COUNCIL MINUTES - DOC 2 by HC120730113139

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									                                  COUNCIL MINUTES
                                    August 1, 2011
    The City Council of the City of Knoxville, Iowa convened in regular session Monday August
1, 2011 at 6:15 p.m. in the City Hall Council Chambers. Mayor Don Zoutte presided and the
following Council Members were present: Carolyn Formanek, April Verwers, Elsie Kemp,
David Roozeboom and Bob Wims. Staffs present were City Manager Harold Stewart, City Clerk
Heather Ussery, Police Chief Dan Losada, Public Works Director Jeff May, Zoning
Administrator Cindy Glick, Maintenance Staff Jerry Ayers, Cemetery Superintendent Kevin
DeLong and Airport Manager Dan Van Donsalaar.
    Mayor Zoutte asked for Citizen/Public Comments regarding items not on the agenda. There
were none.
     Motion by Roozeboom; seconded by Kemp to approve the consent agenda as follows, all
ayes.
         1. Approve Council Minutes of July 5, 2011
         2. Approve Council Work Session Minutes of July 11, 2011
         3. Approve Council Minutes of July 18, 2011- Council Member questioned payment to
             Keuning Plumbing & Heating for Airport, Airport Manager VanDonsalaar
             mentioned the tenants were having furnace problems & a complete new system was
             installed which funding came from the airport budget.
         4. Accept Senior Board of Directors Minutes of June 14, 2011
         5. Accept Housing Board Minutes of June 20, 2011
         6. Accept Housing Board Annual Meeting Minutes of June 20, 2011
         7. Accept Library Board of Trustees Minutes of July 20, 2011
         8. Accept Planning & Zoning Minutes of July 26, 2011
         9. Approve Class E Liquor License Including Sunday Sales- Wal-Mart
         10. Approve Class B Beer Permit Including Sunday Sales-Godfather’s Pizza
         11. Approve Appointment to Senior Citizens Board- Roy Richardson-Term Expires July
             2014
         12. Approve Appointment to Parks Advisory Commission Board-Nikki Bridges-Term
             Expires July 2014
         13. Approve Resolution Approving Tax Abatement Application for Construction of a
             New Single Family Dwelling at 514 W. Montgomery
         14. Approve Fireworks Display at Marion County Fairgrounds on August 12th & 13th
             and October 1st
   A discussion regarding the cemetery columbaria was held. Council members Formanek and
Verwers discussed their findings when visiting other town’s cemeteries. Such as what they
believed would work for our cemetery and town size. Danielle Bertrand discussed cement vs.
granite, Bertrand recommends granite, and due to cement will crack over time. Bertrand also
discussed marketing strategies; the city needs to be proactive about promoting this option in their
cemetery and not leaving it up to the funeral directors. Cemetery Superintendent DeLong
discussed from 2008-2010 there were a total of 229 burials of which 71 were cremated of the 71,
22 had no funeral director contact and 11 were buried with previously deceased family members.
After discussion council directed staff to seek bids for the columbaria project for both the cement
and granite options. Council also asked the cemetery board to review the bids and make a
recommendation to the council.
    Mayor Zoutte announced now is the time and place for a public hearing of the proposed
specifications, form of contract, estimate of cost for the 2011 City Hall Tuck Pointing Project.
The affidavit of publication dated July 22, 2011 was filed. There were no written comments or
objections. Under oral comments or objection there were none. Being no further discussion,
motion by Wims; seconded by Verwers to close the hearing, all ayes.
    Motion by Roozeboom; seconded by Wims to approve adoption of resolution approving final
specifications, form of contract and estimate of cost for the 2011 City Hall Tuck Pointing
Project, all ayes.
    Motion by Roozeboom; seconded by Kemp to approve adoption of resolution accepting bid,
awarding contract and approving certificate of insurance for the 2011 City Hall Tuck Pointing
Project to Karr Tuck Pointing in the amount of $44,481, all ayes. Maintenance Staff Jerry Ayers
mentioned the possible reason for receiving only one bid on this project is due to completion date
requirements.
    Mayor Zoutte announced now is the time and place for a public hearing of the proposed
specifications, form of contract, estimate of cost for the 2011 City Hall Boiler Replacement
Project. The affidavit of publication dated July 22, 2011 was filed. There were no written
comments or objections. Under oral comments or objection there were none. Council discussed
the reason for the bid being higher than what was designated for project in G.O. bond.
Maintenance Staff Jerry Ayers mentioned the boiler being approved is much more efficient.
Being no further discussion, motion by Wims; seconded by Roozeboom to close the hearing, all
ayes.
    Motion by Roozeboom; seconded by Kemp to approve adoption of resolution approving final
specifications, form of contract and estimate of cost for the 2011 City Hall Boiler Replacement
Project, all ayes.
    Motion by Roozeboom; seconded by Verwers to approve adoption of resolution accepting
bid, awarding contract and approving certificate of insurance for the 2011 City Hall Boiler
Replacement Project to Plumb Tech in the amount of $60,500, all ayes.
    Mayor Zoutte announced now is the time and place for a public hearing to consider rezoning
of 205 W. Pleasant, 302 N. Roche and 306 N. Roche from C-2 General Commercial to R-3
Multi- Family Residential. The affidavit of publication dated June 17, 2011 was filed. There
were no written comments or objections. Under oral comments or objection Ken Clarke, resident
at 205 W. Pleasant discussed his problems with the current zoning such as being able to rebuild
or sell the property. Kathy Caviness of Sundance Realty discussed for buyers to be approved for
certain types of loans they are required to receive a letter of rebuild from the City. Council
Member Wims discussed the need to review the city zoning map as a whole and not piece by
piece. Zoning Administrator Glick recommended the properties to be zoned residential due to
what street the homes currently face. Being no further discussion, motion by Roozeboom;
seconded by Kemp to close the hearing, all ayes.
    Motion by Kemp; seconded by Roozeboom to approve first consideration of an ordinance
amending the zoning ordinances of the City of Knoxville, Iowa, 2009, by rezoning properties
located at 205 W. Pleasant, 302 N. Roche and 306 N. Roche from C-2 general commercial to R-
3 multi-family residential, Ayes: Kemp, Roozeboom, Formanek, Verwers. Nays: Wims.
   Motion by Kemp; seconded by Roozeboom to approve second consideration and waive third
consideration of an ordinance amending the zoning ordinances of the City of Knoxville, Iowa,
2009, by rezoning properties located at 205 W. Pleasant, 302 N. Roche and 306 N. Roche from
C-2 general commercial to R-3 multi-family residential, Ayes: Roozeboom, Formanek, Verwers,
Kemp. Nays: Wims.
    Mayor Zoutte announced now is the time and place for a public hearing to consider rezoning
of 502 N. Kent from M-1 service commercial/limited industrial to R-2 one and two family
residential. The affidavit of publication dated June 17, 2011 was filed. There were no written
comments or objections. Under oral comments or objection Zoning Administrator Glick
mentioned she wasn’t sure why this property was ever zoned M-1. Being no further discussion,
motion by Roozeboom; seconded by Formanek to close the hearing, all ayes.
    Motion by Roozeboom; seconded by Kemp to approve first consideration of an ordinance
amending the zoning ordinances of the City of Knoxville, Iowa, 2009, by rezoning property
located at 502 N. Kent from M-1 service commercial/limited industrial to R-2 one and two
family residential, all ayes.
    Motion by Roozeboom; seconded by Kemp to approve second consideration and waive third
consideration of an ordinance amending the zoning ordinances of the City of Knoxville, Iowa,
2009, by rezoning property located at 502 N. Kent from M-1 service commercial/limited
industrial to R-2 one and two family residential, all ayes.
    Mayor Zoutte announced now is the time and place for a public hearing to consider rezoning
of 210 N. Iowa from R-2 one and two family residential to C-2 general commercial. The
affidavit of publication dated June 17, 2011 was filed. There were no written comments or
objections. Under oral comments or objection Zoning Administrator Glick mentioned the zoning
for the property is split down the middle of the building. Being no further discussion, motion by
Roozeboom; seconded by Kemp to close the hearing, all ayes.
    Motion by Roozeboom; seconded by Kemp to approve first consideration of an ordinance
amending the zoning ordinances of the City of Knoxville, Iowa, 2009, by rezoning property
located at 210 N. Iowa from R-2 one and two family residential to C-2 general commercial, ayes:
Kemp, Roozeboom, Formanek, Verwers. Abstained: Wims.
    Motion by Roozeboom; seconded by Verwers to approve second consideration and waive
third consideration of an ordinance amending the zoning ordinances of the City of Knoxville,
Iowa, 2009, by rezoning property located at 210 N. Iowa from R-2 one and two family
residential to C-2 general commercial, ayes: Roozeboom, Formanek, Verwers, Kemp. Abstained:
Wims.
    Motion by Roozeboom; seconded by Kemp to set public hearing for August 15, 2011 at
6:15p.m. for the 2011 Graceland Cemetery Storm Sewer Project, all ayes.
    Motion by Wims; seconded by Roozeboom to approve amendment for the FAA Airport
Grant, all ayes. Airport Manager Van Donsalaar mentioned the total project cost is $314,735.
The FAA pays 95% $298,998, the local match of 5% is $15,737 which is in the airport budget.
    A discussion was held regarding the 28E agreement with Marion County regarding prisoner
costs. City Attorney Bob Stuyvesant discussed the change to the previous agreement, Marion
County is requesting the City pay 4.5% of the catastrophic insurance policy. Stuyvesant
mentioned Knoxville is currently the only city the county is requesting to share the medical
expenses. Council recommended the City would pay the 4.5% premium cost if the $7,500
already agreed upon was not met in a years time, which means the 4.5% cost would be included
in the $7,500 the city has already agreed to pay. Attorney Stuyvesant mentioned he would speak
to the county about the city’s proposal.
    Motion by Roozeboom; seconded by Verwers to approve request to purchase new portable
radios for the police department from Racom in the amount of $11,545.94, all ayes. Chief
Losada mentioned most of the department’s radios are 10-12 years old. The bid includes 15 new
radios that will be funded by the departments seizure account.
    A discussion was held regarding use of advisory board and commission application forms.
Currently the city doesn’t have a form to fill out, requests are made in writing to the mayor and
the mayor makes a recommendation to the council for approval. The change would include all
application forms being brought to the council not only mayor’s recommendation. Council
requested including a meeting attendance requirement. City Manager Stewart mentioned he
would be preparing a change to the current city code to include requirements for all committees
as a whole instead of breaking them down one by one.
    Motion by Wims; seconded by Formanek to approve resolution approving final plat of Foster
North and Foster South addition to Graceland Cemetery, all ayes. Zoning Administrator Glick
mentioned the plans have been reviewed by the Planning and Zoning board and approved by
recommendations from Veenstra and Kimm, Inc.
   Motion by Verwers; seconded by Roozeboom to approve payment of claims as presented, all
ayes.
HARTFORD LIFE INSURANCE CO          HARTFORD                                   54.03
IA PUBLIC EMPLOYEES RETIREMENT      IPERS - REGULAR                        14,452.93
TREASURER STATE OF IOWA             STATE TAXES                             6,676.00
IRS WITHHOLDING PAYMENTS            FED/FICA TAX                           17,549.54
TOTAL ADMINISTRATIVE SERVICES       FLEX- MEDICAL                             586.83
ABC PEST CONTROL                    MONTHLY SPRAY                              37.00
ABS FIRE EQUIPMENT CO INC           ANNUAL SERVICE 3 EXTINGUISHERS             35.00
AMERICAN LIBRARY ASSOCIATION        ALA ANNUAL MEMBERSHIP                     195.00
ARAMARK UNIFORM SERVICES            MONTHLY MAT SERVICE                        36.48
AUDIO EDITIONS                      3 AUDIOS                                   85.57
BAKER & TAYLOR                      23 BOOKS                                2,318.03
BANKERS LEASING COMPANY             MONTHLY COPIER RENTAL                     115.44
CENTER POINT PUBLISHING             4 LP ROMANCE                              160.56
CREDIT BUREAU SERVICES OF IOWA      CLIENT PAYMENT                              6.00
DEMCO INC                           DVD/CD ALBUMS                             677.83
FORBES OFFICE SOLUTIONS             AVERY LABELS                               11.99
GALE GROUP INC                      1 LARGE PRINT                             602.96
HOMEPAGES                           ADVERTISING IN HOMEPAGES                  760.00
IOWA HISTORY JOURNAL                2YR RENEWAL SUBSCRIPTION                   35.95
LIBRARY VIDEO COMPANY               DVD FRIDAY NIGHT LIGHTS                   284.25
M & M SALES COMPANY                 COPIER LEASE                              168.54
MICROMARKETING LLC                  7 AUDIOS                                  631.70
OSKALOOSA HERALD INC                SUMMER READING PRGM                       112.20
QUALITY SCENT                       MONTHLY DEODORIZING                        23.00
QUILL CORPORATION                   RIBBON CARTRIDGES                         113.04
SMITTY'S KIDS AMUSEMENTS            CARNIVAL/KETTLE KORN AGMT                 300.00
STATE LIBRARY OF IOWA               FY 2012 SUBSCRIPTION                      317.52
VALCOM BUSINESS CENTER              REPLACE PHONE SYSTEM                      500.00
WILLIAMS PUBLIC LIBRARY             1 MOVIE TRUE GRIT                          15.49
WINTERSET PUBLIC LIBRARY            LOST BOOKS CHARGE                          16.99
GROUP SERVICES INC                  SLF FND INS FEE                           666.00
AFLAC                               AFLAC-ACC/PRE                             145.42
WELLMARK                            PRE-TX FAM HLTH                        15,426.68
COLLECTION SERVICES CENTER          CHILD SUPPORT                             637.59
ICMA RETIREMENT TRUST               ICMA                                    1,220.87
MUNICIPAL FIRE & POLICE             MFPRSI                                 15,053.60
CITY OF KNOXVILLE                   SLF FND BEN-S                           7,675.63
DELTA DENTAL OF IOWA                DELTA DENTAL                              224.86
MUTUAL OF OMAHA                     LIFE INSURANCE                            439.62
MINDPOWER TECHNOLOGIES              CITY MANAGER LAPTOP                     1,578.00
WINDSTREAM                          PHONEBASE/FAX/PHONE DISCOUNT            1,233.84
MASTERCARD                          PRINTING LIBRARY BOOK BAGS              6,977.50
ADVANCE TRANSMISSION                920 TRANSMISSION REBUILD                3,506.09
AGSOURCE                            MONTHLY POOL & SPA TESTING                 56.50
ALLIANT ENERGY                      VARIOUS ADDRESSES                       1,297.89
APPLE TIME INC.                     500 GLOW BRACELETS                        423.43
ARAMARK UNIFORM SERVICES            MONTHLY MAT SERVICE                       169.18
ATOMIC TERMITE & PEST CONTROL   MONTHLY PEST CONTROL                 60.00
AUTOMATIC SYSTEMS CO            REPAIR/REPLACE PANEL VIEW           336.50
BACKUP SOLUTIONS INC            JUNE MONITORING FEE                  62.00
BARBARA BACON                   47.5HRS JANITORIAL SERVICE          522.50
BARKER IMPLEMENT MOTOR CO INC   BATTERY FOR TRACTOR 3520            178.81
BM SALES                        TOWELS                              114.75
CANON FINANCIAL SERVICES INC.   AUGUST CONTRACT CHARGE              124.78
CENTRAL IOWA DISTRIBUTING INC   2CS TOILET PAPER                    419.35
CENTRAL IOWA TELEVISING         CLEAN 7 TELEVISE AREA 1A         18,319.84
JESSICA CLARK                   REIMB GROUP EX CERT                 112.13
COAST TO COAST STORE            CROSS WALK MATERIALS                114.79
COMBUSTION CONTROL CO           BOILER REPAIRS                      903.30
CONTINENTAL RESEARCH CORP       SAFETY GLASSES                      228.72
CORRECTIONAL RISK SERVICS       50% MED BILL SHAWN O BRIEN        2,170.41
CREATIVE LANDSCAPING            63 BLOCK-EDWARDS PARK               454.80
ANGIE DEMARIA                   REIMB GROUP EX CERTIFICATION        112.13
DICKINSON COMPANY INC           BATTERY STORM SIREN                 379.00
DOTY'S                          500 BUSINESS CARDS-STEWART           50.40
DENNIS DUNKIN                   MOWING/TRIMMING KNOXVILLE SIGN      450.00
EVER-GREEN LANDSCAPE NURSERY    WOOD CHIPS FOR AULD PARK          1,920.00
LOIS ELAINE FINARTY             JULY JANITORIAL                     600.00
FITNESS FIRST                   2 BOSU BALL                         379.39
FLINT TRADING INC.              10 WHITE 2X2 SQUARES CROSSWALK      426.90
JOY GARRISON                    AFAA GROUP EXERCISE CERTIF.         112.13
GOPHER SPORT                    INTERVAL TIMER                      230.84
GRAINGER PARTS                  INSECTICIDE                         154.52
GREATAMERICA LEASING CORP       MONTHLY COPIER LEASE                185.33
GUTTER GUYZ                     INSTALL GUTTER 802 S PATRICK         92.00
CHRISTINA HILL                  SWIM LESSON REFUND                   18.72
KENNETH HUCKS                   1909 W LARSON                       270.00
IACP CONFERENCE REGISTRATION    LOSADA CONFERENCE REGISTRATION      615.00
IKON FINANCIAL SERVICES         1/2 PRINTER MONTHLY LEASE            51.22
IOWA CHAPTER APWA               JEFF MAY APWA FALL CONFERENCE       150.00
IOWA DEPT OF PUBLIC SAFETY      JULY-SEPT 2011 TERMINAL BILL      1,041.00
JESUP GYM EQUIPMENT             8 MEDICINE BALLS                    475.72
KNOXVILLE AREA COMM HOSPITAL    RANDOM DRUG SCREEN                   18.20
KNOXVILLE WATER WORKS           LOCATES-ONE CALL APRIL-JUNE 11    4,349.25
KOESTER CONSTRUCTION CO.,INC.   PAY EST 9 HANGAR CONST PROJ      31,698.27
KUM & GO #1272                  LIQUOR LICENSE REFUND                18.75
ROBERT LOFTIS                   1015 E MARION                       400.00
MARION COUNTY AUTO BODY         '10 IMPALA FENDER LINER              72.98
MARION COUNTY RECORDER          HABITAT DEED 705 E MAIN             135.00
MARION COUNTY TITLE SERVICES    LEGAL DESC VA & SUNSET RIDGE         25.00
MC CORKLE HARDWARE INC          1 TON OF 1/2 REROD                  885.00
MID-AMERICAN RESEARCH           RESTROOM SUPPLIES                    10.53
MIDWEST OFFICE TECHNOLOGY INC   JULY MONTHLY MAINT                  224.91
MUNICIPAL SUPPLY INC            6" ROMAC SADDLES                    282.01
BRANDY MYERS                    16HR JANITORIAL SERVICE             176.00
NANJOTRONICS RADIO SHACK        INK CARTRIDGE                        29.99
ERIC ORR                        POWER SUPPLY                         26.98
THE OUTHOUSE                    OUTHOUSE RENTAL                      80.00
PEAK SOFTWARE SYSTEMS INC            LAMINATING POUCHES                         125.00
TREY POTTORFF                        107 W MONTGOMERY MOWING                     50.00
QUILL CORPORATION                    INTEROFFICE ENVELOPES                       39.48
RACEWAY TIRE & EXHAUST               SERVICE '07 IMPALA                         601.88
RAY O'HERRON CO INC.                 HUCKS/FULLER UNIFORM                       248.29
RED WING SHOE STORE                  SHOE ALLOWANCE-AYERS                       140.00
SPAHN & ROSE LUMBER                  PAINT SCRAPER                               50.76
SPEED SELECTOR INC.                  COMPANION SHEAVE                           174.88
STUYVESANT & BENTON                  JULY 2011 MONTHLY RETAINER               1,800.59
TEAM SERVICES INC.                   4 CYCLINDER TESTS PAVING CONT               52.00
TK CONCRETE INC                      PRG PAY EST 4 '11 SIDEWALK PRJ         110,584.54
TRUE VALUE HARDWARE INC.             1G PAINT                                   148.62
US CELLULAR                          JULY GPS CELL PHONE                         51.10
HEATHER USSERY                       MILEAGE REIMB CLERKS SCHOOL                 86.70
KEVIN VAN STEENWYK                   CONCRETE FOR PATCH                         584.57
VEENSTRA & KIMM INC                  PROF SRV '11 REC CENTER IMPROV          39,231.77
VOSS SIGNS LLC                       50 TEMPORARY NO PARKING SIGNS              132.50
LYNN WICHHART                        JULY JANITORIAL                            700.00
DWAINE WORRALL                       28HRS JANITORIAL SERVICES                  308.00
ZIMMER & FRANCESCON, INC.            2 LOBES FOR TORARY PUMPS                 1,735.99
   Under Mayor’s Report, Mayor Zoutte announced there would be a proclamation declaring the
weeks of August 4th through the 13th the 360 and 410 Spring Car Nationals. The proclamation
will be read on August 2nd at 1pm at the Sprint Car Hall of Fame.
   Under Manager’s Report, City Manager Harold Stewart mentioned there would be a computer
presentation at the next meeting which could save the city up to 50% in IT costs. Stewart also
mentioned the special council meeting for August 22nd at 5pm with the Library Board.
   Motion by Roozeboom; seconded by Verwers to adjourn to closed session according to
section 21.5 (1c) of the Iowa Code, all ayes.
   Motion by Roozeboom; seconded by Kemp to reconvene in open session and council action
as needed, all ayes.
   Mayor Zoutte requested any motion be given from closed session, there were none.
   Motion by Roozeboom; seconded by Verwers to adjourn at 8:38 p.m., all ayes.



                                           ______________________________
                                           Don Zoutte, Sr., Mayor

ATTEST:
__________________________________
Heather Ussery, City Clerk

								
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