CORPORATION OF THE TOWNSHIP OF MINDEN HILLS - DOC

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					                     CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
                                       COUNCIL MINUTES
                    Municipal Council Chambers - Thursday, August 30th, 2007

                                                                   Commencement: 9:00 a.m.
                                                                     Adjournment: 4:00 p.m.


Present:                    Reeve Jim McMahon
                            Deputy Reeve Cheryl Murdoch
                            Councillor at Large Peter Oyler
                            Councillor Bill Obee
                            Councillor Lisa Schell
                            Councillor Barbara Reid
                            Councillor Rick Ratcliff

Staff:                      CAO Gerry Morrison
                            Clerk Cheryl McCarroll
                            Treasurer Mary Jane Irwin
                            Planning Administrator Elinor Kernohan
                            Acting Chief Building Official Colin McKnight
                            Road Superintendent Kevin Hill
                            Director of Community Services Rick Cox

Call the Meeting to Order/Motion to Amend/Approve Agenda

         Reeve McMahon welcomed everyone and called the meeting to order.

         The Reeve advised of the following:
          that County Council adopted Official Plan Amendment #2, Canadian Tire, and
            noted there were no objections
          Loblaw’s have pulled out of building at the current Marks Restaurant site as it
            is not feasible, but are still looking for land elsewhere
          Canadian Tire have been asked to demolish the Brown Owl Building as it is
            an eye sore
          Formal Site Plan Agreement to be considered at September Council Meeting

         It was requested that item 7 (d) xx be referred to Closed Session.

         Res. #07-219               Lisa Schell – Peter Oyler
         Be it resolved that the Council of the Township of Minden Hills approves
         the agenda for the Council Meeting of August 30th, 2007
         Carried

         Sponsorship of the AMCTO Zone 5 Conference, being hosted by the County of
         Haliburton, October 17 & 18, 2007 was requested and the following motion
         adopted:

         Res. #07-220               Barbara Reid – Rick Ratcliff
         Be it resolved that the Council of the Township of Minden Hills, approves
         sponsorship in the amount of $500.00 of the AMCTO Zone 5 Fall
         Conference being hosted locally on October 17 and 18, 2007.
         Carried
                                    Action: Treasurer

Declaration of Pecuniary Interest

         Reeve McMahon declared a conflict with respect to cheque number 13933 as he
         owns McMahon Feeds.

Adoption of Minutes of Previous Meetings
   a) Public Meeting – July 26th, 2007 (Stewart)
   b) Council Meeting (July 26th, 2007)
   c) First Impressions – July 26th, 2007 (Presentation by Madoc community group)
   d) Minden Merchants Revitalization Committee (July 26th, 2007) Presentation of
      Draft Report




August 30th, 2007                                                                        1
         Res. #07-221                 Peter Oyler – Bill Obee
         Be it resolved that the Council of the Township of Minden Hills adopt the
         minutes of the following meetings:
         Public Meeting – July 26th, 2007 (Stewart)
         Council Meeting - July 26th, 2007)
         First Impressions – July 26th, 2007 (Presentation by Madoc Community
         Group)
         Minden Merchants Revitalization Committee (July 26th, 2007) Presentation
         of Draft Report
         Carried
                                      Action: Clerk

Presentation
a)    Richard Steiginga, Auditor and Jori McMahon, Audit Manager re: 2006 Financial
      Statement and Letters

         Richard and Jori presented a thorough review of the draft of the Township’s
         financial statements and letters. The following matters were highlighted:
          Revenues up (increase in grants, investment income up, deferral of projects)
          Impressive decrease in the amount of taxes outstanding (6.92% in 2006
             compared to 8.26% in 2005)
          Reserves in good shape
          No interest on long term debt – good sign
          No major issues regarding internal controls (no difficulties and no
             management disagreements)
          Finance staff doing a good job
          Change in financial systems caused additional work for staff

         Reeve McMahon thanked Richard and Jori for their report and expressed
         gratitude to the Treasurer and her staff for their efforts. Reeve McMahon and
         the Chair of Finance signed the draft documents.

Delegations
a)    Tina Gilbert-O’Malley re: playground area behind municipal office
      Ms Gilbert-O’Malley thanked members of the Parks & Recreation Department for
      their recent cleanup of the playground, however, expressed concern that during
      the weekends, there have been incidences of graffiti, broken glass and garbage.
      She expressed concern for the safety of the children using the playground.

         The Director of Community Services stated that the problem is the location of the
         playground. He noted options such as changing the sand to pebble etc. but
         stated site lines are poor and conducive to inappropriate behaviour.

         Further discussion took place concerning:
          Director of Community Services is to report back to Council, the implications
            of relocating the playground to other municipal property would have on the
            2008 Budget
          Video surveillance
          Staff downtown are watering flowers, garbage management etc. but will be
            asked to check the playground area on a regular basis
          OPP are constantly being requested to patrol downtown

    b) Sue Shikaze re: Update for Cycling Coalition
       Sue Shikaze, Heath Promoter with the Health Unit, and Barry Martin advised of
       the development of a Cycling Master Plan. The Coalition is promoting safe and
       enjoyable cycling throughout Haliburton County. The presentation included:
        Active, healthy living
        Economic and tourism benefits
        Environmental benefits
        Improved roads – paved shoulders
        Promote Haliburton County as cycling destination
        Program in conjunction with Active Transportation, Active & Safe Routes to
           School, Trails & Tourism, Outdoor Experience Program
        Next steps – research and inventory, analyze information and formulate
           Master Plan by the end of March
        Request Council’s support in principle


August 30th, 2007                                                                       2
          Invite representative of Council and/or staff to be liaison
          Workshop to be held on September 24th
         Councillor Oyler volunteered to act as Council liaison and Rick Cox is to be staff
         liaison.

    c) Faye Martin re “Places for People”
       Ms. Martin advised that “Places for People” is a newly incorporated, not-for-profit
       organization whose mandate is to increase and improve rental accommodations
       in the County affordable by those at risk of homelessness. She discussed the
       pilot project in Orillia and noted that the organization offers support and
       encourages independence.

         Ms. Martin requested Council’s support in principle and noted that there will be a
         future request that Council waive fees for any planning matters, building permits
         and utility hook up charges

         Council recessed at 10:12 a.m. and reconvened at 10:20 a.m.

    d) Rick Hunter, Planscape, re: Update re: Various Outstanding Planning Matters
       (i.e. Official Plan Amendment No. 1, Zoning By-law vs. Ontario Building Code,
       Northern Eagle, Canadian Tire)
       Building Code vs. Zoning By-law – Septic Permit Issuance
       Rick provided a detailed explanation with respect to issuance of septic permits
       (Building Code vs. Zoning By-law) and the 30m setback from shoreline restriction
       and the need for a minor variance. He advised that the approval authority,
       (Health Unit) was not aware of the differences in the Building Code and the
       Township’s Zoning By-law. He stated that the Zoning By-law is a new by-law
       and there hadn’t been a “carry over” of information to the Health Unit.
       Discussion took place with regards to exemptions from the Zoning By-law and it
       was noted that application for minor variance is a faster process and the
       Committee of Adjustment have criteria to base their decision.

         OPA #1
         With respect to Official Plan Amendment #1, Rick advised that the County did not
         approve the amendment as there were concerns regarding the section pertaining
         to Provincially Significant Wetlands. He noted that County Council meets again
         on September 25th and Council could hold a Special Meeting to deal with minor
         modifications or delegate authority to the Planning Administrator and Planning
         Consultant.

         Res. #07-222                Bill Obee – Peter Oyler
         Be it resolved that the Council of the Township of Minden Hills delegates
         the authority to determine if the modifications to Official Plan Amendment
         #1 are minor, to the Planning Administrator and Planning Consultant. If
         they believe the modifications to OPA#1 are not minor in nature, a Special
         Meeting of Council will be called.
         Carried
                                     Action: Planning Administrator

         With respect to the Northern Eagle development, Rick discussed:
          Section 10 of the Official Plan
          Legal non-conforming conditions
          Boat assessment
          Boating impact study
          Expanding beyond existing envelope

         The Planning Consultant is to have more specific information available for
         Council at the next meeting.

         Canadian Tire
         Rick advised that Official Plan Amendment #2 was approved and noted a 20 day
         appeal period. He advised there had been no appeals to the Zoning By-law for
         Canadian Tire.     Rick anticipates Site Plan for approval at the next Council
         Meeting. Canadian Tire is expecting a response from MTO by the end of next
         week with respect to their application for access off Highway 35.




August 30th, 2007                                                                        3
Payment of Accounts
   a) Memo from Deputy Treasurer re: Payment of Accounts – August 16th
   b) Payment of Accounts – August 30th


         Res. #07-223               Peter Oyler – Lisa Schell
         Be it resolved that the Council of the Township of Minden Hills approves
         the payment of accounts for the Township of Minden Hills in the amount of
         $202,135.51
         Carried
                                    Action: Treasurer

Correspondence and Communications

Requiring Action
i)     Minden Hills Library Committee re: appointment of Committee Members

         Res. #07-224               Peter Oyler – Bill Obee
         Be it resolved that the Council of the Township of Minden Hills appoints
         Michelle St. Pierre, Jim Malcomson and Linda Nesbitt to the Minden Hills
         Library Advisory Committee.
         Carried
                                    Action: Cultural Centre Director

ii)      Ontario 9-1-1 Advisory Board (request for financial assistance)

         Res. #07-225                Lisa Schell – Peter Oyler
         Be it resolved that the request from Ontario 9-1-1 Advisory Board be
         referred to the County of Haliburton for their consideration.
         Carried
                                     Action: Clerk

iii)     Letter from Highland Lakes Community Church re request for reduction in rental
         rate for Community Centre – see report from Director of Community Services
         (7.d.xxv)

         Discussion took place concerning:
          Rent will be less if only one room required
          Contract to recover full amount of rental (there is no line-up for space)
          During non-ice time – staff may not have a reason be to there
          Rental would cover any over-time costs

         Res. #07-226                  Bill Obee – Lisa Schell
         Be it resolved that Council approves a weekly rental rate of $110.00 + GST
         for Highland Lakes Community Church provided the congregation commit
         to at least 26 rentals. This rate will be reviewed in one year’s time, at which
         time the Community Services Department may recommend an increase.
         Carried
                                       Action: Director of Community Services

iv)      Haliburton Highlands Land Trust re: request for reduction in rental rate for
         Community Centre – see report from Director of Community Services (7.d.xxv)

         Res. #07-227                 Peter Oyler – Bill Obee
         Be it resolved that the Haliburton Highlands Land Trust be granted one free
         rental of the Community Centre on May 31st, 2008, with appropriate funds
         being allocated during the 2008 Budget deliberations to cover the cost of
         the rental;

         And further that Section “C” of Schedule “A”, Policy 13, being a policy to
         govern municipal grants to organizations, be amended to include the
         Haliburton Highlands Land Trust as one of the Community Groups that may
         be eligible for a grant for fundraising activities.
         Carried
                                       Action: Director of Community Services/Clerk

v)       Kawartha Region Conservation Authority – appointment to Kawartha-Haliburton
         Source Protection Authority


August 30th, 2007                                                                      4
         Councillor Reid agreed to attend the September 12th meeting. The matter was
         deferred and the Clerk is to invite Jane Tousaw, Development and Planning
         Administrator at the County of Haliburton to attend the next Council Meeting to
         further discuss this very complex issue.

Advisory Committee Minutes
i)     Friends of R.D. Lawrence - June 20th, 2007
ii)    Minden Hills Cultural Centre Advisory Committee - July 27th, 2007
       The minutes were received for information.
iii)   Solid Waste Management Committee Meeting – July 31st, 2007
       Res. #07-228           Peter Oyler – Lisa Schell
       Be it resolved that the Township of Minden Hills encourages the County of
       Haliburton to further investigate a recycling depot, and landfill related
       issues to be administered at the County level with a view to proceeding
       with the recommendations of the recent report received by them, and to
       encourage cooperation and participation of the four lower tier
       municipalities.
       Carried
                              Action: Env. & Property Operations Manager

Information
i)     Notice of Public Meeting from Municipality of Dysart et al (Amendment to the
       Official Plan - Birch Point Lodge) – received for information

Staff Reports
i)     Road Report – July 2007 – discussion took place concerning surface treatment
       on Caribou Road, request to cut back trees (poor visibility of signage) near
       Northern Eagle. The report was received for information

ii)      Report from Road Superintendent re:         Tenders for the reconstruction of
         Bobcaygeon Road

         Res. #07-229         Bill Obee – Peter Oyler
         Be it resolved that the Council of the Township of Minden Hills accept the
         tender of Fowler Construction Company Limited in the amount of
         $176,349.58 for the reconstruction of Bobcaygeon Road.
         Carried
                              Action: Road Superintendent

iii)     Fire Report – July 2007 – received for information

iv)      Memo from Fire Chief re: Fire Services Magazine
         Council congratulated the members of the Fire Department and stated that it was
         commendable that their efforts were recognized in the Fire Services Magazine.

v)       Building Report – July 2007 – received for information

vi)      By-law Occurrence Report – July 2007 – received for information

vii)     Planning Report – July 2007 – received for information

viii)    Report from Planning Administrator re: Committee of Adjustment Decisions
         Appealed to OMB – received for information

ix)      Report from Planning Administrator re: Consent Application H-054/2007 (David,
         Clarke, Clarke-Campbell) Twelve Mile Lake

         Res. #07-230         Peter Oyler – Lisa Schell
         Be it resolved, that Consent Application No. H-054/2007, Part of Lot 13,
         Concession 11, in the geographic Township of Minden by Jacinda David,
         Mary Clarke and Kimberly Clarke-Campbell be approved subject to the
         following conditions:
         1. payment of $350.00 administration fee
         2. conditional upon consent being granted solely for lot addition to
             property in Roll #032-70905 and owned by Jacinda David, Mary Clarke
             and Kimberly Clarke-Campbell



August 30th, 2007                                                                     5
         3. subsection (3) or (5) of the Planning Act, R.S.O. 1990, shall apply to any
            subsequent conveyance or transaction as provided for in Section
            50(12), to ensure that the conveyance of land is such that the title is
            held in the same manner as the land to which the parcel is to be added,
            so that the two parcels merge to form one inseparable legally
            conveyable lot.
         4. subject to approval of the survey by the Planning Administrator of the
            Township of Minden Hills prior to its registration
         5. all outstanding realty taxes to be paid in full
         Carried
                              Action: Planning Administrator

x)       Report from Planning Administrator re:      Consent Application     H-055/2007
         (Bortolussi) Twelve Mile Lake

         Res. #07-231         Bill Obee – Peter Oyler
         Be it resolved that Consent Application No. H-055/2007, Part of Lot 13,
         Concession 11, in the geographic Township of Minden, by Maruo
         Bortolussi be approved subject to the following conditions:
         1. payment of $350.00 administration fee
         2. conditional upon consent being granted solely for lot addition to
            property in Roll #032-70900 and owned by Bortolussi
         3. subsection (3) or (5) of the Planning Act, R.S.O. 1990, shall apply to any
            subsequent conveyance or transaction as provided for in Section
            50(12), to ensure that the conveyance of land is such that the title is
            held in the same manner as the land to which the parcel is to be added,
            so that the two parcels merge to form one inseparable legally
            conveyable lot.
         4. subject to approval of the survey by the Planning Administrator of the
            Township of Minden Hills prior to its registration
         5. all outstanding realty taxes to be paid in full
         Carried
                              Action: Planning Administrator

xi)      Report from Planning Administrator re: Consent Application H-057/2007 (789239
         Ontario Ltd.) Part of Lots 22 to 25, Concession 11 and Lots 23 to 25, Concession
         12, geographic Township of Minden

         Res. #07-232          Lisa Schell – Peter Oyler
         Be it resolved that Consent Application No. H-057-2007, Part of Lots 22 to
         25, Concession 11 and Lots 23 to 25, Concession 12 in the geographic
         Township of Minden by 789239 Ontario Ltd., be approved subject to the
         following conditions
         1. payment of $350.00 administration fee
         2. subject to approval of the survey by the Planning Administrator of the
             Township of Minden Hills prior to its registration.
         3. the severed and retained lots must be serviced by an M.O.E. or District
             Health Unit approved on-site sewage disposal system
         4. subject to entrance approval being obtained from the Township’s Road
             Superintendent
         5. where an insufficient right-of-way exists at present, the applicant must
             deed to the Township of Minden Hills, for road purposes, a minimum of
             33 feet from the centre line on the roads known as Alexander Road and
             Soyers Lake Road fronting the applicant’s property across Lot 25,
             Concession 11 and any land between the traveled road and the
             municipal road allowance.        All associated costs are to be the
             responsibility of the applicant, including but not limited to, legal fees
             and survey costs. The survey, outlining the property to be conveyed, is
             to be approved by the Road Superintendent of the Municipality prior to
             registration.
         6. all outstanding realty taxes to be paid in full
         7. the severed and retained lots must meet the minimum lot standards in
             accordance with the standards in Zoning by-law 06-10 for the Township
             of Minden Hills in the Rural (RU) zone.
         Carried
                               Action: Planning Administrator




August 30th, 2007                                                                      6
xii)     Report from Planning Administrator re: Consent Application H-058/2007 and H-
         059/2007 (Daniel), Part of Lots 3 & 4, Concession 5, geographic Township of
         Minden

         Res. #07-233          Peter Oyler – Bill Obee
         Be it resolved that Consent Application No. H-058/2007 and H-059/2007,
         Part of Lots 3 and 4, Concession 5, in the geographic Township of Minden
         by Ian and Jessica Daniel be approved subject to the following conditions:
         1. payment of $350.00 administration fee per application
         2. subject to amendment of Zoning By-law No. 06-10 on the retained parcel
             to an exception to restrict development within 300 metres of Mountain
             Lake and to recognize that the lot is undersized with respect to required
             frontage
         3. in file H-058/2007 conditional upon consent being granted solely for lot
             addition to property in Roll #031-03904 owned by Ian Daniel and Eileen
             Daniel, now deceased. These properties shall merge to become one
             inseparable legally conveyable lot. In file H-059/2007 conditional upon
             consent being granted solely for easement purposes for the benefit of
             properties in Roll #031-3905 and #031-03200.
         4. subject to approval of the survey by the Planning Administrator of the
             Township of Minden Hills prior to its registration.
         5. the severed and retained lots must be serviced by an M.O.E. or District
             Health Unit approved on-site sewage disposal system
         6. all outstanding realty taxes to be paid in full
         Carried
                               Action: Planning Administrator

xiii)    Report from Planning Administrator re: Consent Application H-060-2007 (Davis)
         Part of Lot 12, Concession 1 and 2 in the geographic Township of Minden

         Res. #07-234         Cheryl Murdoch – Rick Ratcliff
         Be it resolved that Consent Application No. H-060/2007, Part of Lot 12,
         Concession 1 and 2, in the geographic Township of Minden by Bernice
         David be approved subject to the following conditions:
         1. payment of $350.00 administration fee
         2. subject to approval of the survey by the Planning Administrator of the
            township of Minden Hills prior to its registration
         3. the severed and retained lots must be serviced by an M.O.E. or District
            health Unit approved on-site sewage disposal system
         4. all outstanding realty taxes to be paid in full
         5. the severed and retained lots must meet the minimum lot standards in
            accordance with the zoning for Minden Township in the Rural (RU) and
            Hazard (HZ) zone.
         Carried
                              Action: Planning Administrator

xiv)     Report from Planning Administrator re: Application for Consent H-063/2007 and
         H-064/2007 (Proctor & McAlpine) Salerno Lake

         Res. #07-235         Rick Ratcliff – Peter Oyler
         Be it resolved that Consent Application No. H-063/2007 and H-064/2007 Part
         of Lot 32, Concession 4, in the geographic Township of Snowdon be
         approved subject to the following:
         1. payment of $350.00 administration fee per application
         2. conditional upon consent being granted solely for lot addition in favour
            of Tom and Joan Kott in Roll #041-34600.
         3. subsection (3) or (5) of the Planning Act, R.S.O. 1990, shall apply to any
            subsequent conveyance or transaction as provided for in Section 50
            (12) to ensure that the conveyance of land is such that the title is held in
            the same manner as the land to which the parcel is to be added, so that
            the two parcels merge to form one inseparable legally conveyable lot
         4. subject to approval of the survey by the Planning Administrator of the
            Township of Minden Hills prior to its registration
         5. the severed and retained lots must be serviced by an M.O.E. or District
            Health Unit approved on-site sewage disposal system
         6. all outstanding realty taxes to be paid in full




August 30th, 2007                                                                     7
         7. the severed and retained lots must meet the minimum lot standards in
            accordance with the zoning for the geographic Township of Snowdon in
            the Township of Minden Hills in the Shoreline Residential (SR) zone.
         Carried
                            Action: Planning Administrator

xv)      Report from Planning Administrator re: Application – Original Allowance for
         Road, between Lots 20 and 21, Concession 1, geographic Township of Minden
         and between Lot 21 & 22, Concession 1 geographic Township of Minden and Lot
         21, Concession 14, geographic Township of Snowdon (Kellett)

         Res. #07-236         Rick Ratcliff – Cheryl Murdoch
         Be it resolved that the Council of the Township of Minden Hills does not
         agree to stop up close and convey the property between Lots 20 and 21,
         Concession 1 in the geographic Township of Minden and Lots 21,
         Concession 1, Township of Minden and Lot 21, Concession 14, Township
         of Snowdon pursuant to Policy 26, as amended.
         Carried
                              Action: Clerk

xvi)     Report from Planning Administrator re: SRA-07-14 (Kilpatrick) Twelve Mile Lake

         Res. #07-237         Rick Ratcliff – Barbara Reid
         Be it resolved that the Council of the Township of Minden Hills direct
         planning staff to proceed with the processing of SRA-07-14 (Kilpatrick) in
         accordance with established procedure under approved Policy No. 19, as
         amended.
         Carried
                              Action: Planning Administrator

xvii)    Report from Planning Administrator re: SRA-07-017 (Ingram) Gull Lake

         Res. #07-238        Cheryl Murdoch – Rick Ratcliff
         Be it resolved that the Council of the Township of Minden Hills direct
         Planning staff to proceed with the processing of SRA-07-07 (Ingram) in
         accordance with established procedure under approved Policy No. 19, as
         amended.
         Carried
                             Action: Planning Administrator

xviii)   Reports from Environment & Property Operations Manager re: Ingoldsby Landfill
         Proposed Expansion

         Considerable discussion took place regarding expansion of the Ingoldsby Landfill
         site as opposed to it becoming a Transfer Station.           The Environment and
         Property Operations Manager provided a detailed account of the site to date,
         noting the site is at capacity. He noted new legislation permitting expansion of
         smaller landfill sites, and it was advised that the Ministry is encouraging smaller
         municipalities to expand sites where possible. Costs of both options were
         reviewed. Diversion of materials other than household garbage to the Scotch
         Line site and the affects of such action were discussed.

         Res. #07-239         Bill Obee – Peter Oyler
         Be it resolved that the Council of the Township of Minden Hills directs the
         Environment and Property Operations Manager to proceed with an
         application to the Ministry of the Environment for the expansion of the
         Ingoldsby Landfill site.
         Carried
                              Action: Env. & Property Operations Manager

xx)      Memo from Environmental and Property Operations Manager, re overruns – R D
         Lawrence Place – this item was referred to Closed Session due to potential
         litigation.

xxi)     Report from Environment & Property Operations Manager re: Illegal Dumping of
         Recycled Materials




August 30th, 2007                                                                         8
         Discussion ensued concerning who the Mandatory Recycling By-law pertained
         to, (all establishments) and the need for continued education.    Further
         discussion included:
          Advisement again placed in this week’s paper
          Clear bags come into effect November 1st, 2007
          Stressed that recycling should be separated at the source
          Kitchen bags are all white

         Res. #07-240          Rick Ratcliff – Cheryl Murdoch
         Be it resolved that the Council of the Township of Minden Hills
         recommends that all contract operators be advised that should loads of
         waste arriving at any of the Township’s landfill sites contain recycled
         material, an initial warning be given, and should further loads arrive
         containing recycled material, the tipping fee will be doubled.        Further
         illegal dumping of recycled material will result in the operator being
         disallowed from further disposal at any of the landfill sites until such time
         as all waste material arrives separated.
         Carried
                               Action: Env. & Property Operations Manager

xxii)    Report from Environment & Property Operations Manager re: Public Water Tap

         Discussion took place concerning:
          Commercial enterprises regularly filling extremely large containers
          Recreational vehicles utilizing system
          User pay system for “in town” residents yet free at the tap
          Treasurer advised that the public tap is paid for by ratepayers across the
            municipality and is less than a $1.00/person
          Safe potable water brings many people into town
          Change plumbing in order to make it impossible to fill large containers (there
            are three taps and a limiter on each would be expensive)
          Try signage

         Res. #07-241         Rick Ratcliff – Cheryl Murdoch
         Be it resolved that the Environment and Property Operations Manager be
         instructed to have signage prepared, limiting users of the public water tap
         to size of their containers and the amount of water being used to
         discourage commercial use.
         Carried
                              Action: Env. & Property Operations Manager

xxiii)   Report from Director of Community Services re 2009 Sesquicentennial

         Res. #07-242          Cheryl Murdoch – Barbara Reid
         Be it resolved that the Council of the Township of Minden Hills establish a
         Minden Sesquicentennial Celebration Steering Committee to plan the
         celebration of the village of Minden’s 150th Anniversary;

         And further that the preliminary committee consist of one member of the
         public, one member of Council, the Curator of the Minden Hills Museum
         and the Director of Community Services;

         And further that Council authorizes the Director of Community Services to
         invite Ms. Jean Anthon to serve on the Steering Committee;

         And that Council requests a preliminary progress report from the
         committee in time for the October 11th Committee of the Whole Meeting.
         Carried
                             Action: Director of Community Services

xxiv)    Report from Director of Community Services re: 2008 Summer Ice

         Res. #07-243          Rick Ratcliff – Cheryl Murdoch
         Be it resolved that the Community Services staff be authorized to:
                Plan on operating summer ice in 2008




August 30th, 2007                                                                      9
               Secure contracts for a significant portion of summer ice at the
                established rate – prior to the finalization of the 2008 Municipal
                Budget for the plan to be implemented
               Establish 2008 rates for summer ice once the costs for operating
                during the summer of 2007 have been evaluated.
         Carried
                             Action: Director of Community Services

xxv)     Report from Director of Community Services re: Requests for Adjustments to
         Rental Rates for the Community Centre – see 7.a.iii and &.a.iv

xxvi)    Report from Director of Community Services re: Proposal to Decorate Municipal
         Garbage Receptacles

         The Director of Community Services advised that he is meeting with
         representatives of Archie Stouffer School. Council supported the concept but
         agreed that this issue should be opened up to the entire community.

xxvii)   Report from Director of Community Services re: Recreation Needs Study Update

         The Director of Community Services detailed the problems with the allocation of
         postal codes and noted that “K0M 2K0” had not been included. Some members
         of Council felt that the consulting firm should “eat” the difference. It was further
         noted that for question 17, lawn bowling and curling had not been included. It
         was also suggested that there are numerous “home based businesses” in the
         Township.      The Director of Community Services was instructed to find the
         additional funds from within his budget.

         Res. #07-244          Cheryl Murdoch – Barbara Reid
         Be it resolved that Council approve additional funds of up to $700.00 to
         allow the inclusion of K0M 2K0 in the Recreation Needs Study, and that the
         Health for Life Initiative be formally approached to request their financial
         support of the Study.
         Carried
                               Action: Director of Community Services

xxviii) Report from Director of Community Services re:             Administrative Policy
        Amendments – to be included in the review of all Policies.

xxix)    Report from Director of Community Services re: World Record Walk

         The Director of Community Services advised that the three other municipalities in
         Haliburton County have agreed to participate.

         Res. #07-245        Barbara Reid – Cheryl Murdoch
         Be it resolved that Council endorse the International Charter for Walking,
         and authorize the Reeve to sign it on behalf of the Township.

         And further, that Council authorize the Director of Community Services to
         plan and implement the event with the assistance and support of the
         appropriate Township resources in order to pursue the objective of Minden
         Hills having the highest proportion of ratepayer participation in the County;

         And further, that Council encourage all Township staff to participate in the
         World Record Walk event and to facilitate this, authorize the partial
         shutdown of municipal operations from noon to 1:30 p.m. on October 3rd,
         2007.
         Carried
                             Action: Director of Community Services

xxx)     Clerk’s Report – received for information

xxxi)    Report from CAO re: Benefits as deferred from July 26th Council Meeting

         After considerable discussion the following motion was adopted.




August 30th, 2007                                                                         10
         Res. #07-246          Lisa Schell – Rick Ratcliff
         Be it resolved that the benefit premiums be reimbursed to Councillors Reid
         and Obee, for the months of January, February and March 2007, in the
         amount submitted, not to exceed the top-up limit.
         Carried
                               Action: Deputy Treasurer

         Council recessed for lunch at 2:08 p.m. and reconvened at 1:15 p.m.

Closed Session

         Res. #07-247          Barbara Reid – Rick Ratcliff
         Be it resolved that the next portion of the Council Meeting be closed to the
         public in order to consider personal matters about an identifiable individual
         including municipal or local board employees, litigation or potential
         litigation, including matters before administrative tribunals, affecting the
         municipality and education or training.
         Carried

         Res. #07-248         Cheryl Murdoch – Barbara Reid
         Be it resolved that the Closed Session of the Council Meeting adjourn and
         Open Session resume.
         Carried

         Res. #07-249          Barbara Reid – Cheryl Murdoch
         Be it resolved that direction(s) given in Closed Session be approved.
         Carried

By-Laws
   a) By-law 07-77: Amend By-Law No. 07-08, to Establish Rates of Remuneration
      and provide for Expense Allowance to Members of Council (Special and Public
      Meetings)
   b) By-law 07-78: Deeming By-law (Stewart)
   c) By-law 07-79: SRA-07-01 (Toswell)
   d) By-law 07-80: SRA-07-02 (Toswell)
   e) By-law 07-81: To authorize Loan (Library expansion, R. D. Lawrence)
   f) By-law 07-83: Highland Park Homes (Minden) Ltd. Servicing Agreement

         Res. #07-250         Barbara Reid – Rick Ratcliff
         Be it resolved that the following by-laws be read a first, second and third
         time, passed and signed, and the Corporate Seal attached thereto:

         By-laws 07-77, being a by-law to amend By-law 07-08, a by-law to establish
         the rates of remuneration and to provide for expense allowances to
         members of Council.
         Carried

         A recorded vote resulted as follows:
         Yea: Murdoch, Obee, Ratcliff, Reid, Schell, McMahon
         Nay: Oyler

         Res. #07-251         Cheryl Murdoch – Rick Ratcliff
         Be it resolved that the following by-law be read a first, second and third
         time, passed and signed, and the Corporate Seal attached thereto:

         By-law 07-78, being a by-law to Deem Lot 1 on Registered Plan 4 in the
         geographic Township of Minden not to be a Lot on a Registered Plan of
         Subdivision (Stewart).
         Carried

         Res. #07-252         Barbara Reid – Cheryl Murdoch
         Be it resolved that the following by-laws be read a first, second and third
         time, passed and signed and the Corporate Seal attached thereto:

         By-law 07-79, being a by-law to stop up, close and convey part of the
         original shoreline road allowance in front of Part of Lot 25, Concession 3, in
         the Township of Minden, County of Haliburton (TOSWELL – Lake
         Kashagawigamog)


August 30th, 2007                                                                   11
         By-law 07-80, being a by-law to stop up, close and convey part of the
         original shoreline road allowance in front of Part of Lot 25, Concession 3, in
         the Township of Minden, County of Haliburton (TOSWELL – Lake
         Kashagawigamog)
         Carried

         Res. #07-253         Barbara Reid – Rick Ratcliff
         Be it resolved that the following by-law be read a first, second and third
         time, passed and signed, and the Corporate Seal attached thereto:

         By-law 07-81, being a by-law to authorize the submission of an application
         to the Ontario Infrastructure Projects Corporation (OIPC) for financing
         certain ongoing capital works of the Corporation of the Township of
         Minden Hills to authorize temporary borrowing from OIPC to meet
         expenditures in connection with such works; and to authorize long term
         borrowing for such works through the issue of debenture to OIPC.
         Carried

         Res. #07-254         Cheryl Murdoch – Rick Ratcliff
         Be it resolved that the following by-laws be read a first, second and third
         time, passed and signed, and the Corporate Seal attached thereto:

         By-law 07-83, being a by-law to authorize the Reeve and Clerk to execute a
         Servicing Agreement between the Township of Minden Hills and Highland
         Park Homes (Minden) Ltd.
         Carried

Other Business
a)    Date for Strategic Planning Session – October 15th & 16th starting at 9:00 a.m.
      Location to be determined. Action: Clerk
b)    Ivan Ingram – Congratulations were extended to Ivan Ingram on the successful
      completion of the water and waste water operator courses. Clerk to forward a
      letter on behalf of Council
c)    Wayne Fountain – Congratulations were forwarded on behalf of Council on the
      successful completion of the TJ Mahoney Road School – Maintenance Course
d)    Hockey School – preliminary summary requested, strict inventory control of bar
      and snack bar items was stressed
e)    Interim CBO position – Council instructed the CAO to re-advertise the CBO
      position as a full time position in light of the poor response from recent
      advertising and unsuccessful request to OBOA.

Confirmatory By-law

         Res. #07-255        Cheryl Murdoch – Barbara Reid
         Be it resolved that the following by-law be given first, second and third
         time, passed and signed, and the Corporate Seal attached thereto:

         By-law No. 07-82, being a by-law to confirm the proceedings of the Council
         at its meeting held on August 30th, 2007.
         Carried

Adjournment

         Res. #07-256          Cheryl Murdoch – Barbara Reid
         Be it resolved that the Council of the Township of Minden Hills adjourns the
         Council Meeting of August 30th, 2007.
         Carried



                                                    _____________________________
                                                                  Head of Council


                                                      _________________________
                                                                           Clerk


August 30th, 2007                                                                   12

				
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