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                       THE UNITED CHURCH OF CANADA
                           TORONTO CONFERENCE

                              Minutes of the meeting of
                         the Executive of Toronto Conference
                             Wednesday, February 9, 2011

The Executive of Toronto Conference met at the Northern Waters Presbytery office on
Wednesday, February 9, 2011. The meeting began at 1:01 p.m. A quorum was present.

Members present

Marg Walker (president), David Allen (executive secretary), Linda Parsons (Living
Waters), Tom Clarke (Toronto Southeast), Don Laing (South West), Pat Edmonds
(Living Waters), Paget Blaza (Toronto Southeast), John Brown (Toronto Southeast),
Kevin Logie (Living Waters), Shelley Roberts (Northern Waters), Linda Thompson
(Northern Waters), Karen Williams (South West), Carol Gierak (past president), Brian
Goodings (Northern Waters)

Absent

TBA (South West)

Corresponding members

Carol Hancock (General Council Minister, Regional Relations), Michael Blair (Executive
Minister, General Council Communities in Ministry/Communautes et Ministeres Unit),
Glenn Smith (South West)

                   Worship, community building, listening to God

Welcome and constituting the meeting

Brian Goodings lit the candles in the four directions candle. President Marg Walker
welcomed everyone with a special welcome to Carol Hancock and Michael Blair from
the General Council office, and Glenn Smith from South West Presbytery. She
constituted the meeting in the name of Jesus Christ to conduct such business as should
properly be brought before it.

Corresponding members

       MOTION by David Allen/Paget Blaza that Carol Hancock, Michael Blair and
       Glenn Smith be made corresponding members of this meeting.

       MOTION                                                             CARRIED.
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Agenda

       MOTION by Shelley Roberts/John Brown that the agenda be adopted as
       circulated.

       MOTION                                                               CARRIED.

Community building, listening to God

The Executive spent time getting to know one another more deeply and engaging in
worship. Carol Hancock asked people to introduce themselves and spoke about
Epiphany using Provoking the Gospel of Matthew by Richard Swanson as a resource,
along with Ken Howard’s Paradoxy. Executive members discussed various questions
that emerged from the texts, and concluded this time with prayer.

                           Monitoring and compliance with policies

Compliance with policies

The executive secretary highlighted items from his report (Appendix A). He asked for
comments and discussion on a number of items, and gave up-dates on some items.

Staff sabbaticals: The executive secretary presented a plan for staff sabbaticals
(Appendix B).

       MOTION by Linda Thompson/Kevin Logie that the Executive receive the
       executive secretary’s report on sabbaticals for Conference staff; and approve that
       sabbaticals be funded from current Conference under-spending and, if necessary,
       from the Conference Fund.

       MOTION                                                               CARRIED.

The executive secretary reported that Peter Wyatt has agreed to be the acting executive
secretary in 2012.

Workplace violence and harassment: Executive members offered feedback on the
proposed workshops relating to Bill 168, the Ontario legislation on workplace violence
and harassment. A good lead on potential trainers was received from someone who read
our material on the Conference’s website. The executive secretary will have a proposal
for the April Executive meeting. He will consult with other Conferences to see what they
are planning to do regarding Bill 168, and will investigate the idea of this being a
potential source of revenue.

Under-spending/surplus: The Conference has ended 2010 with a surplus, and it is likely
that there will be a surplus in 2011. The Executive addressed the issue of the surplus.
John Brown and the president will work with the executive secretary to develop a policy
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on under-spending. This will be presented at the April Executive meeting to go along
with the budget discussion.

Incorporated Ministries: The executive secretary outlined the Conference’s duties related
to Incorporated Ministries and spoke about an issue affecting one particular ministry.

Presbytery oversight visits

Executive members had visited each of the four Presbyteries, and the president and
executive secretary had also made visits where they asked questions of presbyters. The
president thanked all those who had gone out to do the visits. The Executive discussed
the reports (Appendix C) focusing on three main questions. Most of the comments
related to questions one and two.

       1. What do you see as the themes that emerged overall?
       2. What are the concerns that were raised?

              Was glad to have gone on the visit
              Southern Ontario people don’t understand travel distances when compared
               to people in other parts of the church
              We’re all struggling through this change together
              There seems to be more unsettledness coming out of Living Waters
              Some of the issues named in the surveys were already being worked on by
               the time the visits took place.
              This was a snapshot at a particular point in time.
              Toronto Southeast’s Executive was hoping for more depth in the report
               and that there would be more pointed items identified.
              Communication issues were named a number of times.
              The process didn’t come to grips with what is happening in the
               Presbyteries.
              We might get more of a sense of what’s happening from the minutes.
              Was disturbed by the lack of interest in providing feedback on the report.
              What do we do with what we heard?
              This was the first time we did this kind of process, so we can learn from
               the process we followed.
              By virtue of the visit, people are thinking of different ways of doing
               things.
              We have a process that is pushing responsibility to the congregations; how
               do we get these reports to the congregations?
              Are there ways we can help the Presbyteries to communicate better?
              There is a large and growing non-participation by clergy; when you get
               big, it’s easy to drop out.
              The larger regional church is essentially a regulatory body that makes us
               do things; this is not an inviting atmosphere; it’s not life-giving.
              Some people took the restructuring as the time to give up long-held tasks.
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                It’s hard to encourage people to attend and be active members of
                 Presbyteries.
                Changing the structure doesn’t always solve the difficulties we have.
                We’re onto something with the Conference holding consultations on
                 various topics.

        3. What are the new/creative things you saw in the reports?

                Positive comments about worship in Northern Waters.
                Special themes of Presbytery meetings.
                There are times of celebration, e.g. shared meals and worship.
                They made mistakes, but they learned from them.
                The number of people who have worked hard to make the new structure
                 work.
                It’s a learning process dealing with things we’ve never done before.
                Developing manuals and procedures has been a good thing.

Review of the new structure: The Executive discussed briefly the timing of the major
review which has been mandated to happen in 2012. Some of the comments/questions
included:

       Is it too soon to do such a major review, since the Conference and Presbyteries are
        still settling in?
       There are people who are looking forward to the review as a way of moving
        things back to the way they were.
       The review could happen in 2012-2013 to come to the 2013 annual meeting.
       What is included in the review?

The Executive will return to this topic at its April meeting with a plan to be presented by
the president and executive secretary.

Break

The Executive took an all-purpose break at 3:16 p.m. and resumed meeting at 3:33 p.m.

             Listening to a variety of voices/connecting with the ownership

The president welcomed Michael Blair to the meeting. The purpose of his visit was to
help the Executive on its policy about hearing other voices/diversity. Michael played a
clip from CBC’s “Metro Morning” show about how Royal Bank of Canada is working on
diversity within its corporate culture. Commitment to diversity is a core value in the
RBC structure, said the interviewee.

Michael asked whether the Conference needs a similar policy about inclusion of all. The
current policy indicates that “we” are the dominant body consulting with “them”. The
process of creating “us” means naming a group that is “them”. How can everyone
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become part of the whole? He said that there are a number of language shifts that need to
happen:

          From “diversity” to “difference”; we need a theology of difference; diversity
           is connected to tolerance;
          From “multiculturalism” which indicates tolerance to “interculturalism”
           which indicates mutuality
          From “equality” to “equity”; our church is built on the idea of being equal, but
           the reality is that this is not true; what does it mean to have equity?
          From “hospitality” to “welcome”; the current Conference policy looks
           hospitable but is not welcoming
          From “inclusion” to “partnership”; if I choose to include, I set the parameters
           of inclusion

He suggested that the Executive should address what our cultural identities bring to the
conversations we’re having as an Executive. How do we experience our differences?
What gift do I bring?

He suggested that we need to identify a core value, and then ask how you live out that
core value. How do you create opportunities for differences to be expressed when we
gather? How are we mentoring people to replace us?

Executive members expressed appreciation to Michael for his work with us. The
president will work with Linda Thompson, Linda Parsons and Brian Goodings to develop
these ideas for future meetings.


                      Monitoring and compliance with policies (cont’d)

Monitoring policies

By adopting the agenda, the Executive chose to postpone a scheduled review of four
policies – compliance, interview committee, settlement and pastoral relations committee,
and nominations.

Up-dating policies

Executive Secretary Limitations - Investment policy: Tom Clarke, Brian Traquair and
Rose Cambourne had worked on major revisions to the investment policy. Tom spoke to
the proposal presented by the group. There was considerable discussion about the policy
as it related to socially responsible investment, use of vehicles such as Oikocredit, the
Investing in Ministry Fund and the United Church of Canada Foundation. One editorial
change was made to the policy. The Executive agreed that it would use this policy for
now, knowing that it can be reviewed at any time.
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       MOTION by Tom Clarke/Paget Blaza that the Executive adopt the revised
       wording of the investment policy. (Appendix D).

       MOTION                                                              CARRIED.

Tom, Brian and Rose will work with the executive secretary on the hiring of an
investment advisor.

Executive Secretary Limitations – Conference Fund: The president had worked with
Paget Blaza and Linda Parsons on revisions to the Conference Fund policy. Following
discussion, the Executive agreed that this matter will come back to the April Executive
meeting. Questions or comments to be addressed included:

      Is there a cap?
      Need to be clear that the bottom part of the new wording relates only to the first
       focus point in #2.
      The policy needs to be clear that it serves within Toronto Conference.
      A suggestion for rewording is: “support of new educational initiatives serving all
       four Presbyteries” within Toronto Conference.

                 Business matters to be considered by the Executive

Minutes

       MOTION by David Allen/John Brown that the minutes of the Executive meeting
       of November 10, 2010 be approved as circulated.

       MOTION                                                              CARRIED.

       MOTION by David Allen/Linda Parsons that the minutes of the Executive
       meeting of November 24, 2010 be approved.

       MOTION                                                              CARRIED.

Correspondence

The executive secretary highlighted items on the correspondence list, and offered
recommendations for action (Appendix E). Most required action was included in the
omnibus motion.

Collapsing of the church development fund: Toronto United Church Council (TUCC) is
proposing a final disposition of the church development fund that had been a joint
venture between TUCC and the Conference. The closing of the fund recognizes the new
alignment of church development responsibilities as a result of the restructuring and the
formation of the Presbyteries of Toronto Conference Corporation (PTCC).
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Brian Goodings declared a conflict of interest as a member of the TUCC board, and did
not participate in the discussion or vote on the motion.

       MOTION by John Brown/Tom Clarke that Toronto Conference accept the offer
       from Toronto United Church Council as the final disposition of the church
       development fund as outlined in the November 19, 2010 correspondence from
       Toronto United Church Council (Appendix F).

       MOTION                                                              CARRIED.

The church development fund had made commitments to missions and congregations
extending for a number of years. The commitments originally related to the following
Missions and Congregations – Holly, Painswick, New Hope, Pathways and North Star.
Holly and Pathways have closed already and South West Presbytery will determine the
future of North Star by the spring of 2011. The cost will be covered by the money
received from the former church development fund plus money returned to Conference
following the final disposition of the Pathways accounts.

Brian Goodings declared a conflict of interest as a member of the TUCC board, and did
not participate in the discussion or vote on the motion.

       MOTION by Linda Thompson/Don Laing that Toronto Conference honour the
       commitments to North Star, Painswick and New Hope made by the former church
       development fund.

       MOTION                                                              CARRIED.

South West Presbytery regarding North Star United Church: The Presbytery is
requesting 2011 funding for North Star United Church while Presbytery completes a
review of its viability.

Karen Williams and Don Laing declared conflicts of interest, and did not participate in
the discussion or vote on the motion.

       MOTION by Shelley Roberts/Pat Edmonds that Toronto Conference approve
       2011 funding of $11,200 for North Star United Church.

       MOTION                                                              CARRIED.

Living Waters Presbytery request regarding church development: Living Waters
Presbytery made two specific requests for financial assistance regarding the Holly and
Painswick Missions.

       MOTION by Linda Parsons/Shelley Roberts that Toronto Conference provide
       assistance to the former Holly Mission and Painswick Mission as outlined in the
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       January 31, 2011 correspondence from the Presbytery (Appendix G) upon receipt
       of the remaining funds from the Pathways Mission.

       MOTION                                                           CARRIED.

Omnibus motion

The omnibus motion was presented. Executive members requested that item f) be
removed as well as one of the motions in item c).

       MOTION by Linda Thompson/Don Laing that the Toronto Conference Executive
       take the following actions:

       a)     Review of Minutes

              …that the report of records reviewer, Mary Gooley, be received with
              thanks for her work

       b)     Request for Sacramental Privileges

              …… that in accordance with Manual Section 343(c) and at the request of
              Toronto Southeast Presbytery, Toronto Conference grant sacramental
              privileges to Matthias Hartwig, Candidate Supply, during his time of
              appointment at Deutsche Evangeliums United Church Pastoral Charge
              …… that in accordance with Manual Section 343(c) and at the request of
              South West Presbytery, Toronto Conference grant sacramental privileges
              to Vicki Johnson, Student Intern, during her time of appointment at
              Parkdale United Church Pastoral Charge

              …that in accordance with Section 343(c)iii of The Manual, Toronto
              Conference grant sacramental privileges within the jurisdiction of
              Northern Waters Presbytery of Toronto Conference to Roseanne Judge,
              retiring Designated Lay Minister

       c)     Intent to Recommend Admission of a Minister from Another
              Denomination

              … that the Toronto Conference Executive, on recommendation of its
              Conference Interview Committee, which has completed its examination of
              the applicant Rev. Margaret Roberts, recommends this applicant for
              admission to the Order of Ministry of The United Church of Canada at the
              2011 annual meeting of Toronto Conference May 27-29, 2011.

              … that the Toronto Conference Executive, on recommendation of its
              Conference Interview Committee, which has completed its examination of
              the applicant Rev. Basil Coward, recommends this applicant for admission
February 9, 2011                                                               10/11 - 95


              to the Order of Ministry of The United Church of Canada at the
              2011 annual meeting of Toronto Conference May 27-29, 2011.

       d)     Formal Hearing

              …that Toronto Conference receive for information the report of the
              Formal Hearing Committee (Appendix H) involving Rev. William (Bill)
              Major and acknowledge the Formal Hearing Committee’s decision that
              Mr. Major’s name be placed on the Discontinued Service List
              (Disciplinary)

       e)     Assets Task Group

               …receive the final report of the Assets Task Group (Appendix I) and
               dismiss the Assets Task Group members David Allen, Sue Cowan, Pat
               Edmonds, Penny Keel, Marg Krauter, Don MacInnes, Mary McKeen,
               Allan Parker, and Nick Walker with thanks for their work

       g)     Beginning Again Richmond Hill

              …approve By-Law Number 1 of the Incorporated Ministry known as
              Beginning Again Richmond Hill

       h)     Camp Ahshunyoong Corporation operating as Camp Big Canoe

              … approve the Camp Ahshunyoong Corporation (Camp Big Canoe) 2009-
              2010 Board of Directors

              Keith Burgess
              Doug Clark
              Patti Clark
              Heather Dahmer
              John Dinner
              Sandra McTavish
              Marion Meyers
              Ted Meyers
              Brian Nicholson
              Ruth Noble
              Penny Parmenter
              Ken Parsons
              Laurel Plewes
              Stephen Salt
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             … approve the Camp Ahshunyoong Corporation (Camp Big Canoe) 2010-
             2011 Board of Directors

             Keith Burgess
             Doug Clark
             Patti Clark
             Heather Dahmer
             John Dinner
             Marion Meyers
             Ted Meyers
             Brian Nicholson
             Ruth Noble
             Ken Parsons
             Laurel Plewes
             Stephen Salt

       i)    Fred Victor Centre

             … approve the Fred Victor Centre 2009-2010 Board of Directors

             Jehad Y. Aliweiwi
             Pamela Bryant
             Larry Chapman
             Lynn M. Francis
             Leslie R. Gash
             Susan Golets
             Jennifer Elle Guerard
             Lianne Jeffs
             Lachlan J. MacQuarrie
             Terry Rumsey
             Peter Salloum
             Pamela-Jane Taylor
             Julie Weston

             … approve the Fred Victor Centre 2010-2011 Board of Directors

             Jehad Y. Aliweiwi
             James Anderson
             Pamela Bryant
             Larry Chapman
             Lynn M. Francis
             Leslie R. Gash
             Susan Golets
             Jennifer Elle Guerard
             Lianne Jeffs
             Lachlan J. MacQuarrie
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              Terry Rumsey
              Peter Salloum
              Pamela-Jane Taylor
              Julie Weston

       j)     Ina Grafton Gage Home of Toronto

              …approve By-Law Number 1 Amended of the Incorporated Ministry
              known as Ina Grafton Gage Home of Toronto

       k)     The Massey Centre for Women

              …approve By-Law Number 2009-1 of the Incorporated Ministry known
              as The Massey Centre for Women

       l)     The Presbyteries of Toronto Conference Corporation (PTCC)

              ...approve The Presbyteries of Toronto Conference Corporation (PTCC)
              2010-2011 Board of Directors

              Suzanne Abbott
              Charles Donley
              Margaret Krauter
              Donald MacInnes
              John Ostime
              Harry Ramsaran
              Nick Walker
              Marni Whitaker

       m)     Riverdale United Non-Profit Homes

              …approve By-Law Number 1-A of the Incorporated Ministry known as
              Riverdale United Non-Profit Homes

       n)     St. Matthew’s Bracondale House

              … approve the St. Matthew’s Bracondale House 2010 Board of Directors
              Mac Austin
              Christopher Bee
              Katherine Brittain
              Ursula Cannon
              Jan Mitchell
              Desmond Ottley
              Diana Stephenson
              Lynne Stott
              Kira Vallance
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       o)    St. Matthew’s (Richmond Hill) Non-Profit Homes

             …approve By-Law Number 1 of the Incorporated Ministry known as St.
             Matthew’s (Richmond Hill) Non-Profit Homes

       p)    Sparrow Lake United Church Camp, Inc.

             … approve By-Law No. One of the Incorporated Ministry known as
             Sparrow Lake United Church, Camp, Inc.

             … approve the Sparrow Lake United Church Camp, Inc. 2010-2011 Board
             of Directors

             Janice Franklin
             William Grove
             Brian Isard
             Anne Nakahara
             Christine Smaller
             Linda Wheler
             M. Ellen Weir
             Mark Winger

             …approve the request of Sparrow Lake United Church Camp, Inc. to
             increase its indebtedness to $350,000 to cover the costs of renovations to
             the dining hall and recreation hall

       q)    Thorncliffe Chapel Housing Corporation

             … approve By-Law No. 2 of the Incorporated Ministry known as
             Thorncliffe Chapel Housing Corporation

       r)    Toronto United Church Council (TUCC)

             … approve the Toronto United Church Council (TUCC) 2010-2011 Board
             of Directors

             Douglas Booth
             Charles Donley
             Charles Drury
             Jim Dillane
             Adele Freeman
             Eilert Frerichs
             Brian Goodings
             Norm Greene
             Joan Hart
             Jim Hilborn
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              Bill Jermyn
              Michael Kooiman
              Pam Lock
              Stephen Mabee
              Ted Meyers
              Ron Ross

       s)     Wilmar Heights United Church Non-Profit Homes Inc.

              … approve the Wilmar Heights United Church Non-Profit Homes Inc.
              2010-2011 Board of Directors

              Don Bell
              David Blinn
              Peter Davis
              Neil Harris
              Patricia McNinch
              Bob Pomeroy
              Dean Scoble
              Edwina Waxman

       t)     lease approval

              …approve the lease between Camp Big Canoe and Toronto United Church
              Council, both Incorporated Ministries

       u)     lease approval

              …approve the lease between Camp Simpresca and Toronto United Church
              Council, both Incorporated Ministries

       v)     lease approval

              …approve the lease between Lake Scugog Camp and Toronto United
              Church Council, both Incorporated Ministries

       w)     lease approval

              …approve the lease between Sparrow Lake Camp and Toronto United
              Church Council, both Incorporated Ministries.

       MOTION                                                       CARRIED.
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Item f) from the original omnibus motion was then considered.

Brian Goodings declared a conflict of interest as a member of the TUCC board, and did
not participate in the discussion or vote on the motion.

       f)      Request from TUCC for Consent to sell Holly Centre and Mapleview
               House property

               MOTION by Pat Edmonds/Paget Blaza that Toronto Conference approve
               the request for consent from Toronto United Church Council to sell the
               Holly United Church Centre and Mapleview House site subject to the
               completion of conversations with Living Waters Presbytery.

There was considerable discussion with a main point being that this motion should not be
considered until the matter was fully ready. The lower Court, i.e. Living Waters
Presbytery, has not completed its work.

       MOTION by Tom Clarke/Shelley Roberts that the motion be tabled.

       MOTION TO TABLE                                                     CARRIED.

One part of item c) from the original omnibus motion was then considered.

       c)      Intent to Recommend Admission of a Minister from Another
               Denomination

       Questions were asked about the process that had been followed leading up to this
       recommendation. John Brown declared a conflict of interest in this matter and did
       not participate in the discussion or vote on the motion.

       MOTION by Tom Clarke/Paget Blaza that the Toronto Conference Executive, on
       recommendation of its Conference Interview Committee, which has completed its
       examination of the applicant Rev. Douglas DuCharme, recommends this applicant
       for admission to the Order of Ministry of The United Church of Canada at the
       2011 annual meeting of Toronto Conference May 27-29, 2011.

       MOTION                                                              CARRIED.

                     Theological reflection, evaluation and closing

Theological reflection

The president invited Carol Hancock to lead the Executive in a time of theological
reflection. Carol spoke about the familiar words of Matthew 7 “ask”, “search”, “knock”.
She said that other translations place a greater emphasis on continual activity - “keep on
asking”, “keep on seeking”, “keep on knocking”. In relation to our discussions during
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the day, she said that understanding identify is something that is ongoing, not fixed. We
are a living community walking in faithfulness.

Closing the meeting

Numerous items were left unfinished and will be on the April Executive agenda. The
Executive AGREED that it will extend the meeting to begin at 10:00 a.m. The president
declared the meeting closed at 6:11 p.m. She thanked everyone for their participation,
and offered a benediction and grace for the evening meal.




__________________________________                      _________________________________
Marg Walker                                             David Allen
President                                               Executive Secretary


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