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									                              SELBY DISTRICT COUNCIL

      Minutes of the proceedings of a meeting of the Social Board held on 10 January
          2006 in Committee Room 2, The Civic Centre, Portholme Road, Selby,
                                 commencing at 5.00pm.


497            Minutes
498            Chair’s Address to the Social Board
499            Public Session
500            Selby District Private Sector House Condition Survey 2006
501            Restructure of Police Forces and Potential Changes to Community Safety
               Partnership Structures
502            Future Funding of the Private Sector Grants Elements of the Housing
               Investment Programme
503            Mon£y 4U Establishing a Member Panel to consider applications
504            Efficiency Savings at Abbey Leisure and Tadcaster Leisure Centre
505            Concessionary Travel – Introduction of Free Bus Travel
506            Priority Based Budgeting
507            General Fund Revenue and Capital Bids 2006/007 – 2008/09
508            Budget Estimates – General Fund
509            Housing Rent and Miscellaneous Charges 2006/07
510            Budget Estimates – Housing Revenue Account
511            Housing Revenue Account – Revenue and Capital Bids 2006/07 – 2008/09
512            Transfer of Play and Recreational Areas to Selby Town Council
513            Social Board 2005/2006 Performance Indicator Report: April 2005 –
               November 2005
514            Multi-Agency Public Protection Arrangements (MAPPA) Protocol
515            Private Session
516            Sale of Land Adjoining 47 Greenacres, Eggborough
517            Request for Financial Assistance

Present:       Councillor Mrs E Casling in the Chair

Councillors:   M Crane, Ms M Davis, C Lunn, P Harvey, J Mackman, J Meehan, Mrs W
               Nichols, I Nutt, R Parker and S Shaw-Wright.

Officials:     Strategic Directors Jonathan Lunn and Steve Martin, Director of Corporate
               Services, Head of Service for Housing, Principal Environmental Services
               Officer, Senior Environmental Services Officer, Leisure Services Manager,
               Community Safety Officer and Committee Administrator.

Observers:     Councillor Mrs D Davies.

Public:        0
Press:         1

                                      Social Board
                                    10 January 2006
495   APOLOGIES FOR ABSENCE AND SUBSTITUTION

      No apologies were received.

496   DISCLOSURE OF INTEREST

      Councillors Ms M Davies, Mrs W Nichols and S Shaw-Wright declared a
      personal interest in minute no 512.

497   MINUTES

      RESOLVED:

      That the minutes of the proceedings of the meeting of the Social
      Board held on 8 November 2005 be confirmed as a correct record and
      be signed by the Chair.

498   CHAIR’S ADDRESS TO THE SOCIAL BOARD

      The Chair gave a brief update on a number of issues
          A letter had been dispatched following a question from Councillor
           Mrs D Davies.
          The number of void properties had dropped to 32 this was very good
           news
          Work had been undertaken at Abbey Leisure Centre on the fitness
           suite a number of new equipment had been installed and this was
           being advertised widely.
          A thank you to the Leisure Services Manager and his Staff for all
           their hard work.

499   PUBLIC SESSION

500   SELBY DISTRICT PRIVATE SECTOR HOUSE CONDITION SURVEY
      2006

      The Principal Environmental Services Officer gave a brief update on the
      Private House Condition Survey.

      The survey would be undertaken between January to March 2006 this was
      a statutory duty that had to been done every 5 years.




                             Social Board
                           10 January 2006
      There would be 1600 properties inspected across the district from various
      wards and of a mixture of properties. Following the survey a presentation
      of the findings would be brought to a future meeting of the Social Board.

      RESOLVED:

      That the report be noted.

501   RESTRUCTURE OF POLICE FORCES AND POTENTIAL CHANGES TO
      COMMUNITY SAFETY PARTNERSHIP STRUCTURES

      Members received the report of the Head of Service for Policy and
      Performance to inform them of possible organisational changes within the
      Police Forces.

      The potential Police Force restructuring, and an expected recommendation
      for merger of smaller Community Safety Partnerships arising from the
      Crime and Disorder Act Review would have an impact on how crime and
      disorder problems were addressed in Selby District.

      RESOLVED:

      That the report be noted.

502   FUTURE FUNDING OF THE PRIVATE SECTOR GRANTS ELEMENTS
      OF THE HOUSING INVESTMENT PROGRAMME

      Members received the report of the Strategic Director, Steve Martin, which
      gave details relating to maintaining funding of the private sector grants
      element of the Housing Investment Programme following the outcome of
      the Large Scale Voluntary Transfer ballot (LSVT).

      As part of the Strategic Housing function, the District Council will maintain
      responsibility for delivering a Private Sector Housing Strategy, irrespective
      of the outcome of the forthcoming LSVT ballot. This work currently includes
      various forms of grant assistance and support to the Home Improvement
      Agency. Funding is currently taken from the Council’s Capital Receipts
      Programme.

      The future availability of existing funding streams is unclear at the current
      time. It is clear however that other Local Authorities that have transferred
      housing stock have needed to find alternative sources of funding for the
      private housing sector.




                               Social Board
                             10 January 2006
      Options available include continued funding from reduced levels of Capital
      Receipts, funding from the Council’s general fund, or additional supported
      borrowing grant from Central Government.

      RESOLVED:

      That future funding of the following private housing elements of the
      Housing Investment Programme at levels to be agreed through the
      relevant budget process be endorsed;

         (i)     Disabled Facilities Grant.
         (ii)    Energy Efficiency Grant
         (iii)   Property Enhancement Grant/Property Appreciation
                 Loan/Empty Property Grant.
         (iv)    Selby Home improvement Agency.

503   MON£Y 4U ESTABLISHING A MEMBER PANEL TO CONSIDER
      APPLICATIONS

      Members received the report of the Director of Corporate Services which
      proposed that a small panel of Social Board Members be set up to consider
      future Mon£y 4U applications.

      Following Council’s decision in October 2005 to amend the eligibility criteria
      for Mon£y 4U applications and the subsequent introduction of a simple
      application form, there had been a dramatic increase in the number of
      applications received. It was therefore felt that by forming a small panel of
      3 Members the applications would be dealt with quickly.

      The Chair asked for nominations following the Authorities political
      composition comprising of 2 Conservatives and 1 Labour Councillors.

      Nominations were received from Councillors C Lunn, J Mackman and S
      Shaw-Wright.

      RESOLVED:

      That Councillors C Lunn, J Mackman and S Shaw-Wright be
      appointed as the Member Panel Group for the Mon£y 4U applications

504   EFFICIENCY SAVINGS AT ABBEY LEISURE AND TADCASTER
      LEISURE CENTRE

      Members received the report of the Strategic Director, Steve Martin, which
      updated Members on the progress that Leisure Services had made
      towards efficiency savings,

                              Social Board
                            10 January 2006
      and to request a supplementary estimate for the shortfall.

      The Leisure Services Manager informed Members that a number of
      savings had been made, and income would increase following the recent
      improvements, but this would not happen quickly and that was why a
      supplementary estimate was requested.

      Members raised concerns on the amount of funding going to Leisure
      Services and the viability and probability of realistic return to this
      investment.

      The Strategic Director Steve Martin confirmed that this was a concern of
      the Strategic Management Team and was one on the areas the new
      Strategic Director Jonathan Lunn was to investigate.

      RESOLVED:

      That the report be endorsed

      RECOMMENDED:

      That the Policy and Resources Committee be asked to approve a
      supplementary estimate of £52,653

505   CONCESSIONARY TRAVEL – INTRODUCTION OF FREE BUS TRAVEL

      Members received the report of the Director of Corporate Services, which
      asked them to consider the new Concessionary Travel Scheme and agree
      any enhancements to it.

      From April 2006 free local bus travel would be introduced for the over 60’s
      and the disabled within the District of Selby. At present Selby District
      Council enhanced the current national half fare scheme by providing for
      travel throughout North Yorkshire together with the following:-

           Half fare for onward journey's within West Yorkshire using Arriva
            buses
           Reduced fare for journey's by Northern Trains from all seven
            stations in the Selby area
           As an alternative to a travel pass, eligible residents could have £8
            worth of transport tokens
           Residents who are housebound and living alone could choose £28
            of TV stamps as an alternative to tokens or the travel pass.




                              Social Board
                            10 January 2006
      Members were happy for the scheme to continue with the enhancements
      that Selby District Council currently offers.

      RECOMMENDED:

      That the Policy and Resources Committee be asked to approve the
      scheme which provides free Bus travel throughout North Yorkshire
      and that the existing enhancements continue.

506   PRIORITY BASED BUDGETING

      Members received a report from the Director of Corporate Services
      regarding Priority Based Budgeting.

      A priority points scoring system had been applied to General Fund
      Services to assist in the allocation of resources at budget time.

      RESOLVED:

      That the report be endorsed and the information be considered in
      conjunction with the Budget and Bids reports.

507   GENERAL FUND REVENUE AND CAPITAL BIDS 2006/007 – 2008/09

      Members received the report of the Director of Corporate Services to
      consider the revenue and capital bids for 2006/07 – 2008/09.

      The report covered the bids submitted by budget officers for additional
      revenue and capital funds in the 2006/07 – 2008/09 financial years.
      Members were asked to indicate which bids they supported.

      Members asked all bids be referred to the meeting of Council on 7
      February 2006.

      RESOLVED:

      That the General Fund Revenue and Capital Bids for 2006/07 –
      2008/09 for the Social Board, be endorsed;

      RECOMMENDED:

      That the report be recommended for acceptance by Council to be held
      on 7 February 2006.




                              Social Board
                            10 January 2006
508   BUDGET ESTIMATES – GENERAL FUND

      Members received the report of the Director of Corporate Services with
      information on the budget estimates relating to Social Board Services.

      The estimates for 2006/07 – 2008/09, are based on a present policy basis,
      and include known commitments. An inflation provision has been allowed
      for on salaries to take account of April pay awards at 2.95%. Due to the
      pressures on the budget, no other inflation has been provided for unless a
      contract is currently in force that has an inflationary provision included in its
      terms. In these cases the relevant rate of inflation has been applied. By
      not including inflation on all budget heads this has resulted in savings in
      real terms of £29,190 for 2006/07.

      RESOLVED:

      That the Budget Estimates for 2006/07 – 2008/09 for the Social Board,
      be endorsed;

      RECOMMENDED:

      That the report be recommended for acceptance by Council to be held
      on 7 February 2006.

509   HOUSING RENT AND MISCELLANEOUS CHARGES 2006/07

      Refer to Minute No 511

510   BUDGET ESTIMATES – HOUSING REVENUE ACCOUNT

      Refer to Minute No 511


511   HOUSING REVENUE ACCOUNT – REVENUE AND CAPITAL BIDS
      2006/07 – 2008/09

      The Director of Corporate Services gave a presentation which covered the
      above agenda items.

      Members were presented with information in respect of rent levels and
      were asked by the Director of Corporate Services to consider the
      miscellaneous charge levels for 2006/2007.

      The Director of Corporate Services also presented Members with
      information on the budget estimates relating to the Housing Revenue
      Account for 2006/2007 – 2008/2009.

                               Social Board
                             10 January 2006
The Revenue Account (HRA) 2006/2007, currently showed a surplus of
£283k (this excludes the cost of any growth bids).

Members considered the Revenue and Capital Bids for 2006/2007 –
2008/2009.

          The bids accepted were:-

CAPITAL                               2006/07
                                          £
Renewal of Flat Roofs                    15000
Renewal of Footpaths                     15000

REVENUE                          2006/07         2007/08  2008/09
                                    £               £         £
Property Revaluation                10000            ----     ----
Cleaning of Gutters and Fall Pipes 10000            10000    10000
Replacement of current fleet
of Vans                            46300           31900      31900

RECOMMENDED: That

(i)        the level of rent for council dwellings be increased by an
           average of £2.64 (5.0%) per collection week;

(ii)       the following miscellaneous charges be implemented for the
           2006/2007 financial year: -

           Garages
           per week: £5.60 (2005/06 £5.35)


           Business use of dwellings:

           per week: £29.70 (2005/06 £28.55)

           Guest Room at Sheltered Accommodation:

           per night: £12.00 (2005/06 £11.70)
           per week: £48.10 (2005/06 £46.85)
              Community Centres:
           per hour: £6.60 (2005/06 £6.45)

(iii)      the Revenue Bids be accepted;



                           Social Board
                         10 January 2006
      (iv)   the Capital Bids be accepted for inclusion in the Housing
             Investment Programme (HIP);

      (v)    that any Revenue Account Balance over and above £787,00 be
             transferred to the Housing Development Programme;

      (vi)   hat the report be recommended for acceptance by Council to
             be held on 7 February 2006.

512   TRANSFER OF PLAY AND RECREATIONAL AREAS TO SELBY TOWN
      COUNCIL

      Members received a report from the Strategic Director Steve Martin to seek
      approval of the transfer of play and recreational land through a negotiated
      agreement with Selby Town Council.

      The report updated Members with progress made in negotiations on the
      transfer of play and recreational areas.

      The Strategic Director Steve Martin informed Members that there had been
      a recent meeting between the District and the Town Councils' regarding
      these issues. The original offer had been a suggestion of 2 years period of
      support, the Town Council had now brought forward a new proposal of;

            A payment of £24,000 for 5 years
            A one off payment for maintenance equipment of £80,000

      Members debated the issues and felt that the request of the Town Council
      were unacceptable, an amendment was then moved and seconded that
      the Play and Recreational Areas remain with the District Council, on being
      put to the vote this amendment was carried.

      RESOLVED:

      That the Play and Recreational Areas outlined in the report remain
      within the control of the District Council.


513   SOCIAL BOARD 2005/2006 PERFORMANCE INDICATOR REPORT:
      APRIL 2005 – NOVEMBER 2005

      Members received the report of the Head of Policy and Performance which
      was intended to assist in focussing on priority areas and managing the
      performance of the Council by updating the Social Board on the progress
      being made in 2005/2006 for the corporate and statutory Best Value
      Performance Indicators (BVPI’s) for which they were responsible.

                             Social Board
                           10 January 2006
      RESOLVED:

      That the report be noted.

514   MULTI-AGENCY PUBLIC PROTECTION ARRANGEMENTS (MAPPA)
      PROTOCOL

      Members received the report of the Head of Housing Services to approve,
      accept and agree the Protocol as prepared by North Yorkshire and City of
      York Probation Service as a working document.

      The report outlined a proposal to sign up to the MAPPA agreement for
      North Yorkshire, which outlines Selby District Councils’ duty towards
      dealing with serious crime and preventing repeat offences in the District.

      RESOLVED:

      That the MAPPA protocol be approved, in order for Selby District
      Council to sign up to the multi agency arrangements.

515   PRIVATE SESSION

      RESOLVED:

      That in accordance with Section 100(A)(4) of the Local Government
      Act 1972 in view of the nature of the business to be transacted the
      meeting be not open to the Press and public during discussion of the
      following items as there will be a disclosure of exempt information as
      defined in Section 100(1) of the Act as described in paragraphs 7 and
      9 of Part 1 of Schedule 12A to the Act.

516   SALE OF LAND ADJOINING 47 GREENACRES, EGGBOROUGH

      Members received the report of the Head of Legal Services to consider a
      request by the owners of 47 Greenacres to purchase an area of Council
      owned land adjoining their property.

      Members again raised concern with regard to the map contained within the
      report and the lack of supporting evidence.

      RESOLVED:

      That this item be deferred to the next meeting of the Social Board




                              Social Board
                            10 January 2006
517   REQUEST FOR FINANCIAL ASSISTANCE

      Members received the report of the Head of Housing Services to seek
      approval for a financial contribution towards heating costs for a vulnerable
      elderly resident.

      Members were advised that this was a very sensitive matter, which needed
      resolving as a matter or urgency.

      Members agreed and approved the Officers recommendation but also felt
      that the current situation with regard to the property in question needed
      addressing.

      RESOLVED:

      That the Chairs request for a payment of £300 for financial assistance
      be endorsed and that due to the sensitive nature of the situation part
      financial assistance continue to March 2006 if necessary.




                     The meeting closed at 7.00pm.




                              Social Board
                            10 January 2006

								
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