SEWER CAMERA SPECS B09 026 by XIfOlIn

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									                CITY OF OPELIKA
               PURCHASING DEPARTMENT


INVITATION TO BID

                                                 SHIRLEY WASHINGTON
                                                 PURCHASING AGENT
                                                 OFFICE: (334)705-5120
                                                 FAX: (334) 705-5128




BID DATA
                    BID NUMBER:         B09-026

                    COMMODITY TITLE:    Sewer Lateral Inspection System

                    USER DEPARTMENT:    Public Works/Wastewater Collection

                    BUYER:              Shirley Washington

                    BUYER TELEPHONE:    (334) 705-5120

                    ISSUE DATE:         February 3, 2009




BID OPENING
                    DAY/DATE:          February 23, 2009

                    TIME:              2:00 PM

                    LOCATION:          City Hall Conference Room

                    MAILING ADDRESS:    City of Opelika
                                        Purchasing Department
                                        PO Box 390
                                        Opelika, AL 36803-0390
The City of Opelika Purchasing Department will receive sealed bids for the purchase one (1)
new vacuum truck mounted on a cab and chassis as per attached specifications. Bids
must be received by 2:00 PM on February 23, 2009. Late bids will not be opened nor
returned.

BIDS MAY BE MAILED TO:                              BIDS MAY BE DELIVERED TO:
City of Opelika                                     City of Opelika
Purchasing Department                               Purchasing Department
PO Box 390                                          204 S. 7th Street
Opelika, AL 36803-0390                              Opelika, AL 36801



                                     PART ONE
                          GENERAL TERMS AND INSTRUCTIONS

SECTION I TERMS AND CONDITIONS

1.1    All bids submitted shall be firm for a minimum of 90 days, unless otherwise specified.

1.2    The City reserves the right to cancel or make null and void any purchase order, if
       delivery cannot be made on the specified delivery date.

       1.2.1   In case of default by the contractor, the City may procure the articles or
               services from other sources and hold the contractor responsible for any excess
               cost occasioned thereby.

1.3    Bid tabulations will not be given over the telephone. Vendors desiring a bid tabulation
       shall enclose a stamped and self addressed envelope with their bid.

1.4    Bid awards are not official until a purchase order is issued or the Purchasing
       Department notifies the successful vendor in writing.

SECTION II SUBMISSION OF BID

2.1    Bids received after the designated date and time will not be opened nor returned.

2.2    All bids shall be submitted on and in accordance with forms for this purpose, which are
       available from the Purchasing Department. Additional supplementary documentation,
       when requested, shall be submitted on the bidder’s letterhead.

2.3    All bids are to be submitted in sealed, plainly marked envelopes. Envelopes shall be
       marked in the bottom left corner with the Title of the Invitation to Bid, the Bid Number
       and the Opening Date. Facsimile and telephone bids will not be accepted.

2.4    All bids shall be typewritten or completed in black ink.

2.5    An authorized officer or agent of the company submitting the bid in order to be
       considered must sign all bids.

                                                2
2.6   Bid documents shall be submitted, in DUPLICATE, to the City of Opelika,
      Purchasing Department.

2.7   Bids, which show any omission, irregularity, alteration of forms, additions not called for,
      conditional or unconditional unresponsive bids may be rejected.

2.8   Any bid submitted with corrected errors shall have the correction initialed by the person
      signing the bid.

2.9   Bidder shall submit with bid, the latest printed literature and detailed specifications on
      equipment they propose to furnish. This literature is for informational purpose only,
      and shall be used to help determine a product’s compliance with specifications.

SECTION III BID EVALUATION

3.1   The City reserves the right to evaluate all bids, waive any technical or informalities,
      reject any and/or all bids and proposals, and further specifically reserves the right to
      make the award and/or awards in the best interest of the City. The City also reserves
      the right to request additional information.

3.2   The bid evaluation will be made on the following criteria:
      3.2.1 Bid Price
      3.2.2 Compliance with specifications
      3.2.3 Ability to deliver product or service
      3.2.4 Prompt pay discount, if offered, and meeting requirements of **Section 3.4
      3.2.5 Availability of warranty service and parts

3.3   The City may waive minor differences in specifications, provided these differences do
      not violate the specification intent, materially affect the operation for which the item or
      items are being purchased nor increase the estimated maintenance and repair cost to
      the City.

3.4   In order for a prompt pay discount to be considered as a factor in the award of this
      bid, the minimum days allowed for payment to receive discount shall be 15 days after
      receipt of a correct invoice.

3.5   The City reserves the right to award all bids in their entirety or part, whichever, in its
      opinion, best serves the interest of the City.

3.6   Unless clearly shown on the bid that it is the intent that a reduced total price is being
      offered on the basis of receiving an award of all items covered by the total, any totals
      should be the actual sum of the extension of unit prices; otherwise, in the event of any
      discrepancy between a unit price(s), extended price(s) and/or total price(s), unit price
      shall govern and the bid will be refigured accordingly.

3.7   Alabama Bid Law allows a Local Preference to businesses located within the City of
      Opelika when their bid is within 3% of the lowest responsible bid. The City will extend
      that preference when applicable.

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3.8   The City shall be sole judge as to an item meeting or exceeding the specifications.

3.9   NON-COLLUSION: Vendors, by submitting a signed bid, certify that the accompanying
      bid is not the result of, or affected by, any unlawful act of collusion with any other
      person or company engaged in the same line of business or commerce, or any other
      fraudulent act punishable under Alabama or United State law.

SECTION IV BILLING AND PAYMENT

4.1   The vendor shall submit an invoice in duplicate to:

                            City of Opelika
                            Accounting Department
                            PO Box 390
                            Opelika, AL 36803-0390

4.2   Payment by the City shall be made within thirty days, unless otherwise specifically
      provided, subject to any discounts offered.

      4.2.1   The City will make payment to the vendor, when an invoice is received and the
              City accepts the service or item(s).

      4.2.2   Any prompt pay discount offered will be computed from the date of delivery of
              the equipment, supplies, or materials at destination, when final inspection and
              acceptance are at those points, or from the date the correct invoice is received,
              if the latter is later than the date of delivery.




                                               4
                                  PART TWO
                               SPECIFICATIONS
                    SEWER LATERAL COLOR INSPECTION SYSTEM
                                ITB #B09-026

SCOPE

 The purchaser is requesting sealed bids for 1 (one) self contained and fully integrated color
 push rod camera system for pipe inspection in 3”, 4” and 6” lateral lines. It is the intention
 of these specifications to describe the minimum acceptable requirements for this system.

 The system and equipment proposed shall be new and unused except for the necessary
 testing and calibration.

 Responses to each specification item contained herein must be indicated by marking either
 YES or NO in the blank. Items left blank shall be regarded as a NO response. All
 specifications will be scored and the final selection will be partially based upon the suppliers
 ability to meet the specific equipment requirements.


GENERAL OVERVIEW                                                          COMPLY

 The system proposed shall be a portable color video inspection system incorporating a
 motorized/self-propelled robotic crawler, motorized drum with 600ft. of TV transmission
 power cable, Command Module with built in digital recording and all related accessories to
 provide for the remote inspection of sewer transmission lines ranging from 4” in diameter
 up to 15” in diameter.                                                        __________

 The system proposed must be NEW and of a design that will allow for use in a wet and
 hazardous environment.                                              __________

 The system proposed must incorporate a modular design that uses a Universal Command
 Module and Color camera that will support three (3) primary inspection systems. Systems
 that do not incorporate this three-in-one expandable design shall be deemed unacceptable.

    Robotic Crawler System (4” – 15”)
    Universal Jet-Cam System (6” – 18”)
    Lateral Inspection Push System (2”-8”)                                __________

 The System proposed must support all of the following features for future expansion and
 maximum inspection capabilities.

    a. Motorized Mainline Drum with 400, 600 or 800 ft. of cable.         __________
    b. Manual Drum with 400, 600 or 800 ft. of cable.                     __________
    c. Robotic self-propelled crawler (4”-15” pipes)                      __________
    d. Universal Jet-Cam (6” – 18” pipes)                                 __________
    e. Horizontal push reel/coiler with 200’ or 300’ push rod             __________
    f. Standard color camera – straight view (1.3” dia. Max)              __________


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    g. Color self leveling camera (1.3” diameter maximum)              __________
    h. Mini push reel with 100’ or 150’ semi-rigid rod                 __________
    i. Micro color camera (7/8” diameter head)                         __________


CAMERA CONTROL UNIT                                                         COMPLY

  The control unit must be housed in a rotationally molded low density polyethylene case
  with an average thickness of .150”. This style is preferred over metal housings for its
  ruggedness, compact size and resistance to rust and corrosion.         __________

  The camera control unit housing shall be no greater than 7” tall by 12” wide by 16.5” deep.
                                                                        __________

  The entire housing shall not weight more than 18.5 lbs. for ease of transport.
                                                                        __________

  The camera control unit system must incorporate the following features:

     a.    Pivoting LCD monitor lid with magnetic latches                     __________
     b.   10.4” LCD monitor with protective shield                            __________
     c.    Removable sunshade                                                 __________
     d.   AC power cord - 12’ minimum                                         __________
     e.   DC power cord - 6’ car adapter                                __________
     f.   Intelligent battery system                                   __________
     g.   Integrated DVR                                                 __________
     h.   Built-in microphone and speaker                               __________
     i.   Weatherproof touch keypad for system controls                       __________
     j.   Lighthead intensity controls                                        __________
     k.   Audio and Video out connections                                     __________
     l.   Rubber feet for non slip mounting                                   __________
     m.    Bottom bracket for permanent mounting                         __________
     n.   On-screen footage count                                       __________
     o.   Text Writer connection port                                  __________
     p.   Camera/Sonde test port                                              __________
     q.   Auxiliary DC input port for external battery power                  __________
     r.   Menu system for pre-programmed text page features                   __________
     s.    Menu system for programmable digital counter settings              __________


CONTROL SYSTEM

     The camera control unit shall incorporate the latest technology in digital programmable
     microprocessor controls to integrate the camera controls, DVR, battery system and LCD
     monitor into a user friendly operating system.                     __________


DVD RECORDING DEVICE



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        The DVD recording device shall be fully mounted within the command module housing.
        Off the shelf or external DVD recording devices that have not been designed and
        engineered for field use will be deemed unacceptable.            ___________

        The DVD shall provide integrated viewing and recording capabilities. All DVD modes
        and menu operation directions shall be displayed on-screen for operator viewing.
                                                                                 ___________

        All DVD controls will be via the provided remote control. Units with surface mount
        buttons or control switches shall be deemed unacceptable due to inherent problems
that    will arise from dust, dirt and moisture.                           ___________

        The DVD recording device shall incorporate built in intelligence to prevent the carriage
        tray from operating unless the unit is in a horizontal position. This feature eliminates
        the problem of DVD’s falling into the DVD recorder and becoming lodged within the
unit.                                                                               ___________


AUDIO MICROPHONE AND PLAYBACK SPEAKER

        The microphone on/off button shall be located on the main keypad area, be clearly
        marked and include an “on” light.                              ___________

        The microphone shall be located on the front of the main keypad area and be sealed.
                                                                        ___________

        A speaker control button with volume adjustment shall be located on the keypad area
        and be clearly marked.                                           ___________

        The speaker shall be located on the front of the keypad area and be sealed.
                                                                         ___________

        The speaker and microphone shall be programmed so that they both cannot be on at
        the same time to prevent feedback.                           ___________

       The built in microphone shall be integrated onto all output signals and provide audio
       commentary along with video to either the built in DVR or any external recording
device that is hooked to the Audio and Video Out connectors located on the front of the
       command module.                                                    ___________



INTELLIGENT BATTERY SYSTEM

        The system shall incorporate an intelligent battery system for remote operation.
                                                                          __________

        The battery unit shall be NiMH (nickel metal hydride).            __________



                                                7
     Battery life shall be capable of running the system for a minimum of 3-4 hours with
     recording.                                                        __________

     An LED “charging/full charge” light shall be incorporated onto the keypad.
                                                                        __________

     An LED “DC Low” light shall be incorporated onto the keypad.      __________

     The battery will be charged any time the unit is plugged in to AC via the DC Input
     receptacle on the back of the unit.                               __________

     Under cold weather conditions, the intelligent charging system must detect temperature
     and slow charge the battery to prevent failure.                  __________


COLOR CAMERA (choose one)                                                 COMPLY

    1. Type: Color CCD Hi-resolution camera.                           __________
    2. Size: 1.3 inch maximum diameter                                 __________
    3. Sensitivity: .5 lux @ F1.2                                             __________
    4. Lens: sapphire                                                    __________
    5. Iris: auto light compensating (non mechanical)                   __________
    6. Lighting: 8 Solid state LED’s                                    __________
    7. Construction: Stainless Steel                                          __________
    8. Connector: 4 pin water-blocked/over-molded                       __________
    9. Resolution: 470 TV lines                                        __________
    10. Pixel Scan: 512 Horizontal by 492 Vertical                            __________
    11. Factory sealed and pressurized


ACCESSORY BAG

     One (1) accessory bag with carrying handle shall be provided to house and carry the
     camera skids, AC and DC power cords, camera head changing tool, manual,
     DVD or DVR remote and the sunshade.                              __________


MINI CRAWLER

     A self-propelled crawler/tractor capable of remote visual inspection of 4” through 15”
     pipelines shall be provided and must incorporate the following features:

     a. All Wheel, 4 Wheel drive                                               ________
     b. Direct gear drive. Belt drive systems will not be acceptable.          ________
     c. 90 Volt DC motor.
     ________
     d. Stainless Steel tractor body.                                          ________
     e. Cable strain relief.                                                    ________
     f. Camera connector to accept an Insight-Vision, ClearView (CV) or

                                             8
          ClearView Self Leveler (CVSL). Connector must be a 4-pin water
          blocked type and sealed with an 0-ring.
      ________
      g. The camera must removable and easily attached to a push rod reel
          for future expansion of the system.                                      ________
      h. Wheels for 4” pipe inspection.                                            ________
      i. Wheels for 6” and 8” pipe inspection.                                     ________
      j. Wheel extenders for use with 6/8” wheels to allow centering in 10”
          pipe available as an option.                                             ________
      k. The tractor shall weigh a minimum of 20 pounds.                           ________
      l. The tractor shall not exceed 15” in total length for easy access into
          tight access points.                                                     ________
      m. A camera protective sleeve shall be provided to mount and secure
         the camera to the front of the light ring                                 ________

       An auxiliary Light Ring shall be provided that will allow for the inspection of 6” through
       15” pipelines. It shall incorporate the following features:

       a. Stainless steel construction                                         ________
       b. A minimum of 4 Hi-intensity LED lights sealed within the Light Ring
          to surround the camera for 360 degree illumination of the pipe wall. ________
       c. Easily removable for service                                         ________

       An optional 512 Hz Sonde shall be available and shall be integrated into the connector
       of the television transmission cable.
       ________

        An optional lowering device shall be available to assist in raising and lowering the
tractor        in and out of the manhole.
        ________

       An optional Top Manhole Roller shall be available for cable Protection and incorporate
       the following features:

       a. Expandable feature with locking wing-nut so that it may be
          configured to fit any size manhole.                                      ________
       b. Large, 6” diameter wheel to insure that the minimum bend radius
          of the TV cable is not exceeded. This is a crucial feature to help
          prolong the cable life.                                                  ________

       An optional set of 4 pneumatic tires shall be available for centering the
       crawler in 10”, 12” and 15” pipes.                                          ________


MOTORIZED CABLE DRUM

       A motorized cable drum shall be provided and incorporate the following features:

       a. The drum must hold up to of 800 ft. of multi-conductor cable.            _________

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      b.   Motor rewind capability.                                               _________
      c.   Manual level wind with attached counter.                               _________
      d.   Transportation handle and large wheels for easy portability.           _________
      e.   Integrated tractor power supply.                                       _________
      f.   10 ft. Command Module connect cable.                                   _________

      ______ft. (Choose 400, 500, 600 or 800) of “Cool Blue” television transmission cable
      shall be included and incorporate the following minimum features:

      a. Six (6) conductors.                                                       _________
      b. Kevlar reinforced.
      _________
      c. Maximum diameter of .3 inches.                                           _________
      d. Stainless Steel, water-blocked tractor connector.                        _________


      An Electro-mechanical counter shall be provided and include the following features:

      a.   Accurate footage readout to + or – 1%.                                 _________
      b.   On-screen readout.                                                     _________
      c.   Direct mounting to the manual level wind.                              _________
      d.   Bi-directional reading to + or – 999.9.                                _________

      The motorized drum shall have the function of being fully automatic when in the rewind
      mode. This feature allows the cable to be rewound at the same speed as the crawler
to    avoid running over the cable.                                          _________

      An optional automatic level-wind shall be available with the motorized drum only. This
      feature allows for perfect layering of the cable in the rewind mode and creates a hands
      free environment for a user-friendly operation.                           _________


SYSTEM INFORMATION

WARRANTY

     All items furnished in accordance with these specifications shall be covered by the
     manufacturers and/or suppliers standard warranty or guarantee on new equipment. The
     minimum warranty period of the new video inspection equipment will be one (1) year for
     all parts and labor on manufacturers defects. The warranty statement must be included
     with the bid response to be considered a valid bid.                         __________

SERVICE / LOANER POLICY

     The successful bidder shall have a fully staffed, main production facility within the United
     States that has been in operation for a minimum of 10 years.                  __________
      List location below:

            __________________________________________

                                               10
         __________________________________________

         __________________________________________


     The main production and service facility shall maintain an inventory of spare parts and
     accessories necessary to support the CCTV systems it manufactures.
     __________

     Loaner equipment shall be available if any warranty repair exceeds 72 hours.
                                                                             __________

TRAINING / MANUALS

    One (1) instructional video cassette tape shall be included. This video must contain
    instruction on the operation and function of the CCTV camera system provided.
                                                                              _________

    One (1) system manual shall be included. This manual shall contain instruction on the
    operation and function of the CCTV camera system provided.
     _________




                                            11
                                    PART THREE
                                      BID FORM
                       SEWER LATERAL COLOR INSPECTION SYSTEM
                                   ITB #B09-026

The undersigned declares that before preparing their bid, they read carefully the specifications
and requirements for Bidders and that their bid is made with full knowledge of the kind, quality
and quantity of services and equipment to be furnished, and their said bid is as stated on
these
pages. The undersigned offers and agrees, if this bid is accepted within FORTY-FIVE (45)
calendar days from date of opening, to furnish any or all of the items upon which prices are
offered at the price set opposite each item, delivered at the designated point(s) within the
specified time.

SEWER LATERAL COLOR INSPECTION SYSTEM                           $________________________

Delivery Information: Delivery shall be made within _____ calendar days after receipt of
purchase order.

Discounts will be allowed for prompt payment:           _____percent, 10 calendar days
                                                        _____percent, 15 calendar days
                                                        _____percent, 20 calendar days
                                                        _____percent, 30 calendar days
                                                        _____Net 30


COMPANY SUBMITTING BID ______________________________________________________

ADDRESS _____________________________________________________________________

CITY, STATE, ZIP CODE _________________________________________________________

_____________________________________________________________________________
SIGNATURE OF PERSON AUTHORIZED TO SIGN BIDS

_____________________________________________________________________________
TYPED NAME AND TITLE OF SIGNER

______________________________
TELEPHONE NUMBER


                                                   12
______________________________
FAX NUMBER

______________________________
FEDERAL ID NUMBER

______________________________
E-MAIL ADDRESS


ANTI-COLLUSION STATEMENT



THE BELOW SIGNED QUOTER HAS NOT DIVULGED TO, DISCUSSED OR COMPARED HIS
QUOTE WITH OTHER QUOTERS AND HAS NOT COLLUDED WITH ANY OTHER QUOTER OR
PARTIES TO A QUOTE WHATSOEVER. NOTE: NO PREMIUMS, REBATES OR GRATUITIES TO
ANY EMPLOYEE ARE PERMITTED WITH, PRIOR TO, OR AFTER ANY DELIVERY OF MATERIALS.
ANY SUCH VIOLATION WILL RESULT IN THE CANCELLATION AND/OR RETURN OF MATERIAL
(AS APPLICABLE) AND THE REMOVAL FROM THE MASTER BIDDERS LIST.



FIRM NAME


BY (PRINTED)


BY (SIGNATURE)


TITLE


ADDRESS




                                      13
                                            BID NO.: B09-026

STATEMENT OF NO BID/PROPOSAL

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and
Return this form immediately. Your response will assist us in evaluating all responses for this
important project and to improve our bid solicitation process.

The Purchasing Division of the City of Opelika wishes to keep its bid list file up-to-date. If, for any reason
you cannot supply the commodity/service noted in this bid/proposal solicitation, this form must be
completed and returned to remain on the particular bid list for future projects of this type.

If you do not respond to this inquiry within the time set for the proposal opening date and time noted, we
will assume that you can no longer supply this commodity/service, and your name will be removed from
this commodity/service list.


_____           Specifications too “tight”, i.e. geared toward one brand or manufacturer only.

_____           Specifications are unclear (explain below)

_____           We are unable to meet specifications.

_____           Insufficient time to respond to the Request for Proposal.

_____           Our schedule would not permit us to perform.

_____           We are unable to meet bond requirements.

_____           We are unable to meet insurance requirements.

_____           We do not offer this product or service.

_____           Remove us from your proposers list for this commodity or service.

_____           Other (specify below).

REMARKS         ________________________________________________________________________

                ________________________________________________________________________


SIGNED:                                   __________         NAME:
                                                                                 (Type or Print)

TITLE:                                    __________         DATE:


FIRM NAME:                                                                                   _____________

PHONE:                                    __________         FAX:                                    ______


ADDRESS:
                (Street address)                  (City)             (State)                         (Zip)


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