Sarah Davies

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					               Call for projects in the areas of curriculum delivery,
                                assessment and course advertising

               Guidance on submitting a successful bid

                                                 Sarah Davies
                                      Programme Manager, JISC

Joint Information Systems Committee                         30/07/2012 | | Slide 1
                                                     Key facts
 There are three separate calls in the circular, each with its
  own evaluation criteria and structure for proposals
 These are your main guides on what to include
 Projects range in size from £10k - £200k: different levels
  of commitment are required
 Curriculum design (call I) and assessment demonstrators
  (call II) are ten-page bids; course description & discovery
  bids are only six pages.
 All calls share the same deadline: 12.00 noon on 1
  August, but have different submission email addresses
 You may submit a bid to each call – but make it clear
  which is which!
Joint Information Systems Committee                    30/07/2012 | slide 2
                                      The things we always say

 Read the documentation carefully, especially the circular
  itself (JISC Circular 08/08: Full text)
 That includes information on what we’re looking for, what
  we expect projects to do, what we want in bids, and how
  the bids will be assessed.
 Be honest with yourself about whether your good idea fits
  squarely with what we’re looking for
 If you’re not sure, get in touch

Joint Information Systems Committee                  30/07/2012 | slide 3
                                                        Who can bid?
 HE institutions in England and Wales
 FE institutions in England with more than 400 HE FTEs.
      For English institutions, the proposed project should concentrate
       on HE provision
 All FE Colleges in England (including those with fewer than 400
  FTEs) may bid against funds for two projects to be provided by Becta
  under Call I
 Call II (Assessment Demonstrators) is limited to
  institutions/organisations not having led those original
  toolkit/demonstrator projects being the focus of the proposed
  demonstrator project.
 Single institutions or consortia
      Only the lead partner has to meet the criteria above

Joint Information Systems Committee                             30/07/2012 | slide 4
 Outline work plan – what will you do?
      Mix of narrative and tables/diagram is usually clearest
      Project management arrangements are key
      Include risk assessment
      How do the activities lead to the deliverables?
      It’s amazing how unclear these can be – make sure it’s
       understandable and unambiguous to someone outside the
       planning team
      Watch out for terms like ‘framework’, ‘system’ or ‘tools’

Joint Information Systems Committee                                 30/07/2012 | slide 5
 Who will work on the project?
      Individuals and roles if possible; roles if not
      How does their role on the project link to their day job?
      Who will be involved in project management?
      Cover roles across the institution, as required by call
      Have you got a high-level champion, and how will they be
       engaged in practice?
      Who will be participating in programme activities, and how many
      Clearly identify where you need to recruit

Joint Information Systems Committee                                30/07/2012 | slide 6
      Engagement with the community / relevance & transferability

 How will you work your stakeholders?
 Include any existing user needs analysis
 How will you disseminate your findings?
       Be realistic and targeted
 How will you evaluate the innovations? (Check call for where this information
  needs to go)
       See information in Call I para 42 and the link there for general
        information on evaluation in the e-learning programme
 Where relevant, try to demonstrate rather than simply state a willingness to
  work with the support project
       eg by suggesting areas in which you’d like their input
       But if not, stating it is better than nothing!
 For Call I, there is a commitment from these projects to share the findings of
  the initial baselining exercise with the support project

 Joint Information Systems Committee                                       30/07/2012 | slide 7
                                      Budget and value for money
 Be as clear as you can on who and what the funds are paying for
 Make sure there is some link between the budget, workplan, and staff
  working on the project
 Is there enough time allocated for project management?
 Don’t ask for significant funds for the purchase of hardware and
 Cost the bid with TRAC full economic costing (HEIs) or your usual
  cost model (non-HEIs)
 Request JISC funding for a proportion of this
      Stay within the budget
      Make an institutional contribution in line with the benefits you
       institution will derive from the project
      But don’t bankrupt yourself – must be feasible

Joint Information Systems Committee                               30/07/2012 | slide 8
                                  Previous experience of the project team
 Ensure you provide a brief summary of the experience of your
  proposed team in the main text of the bid
      Project management, curriculum design
 Back it up with further information (brief CVs etc) in the appendices
 Previous projects successfully delivered don’t have to be external, but
  it’s helpful to give an idea of scale and how these are similar or
  different to the proposed work
      What role did the team members have in any projects cited?
 If the bid is from a consortium:
      Need supporting letters from the partners
      Need to demonstrate that the issues of working together have
       been thought through: who’s doing what?
      Make it clear why this partnership makes sense for this project
      How will new or less experienced partners be supported?
Joint Information Systems Committee                              30/07/2012 | slide 9
                                               Tips and suggestions
 Get early buy-in from senior management
 Ask someone from outside the bidding team to review the bid:
      Is it clear what you’re planning to do and deliver?
      Score against the evaluation criteria and provide feedback
 Check you’ve included everything requested in the structure of
  proposals, including things you don’t have a good answer for.
 Check you’ve addressed all the evaluation criteria, adjusting wording
  if necessary to help evaluators pick out relevant sections.
 Evaluators are only human – good, clear layout and signposting helps
 Don’t quote back chunks of text from JISC: demonstrate your own
 If you’re planning to build on previous work, say how, and how the
  new work differs

Joint Information Systems Committee                           30/07/2012 | slide 10
                                          Some final ‘do’s and ‘don’t’s
     Check the checklist at paragraph 133 (page 31)
     Don’t put any key information beyond the page limit (10 for Calls I and
      II, 6 for Call III)
            Information which should be in the main body and is in an
             appendix will be disregarded
            The most commonly misplaced bits of information are the budget,
             summary of previous experience, and fit with institutional strategies
            Check over the page layout of your bid once you’ve converted it to
             PDF – things can jump over onto a new page
     Make sure you submit your bid to the correct email address
     Submit your bid well in advance of the deadline. Late bids (even a
      matter of minutes) will not be accepted
     Any files exceeding 10Mb are likely to be returned by the mail server

Joint Information Systems Committee                                    30/07/2012 | slide 11
                                                  Further information

 Contact Georgia Slade for enquiries about the bid
  submission process:
     , 0117 9317385
 For all other enquiries, contact:
      Call I Transforming Curriculum Delivery Through Technology - Lisa
       Gray, 0117 331 0774 or 07769 911 264.
      Call II Assessment demonstrators - Myles Danson,, 07796 336 319
      Call III Course description and discovery - Sarah Davies,, 0117 331 0773 or 07785 518 564

Joint Information Systems Committee                                30/07/2012 | slide 12

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