WEST LAVINGTON PARISH COUNCIL
PLAYGROUNDS ADVISORY COMMITTEE MEETING 21 JULY 2011, 7.30PM
IN THE GILES ROOM, WEST LAVINGTON VILLAGE HALL
Present: Councillors: Mr M May (Chairman); Mrs E Evans; Mr M Page.
Non-Council members: Mr A Duckett (for Worton & Cheverell Football Club);
Mr C Donegan (for Children’s Playgroup).
Apologies: Mrs M Diccox.
Also present: Mr P Baxter (Clerk).
11/12/014 Election of Chairman
It was proposed by Mrs Evans and Seconded by Mr Page that Mr May be the Chairman of the
Committee for the ensuing year. All agreed.
11/12/015 Election of Vice Chair
It was proposed by Mrs Evans and Seconded by Mr Page that Mr Duckett be the Vice Chairman
of the Committee for the ensuing year. All agreed.
11/12/016 Declarations of interest
There were none.
11/12/017 Minutes of the last meeting
The Minutes were agreed and signed by the Chairman.
11/12/018 Matters arising from the minutes
The Chairman noted that the amended Terms of Reference had been approved by the full
Council. The action arising for the climbing frame spare parts to be purchased had been
completed by the Clerk, together with their installation.
11/12/019 The provision of Notice Boards
The Chairman referred to the delegated power approved by the full Council for this
Committee to proceed with the design and specification of a series of notice boards, for use
throughout the site. Discussion clarified that the Parish Council’s need was for ‘sign boards’,
rather than a board for applying loose notices.
The Committee adjourned to tour the site and examine existing provision, and to assess the
need for either replacement or new design.
On return, the Committee resolved to recommend to the full Council that:
1 There should be a single large sign board at the main car park entrance, showing a
block plan of the site, and the various occupiers and facilities, with points of
contact. The cost would be shared by the Council, the Village Hall Committee, and
the Youth Club;
2 The BMX track should have its safety notice replaced, and affixed to its fence;
3 Dog control and fouling notices should be provided for each of the pedestrian
4 The Junior (Robert’s) Playground should have the 3 decorative gate plaques
renewed, and designed to incorporate additional instruction on age limits and the
prohibition of dogs; MM
5 The Chairman and Clerk should liaise with the other organisations to seek provisional PB
agreement as to design, wording and cost sharing.
11/12/020 Play equipment Policy
The Chairman introduced a draft Policy document that set out the proposed policy position
of the Council for the provision, management and inspection of play equipment. The
Chairman explained that the Policy gave the foundation upon which risk could be managed,
and an inspection process that would be supported by the checklist/aide memoire at
Appendix A. Mr Page proposed, and Mr Duckett seconded, with all agreed, that the Policy be
recommended to the full Council for adoption.
11/12/021 Play equipment matters arising
Grassed areas/pitches: The Clerk reported that 2 quotes had been obtained by Mr Wadman MW
for the proposed drainage work, and a third was required;
Fencing: A hole was reported in the fence-line in the vicinity of the primary school. Mr May
undertook to inspect on his next visit;
Youth Shelter: Some graffiti was noted, no action at this stage;
BMX track: Notice required as part of the overall provision;
Senior playground: Nothing to report;
Junior (Robert’s) Playground: The ‘swizzle’ roundabout has been inspected, and the slight
movement in the foundation is determined to be non-hazardous. The situation will be
monitored for deterioration in future inspections; EE
Mrs Evans requested, and all agreed, that more hedging and similar plantings should be
provided in key locations. It was agreed that local donations be sought.
Mrs Evans queried the integrity of the surface to the earth mound in the playground. An MM
inspection revealed a large stone was partially exposed, but not causing a hazard. Mr May
agreed to keep the area monitored on his inspections.
Mr Donegan noted the rotten wood stumps. All agreed that previous inspection had shown
this to be natural weathering and not causing a hazard.
Basketball Hoop: Nothing to report.
11/12/022 Correspondence and circulars received
There were none.
11/12/023 Date of next meeting
The next meeting will be on 22 September 2011.
11/12/024 Items of maintenance
There were none.
The meeting closed at 8.20pm
Signed: ……………………………………………………… (Chairman) 22 September 2011