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					                     Digital MIDC
            Scope and Time Lines



                                Prepared for

                                       MIDC

                       Monday, 30 July 2012

                             Version .1 Draft



                                 Prepared by

Mandar V Samant, Ashish Sadekar, Jignesh Ved




                                Contributors
                                                                                                   Microsoft and MIDC Confidential




Revision and Signoff Sheet

Change Record
 Date       Author                 Version                   Change reference

                                   .1                        Initial draft for review/discussion




Reviewers
 Name           Version approved                  Position                                                Date




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                     Digital MIDC, Scope and Time Lines, Version .1 Draft
                     Prepared by Mandar V Samant, Ashish Sadekar, Jignesh Ved
                     "Document1" last modified on 30 Jul. 12, Rev 2
                                                                                                                           Microsoft and MIDC Confidential




Table of Contents

1     Executive Summary ............................................................................................................... 1

2     Introduction .......................................................................................................................... 2

2.1       Purpose ........................................................................................................................................ 2

2.2       Audience ...................................................................................................................................... 2

3     Initiative Map ....................................................................................................................... 3

4     Initiative Details .................................................................................................................... 4

Initiative: Upgrade www.midcindia.org .................................................................................................. 4

Initiative: Single Window Clearance ....................................................................................................... 5

Initiative: Property Exchange module..................................................................................................... 6

Initiative: Agency: Fire Agency Licensing Application ............................................................................. 7

Initiative: Intranet Portal for Employees ................................................................................................ 8

Initiative: ERP - Accounting & Finance .................................................................................................... 9

Initiative: ERP: Planning Department................................................................................................... 11

Initiative: ERP: SEZ ................................................................................................................................ 12

Initiative: ERP: Tender & Works ............................................................................................................ 14

Initiative: Integrated File Movement System ....................................................................................... 21

5     Conclusion .......................................................................................................................... 23

6     References .......................................................................................................................... 24




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                                   Digital MIDC, Scope and Time Lines, Version .1 Draft
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                                   "Document1" last modified on 30 Jul. 12, Rev 2
                                                                     Microsoft and MIDC Confidential




1   EXECUTIVE SUMMARY




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2        INTRODUCTION

2.1      Purpose
This document summarises various initiatives undertaken and being planned by Microsoft under the
aegis of digitising MIDC.

The document also lists the broad scope of the initiatives and the current estimates of timelines as
to when Microsoft would enable these initiatives. Microsoft is in the process of implementing
Dynamics AX ERP at MIDC, for sake of reducing the duplicity the document makes references to the
Functional Reference Documents (FRDs) of the relevant ERP modules, which the readers should refer
to for the details.

Almost all the initiatives listed here require participation by MIDC in planning, deciding
requirements, coordinating with end users and other vendors, testing and accepting the
deliverables.

2.2      Audience
The document is primarily for the consumption of MIDC and Microsoft India Management and the
Project Team.




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3            INITIATIVE MAP
The diagram below tries to represent the various initiatives and projects




                           Area                                                       Description
                                                                     Rolling out of www.midcindia.org on Microsoft
                                                                     Office Sharepoint Server
                                                                     Single Window Clearance (SWC)
              Investors - www.midcindia.org                          Property Exchange
    Portal




              Customers - www.midcindia.org                          Water Bill, ePayment
              Vendors – www.midcindia.org                            e-Tendering
              Agency                                                 Fire Agency Application
                                                                     Intranet portal website for Employee Collaboration
              Intranet for Employees                                 and Document Management
                                                                     E&MD
                                                                     GAD
                                                                     Finance & Accounts
                                                                     Environment
              MIDC Departments                                       SEZ
    ERP




                                                                     Fire
                                                                     Land Acquisition
                                                                     TA
                                                                     Legal



              Integrated File Management                             Replaces the existing DJMS with more features and
              System                                                 integrated with ERP
    Others




              Employee Enablement                                    Office Indic Training
              Infrastructure Initiatives




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4           INITIATIVE DETAILS


Initiative: Upgrade www.midcindia.org
Upgrade of MIDC portal www.midcindia.org to new Microsoft Office Sharepoint Server 2007

Owning MIDC Department:

ICT / ALL

Brief Description:

The current midc website is built on a custom content management system, as part of the upgrade
Microsoft recreated most of the site on MOSS server. The new upgraded site is installed on
production server and public IP has been assigned.

The features enabled on the site are:

       Web Site Search : Searches all documents on the web site (enabled)
       Indic Search: Indexes Marathi documents (new)
       Single Click navigation: “I want to know about..”(new)
       Department Specific Forms: Services(new)
       Many broken links fixed or removed
       Approvals and Clearances for New Projects (new)
       Simpler Video streaming
       Works with most compatible browsers

New Features for MIDC:

    •   MOSS based Integrated Content Management
            – Easier to add and change documents
            – Easier to assign separate owners for separate sections
            – Easier to add new Contents in the form of Lists with minimum coding
            – Upload methods independent of type of document
                (advertisements/information/circulars etc. all follow same procedure to upload)
    •   Single-Sign-on with Windows Active Directory (no need to remember additional user id +
        passwords)
    •   Documents uploaded are automatically indexed periodically and made searchable
    •   Tracking of usage via usage reports


Status as of Date:

    The site has been deployed on production server and ready. The servers are running evaluation
    version of the product, once the production licenses are acquired the servers can go online



Planned go Live Dates:

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Any date post upgrading the licenses.

Help Required from MIDC:

>Assign functional owners to various sections of the web site to ensure that the site is updated with
up-to-date information

>Ensure backup and other IT maintenance activities are carried out on the production server.




Initiative: Single Window Clearance
Single Window Clearance (SWC)

Owning MIDC Department:

To be Decided

Brief Description:

SWC vision is to setup a central location where information about clearances required to setup an
industry/enterprise is captured.

MITCON has been entrusted with the responsibility of collating all application forms required for
getting various clearances (as of 4th Dec 09) 18 Clearance Types (non-MIDC), 90 forms in total have
been made available by MITCON.

The proposed approach is to get this done in 3 phases.

Phase I : Upload all forms templates available from MITCON on existing www.midcindia.org
website.

Phase 2: Structure a new layout for SWC which presents the forms in a “step-by-step” form aligned
with the way entrepreneur sets up a business. (Layout under discussion as of date with MIDC)

Phase 3: A web site for entrepreneurs to register and upload filled forms, the website forwards the
forms to relevant departments and allows the department users to updated clearance status.



Status as of Date:

    Phase I : Completed

    Phase 2: Layouts currently under discussion with MIDC

    Phase 3: Concept not finalized, under discussion with MIDC



Planned go Live Dates:
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Phase 1: Completed on 4 Dec 2009, go live with the new www.midcindia.org website.

Phase 2: One month post the finalization of SWC Layout

Phase 3: Depends on the concept finalized. About 2 to 3 months post finalization of the concept.

Help Required from MIDC:

       Assign owner for the SWC site whose responsibility would be to define requirements as well
        as coordinate with MITCON and MIDC departments to get updated forms
       Address process issues (esp. with Phase III) which relate to enforcing SLAs on non MIDC
        departments and clearances, preventing frivolous use and others.




Initiative: Property Exchange module
Property exchange application to allow existing MIDC customers to express interest in sub-letting /
transferring plots

Owning MIDC Department:

ICT

Brief Description:

Property exchange allows existing MIDC plot holders to express their interest in subletting or
transferring tier plot. Once their application details are verified by concerned authority the plots are
available in a special search area on www.midcindia.org website.

A workflow routes the application to the designated authority for approvals

Those who are interested in applying for such plots can contact the Industrial Area contact directly.

Status as of Date:

      Development completed, User acceptance testing to begin.

Planned go Live Dates:

Along with the new www.midcindia.org site

Help Required from MIDC:

       Ensure relevant officers are available for training on how to approve/reject and remove
        items once the plot is transferred before go live.
       Provide list of users who will be the approvers for such applications before go live.




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Initiative: Customer Portal on www.midcindia.org
Customer portal on www.midcindia.org to allow viewing of water bills, make e-payments, hazardous
material registration and complaints.

Owning MIDC Department:

ICT / E&MD/LAND/Fire

Brief Description:

The customer portal will be linked to www.midcindia.org . This subportal will allow customers to :

       a>   Register on the site. Registration will be verified by MIDC department
       b>   View their water bills, initiate e-payments
       c>   Register any hazardous material on their plots
       d>   File online complaint.

Status as of Date:

       FRD submitted for approval                                                     10-Dec-2009

Planned go Live Dates:

       The portal has dependency on core ERP water billing module to be in place and would go live
with E&MD                                            Dec -2010

Help Required from MIDC:

>Review and accept FRD

>A central complaint registering site would need MIDC department’s coordination to review the
complaints, address and update statuses. MIDC should setup the necessary processes.




Initiative: Agency: Fire Agency Licensing Application
The Fire Agency Licensing application allows applicants to apply for the License online and MIDC to
scrutinize the applications.

Owning MIDC Department:

Fire

Brief Description:

This application is available online via a link on the www.midcindia.org web site. Applicants fill
online “Form M” and submit the form online for scrutiny.




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MIDC department employees can access these forms on the intranet link to view and update the
application status. This is custom built solution using ASP.NET technology and Microsoft SQL Server
2008

Status as of Date:

    Development completed.

    User acceptance testing (UAT) complete for the Applicant Website

    UAT for intranet approval site to be completed.



Planned go Live Dates:

Internet site for applicants: Along with the new www.midcindia.org site

Intranet Site: Post UAT completion

Help Required from MIDC:

     Review the intranet site for UAT.




Initiative: Intranet Portal for Employees
The intranet portal will act as the primary source for internal dissipation of information. It will also
be used to host the “Enterprise Portal” module of AX.

This portal is set up on the MOSS server.



Owning MIDC Department:

ICT/All

Brief Description:

MOSS installation has been created on new server http://midc-web

The base structure is to have a Landing page with relevant information and department specific
subsites.

This base site structure has been created on the http://midc-web server. Typical content uploaded
on the site will in the form of lists (circulars, holidays, events, news articles, office locations etc.)

Status as of Date:


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    Portal maintenance is an ongoing activity where additional features in terms of lists or sub-sites
    are created. MCS will provide technical help to MIDC IT team on how to enable and configure
    these features on an ongoing basis.



Planned go Live Dates:

There needs to be adequate content for department sub-sites. Recommend MIDC to plan the
inventory of the lists to be made available and setup a time table with contributors to provide the
information.

Help Required from MIDC:

     Appoint department specific owners who need to own the information on the site and
      provide up-to-date data to keep it updated.
     Ensure backup and other IT maintenance activities are carried out on the production server.




Initiative: ERP - Accounting & Finance
Owning MIDC Department

Accounting & Finance Department

Brief Description

Total # of Process Flows documented                      15

    •   GL Codification
    •   Cash & Bank Transactions.
    •   Cheque books and Receipt books
    •   Imprest cash
    •   GAD / Establishment Expenses
    •   Employee loans & advances
    •   Utility payments
    •   Contractor Payment
    •   Running bill payment & works payments
    •   Miscellaneous Public Works Advance (MPWA)
    •   Water bill Receipt.
    •   Other receipts
    •   Transfer Entry Book
    •   Transfer Between Corporations (TBCO)
    •   Journal entries
    •   Fund management & requests from Divisions
    •   Investment tracking at HQ
    •   Month end closure process
    •   Year-end closure process
    •   Budgeting
    •   Costing
    •   Internal Audit
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     •    Revenue Control Cell
     •    Internal Audit.
     •    Fixed Asset



Inter Department Touch-points

1.        GAD/Establishment

               a)Contract management for Transport, Canteen
               b)Processing of various employee allowances, Medical, bag, vehicle, etc.,
               c)Processing of employee loans & advances, deductions and follow-up.
               d)Processing of supplementary payroll details like shift allowance, tea, overtime
                 allowances
              e) LTC and LTA processing
              f) Additional duty charges.
              g) NMR payments
              h) Payment of Transfer grants.
              i) Vehicle management and tracking of expenses.
              j) Procurement of office supplies and the related liability accounting and payment
                 process
2.        Engineering & Maintenance

          a)   Capital & Revenue Works - Form 46 - First and Final Bill processing
          b)   Capital & Revenue Works - Form 47 - Running bill processing
          c)   Capital & Revenue Works - Form 67 - Intermediate bill for Lump sum contract
          d)   Capital & Revenue Works - Form 68 - Running bill processing for Lump sum contract


3.        Material Management

     a)   Item/Inventory master design
     b)   Purchase process
     c)   CSR rate maintenance for progress billing
     d)   Material Receipt process and integration with TEBI & ERP
     e)   Material Issue process and integration with TEBI & ERP
     f)   Material issue adjustment process in case of purchase price variances
     g)   Inventory physical verification and shortage accounting
     h)   Inventory scrapping process and accounting
     i)   Inventory inter division transfer process


4.        Land Management

     a) Land Acquisition (Payments)
     b) Land Management (Income)


Status as of date

FRD not yet formally signed off by PMC & MIDC; Design workshops completed with A&FD users

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Solution Design Documentation in progress.

Draft Go-Live calendar shared with A&FD HoD/2nd in Command and highlighted the dependencies
leading to Go-Live

Draft FRD Submission Date                                                                                    30-Oct-09

Interim FRD Submission Date                                                                                  02-Dec-09

Final FRD Submission Date                                                                                    16-Nov-09

FRD Sign off Date                                                                                            TBD

FRD File name                                          - MIDC-FRD-AnFD V4 0 with MIDC proposed corrections.doc

# of Requirements Workshops conducted                                                             20

Design sessions conducted                                                                         21

Planned Go-Live dates

A&FD proposed Go-Live Date                                                         02-May-2010




Initiative: ERP: Planning Department
Planning Department

Owning MIDC Department:

Planning Department

Brief Description:

    The Planning module covers about 12 processes. The main processes out of these include

    a> Preparation of Layout Plans involving possession of land, receipt of village map from
       Regional office, receipt of contour map from DE/EE, matching boundaries between the
       Village and the Contour map.
    b> Preparation of Zonal Plans: This involves identification of zones like commercial, open space,
       residential etc.
    c> Part Layout Plans: This involves creation of a detailed plot layout for that zone including
       numbering.
    d> Handling of special cases requiring special approval: This involves cases that do not satisfy or
       meet all the rules as laid down in DC Rule book and hence require special permission from
       the Planning department. Need to record information pertaining to cases handled by deptt.
       so that a “Special Cases Handled Report” can be generated for fixing accountability.
    e> It is also involved in preparation and submission of proposals of Industrial Township to be
       set up for various industrial areas of MIDC.
    f> Formulation/Amendment of Development control rules. an intranet MOSS implementation
       can be considered to assist in collaboration during the course of this process which can allow
       centralization of documents and document sharing
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    Touch point with different stakeholders include

            a. Customer: Providing information to customers with respect to their queries
               concerning the Planning department.
            b. Employee: This includes interaction with other departments like Regional offices,
               Engineering & Maintenance department. Inter-department collaboration.
               SharePoint portal will be implemented to address collaboration issues and
               centralized repository of Information and easy search.
            c. Vendors: None.
            d. Government Agencies : nil


Status as of Date:

The FRD is submitted for approval ; design workshops will be conducted once FRD is approved

FRD File name: MIDC-FRD-Planning ver 1.2.pdf

Workshops Conducted: 10

Planned go Live Dates:

December 5, 2010: All of the above features.




Initiative: ERP: SEZ
Owning MIDC Department

Land

Brief Description

Total # of Process Flows documented                                                 = 10

       Procedure for setting up of an SEZ – Section 15

       Form A filling in the system

       Procedure for setting up a unit in Special Economic Zone

       Consolidated application form for setting up a unit in SEZ

       SEZ Planning

       Land allocation status.

       Land Sub-letting status.

       Land amalgamation status.

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      Progress report alert for evaluation of allotted plot.

      Land Lease status.

      Land availability.

      Consolidated application form details captured.

      Tendering Process for planning tenders.

      Tendering process for project reports.

      Tendering process for E&MD works at SEZ.



Inter Department Touch-points

           a. Land Acquisition (Payments)

                  Joint Measurement fees .

                  Fees to be paid to various government departments for valuation (ex. Irrigation
                   department/PWD/Forest department)

                  Talathi fees.

                  Disbursement of funds to PAP. (Accounting for funds)

                  Proposal creation payments to vendors.



           b. Land Management (Receipts)

                  Application Fees.

                  Processing Fees.

                  Agreement fees.

                  Plot lease amount (Re. 1 per year)

                  Plot Acquiring by customer principal payment.

                  Fees for extension.

                  BCC fees.

                  Renewal of lease.

                  Fees for additional land.

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                   Amalgamation fees.

                   Sub-Letting Fees.

                   Transfer of PLOT.

                   Transfer of lease from proprietor to proprietor.

                   Transfer of lease from partnership to proprietor.

                   Transfer of lease from private Ltd. to proprietor.

                   Transfer of lease from proprietor to partnership.

                   Change in partnership of firm fees.

                   Transfer of lease from Pvt. ltd to partnership.

                   Change in name.

                   Transfer fees from various types of firms to other types.

                   Transfer through financial institution.

                   NOC fees

                   Tendering EMD for plot sale.

                   Tendering EMD for SEZ PPP mode.




Initiative: ERP E&MD : Tender & Works
Owning MIDC Department

Engineering & Maintenance Department



Brief Description

      Budgeting
           Preparation
           Reporting

      Estimation
            Preparation of Department Schedule of Rates(DSR)
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           Administrative Approval
           Technical Sanction

   Tendering
        Draft Tender Papers Approval
        Tender Notice
        Tender Queries
        Pre-Bid Meeting
        Tender response
        Tender Opening
        Tender Acceptance

   Works
           Execution/Records/Drawings
           Billing/Payment
           Defect Liabilities & Records
           Quality Audit
           Project Management Consulting
           DC Works

   SPA (Special Planning Authority)
        Building Plan Approval
        Building Plan Approval
        Occupancy Certificate
        Temporary Construction
        Dealing with unauthorised constructions
        Plinth Completion Certificate



   Maintenance
        Maintenance of Water Supply Schemes
        Record Equipment Readings
        Safety Audit /Inspections
        Maintenance of Civil Infrastructure


   Stores
         Need for Material
               Requisition on Works
               Requisition by Maint. Staff
               Maintain Stock Levels
               Office Supplies
         Procurement/Material receipt:
               Tender
               Quotation
               Rate Contract
               Surplus(Unused) Material
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                     Material ceased
                     Dismantled Material
               Quality Control
               Stock Movement
                     Inter-Store Transfer
                     Inter Sub-Division Transfer
                     Maintain Stock Level
                     Dismantled Materials
                     Stock Taking



Inter Department Touch-points
                        Land : Feasibility Report, Proposal & Compensation
                        Fire : Provisional & Final NoC
                        Legal : Board decisions, Litigation
                        A&FD : Tenders, Work Bills
                        Planning : Contour Map, D.C. Rules
                        GAD : Establishment & Administration Matters
                        Environment : Effluent Treatment & Drainage



Status as of date

FRD signed off by PMC & MIDC                                                                         Not Yet

First Draft FRD Submission Date                                                                      30-Oct-09

Second Draft FRD Submission Date                                                                     02-Dec-09

Final FRD Submission Date                                                                            06-Jan-10

FRD Sign off Date                                                                                    Not
Applicable

FRD File name                                                                      : MIDC-FRD-E&MD .pdf

# of Requirements Workshops conducted                                                     – 20

# of Design workshops conducted                                                           – 0 (Yet to start)

# of screens developed as part of prototype                                               – 0 (Not Applicable)

Planned Go-Live dates

E&MD Proposed Go-Live Date                                                                           July-2010

e-Tendering Proposed Go-Live Date                                                                    Aug-2010

Initiative: ERP: GAD
General Administration – HRMS
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Owning MIDC Department

General Administration department

Brief Description

# of Sub Modules covered                     = 19
Total # of Process Flows documented          = 46
     Vehicle Management
     Office Stationary Procurement & Distribution
     Advances, Sundry Expenses & Allowances
     Telephone Bills, Recreation Facilities
     Recruitment & Selection
     Confidential Reports, Increments & Special increments, Promotion
     Deputation, Transfer, Leave Management
     Maintenance of Service Book,
     Facilities to Employees
     Security Management
     Manpower Planning, Training & Development
     Departmental Enquiry

Inter Department Touch-points
    b) A&FD, E&MD, Fire
            a. Employee Master – Service Book, Recruitment & Appointment Details
            b. Submission and Approval status, advance, allowance, Telephone Bills
            c. Transfer Details, Promotion Details
            d. Leave Management
            e. Confidential Reporting
            f. Vehicle Management
            g. Office Stationary Procurement & Distribution




Initiative: ERP: Legal


Owning MIDC Department

Legal

Brief Description

Total # of Process Flows documented              :2
     DCM – Department of Corporate Matters
              Consolidation of Agenda Item
              Arranging logistics for Board Meeting
              Preparation of MOM
              Approval of MOM
              Circulation of MOM

       Legal - Managing Court cases
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              Advocate Details
              Advocate Fee Schedule
              Case Details
              Update Case Status
              Advocate Payment
              Below District court
              Above District court


Inter Department Touch-points
                – None -
Status as of date

FRD signed off by PMC & MIDC
Draft FRD Submission Date                                                                            30-Oct-09
Final FRD Submission Date                                                                            12-Nov-09
FRD Sign off Date                                                                                    21-Dec-09

FRD File name                                                                      - MIDC-FRD-Legal .pdf
# of Requirements Workshops conducted                                                     6
# of Design workshops conducted                                                           3

# of screens developed as part of prototype                                               3



Planned Go-Live dates

Legal proposed Go-Live Date                                                        =      02-May-2010


Initiative: ERP: Fire
Fire Department module

Owning MIDC Department

Fire Department

Brief Description

   The Fire services module covers about 25 processes. The main processes out of these include

   g> Fire Station employees Leave calendar: Functionality to help fire station in-charge to plan
      the leave of employees of a fire station to ensure presence of minimum number of fire
      personnel at any given time.
   h> Out pass Register: Feature to enable fire station in-charge to monitor the movement of the
      fire personnel outside fire station premises.
   i> Hazardous Material Reporting: Functionality to enable plot holders to report the storage of
      hazardous material in their premises to enable fire personnel to plan in case of fire call.
   j> Fire Calls reporting: Functionality to enable online reporting and alert of fire calls.
   k> Fire Cess Collection: Ability to collect and monitor fire cess.
   l> Fire Station day to day operations viz. Record of equipment testing and servicing etc.
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    m> Fixed Asset Management: Ability to manage assets related to fire station.


    Touch point with different stakeholders include

            a. Customer: This includes hazardous materials reporting. This would be implemented
               using the MIDC web extranet portal.
            b. Employee: This would cover leave calendar, out pass register, fire call reporting,
               vehicle history, Orderly room register etc. This would be implemented in EP. The
               workflow related to fire NOC both provisional and final and the fire protection fee
               and additional fire protection fee collection in handled through Building plan
               Approval management System (BPAMS).


Status as of date

    The FRD is yet to be approved; design workshops will be conducted once FRD is approved

    FRD File name: MIDC-FRD-Fire Dept Draft ver 1.2.pdf

    Workshops Conducted: 3

Planned go-live dates:

May 02, 2010: All of the above features.




Initiative: ERP: TA


Initiative: ERP: Land Acquisition
Owning MIDC Department

Land Acquisition

Brief Description

Total # of Process Flows documented             = 24
     Land identification process
     Scrutiny of Development plans and information collection on sites
     Finalization of most suitable sites by the Land Selection committee
     Approval by MIDC HQ & Preparation of proposal by RO
     Preparation of formal proposal and submission to Government
     Land Acquisition & Publication of Chapter VI Notification
     Initiation of Joint measurement by RO/LAO & carrying out Joint Measurement
     Preparation of corrigendum/Fresh notification/De-notifications
     Hearing of objections to Notice U/S 32(2) of the MID Act 1961
     Preparation of Notice U/S 32(2), 32(1), 32(5) of the MID Act, 1961
     Valuations of Land & Negotiations for compensation

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     Preparation of compensation order U/S 33(2) & 36(1) of MID Act 1961
     Handing over land to MIDC
     Land Acquisition under Section 15(B)
     Acquiring land under 2(g)/ application for 2(g) notification of the land acquired.
     Land pre-allotment & Advance Payment for Land Acquisition
Inter Department Touch-points
            h. A&FD : Accounts and finance for fees payments
            i. A&FD : Accounts and finance for disbursement payments
            j. SEZ : Transfer of lease from proprietor, partnership, private to proprietor
            k. E&MD : Tendering process for plot sale


Status as of Date:

FRD not yet formally signed off by PMC & MIDC; Functional Design though MIDC HoD/2nd in
Command have registered their sign offs, Prototyping activities in progress
Draft FRD Submission Date                                                              30-Oct-09
Final FRD Submission Date                                                              12-Nov-09
FRD Sign off Date (signed by Mr.Sandeep Arote, Mr. Rajesh Kulkarni)                    10-Dec-09
FRD File name                      - MIDC-FRD-Land Version 2 all comments incorporated 201109.pdf

# of Requirements Workshops conducted                                               15
Design sessions conducted (for eliciting feedback on prototypes)                    7

Screens Developed for prototype                                                     22




Initiative: ERP: Environment
Environment Services

Owning MIDC Department

Environment Department

Brief Description

    In the Environment module the total number of processes covered is about 10. The main
processes include:

    a> Common Effluent Treatment Plat (CETP) operations both in terms of performance and
       progress.
    b> Common Hazardous Waste Treatment, Storage and Disposal Facility (CHWTSDF)
       operations both in terms of performance and progress.
    c> Environment Protection Service charge (EPSC)/Drainage Cess (DC) collection and reporting.
    d> Infrastructure Damage Charge (IDC) Collection and reporting.

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     e> Collection and reporting of data regarding Tree Plantation Program/Rain Water
        Harvesting/Recycle and re-use of waste water at water treatment plant.
     f> Collection and reporting data relating to Bio technology fund and Bank guarantees handled
        by environment department.


     Touch point with different stakeholders include

            a. Employee: This would cover CETP operations, CHWTSDF operations, EPSC &
               Drainage cess collection and reporting, IDC collection and reporting Collection and
               reporting of data regarding Tree Plantation Program/Rain Water Harvesting/Recycle
               and re-use of waste water at water treatment plant. This would be implemented in
               EP/AX.
            b. Government Agencies: MPCB. Extranet portal will have facility to enable interaction
               between environment department and MPCB.




Initiative: Integrated File Movement System
Owning MIDC Department

IT

Brief Description

System to track movement of physical files for all business processes where physical files are used.
The business process could be part of AX or other systems such as WMS, LMS etc. Facilitate tracking
of files sent within same MIDC office, across MIDC offices or sent outside MIDC to other government
agencies. Provide inwarding / outwarding capabilities for correspondences received and sent by
MIDC respectively.

The details of this module are tracked in a dedicated FRD document, submitted by MCS to
PMC/MIDC team.

User Touch point:

a.       MIDC Customers – No Direct access to IFMS

b.       For MIDC Employees

        IFMS Portal – Track file, Inward / Outward, Reports
        EP – Department-wise file tracking status available within HoD dashboard in EP
        AX – File creation, tracking status
        WMS – File creation, tracking status
        LMS – File creation, tracking status
        BPAMS – File creation, tracking status

c.       Vendors – No Direct access to IFMS

d.       Government agencies
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        IFMS Portal – File tracking status


Status
FRD submitted and yet to be approved, Design workshops in progress

FRD File name - MIDC-FRD-File Movement System-DocumentManagemenSystem-v1.1.pdf

Requirements Workshops conducted – 10

Design Workshops conducted – 1

Planned Go-Live dates:

IFMS Go-Live – 28th June 2010




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5   CONCLUSION




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6   REFERENCES




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