The Cabinet Member is asked to grant approval to invite tenders from
suitable suppliers in respect of the provision of care and support services
at Village Court.
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3.1 Village Court is an Extra Care Sheltered Housing Scheme for older
people located in the Kitts Green area of the City providing thirty-one
places. Anchor Housing provides the housing-related support funded by
Supporting People and Anchor also own the Village Court complex. The
Council Home Care Service currently provides the personal care and
balance of support services for service users to adopt a more enabling
3.2 It is proposed that the existing provision of personal care and support by
the Council’s Home Care Service within Village Court is released for the
re – investment of these resources in more complex work in line with
their higher unit costs with an independent sector supplier to replace the
Council’s Home Care service and so provide the service to users within
the scheme. Anchor Housing have already expressed an interest to
provide this service.
3.3 It is proposed that the procurement exercise will take the form of a two
stage tender process with the Council seeking expressions of interest
from appropriate suppliers during the first stage.
3.4 The contract will be for five years and has been costed for the care and
support elements at the current home care contract rate of £10 per hour
and £6.50 per half hour for a general service. However these contract
rates will be reviewed in September 2004 when discussions will take
place with existing contracted providers on the fee uplift and therefore
existing contract rates may change. The proposal contained within this
report is in line with the approach taken at Pineapple Place ECSH in
3.5 The value of the contract will be £208, 000 per year and is based on 325
planned care hours per week with an additional 75 floating hours per
week which can be used for emergencies, time limited increases in care
needs and for support which is primarily enabling. This will give a block
contract for 400 hours with the facility to spot purchase on top should
additional hours be required. As the Council will set the price at the
existing home care contract rate for general services, tenders will be
evaluated on quality criteria only. Funding for this proposed contract will
initially be allocated from the Access and Systems Capacity Grant and
there will be a requirement for the successful provider to base their staff
within the Village Court complex.
3.6 The emphasis of the proposed contract, to be identified in the tendering
arrangements will be on the quality of the delivered services. Minimum
standards of care and service arrangements are specified in the
conditions of Registration for domiciliary care providers are set out in the
Care Standards Act 2000, and are regulated and monitored by the
Commission for Social Care Inspection. The contract specification covers
quality assurance compliance. Additionally, a contract-monitoring post
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has been established in Eastern Birmingham Social Care and Health to
monitor the performance of all independent home care service providers.
3.7 The timetable for the proposal is based on the experience of the
procurement exercise relating to Pineapple Place with the invitation to
tender to be issued in July 2004, closing date and evaluation of tenders
in September 2004 with the award of the contract in November 2004 and
the service to commence in January 2005.
3.8 The Cabinet Member is requested to grant permission to invite suitable
bids from appropriate suppliers for the provision of the service.
4. MATTERS FOR DECISION
4.1 The Cabinet member is asked: -
To grant approval to place an advert inviting bids from suitable suppliers
to block purchase 400 Home Care hours.
4.2 That following consideration of submitted tenders 400 Home Care hours
are block purchased for the specified period as outlined in this report.
5. EVALUATION OF ALTERNATIVE OPTIONS
5.1 To keep the council’s home care service would prevent the re-allocation
of in-house support to families in the community
5.2 Another option would be for the Council to negotiate directly with Anchor
Housing with respect to block contracting for the service. However this
procurement route would not be appropriate as there are other providers
of this service who would be excluded from this process and direct
negotiations with Anchor Housing would therefore not represent Best
Value for the Council.
6. CABINET MEMBER CONSULTATION
6.1 Councillor Sue Anderson, Cabinet Member for Social Care and Health,
was consulted during the preparation of this report.
7. WHAT CONSULTATION (if any) HAS TAKEN PLACE
7.1 The proposed changes have been shared with tenants and staff at a
meeting on 22 June 2004. Informal discussions with tenants and staff
have indicated that they would support the proposed changes. Staff and
tenants will be kept appraised of developments throughout the process,
and tenants will be involved in the awarding of the contract, through
participation in the assessment of tenders. Additionally, each agency that
is short-listed will give a presentation to the tenants.
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8. WHAT REPRESENTATIONS (IF ANY) HAVE BEEN RECEIVED E.G.
IN RESPONSE TO THE INCLUSION OF THIS DECISION IN THE
8.1 There have been no representations to the inclusion of this decision in
the Forward Plan because this is a Cabinet Member non–key decision.
9. LEGAL POWERS AND IMPLICATIONS FOR RESOURCES
(INCLUDE FINANCE, PEOPLE, PROPERTY AND IT
9.1 The Council has a statutory duty to purchase home care services for
those users who have been assessed as requiring such services.
9.2 There will be no net additional costs to the authority as this contract will
funded initially using Access and Systems Capacity grant. This grant is
provided for, amongst other things, to improve support for independent
living, rehabilitation and intermediate care. Letting this contract will free
much needed care hours back into the community to deal with more
complex cases and to help with a current gap between supply and
demand for community based home care services.
As the infrastructure of community based services improves through
developments such as home support, housing with care and
rehabilitative services, the use of higher cost residential and nursing care
will reduce, allowing resources to be switched into developments such as
Based on the current contract rate for standard home care (£10 per
hour), the cost of this contract will be no more than £208,000 (except for
annual inflationary increases). The evaluation of the tenders will focus on
the best quality for the given price. The price for standard home care
(£10 per hour) compares to £14 (approximately) for in-house services.
10. IMPLICATIONS FOR POLICY PRIORITIES
10.1 The implications for policy priorities relates directly to the establishment
of a mixed economy of care and is in line with Best Value principle by
seeking a quality of care from the independent sector at a lower unit cost.
10.2 This proposal will also ensure the release of internal home care services
for re-investment of these resources in more complex work in line with
their higher unit costs. This will maximise the overall use of resources
and further strengthen the developing partnership arrangements with the
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11 ARE THE RECOMMENDATIONS IN THIS REPORT CONSISTENT
WITH ANY APPROVED "POLICY FRAMEWORK" PLAN OR
STRATEGY/OR THE APPROVED BUDGET
11.1 The proposal is consistent with the recommendations from the Contact
Consulting Report ‘Old enough to live independently in Birmingham in
the 21st Century’ January 2004. The report identified the need for a
more integrated management policy within Extra Care Sheltered Housing
Schemes whereby care services come under a less fragmented
11.2 Funding for this proposal is initially within the Access and Capacity
12 REASON FOR RECOMMENDATIONS
12.1 Approval from the Cabinet Member for Social Care and Health is
required for the Council to invite tenders for the provision of a home care
service within Village Court E.C.S.H. Scheme.
Strategic Director Social Care and Health
Head of Service - Eastern
Tel: 0121 464 7255
VILLAGE COURT: DEVELOPMENTS
My decision is to adopt the recommendation(s) set out in this
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