Minutes of the School Advisory Council Meeting held on Monday, September 28 , 2009 at 6pm. (APPROVED)
Chairperson / Parent : Nancy Jessop Treasurer / Parent : Cathy Hayward
Secretary / Parent : Kim Mellet Principal : Walter Matos
Vice Principal : Diane Carpe Teacher : Michelle Ako-Adjei
Parent : Barbara Ursulak Parent : Kevin Furlong
Parent : Lisa Kane Parent : Anna Galea
Parent : Elizabeth (Liz) Sheppard Parent : Nazila Als
Parent : Mary Lou Olton Parent : James Norton
Parish Rep. / Parent : Ann-Marie Patterson Parent : Tim Patterson
1. Opening Prayer - “Be With Us, Lord” - Led in prayer by Walter Matos.
2. Approval of Agenda
“Open House” to be added as discussion item in Chair’s Report. Liz Sheppard motioned for approval of the Agenda, seconded by
Nazila Als. Agenda approved.
3. Approval of Minutes from May 25 , 2009
Corrections noted, as follows:
Item No. 11 – Allocation of Funds 2009/2010: Amount allocated at the previous meeting was passed, so will remain in Minutes.
However, there was an error in total amount available for allocation, so we will re-allocate at tonight’s meeting.
Item No. 12 – Nominations: change in date for nominations to be returned should have been September 25 .
With above agreed notations to May 25 Minutes, a motion was made by Cathy Hayward to approve these Minutes, with Liz
Sheppard seconding the motion. Minutes approved.
4. Parish Report:
In Ann-Marie’s absence, there is no formal Report.
October 6 is first Meeting for Stewardship Committee, and Mrs Carriere has agreed to accept position of Teacher Rep. for
5. Treasurer’s Report – presented by Cathy Hayward:
Reviewed handout provided by Cathy, outlining SAC 2009 Year end results, 2009/2010 Allocation and Fundraiser Results.
There is approximately $12K available for Allocation, as opposed to the $15K that we originally thought we had available.
Everything has moved from “Special Events” to General account, and Cathy explained the Summary in further detail.
Following other discussions with Cathy and Walter, Nancy proposed that we allocate as follows:
o $6000 - for Artists in the School
o $1795 - for World Atlas’ / French Dictionaries
o $400 - to be added into Family Subsidy category
o $40 - top up for Graduation, so that the total stands at $55.11 (essentially for Kindergarten)
o $200 - top up for Sacraments. Grade 8’s last year were a smaller class, and this year we have 2 large
Grade 8 classes. Last year we spent $325, and hope to see that increased to $375.
o $100 - for Picnic Table to be re-allocated into Staff Appreciation category
o $180 - to be added, as we were short to pay full bill for Cross, Candle Stand, Lectern and Altar
o $70.39 - for Walkie Talkie
o $1500 - for Lease of Smart Boards
o $1500 - for Breakfast Program
o This will get us close to our Allocation amount of $12K.
Walter advised that we will drop the allotment for the Breakfast Program completely, as we have received a Grant for a
Breakfast Program, and so $3000 will be going in for Smart Boards Lease.
Smart Board training begins in a matter of weeks. We will be opening “Breakfasts for Kids Program” in Mr Abraham’s old
room. Motion to approve new allocations was made by Liz and seconded by Lisa Kane.
6. Fundraising Report – presented by Nancy Jessop:
Cathy has Fundraising results from last year included on handout.
Had “Kick-Off” for our first Fundraiser, which is Lamontagne Jewellery and Card Catalogues, last Friday. This year, we want
to focus on participation rather than monetary goals. Prizes to be distributed on class room participation %).
The fundraiser will run through until October 13 . We will need to set up a Committee after that, to go through the
packages, as they are due back to Lamontagne on the 20 October. Prizes for class participation as follows:
1 place - “Human Car Wash” with Mr Matos
2 place - Extended Recess
3 place - “Get out of Homework” Pass - which will be given to each student in the winning class.
Teacher prize - Catered lunch with choice of menu, served by a “handsome waiter”.
May have similar thoughts for the next Fundraiser, where the losing teacher gets to serve lunch to the winning teacher.
We also have Draw tickets that we will do up ourselves. For every $20 in orders, each child will get a draw ticket.
If there is a tie between classes, it will be based on total sales and this will be averaged out.
Prizes for Draw include: Lamontagne Bear, Movie Passes, $50 Wal-Mart Gift Card. Any other prizes received will be added
to the Draw.
Pizza Day – have already had our first Pizza Day, which went really well. Thanks extended to Erica, Michelle, Stacy and
St Mike’s Majors – need to do a vote on this, as we have been invited sing Anthem at St Mike’s Game. 50/50 draw is not
avaialbe to us, but there is a new fundraiser called “Drop the Puck”. The puck gets tossed on to the ice and the puck that
gets closest to the centre of the ice, wins a prize (signed jersey, etc.). Cost is $1 per puck.
Game date – tentatively booked for Sunday, January 31 , 2010 at 2pm.
Our involvement includes: singing of the Anthem and selling tickets for “drop the puck”. Vote taken and majority in favour,
so we will proceed with this event.
Lunch Mom’s – Mr Matos had verbal agreement with Lunch Mom’s, but will see if we can move our day from a Wednesday
to a Friday.
3 other Lunch Options investigated include:
o Kidssentials – lunch prices ranged from $3 to $6.50
o Quizno’s Subs – cost is $5
o Swiss Chalet – cost is $5
Concerns around various options reviewed and discussed i.t.o. mess factor, amount of time to eat lunch, recycling of
containers, etc. Vote taken to do a 1 day trial service with each of these suppliers and make it alternative to Pizza day.
Majority voted in favour, and will therefore move forward.
Bukka – bagel company suggested as another alternative, and Mary Lou Olton to investigate further. Soup also proposed as
another option, but concerns around scalding were noted.
Nancy to check with Domino’s regarding “Cinnastix” on Fridays – which could maybe even be run by Student Council.
Hoping to have Student Council in place during October, either by voting or by a Selection Committee made up of teachers
7. Teacher’s Report – presented by Michelle Ako-Adjei
Nothing to report at this time.
8. Chair Report – presented by Nancy Jessop
I would like to congratulate my Kiss N Ride co-volunteers Anna, Liz, James and Amber on being awarded the 2008/2009
Wildewood Award for School Zone Safety. Mayor McCallion presented us with our awards and a cheque for $500 last June
at City Hall. I am pleased that the program is continuing this year; new volunteers like Tim P. and Andrew are always
Magnets for Attendance: 1100 magnets received at a cost of $737.89. Letter has been translated into Polish, Arabic and,
again, thank-you to James. Magnets along with the letter will be distributed to youngest and only on the evening of Oct. 1
directly to parents attending. Those left on desks at the end of the night will be sent home with the child the next day. This
program must be completed and reported back on by October 30 2009.
New grant application “Family Games Night” is being developed and will be submitted by deadline of October 16 .
Proposal to purchase a variety of board games (scrabble, chess etc as per teachers wish list) for the classrooms and have a
night (or even a day/week schedule) when families can come in and “play” with their children. A fun way to get families
into the school and involved, breaking down barriers, parental engagement and learning all in one.
Instead of our year-end BBQ, we may end up having the BBQ during Catholic Education Week (Thursday, May 6 2010). If
we get $500 from the Board for parental involvement, we can use that again.
Mississauga North Family of Schools / School Council Chairs Meeting
First meeting of new Chairs and Administrators is being held Thursday October 15 at Cardinal Ambrozic S.S.
Central Committee for Catholic School Councils Meeting (CCCSC)
Last meeting of 2008/2009 council was held Thursday September 24, 2009. I was unable to attend.
OAPCE – The Ontario Association of Parents in Catholic Education
We are still in need of a representative for our school – PLEASE
Meet once a month at a school in Brampton, Rep can be appointed and does not necessarily have to be a council member.
People for Education
Annual conference is being held at York University Saturday November 7 , 2009 registration is $50. There are several guest
speakers including keynote speaker Dennis Shirley. If you are interested please go to their website for further information
Lunch Moms - Reviewing this program, investigating alternatives.
The first pizza day of the current school year went off without a hitch! A big thanks to Michelle and Erica and helpers Tim
Expanding the program to include JK/SK once a month, monies raised will be allocated back to them. Need to create a new
category for financials.
“Getting the word out”
SAC newsletter #3 was not distributed before the end of school as we realized an error after allocations were made. I
wanted to get financials settled to include in final newsletter. Will do after this meeting.
Thank you to Tim, Norm, Kevin and Nazila – the chicken dogs didn’t stink.
One issue, teachers had moved rooms and kids delivering didn’t realize nor did we. Next time, call for one child from each
class to come down and get hot dogs – will solve the problem if teachers have already moved.
End of Year BBQ Night – Thursday June 18
A big thanks to everyone, great success. Hopefully it was the first of several.
Open House – in the past we have had SAC Table and think it would be a good thing to do this again. We have our
volunteer sign-up sheet. James and Kim to set up table early in evening. Suggested that we have a Tim Horton’s coffee urn
for parents to “have a coffee on us”. Estimated cost is $8t, and vote taken, with majority in favour. Liz will order Urn and
James will pick up.
A list of all available volunteer opportunities should be placed at the table on Open House night. This could also be added
to the website, along with FAQ’s.
9. Principal and Vice Principal’s Message – presented by Walter Matos
a. I would like to welcome our new VP Diane Carpe to everyone. And a warm welcome back to Julie Farrell, she is going to be
the grade 8 LTO until Maggie Lillicrop returns from her mat leave. We also welcome:
- Blanca Polo
- Laura Belsito 0.2
- Diane Mezgec 0.1
- Tony Fiorita 0.1
- Special Assignment Teacher Margaret D’Agostino
- Kiss ‘n Ride – Mr Norton, Ms Galea, Mrs Sheppard and Amber Hayward.
b. Happenings so far
- Avila’s current enrolment is 450. We were projected to be at 453. We are slightly down from the 473 we were last year
at this time.
- declining or low enrolment schools have a tendency to have many combined classrooms and we are no stranger to that
- we have splits from JK/SK to grade 5/6
- thankfully we didn’t lose any staff to redundancy but we did have to create a JK/SK split in the a.m. and p.m. due to
ministry hard cap
c. Lamontagne Fundraiser has begun
I think the kids really enjoyed the fundraiser kickoff on Friday afternoon in the gym. They like the idea of winning the
opportunity to soak me in the human car wash. I will work on promoting it on the PA on a daily basis the days I am here.
Packages have gone home with students. I’m feeling good about the 100% participation goal.
d. Thanksgiving Food Drive
Eden Food Bank Drive ends on October 6 .
We are asking students to bring a non-perishable food item with them when they come to the Open House on R. Oct. 1 of
We are offering an ice cream treat day to the classrooms that bring in the most items from each division.
Knowing that hunger and need will still exist after the October 6 date. Mrs. Ako-Adjei’s class has volunteered to continue
to receive non-perishable food and household items immediately following the Oct. 6 Eden Food Bank deadline. Any
items brought in after this date will be donated to the St. Vincent de Paul Society
e. Candy Drive
We have always received a great response from our staff and students as well for donating our unwanted Halloween candy
to Dr. Simone’s Food Warehouse. We will be doing this again this year. Intermediates will be volunteering their time to
help at the warehouse in the new year.
f. Student Council
We are planning to have a student council again this year. We found it was a valuable learning experience for our students.
We are in the process of deciding how the council will be formed and what duties they will be assigned.
g. The Parent and Family Literacy Centre officially opened on the 21 of September.
Parent worker Stacy Markowski has been extremely busy visiting community centres in our area to advertise the Centre’s
existence. The Centre is open daily from 9 a.m. to 1 p.m. Everyone is welcome to come to the centre which caters to
children from 0 to 6 years of age. This centre is not to be confused with a drop off daycare. It is not anything remotely like
that. In fact, caregivers are not allowed to leave their children’s side during their entire length of stay. The idea is to
educate the caregiver and the child to promote school readiness when it’s finally time to start at school.
h. We had our Virtue of Faith liturgies in the gym this a.m. As always we encourage parents to attend if possible. Our next
Virtue of Empathy liturgies will take place on October 20 in the p.m.
Our boys and girls intermediate volleyball teams are currently practicing to play against other schools in our family of
schools community. Thank you coaches Ms. Ceccomancini, Ms. Walker, Mrs. Farrell and Mr. Pinto
Early Release Day : W. Sept 30
No afternoon program for students in the p.m that day
Pizza Lunch Days
- have started and based on the last result will be successful again this year.
Thank you to our pizza moms Mrs. Thompson and Mrs. Roderique and the volunteers that helped.
R Oct 1
Parents and students are welcome to join us.
Students will have the opportunity to introduce their teachers to their parents this evening.
Doors will open at 7 p.m.
Used Book Fair with proceeds going to the Artist in the School fund
Division specific curriculum documents will be made available to parents along with any communications that normally go
home in October.
Parent council will also be providing newsletters and attendance magnets to the youngest and only in the school.
Cross Country Family meet at Erindale Park
Thank you to coaches Mrs.Ako-Adjei and Ms. Ceccomancini for preparing the students for this event.
Positive Climate Initiative
St. Teresa of Avila will be participating in this worthwhile initiative once again.
Teachers: Mrs. Fernandes, Mrs. Santangelo, Ms. Lotesto, Mrs. Evans , Mrs. Ako-Adjei, Mr. Watters and Ms Zanini will be
representing our staff at several PD sessions throughout the year
i. Things in our near future…..
R. Oct 15
- Opening/Feast Day Mass here at the school at 10 a.m.
- Fr. Abraham will be here to bless the altar donated by our Knights of Columbus
- Smart Board in-service
Begins Oct. 16
- School Photo Day
Has moved to F. Oct. 23
10. Elections for 2009-2010 Council
Chair - Liz Sheppard
Co-Chair - Tim Patterson
Secretary - Kim Mellet
Co-Secretary - Anna Galea
Fundraising Co-Ordinator - Mary Lou Olton
Treasurer - Michelle Thompson
Parish Representative - Ann-Marie Patterson
11. Meeting Dates for 2009-2010
SAC Meeting dates were set as follows:
o Monday, October 19 , 2009
o Monday, November 30 , 2009
o Monday, January 25 , 2010
o Monday, March 8 , 2010
o Monday, April 12 , 2010
o Monday, May 3 , 2010
o Monday, May 31 , 2010
Meeting time will remain from 6pm to 8pm.
12. Other Business
James provided update on website and the mailing list that people can subscribe to and it will send messages
instantaneously. There is also now a privacy disqualified on the website.
Next PA Day – November 16 , 2009.
Also looking at getting Student Reporters who can write about Field Trips, Sports events, etc and they’ll get Author credit.
Discussion around Halloween Dance-a-Thon – Snacks, candy and water to be sold. Costumes allowed, but no masks
September 30 – Early Release Day
Motion to adjourn meeting was made by Kim Mellet and seconded by Nazila Als.
Meeting adjourned at 8:20pm.
Next School Advisory Council Meeting will take place on Monday, October 19 at 6pm.