Job Description - Template

							                                                        JOB DESCRIPTION

JOB TITLE:             SIXTH FORM SUPERVISOR WITH ADMINISTRATIVE DUTIES

LOCATION:              ASTORIA GARDENS, UPPER NEWTOWNARDS ROAD, BELFAST

REPORTS TO:             School Business Manager
1. JOB PURPOSE
The School seeks to appoint a Sixth Form Supervisor who will supervise the Year 13 and 14 girls in the Sixth
Form Study Room and ensure that conditions are conducive to study. The post holder will also assist the
School Business Manager with general administrative work.




2. ORGANISATIONAL CHART
                                                                                                                                Principal




                                                                                                                     Senior       Vice      Personal
                                                                                                                      Vice      Principal   Assistant
                                                                                                                    Principal



                                                        Business                                                                            Assistant
                                                        Manager




   Office       Technical    Canteen       Sen. Lunch      First     Caretakers   Classroom    Financial      Study
  Manager         Team      Supervisor     Supervisor    Aid/Nurse                Assistants   Controller   Supervisor




            Office                   Canteen        Lunch                                               Finance
            Staff                     Staff       Supervisors                                            Staff




                                                                                                                    May 2012

                                                 Astoria Gardens, Belfast, BT5 6HW
                                                 Tel: 028 90 471214 Fax: 028 90 651252
                                                    www.bloomfieldcollegiate.org.uk
3. PRINCIPAL ACCOUNTABILITIES

 Pupil Supervision
    supervise senior pupils during their study periods and examinations as required and maintain a
      quiet academic environment in the school study/library;

      use the School’s management information system to register pupils into the Sixth Form Study
       area;

      maintain and advise on mechanisms to improve the study environment for the pupils;

      communicate with appropriate teaching staff regarding behaviour of pupils;

      inform appropriate teaching staff of absenteeism of pupils from study periods without
       permission; and

      ensure pupils maintain a tidy work environment and report any damage.

Administration
   operate manual and/or computerised information systems in connection with pupils;

      complete and submit all returns/records as required;

      assist the School Business Manager with daily administrative tasks;

      assist with Library duties when required;

      assist as an invigilator when required;

      assist with reprographics/photocopying;

      assist with Careers administration;

      maintain stock of reference books in sixth form studies; and

      assist in school administration, as required.

Other duties
      participate in any relevant training as required;

      implement all school policies and procedures; and

      such other duties as may be assigned within the level of the post.


                                  Astoria Gardens, Belfast, BT5 6HW
                                  Tel: 028 90 471214 Fax: 028 90 651252
                                     www.bloomfieldcollegiate.org.uk
4. PLANNING AND ORGANISING

The post holder is expected to plan, co-ordinate and prioritise the above activities to support the
smooth and efficient running of the School at all times referring to the Principal and / or other staff
only as required.




5. DECISION MAKING

      Day-to-day operational decisions in relation to the post holder’s areas of responsibility.


      Make recommendations for improvements and highlight areas of concern .




6. INTERNAL AND EXTERNAL RELATIONSHIPS

The post holder reports to the Business Manager.

The post holder is expected to develop effective relationships with other Bloomfield Collegiate School
staff, parents and pupils to ensure a co-ordinated approach to achieving the School’s aims and
objectives.




                                  Astoria Gardens, Belfast, BT5 6HW
                                  Tel: 028 90 471214 Fax: 028 90 651252
                                     www.bloomfieldcollegiate.org.uk
7. PERSONNEL SPECIFICATION – KNOWLEDGE, SKILLS AND EXPERIENCE NEEDED

                       Essential Criteria                         Desirable Criteria
Qualifications         GCSE English and Mathematics or
                       equivalent

Experience             Having worked with children or young       Having worked with children or
                       adults in a similar environment for at     young adults in a similar
                       least 1 year in the last 3                 environment for at least 5 years in
                                                                  the last 10


Skills and Qualities   Good level IT literacy (MSOffice           Commitment to the ethos of the
                       including Word and Excel, internet)        School

                       Ability to work well with people at all    Recognised word-processing
                       levels                                     qualification

                       Ability to prioritise tasks and to work
                       on a number of projects
                       simultaneously




                                Astoria Gardens, Belfast, BT5 6HW
                                Tel: 028 90 471214 Fax: 028 90 651252
                                   www.bloomfieldcollegiate.org.uk
8. ENVIRONMENTAL/ PHYSICAL CONDITIONS

Work station based in the Sixth Form Study Area at Bloomfield Collegiate School.




9. SPECIAL FEATURES

Hours of the post: 37 hours per week (8.30 am – 4.30 pm Monday to Thursday and 8.30 am – 4.00
pm on Friday)
Lunch break – 30 minutes


There may be times when you will be required to work outside of these hours and time off in lieu will
be given. Flexibility during School holiday periods may be considered.

The post holder must be flexible to meet the needs of the School.

Leave allocation will be 35 days (to include statutory and General holidays) increasing to 40 days
after five years service. Holidays must be taken outside term time.

SALARY SCALE: ( £16,056 - £16,792)

The School operates the NILGOSC Superannuation Scheme.




                                 Astoria Gardens, Belfast, BT5 6HW
                                 Tel: 028 90 471214 Fax: 028 90 651252
                                    www.bloomfieldcollegiate.org.uk