A meeting of the Town of Placentia Council was held Tuesday

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A meeting of the Town of Placentia Council was held Tuesday Powered By Docstoc
					MINUTES
A meeting of the Placentia Council was held Tuesday, April 15, 2008 at the Town Hall
with the following in attendance:

Mayor: William P. Hogan                Councillors: Dale Loder
Deputy Mayor: Dan Greene                            Kevin Power
                                                    William Woodman
Chief Administrative Officer: Ed O’Keefe
Fiscal Manager: Frank Smith
Heritage & Tourism Director: Margie Hatfield
Administrative Assistant: Debra Gear                Observers: One (Press)
Office Clerk: Geraldine Fulford
Absent: Noella Collins (Work)
         Councillor Rick Bishop (Leave of Absence)


Mayor Hogan called the meeting to order at 7:30 p.m.

PROCLAMATION
Mayor Hogan read and signed a proclamation in support of Parkinson’s Awareness Month –
April 2008.

MINUTES OF MARCH 18, 2008
Copies of the minutes of March 18, 2008 were circulated to Council prior to the meeting. The
following error was noted:

Page 3         Employee Recognition Policy – last sentence should read …….
               referred the matter back to the Finance Committee for “deliberation and
               comment”, not for “a recommendation”.

 08- 030       It was moved by Councillor Power and seconded by Councillor Loder to
               approve the minutes of March 18, 2008 as perused and corrected.
               CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
               Loder, Power and Woodman voted in favour of the motion.

BUSINESS ARISING
Vale Inco Meeting
Mayor Hogan noted that Mr. Rinaldo Stefan had been here but only for a short time before he
returned to China for commissioning of a new plant there. He will return next month and the
Mayor hopes to meet with him at that time.

There is no official word on job placements as a result of the Demonstration Plant Closure in
June. The Plant Manager is in Ontario dealing with this matter and is expected to return in the
next day or two.
Meeting with Chris Newhook Re Cultural Arts Centre
Mayor Hogan remarked that Mr. Newhook’s Power Point Display was quite impressive and
he suggested Mr. Newhook offer the same presentation to the Heritage and Tourism
Committee.


ACTION REPORT
Mr. O’Keefe provided Council with the following report:
    Sellars/Whelan Sewer Extension – Will be dealt with in the near future
    Excess Equipment Auction – To be held late April– information will be distributed to
      Council following next staff meeting regarding the auction
    Mezzanine – the Placentia Lions Club is in the process of completing paperwork and
      getting price estimates to proceed with the web joist steel floor and three sets of stairs,
      one of which will be complete with a wheelchair lift.
    Canteen Rental – the tender is now being prepared for the arena canteen rental for the
      fall of 2008.
    Orcan Drive – will be dealt with on the committee level

Environmental Oil Spill Risk Assessment for the Southwest Avalon
Mayor Hogan reported on the foregoing meeting that was held April 4th and noted that he was
pleased that the Deputy Mayor Greene and Councillor Power attended. He felt that it was a
positive meeting and provided good media coverage. The federal representatives in
attendance assured the Mayor that this area is always considered in their deliberations;
however Mayor Hogan feels that the CCG may be slowing progress. This is based on the fact
that the CCG has the authority to implement significant changes that would ensure safe vessel
passage in Placentia Bay but is not taking positive action. Such changes could include
moving the demarcation line and/or ensuring vessel traffic stays within specified traffic lanes.
The Mayor said a previous incident off Red Island prompted the moving of the line within 48
hours of the incident which proves changes can be implemented quickly if wanted. Mr.
Browne, Regional Director of the CCG is quoted in the Clarenville Packet as saying that “it is
not if, but when there is a spill in Placentia Bay”; he knows the urgency, has the influence and
ability to change but is not proactive on the issue.

Mayor Hogan reported that he had correspondence from the federal Minister of Transport,
Lawrence Cannon which he didn’t receive until after the April 4 meeting, however in
retrospect recognizes that what was said at the meeting was spinning off everything the
Minister said in his letter.

Some communities around Placentia Bay are reporting in the media on the topic since the
meeting, and their motive appears to be job creation for their own area. This Council is
cautioning that the real issue here is the safety in Placentia Bay.




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Council Meeting Minutes 04.15.08
EXECUTIVE COMMITTEE REPORT
(Mayor William P. Hogan, Chair, Deputy Mayor Dan Greene and CAO Ed O’Keefe)

Public Works Supervisor
The Executive Committee is assessing the Town’s current situation and will have a
recommendation on the Public Works Supervisor position before the next regular Council
meeting.

Councillor Rick Bishop – Status of Leave of Absence
Mayor Hogan noted that Councillor Bishop’s leave of absence will be completed by Friday
coming. He is progressing well in his current position and will not be returning to Council.

In light of a possible second resignation by Councillor Loder in the coming weeks due to
work relocation, it would be fiscally responsible to hold one by-election to fill both seats.
Management has been asked to determine if the Department of Municipal Affairs will
approve one by-election in September. The Executive Committee will bring a firm
recommendation to the table at the May 20th Council meeting.

Dunville Municipal Building
The Executive Committee recommends that repairs to the Dunville Municipal Building not go
ahead because they are too costly and impractical to implement.

08- 031             It was moved by Deputy Mayor Greene and seconded by Councillor
                    Power that council withdraw any previous recommendations to upgrade
                    and renovate the Dunville Municipal Building. DEFERRED

Councillor Woodman reminded Council that he asked for leave to look at the estimated costs
to renovate the building as he feels they are “out in left field”. He has been working on this
but does not have an assessment completed and would like Council’s indulgence to continue.
He stated he can present a thorough and good report himself in a couple of weeks.

Mayor Hogan asked if Councillor Woodman intends to submit a detailed report and
Councillor Woodman advised that it will be detailed, not like the engineer’s. Mayor Hogan
replied that if wanted, the engineer’s can be detailed but it will be costly to have this done.
The Deputy Mayor asked if Councillor Woodman’s submission will be a comprehensive
rebuttal to the engineer’s quote and Councillor Loder asked if there are any preliminary
numbers available at this point.

Mr. Woodman replied that he has nothing concrete yet as he is still working on the big ticket
items of electrical, mechanical and interior renovations.

Councillor Power stated that his thought process is different now than it was originally. The
building is not a necessity; the depot in Argentia is quite capable for the public works
equipment. The Town needs the money that would be spent on renovations for more
necessary work – paving, water and sewer, etc. However, even though Councillor Woodman
knows his position on this matter, Councillor Power is willing to allow another two weeks for
him to finish his review. Councillor Loder and Deputy Mayor Greene agreed with the
deferral as well.

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Council Meeting Minutes 04.15.08
Chantal Update
As explained in the Executive Committee meeting report, the province has submitted
$393,000 as payment towards the Town’s claim of $585,476.89 for non-tendered repairs as a
result of Chantal damages. There is still $120,000 owing to one contractor for non-tendered
work.

The Province committed to a 50/50 payment arrangement. Total costs were 1.7 million
dollars and the town borrowed its share of $850,000 to pay out on the emergency capital
works repairs. The Province has paid its share of the tendered projects but not their share of
the $585,476 non-tendered costs. The Mayor stated that as it stands right now, the Town will
have to pay out more than the $850,000.00.

The CAO will pursue this with officials from the Dept. of Municipal Affairs and has had
discussions with Mr. Max Blunden of the DFFA. Mr. O’Keefe is also having the auditor
prepare a report which will outline the sequential order of figures for the tendered and the
non-tendered projects. This should be completed in the next couple of days.

Mayor Hogan and the CAO will be attending a meeting with the Minister of MAPA;
hopefully this matter will be ironed out then and an update can be given at the upcoming
Capital Works meeting April 29th.

Capital Works
The Executive has been examining the capital works situation and is fearful of what can be
done this year. Last year’s tendered projects exceeded expectations by about 25% due to
additions and construction costs. Mayor Hogan fears that the Town’s costs could double for
the remainder of the construction program especially with changes to the plan to put in a new
road which will move from the right of way on people’s properties to instead go through
Hickey’s Lane, out and across.

In light of these concerns, the Mayor has convened a meeting for April 29th to deal with
Capital Works issues only.

Some consideration is being given to utilizing a more economical Blivet System. Mayor
Hogan informed Council that management is engaged in examining the Blivet and has invited
suppliers to the April 29th meeting to explain the system so that Council can make a more
informed decision.

Current Street Conditions
Some streets needing repair in the Town are beyond patching. Management is compiling a
list of all requirements and will get prices from contractors for the capping work. This
information will be distributed for discussion at the Capital Works meeting. In the interim,
the Town will advertise for staff this week to hopefully begin patching in early May.

Mayor Hogan’s information is that it may be August before work on Route 100 is done.




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Council Meeting Minutes 04.15.08
New High School
MHA Collins has contacted Mayor Hogan with the information that floor plans for the new
school should be presented to the Laval Student Council this week. The ADM will also
present the plans to Mayor Hogan at that time. The CAO says that Mr. Collins recently
advised him that the meeting will possibly be moved to next week.

RCMP BRIEFING NOTES
Mayor Hogan, Councillor Collins and CAO Ed O’Keefe met with Staff Sgt. Pat Cahill of the
RCMP late in March. Briefing notes were distributed prior to the meeting which outlined the
topics discussed. These included the issue of the Court House in Placentia, vehicles impeding
snow clearing and vehicles on the boardwalk in addition to speeding in certain areas of the
town. Mayor Hogan pointed out that this detachment is only one officer short of its
complement and commended the Staff Sergeant’s placing of staff in specialty areas.
Councillor Collins also talked about the lack of dog control on the Colinet Road during this
meeting.

FINANCE COMMITTEE MEETING REPORT
(William Woodman, Chair; Councillors Kevin Power and Noella Collins)

Accounts Payable
The Finance Committee recommended that Council approve payment of Accounts Payable in
the amount of $143,728.02 with exclusion of invoice(s) on Account # AMECE001 as per the
transaction journal dated April 8, 2008.


08-032              It was moved by Councillor Woodman and seconded by Councillor Power that
                    Council approve payment of Accounts Payable in the amount of $143,728.02
                    as per the transaction journal dated April 8, 2008with exclusion of invoice(s)
                    on Account # AMECE001.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.

Fiscal Summary
The fiscal summary dated April 8, 2008 was presented indicating a bank balance of
$380,937.66; Receivables of $1,634,555.82 and Payables of $143,728.02.    Current
Collections to date are 53%, Arrears are 22% and Expenditures are 35%.

Visa Approval – Statement Date Feb. 5 – Mar. 4/08
The Finance Committee recommended that Council approve payment of the Visa statement
dated February 5 to March 4, 2008 in the amount of $1,569.37

08-033              It was moved by Councillor Woodman and seconded by Deputy Mayor Greene
                    that Council approve payment of Visa statement dated February 5 to March 4,
                    2008 in the amount of $1,569.37
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.



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Council Meeting Minutes 04.15.08
Municipalities Newfoundland & Labrador Symposium 2008
The Finance Committee recommended that Council approve sending two representatives to
the MNL Symposium 2008 if attempts to secure funding elsewhere is not successful.

08-034              It was moved by Councillor Woodman and seconded by Councillor Loder that
                    Council approve sending two representatives to the MNL Symposium 2008 if
                    attempts to secure funding elsewhere is not successful.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.


Employee Recognition Policy
The Finance Committee recommended that Council approve the employee recognition policy
as per the Executive Committee recommendation attached to the minutes with the exception
that the remuneration accompanying years of service start at $100.00 for 10 years and
increase by $20 per annum thereafter.

08-035              It was moved by Councillor Woodman and seconded by Councillor Loder that
                    Council approve the employee recognition policy as per the Executive
                    Committee recommendation attached to the minutes with the exception that
                    the remuneration accompanying years of service start at $100.00 for 10 years
                    and increase by $20 per annum thereafter.

Council did not vote on this motion but on the same motion with the remuneration starting
at $200 rather than $100.

                    that Council approve the employee recognition policy as per the Executive
                    Committee recommendation attached to the minutes with remuneration
                    accompanying years of service starting at $200.00 for 10 years and increasing
                    by $20 per annum thereafter.
                    CARRIED: 4:1 Mayor Hogan, Deputy Mayor Greene, Councillors Loder
                    and Power voted in favour of the motion; Councillor Woodman voted
                    against the motion.

Councillor Power asked Council to note that everyone present agrees with the principle and
importance of employee recognition, however it is the Finance Committee’s mandate to spend
wisely. Although the savings recognized by starting the remuneration at a lower rate would be
minimal, small cuts on everything will help accumulate savings for the future. The
Committee was making an effort to minimize the costs for the non-budgeted expense this year
but would allow for changes in future budgets if approved.

Gift Certificate
The Finance Committee recommended that Council approve use of a numbered gift certificate
redeemable at participating local business establishments for use as donations in town
sponsored events, at Christmas and whenever else deemed appropriate by management.



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Council Meeting Minutes 04.15.08
08-036              It was moved by Councillor Woodman and seconded by Councillor Loder that
                    Council approve use of a numbered gift certificate redeemable at participating
                    local business establishments for use as donations in town sponsored events, at
                    Christmas and whenever else deemed appropriate by management and with
                    Council approval.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.

James O’Keefe – Firefighter’s Stipend
The Finance Committee recommended that Council approve payment of $41.76 stipend to
former firefighter James O’Keefe for his last month of service with the Placentia Volunteer
Fire Department.

08-037              It was moved by Councillor Woodman and seconded by Councillor Power
                    that Council approve payment of $41.76 stipend to former firefighter James
                    O’Keefe for his last month of service with the Placentia Volunteer Fire
                    Department.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.

Court Case - O’Reilly Claim
The Finance Committee recommended that Council continue with court proceedings and
reject the Statement of Claim in the amount of $4,612 relative to Sandra O’Reilly’s claim for
the trimming of trees.

08-038              It was moved by Councillor Woodman and seconded by Councillor Loder that
                    Council continue with court proceedings and reject the Statement of Claim in
                    the amount of $4,612 relative to Sandra O’Reilly’s claim for the trimming of
                    trees.
                    CARRIED: 4:1 Deputy Mayor Greene, Councillors Loder, Power and
                    Woodman voted in favour of the motion; Mayor Hogan voted against the
                    motion.

Account # SPARA.001
While this account has not been paid in full, a significant payment has been received and the
account holder has been given an extension of one month to pay the balance.

Fire Department – Request to Purchase Batteries
The Finance Committee recommended that Council approve purchase of six portable radio
batteries and two dozen rechargeable pager batteries in the amount of $456.00 plus tax for use
by the Fire Department.

08-039              It was moved by Councillor Woodman and seconded by Councillor
                    Power that Council approve purchase of six portable radio batteries and two
                    dozen rechargeable pager batteries in the amount of $456.00 plus tax for use
                    by the Fire Department.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.

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Council Meeting Minutes 04.15.08
Argentia Freezers – Request for Tax Exemption
Argentia Freezers is expanding its business to include brine operations and has approached
the CAO requesting tax exemption. Mayor Hogan pointed out that this company is a stalwart
in the community and has created much employment in the past. Any effort to expand and
create additional jobs would only benefit the area. Council pointed out the precedent offered
to other industry in Argentia through the EDGE program and encourages the Finance
Committee’s favourable consideration to offering a tax sabbatical on the new portion of
Argentia Freezers’ business. Councillor Woodman advised that the Finance Committee is
open to the suggestion and is awaiting a written proposal from the proponent.

HPI Conference
The Finance Committee recognizes the merit of the HPI Conference but there is no money
budgeted to offer cash support at this time. Mayor Hogan pointed out that this is a very
beneficial conference offering visibility and more recognition for the Town.

Councillor Power feels that at the conference’s committee level there may not appear to be a
willingness on the part of the Town to participate. Council agrees that the Town should
certainly participate and management will revisit to support fiscally or in-kind.

PUBLIC WORKS COMMITTEE REPORT
(Councillor Kevin Power, Chair; Councillors Noella Collins and William Woodman)

Christopher Newhook – Request to Extend Personal Use Garage
The Public Works Committee recommended that Council approve Christopher Newhook’s
application to extend his personal use garage located at Riverside Drive.

08-040              It was moved by Councillor Power and seconded by Councillor Loder that
                    Council approve Christopher Newhook’s application to extend his personal use
                    garage located at Riverside Drive.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.

Martin Young – Request to Construct a Porch
The Public Works Committee recommended that Council approve Martin Young’s
application to construct a porch at his residence at Main Road, Dunville with the stipulation
that: i) the Town accepts no responsibility for any future problems arising from the
development and that ii) Mr. Young is solely responsible for ensuring clearance from the
provincial Department of Transportation and Works.

08-041              It was moved by Councillor Power and seconded by Councillor Loder that
                    Council approve Martin Young’s application to construct a porch at his
                    residence at Main Road, Dunville with the stipulation that: i) the Town accepts
                    no responsibility for any future problems arising from the development and
                    that ii) Mr. Young is solely responsible for ensuring clearance from the
                    provincial Department of Transportation and Works.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.


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Council Meeting Minutes 04.15.08
Mr. Young is located on Route 100 and had previously received approval from the
Department of Works, Services and Transportation to do this work. The Finance Committee
requests that when the permit is issued, it indicate the stipulations above and be signed by Mr.
Young when picked up.

S&S Pittman – Permit for Home Based Business
The Public Works Committee recommended that Council ratify S&S Pittman’s application for
a Home Based Business at Main Road, Dunville and the current application fee be reimbursed
because a permit fee was paid earlier this year on the same business at a different location.

08-042              It was recommended by Councillor Power and seconded by Councillor
                    Woodman that S&S Pittman’s application for a Home Based Business at Main
                    Road, Dunville be approved and the current application fee be reimbursed.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.

Dunville Water Treatment Plant – Purchase of Motherboard
The Public Works Committee recommended that Council approve from multi year capital
works the purchase of a new control system to replace the obsolete system at the Dunville
Water Treatment Plant to include hardware, software, installation, expenses and one day
training at a total cost of $16,500 plus taxes.

08-043              It was moved by Councillor Power and seconded by Councillor Woodman that
                    Council approve from multi year capital works the purchase of a new control
                    system to replace the obsolete system at the Dunville Water Treatment Plant to
                    include hardware, software, installation, expenses and one day training at a
                    total cost of $16,500 plus taxes.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.

Council recognized that the existing system is archaic and should have been replaced years
ago. Funding will be released from capital works for the purchase.

Truck Lease
The Public Work Committee recommended that Council approve the tendering for lease of a
one ton pickup truck upon expiration of existing truck lease.

08-044              It was moved by Councillor Power and seconded by Councillor Woodman
                    that Council approve the tendering for lease of a one ton pickup truck upon
                    expiration of existing truck lease.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.

The Town requires a one tonne truck for sanding purposes. The new vehicle will replace the
current one which has had transmission repairs done on it three times.




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Council Meeting Minutes 04.15.08
Furnace and Radiators – Old Fire Hall
The Public Works Committee recommended that Council approve advertising and sale of the
commercial furnace and radiators from the former fire hall/administration office.

08-045              It was moved by Councillor Power and seconded by Deputy Mayor Greene
                    that Council approve advertising and sale of the commercial furnace and
                    radiators from the former fire hall/administration office.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.

Jar Testing Workshop
The Public Works Committee recommended that Council approve registration, travel fees and
meals for two Public Works staff to attend a one day Jar Tester Workshop to be held at
Marine Institute, St. John’s in May 2008 at an approximate cost of $300.

08-046              It was moved by Councillor Power and seconded by Councillor Woodman
                    that Council approve registration, travel fees and meals for two Public Works
                    staff to attend a one day Jar Tester Workshop to be held at Marine Institute, St.
                    John’s in May 2008 at an approximate cost of $300.
                    CARRIED: Mayor Hogan, Deputy Mayor Greene, Councillors
                    Loder, Power and Woodman voted in favour of the motion.

Discussion Items
James & Madonna Pomeroy – Request for Permit to Extend Building
Approval on this application was deferred pending receipt of additional information regarding
parking and a proper survey. It will be revisited by the Public Works Committee when the
information is received.

Station Road Repairs
Councillor Woodman reported that there are still problems with flooding on Station Road and
suggested that the engineer needs to design something better to fix it. Mr. O’Keefe explained
that the current design is good, the problem is that under more severe conditions the riverbed
carries gravel with it in heavy rain. Mayor Hogan asked if perhaps curb and gutter would
resolve the issue but Mr. O’Keefe says this is a problem caused by washouts on the old
railway bed that needs to be assessed and repaired by the Province and that Council should
put pressure on them to do so. This will be further discussed at the meeting on April 29th.

Waste Management Meeting
Councillor Power briefed Council on recent proceedings of the Southwest Avalon Waste
Management Committee.

Use of Facility by Neighbouring Communities
The committee is proposing that Placentia begin accepting waste from some of the
communities in the region starting with the Cape Shore area. It is hoped that MMSB will help
maintain Placentia’s facility until such time that Robin Hood Bay is in full operation.
Councillor Loder asked if Fox Harbour and Ship Harbour will be included but was advised
that these areas are not being discussed at this time.

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Council Meeting Minutes 04.15.08
Mayor Hogan stated that it behooves Council to entertain the request and provide the service
but not at the expense of the Town; MMSB should be responsible for the cost to maintain
Placentia’s dump. The Mayor asked that a written proposal be submitted.

Southwest Avalon Regional Waste Management Committee
Councillor Power outlined the options presented for the composition of a structured waste
management committee: 1) geographical, 2) population or 3) hybrid; he suggested that
population may be the best alternative.

Mayor Hogan offered that this could constitute a 15 member committee which could be
cumbersome. The committee however has reduced the number to eight. The Mayor
suggested that the population option be refined “by vote” – i.e. a population of 3,000 would
allow one person three votes, 2,000 would be one person with two votes, etc. which would
make the committee easier to work with.

Other Considerations with Waste Management
If the composition of the area is geographically large (to include St. Mary’s) the committee
will have to:
      lobby government for more equipment,
      determine how to handle bulk garbage– i.e. dumping stations.
      consider the composition and location of office staff to administer the waste
        management strategy.

It is Mayor Hogan’s opinion that if Placentia is the central location for disposal, the
administration office should be in the same place.

HERITAGE & TOURISM/PARKS & RECREATION COMMITTEE REPORT
Councillor Dale Loder, Chair; Deputy Mayor Dan Greene and Heritage and Tourism
Director Margie Hatfield)

Archaeology Program
Councillor Loder advised that funding applications under the Targeted Wage Subsidy
Program are just about completed and the committee is hopeful that the Town will be able to
offer workers insurable employment through the program.

Playground/Recreation Equipment
Staff is in contact with suppliers regarding the purchase of $2,500 worth of recreation
equipment for each of the Southeast and Freshwater facilities.

Recreation Signage
Workers are busy putting up ballfield/park signs and should have this done by the end of the
week.

Orcan Drive Development Policy
Ownership of property and boundaries on Orcan Drive is being researched in order to
determine a development policy for the Orcan Drive area. Mr. Steve Mills doesn’t see any
problem with construction in the area from an archaeological point of view, Ms. Hatfield

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Council Meeting Minutes 04.15.08
indicated there are other things to be considered before allowing development such as
sewage/environmental concerns. There was a suggestion that the Executive Committee
would have input on the decision as well.

Councillor Power asked that the Heritage and Tourism Committee develop a long range plan
and policy soon so that the Public Works Committee will have guidance on how to respond to
development applications.

Arena
The arena has been shut down and all staff is laid off. Staff is waiting for all reports to be in
for this season before tendering the canteen rental for next season.

Funds Received from Tourism
Ms. Hatfield told Council that she submitted a claim to the Tourism Department one week
and within seven days the payment was received.

P4 Youth Centre
Mr. Woodman asked the status of the P4 playground and Councillor Loder reminded Council
that residents in Frecker Place were not in agreement with relocating it to the residential area.
Mr. O’Keefe advised that the facility will remain where it is for now. It will be repaired and
cleaned up. Council would like to see a camera installed as well.

Luncheon
Mayor Hogan asked that staff finalize arrangements for the P4 luncheon.

AMA REPORT
The following is the Argentia Management Authority report as presented by Ed O’Keefe
CAO.

Mayor Hogan asked about the AMA/Town of Placentia meeting that was supposed to have
been scheduled. It is hoped this will take place early in May.

AMA Board Renewal
Appointments to the Board have been completed, Dr. Dan Greene and Mr. Dan Pomroy have
been reinstated as Directors. Due to the fact there was an addition of an extra board member
in 2006, it was agreed to not fill all the positions at this time. The complement on the Board
of Directors is currently eight; this will be reviewed next year at board renewal time.

Advertising
The AMA has agreed to advertise through Newfoundland Ocean Industries (NOIA) again this
year. This advertising is an excellent venue for the AMA’s strategic direction.

Refurbishing of Former Public Works Building
The AMA is continuing to prepare a funding proposal for submission to ACOA to do an
assessment of the costs to refurnish the old Public Works building Argentia. The cost to do
the assessment on the building is approximately $13,000.00; ACOA will fund $6,500 of that
amount and Innovation, Trade and Rural Development (ITRD) will contribute $3,000
therefore the AMA’s contribution will be $3,500.

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Council Meeting Minutes 04.15.08
Proposed Penitentiary
The AMA is requesting that the Town partner with them to set up a committee to lobby for
the new penitentiary to be built in Argentia. It was agreed that a meeting should be organized
with the M.P and the MHA to discuss this matter.

Since the AMA meeting, the CAO has spoken with MHA Collins who will arrange for the
provincial minister of Justice to a meeting to discuss the penitentiary as well as the
disposition of the Court House.

Annual General Meeting
The AMA will hold its AGM in early May.

Vale Inco Issues
Vale/INCO had intended to submit its revised EIS by March 20th; this date had been moved
to the end of April. The purpose of the extension was to allow extra time to assure all details
are included. The EIS has since been submitted (April 14th).

Once the EIS is complete, Vale/INCO will request federal regulatory changes to permit use
of Sandy Pond for the discharge of effluent. This request is expected to be approved by the
first quarter of 2009.

Vale/INCO will be looking for a proponent to build and operate a dock and warehouse facility
for the Long Harbour Plant. Warehousing can be done off site.

The company has completed its review of employees and is offering replacement positions at
other locations. It is the intent to make one offer and then move on to the next person.
Employees will not be offered multiple choices for relocation.

The demonstration plant will be moth-balled at the end of June. The residual ponds will be
monitored on a continual basis and security will be continued at the facility.

The company is required to make a decision on the type of facility to be used in processing
which is to be submitted to Government in June, 2008.

Once construction of the facility in Long Harbour begins, the company is looking at an
approximate 30 month construction period; the targeted date of completion would be 2011.

News reports stating that buy-out of Extrata by CVRD is off are not entirely true. The public
can expect to hear of some takeovers or buyouts by CVRD in the near future. CVRD is posed
to become the largest mining company in the world..

Wind Project
The wind project proponent is still interested in Argentia and is preparing to set up measuring
equipment there. The Fiscal Manager advised that the Town has since received the permit
application.




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Council Meeting Minutes 04.15.08
Iceland Initiative
The Iceland initiative is nearing completion and business meetings are being reviewed and
planned. They are currently seeking companies to expand into north American markets
through Argentia.

Mayor Hogan noted that one possible business venture for these entrepreneurs was tire
disposal. Dr. Greene pointed out that there are discussions going on and hopefully new
industry to the area will be the result however there is no information on employment
prospects yet. The Iceland Prime Minister (Geir Haarde) and Premier Williams signed
agreements today to strengthen ties between the two jurisdictions.

Paint Shop
The proposed paint shop for Argentia is still in the development stage.

Salt Shed/Brine Operation
Discussions with ACOA, ITRD, Harvey’s and AMA are still on going on the construction of
a salt shed and brine operation for Argentia. The estimated cost to construct this facility is 1.3
million dollars. The proponent hopes to receive word in the next couple of months on project
funding.

Port Aggregate
The Provincial license for the port aggregate project has been obtained and the opportunity for
potential markets is being explored.

RORO Service
RORO service for Argentia is still being discussed. Meetings are scheduled with Sid Hynes
of Oceanex to discuss business opportunities. This meeting is expected to take place within
the next two weeks.

Transportal
Transportal is still in the investigation stages. The MUN student has been working on market
distances on the eastern seaboard and determining the movement of products and target
markets. AMA staff will be meeting with Government officials in the near future to give them
an overview of what is proposed.


OTHER CONCERNS OF COUNCILLORS
Councillor Woodman noted that there was a lot of soil on the road from Jerseyside to
Dunville. Mr. O’Keefe explained that Trident Construction is dredging in Jerseyside and
transporting fill to our dump. On the way to Fox Harbour Road they spilled some of the soil.
Mayor Hogan asked that management ask them to be more careful.

Councillor Woodman has had reports that there are kids hanging out in the vacant former
Baptist church in Dunville which is now owned by Mike Murphy. The CAO had contacted
Mr. Murphy some time ago about this property and he said he would be removing the
building in the spring. Another letter will be written asking that he take care of this now.



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Council Meeting Minutes 04.15.08
Deputy Mayor Greene asked that “No Littering: signs be erected on the section of the
boardwalk where kids congregate to smoke. He suggested that the garbage containers be
relocated to that area as well. Councillor Power asked that all garbage containers in the area
be dumped.

The Deputy Mayor also asked that an assessment be done on the condition of the boardwalk.
The CAO said that this has been done and the development association is looking at an
application to effect repairs and widen the narrow section.


ADJOURNMENT
There being no further business, the meeting adjourned at 9:45 p.m.


________________                     _____________________________
Date                                      Chief Administrative Officer

                                            _____________________________
                                            Mayor




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Council Meeting Minutes 04.15.08

				
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