Guidance Notes

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					                 Government Procurement Service
pan-government enabled framework agreement for
     the provision of vehicle insurance brokerage
   services for cars, car derived vans, commercial
                   vehicles and blue light vehicles

                                             CM/FMT/07/4898
                           20 October 2008 – 19 October 2012

    Guidance Notes for Public Sector Organisations
                         and Framework Suppliers

                                          Commercial in confidence


This document is intended as a guide to the Government Procurement Service Framework
Agreement for vehicle insurance brokerage services. If, as a public sector organisation,
you currently have a contract/framework for vehicle insurance you should ascertain the
circumstances under which better value for money could be obtained by using the
Government Procurement Service Framework Agreements. An investment analysis and
business case may be needed in order to support a decision to move to a different
contractual arrangement.
This document is restricted commercial and contains commercially confidential information
that must be used only for the purpose of official business and may be shared only with
eligible parties.




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Document revision control


                                                                    Date
Version    Author/editor    Notes
                                                                    published
1.0        David Pyle              Guidance document issued        09.12.2008
                                   Notes to PSO amended
                                   Quotations, ordering and
                                    invoicing updated – confirmed
2.0        David Pyle               claims experience               24.06.2009

                                   Updated FAQs
                                   Call-off document amended
                                   Document re branded in line
3.0        David Pyle                                               11.12.2009
                                    with Buying Solutions style
                                   Removal of HSBC and Marsh
                                    Ltd from framework agreement
4.0        David Pyle                                               22.06.2011
                                   BJIB contact details updated
                                   Framework end date amended
                                   Updated to Government
5.0        David Pyle                                               03.08.2011
                                    Procurement Service branding
                                   Updated Government
6.0        David Pyle               Procurement Service email       02.12.2011
                                    addresses




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NOTE TO PSOs




PSOs should read the document titled ‘Guidance notes to PSOs’ before reading this
document and the document titled ‘Supplier framework details’.




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CONTENTS PAGE

Subject                                              Page

Front cover                                           1
Document revision control                             2
Note to PSOs                                          3
Contents page                                         4
Purpose                                               5
Summary of Key Framework Features                    5-6
Procurement Background                               6–7
Benefits of Using the Framework Agreement             7
Insurance cover                                      7-8
Accessing the framework agreement                    8-9
Terms and Conditions of Contract                      9
Management Information                                9
Government Procurement Service Responsibilities       10
Suppliers’ Responsibilities                           10
PSOs Responsibilities                               10 - 11
Contract Management                                 11 - 12
Marketing the Framework                               12
Further Information & Contact Details                 12
Feedback                                              12
Appendix One: Supplier Contact Details                13
Appendix Two: Call Off Protocol                     14 – 16
Appendix Three: Motor Insurance Database Template     17
Appendix Four: Frequently Asked Questions (FAQs)    18 – 22
Appendix Five: Useful Links                         23 - 24




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1. Purpose
   1.1. This guidance document is intended to serve three purposes:
       1.1.1. It provides information relating to the procurement process and outlines
              the key features of the framework agreement
       1.1.2. It sets out actions that Public Sector Organisations (“PSOs”) are required
              to take in order to enter into participation agreements under the
              Framework
       1.1.3. It informs framework suppliers of the various processes that PSOs will
              follow to obtain vehicle insurance brokerage services under the
              framework agreement.


2. Summary of Key Framework Features
   2.1. This Framework:
       2.1.1. Enables PSOs within the UK or Nominated Private Authorities (“NPAs”
              are private organisations acting for and on behalf of a PSO for example
              private fleet management companies) to purchase vehicle insurance
              brokerage services by entering into participation agreements with
              framework suppliers
       2.1.2. Has been let under the Public Sector Contract Regulations 2006 and the
              procurement has followed the restricted procedure
       2.1.3. Is for a three year period from October 2008, with an option to extend for
              one further year
       2.1.4. Consists of four framework suppliers, contact details can be found in
              Appendix one and the full service offering is located in a separate
              document entitled “Supplier Framework Details”
       2.1.5. Provides for participation agreements to be entered into between a PSO
              and their chosen framework supplier. Following a full analysis of all
              framework offerings the PSO is able to choose which supplier is best able
              to meet their requirements. The participation agreement provides the
              PSO with full access to the framework agreement
       2.1.6. Will be managed by Government Procurement Service who will hold
              quarterly meetings to review supplier performance. PSOs will be
              responsible for managing their chosen supplier on a day-to-day basis.
       2.1.7. Offers both funded and conventional methods of insurance. Both
              comprehensive and non-comprehensive (Third Party, Fire and/or Theft)
              covers are available through conventional methodology. The funded
              methodology is described further in the individual supplier guidance
              documents.


       The table below details each suppliers offering:




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                   Supplier name               Conventional              Funded
                Brian Johnston & Co                  Y                      Y
              (Insurance Brokers) Ltd
                    Willis Limited                   Y                      N


2.1.8      Offers the following service as standard for each level of insurance cover as
           listed in 2.7:
          Uninsured loss recovery
          Full claims handling service
          Insurance legal services
          Replacement vehicle glass
          Statistical analysis and management information services
          Relief vehicle provision
          Courtesy car provision.


2.1.9      Offers the following services as optional extras, in addition to the standard
           provisions above:
          Accident management services
          Risk management services
          Early termination insurance
          GAP cover.


3.         Procurement Background
     3.1    A fair and transparent procurement process was undertaken for the letting of
            this framework:
     3.2    The Framework Agreements were let by NHS PASA under the Public Contracts
            Regulations 2006.
     3.3    A Restricted Procedure OJEU Notice was issued on 3 January 2008, reference
            2008/S 5-005386.
     3.4    A stakeholder group was established, including representatives from NHS
            PASA, NHS Trusts, Collaborative Procurement Hubs and Strategic Health
            Authorities.    The stakeholder group was fully consulted and engaged
            throughout the procurement process. This enabled key potential users of the
            framework to input into the specification development, evaluation criteria,
            supplier briefing and technical evaluation.
     3.5    NHS PASA received ten expressions of interest and short-listed seven
            tenderers at pre-qualification questionnaire stage. The short listed tenderers

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            were issued with the Invitation to Tender (“ITT”) documentation on 5 June
            2008.
     3.6    A questionnaire was sent to suppliers contained within the ITT documents to be
            completed, enabling them to provide their solutions and evidence in response
            to each service requirement.
     3.7    A comprehensive evaluation criterion was used to analyse both qualitative and
            commercial responses. Weightings used in the evaluation were as follows:
                 Whole life costing    50%
                 Quality of service    49%
                 Environmental         1%


4.         Benefits of Using the Framework Agreement
     4.1    There are numerous benefits associated with using this framework agreement:
                 Allows PSOs to have access to competitive prices and terms
                 Choice of four suppliers offering a range of services
                 Uses a standard set of Terms and Conditions (T&Cs) - see section titled
                  Terms and Conditions of contract for further details
                 Provides flexibility through offering various methods of insurance cover
                  i.e. the conventional one year policy and the funded methodology
                 It is free to use for both customers and suppliers, resulting in optimum
                  value for money
                 Proposals are included for ‘grey fleet’ insurance cover
                 All suppliers have the relevant FSA approvals.


5.         Insurance cover
     The following methods of insurance are offered:
              5.1.1 Comprehensive cover - This is a policy covering a number of types of
                    loss or damage. The means that, in addition to third party cover [see
                    Non-comprehensive Cover], the policy provides compensation to the
                    policyholder if the insured vehicle is destroyed or damaged by
                    accidental means.
              5.1.2 Non comprehensive Cover - This is a policy covering a limited number
                     of types of loss or damage and will include one or more of the
                     following:
              5.1.3 Third party cover – This includes the minimum cover provided by the
                    Road Traffic Act and indemnifies the policyholder for damage caused
                    to other people’s property and injury that may be caused to third
                    parties. This can be extended to cover;




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              5.1.4    Fire and/or theft cover - which additionally provides compensation to
                       the policyholder if the insured vehicle is destroyed or damaged by fire
                       and/or theft.
              5.1.5 Fire Claim - This is a claim arising from damage caused by fire and
                    explosion following fire.
              5.1.6 Theft Claim - One arising from burglary, robbery and theft under the
                    Theft Act 1968 in England and Wales, and burglary, robbery,
                    housebreaking and larceny in Scotland and Northern Ireland.


6.         Accessing the Framework Agreement
           The main steps to accessing this framework agreement are listed below.
     6.1    PSO Call Off Protocol
              6.1.1 Call off contracts made by the PSO shall incorporate the T&Cs of the
                    Specification and the framework agreement.
              6.1.2 The joining proforma for the framework agreement can be found in
                    Appendix two. This should be e-mailed (with an electronic signature)
                    or posted to Government Procurement Service and your chosen
                    supplier. (Contact details for Government Procurement Service can
                    be found on page 13).
     6.2    Quotations, Orders and Invoicing
           6.2.1   To obtain a quotation you will need to pass the following information to
                   your chosen broker;
                      Fleet claims history for the previous three years (if available). If not
                       available PSO to advise as to the reason(s) why
                      Fleet profile showing the current vehicles on fleet. Details to include
                       make, model and registration number of all vehicles requiring cover
                      Identify the number and type of ‘blue light’ vehicles on fleet
                      Identify the number and type of hire and reward vehicles on fleet
                      Identify any PSO restrictions in relation to authorised drivers for
                       example age limits
                      Confirmed claims experience (CCE). Please see document titled
                       ‘Guidance notes to PSOs’ for further information
           6.2.2   PSOs will need to quote the contract reference (Appendix one) in order to
                   access the framework agreements T&Cs and pricing structure.
           6.2.3   Suppliers will respond to quotations within ten working days of receipt.
           6.2.4   When quoting, suppliers will submit a best and final offer.
           6.2.5   The chosen broker, will send an order confirmation to the PSO within 48
                   hours of receipt of the official order and will confirm the order details
                   including, but not limited to:
                      Framework Agreement reference number


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                      Description of the vehicle insurance offered
                      Name and address of underwriter
                      Length of insurance cover
                      Type of insurance cover.
           6.2.6   The chosen supplier will send out invoices to the PSO within fifteen
                   working days following receipt of order confirmation and for contracts
                   more than one year, annually fifteen working days following PSO
                   agreement to the re-negotiated premium.


7.         Terms and Conditions (T&Cs) of contract
     7.1    The T&Cs of contract that apply to this framework are the NHS conditions of
            contract for the Supply of Services, dated July 2007.
     7.2    PSOs are advised to keep a hard copy of the T&Cs.
     7.3    The T&Cs of contract can be viewed and downloaded via the link below.
            http://www.pasa.nhs.uk/pasa/Doc.aspx?Path=[MN][SP]/Guidance%20Docume
            nts/terms%20and%20conditions/supplyservices.doc

8.         Management information (MI)
     8.1    All suppliers on the framework agreement are contractually obliged to provide
            accurate and timely sales information based on the use of the framework
            agreement.
     8.2    Data provided by the suppliers will cover the following:
                  Type of Service(s) procured
                  Detailed information on the service(s) procured
                  Volume information
                  Specific prices charged
                  Which PSO has procured from the national framework agreement.


9.         Responsibilities
     9.1    Government Procurement Service responsibilities
                  Government Procurement Service will be performing a key role in
                   managing the framework and the Framework Agreements. Government
                   Procurement Service will:
                       o   Manage the process for dealing with all variations to the framework
                           agreements including price variations
                       o   Manage supplier relations and performance in respect of the
                           framework agreements via Key Performance Indicators (KPIs)



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10.      Suppliers’ responsibilities
      10.1 Suppliers will:
           10.1.1    Submit monthly reports to Government Procurement Service
                     summarising all sales under this Framework.
           10.1.2      Assist Government Procurement Service in the marketing of the
                     framework agreement.
           10.1.3    In the case of the funded method, maintain records of all fund
                     transactions [credits / debits / interest payments] and provide quarterly
                     statistics to the PSO of all balances.
           10.1.4    Issue each individual PSO with full details of all the successful and
                     outstanding uninsured loss recoveries on a quarterly basis.
           10.1.5    Process all invoices from authorised repairers and submit a monthly
                     report/invoice for the amount.
           10.1.6    Provide a full detailed claims history on an annual basis to the PSOs
                     or their representatives no later than eight working weeks prior to the
                     premium renewal date.
           10.1.7    Provide quarterly statistics to the PSO of all claims and costs, if
                     required.
           10.1.8    Inform the PSO of the legal requirements of the Motor Insurance
                     Database (MID) and update the MID as and when required by the
                     PSO. Suppliers should also issue the appropriate template for
                     collection of MID information.
           10.1.9    Submit KPIs to Government Procurement Service on a quarterly
                     basis, within ten working days after the last working day of the month.
           10.1.10 Assist PSOs in completing the model call-off contract.


11.      PSOs responsibilities
       11.1 The PSO will:
                Agree the claims history within one month of receipt from the supplier.
                 The premium will only be calculated following agreement of the claims
                 history details between the Supplier and PSO
                Utilise the appropriate template (Appendix three) when submitting details
                 for the Motor Insurance Database (MID) to the supplier or insurer
                The PSO will manage their own Participation Agreements with their
                 chosen Supplier, potentially involving review meetings (at intervals
                 determined by the PSO and chosen supplier).
                Disclose material facts to their insurers
                 It is essential that every proposer or insured when seeking a new
                 insurance or renewing an existing policy, reveals to the insurers any
                 material facts or information (including any material circumstances or
                 change in circumstance) which might influence the insurer in deciding


Page 10 of 24
                 whether or not to accept the risk, what the terms should be and what
                 premium to charge. Failure to do so will render the insurance voidable
                 from inception and enable the insurers to repudiate liability. In practice,
                 you should notify any changes in material facts or circumstances as soon
                 as they arise. If you have any doubts as to what constitutes a material
                 fact or circumstance please contact your insurance broker
                 In connection with motor insurance specifically, convictions against any
                 driver (except minor parking offences) or accidents of which your insurers
                 may be unaware (e.g. in a spouse’s car) would be regarded as material.
                 It is recommended that a regular physical check of driving licences is
                 carried out together with a declaration of accident history
                Complete the model call-off contract and issue to your chosen insurance
                 broker and Government Procurement Service.
                Provide complete and accurate information and instructions in a timely
                 manor.
                Check the policy documents to ensure that it accurately reflects the cover,
                 conditions, limits and other terms that are required by the PSO. Particular
                 attention to be paid to any policy conditions, warranties and the claims
                 notification provisions as failure to comply may invalidate coverage.
                 Notify any discrepancies to your chosen broker immediately.
                Notify claims or potential circumstances that may give rise to a claim in
                 accordance with the insurance policy.
                Notify your chosen broker as soon as possible of any changes in
                 circumstances that may affect the services to be provided by your chosen
                 broker or the cover provided under your insurance policy.
                Provide settlement with cleared funds of all monies due in accordance
                 with the payment date as specified on the invoice.


12.      Contract management
      12.1 Government Procurement Service will hold quarterly meetings with each
           supplier to review the operation of the framework agreement maintaining a
           written record of points covered. The frequency will change once the
           framework reaches maturity depending on the performance of each supplier.
      12.2 Government Procurement Service will act as a liaison point on behalf of the
           PSO and supplier for any issues relating to the operation of the framework
           agreements. This extends to acting as the first point of contact for resolution of
           any disputes between the PSO and supplier where the matter has not been
           resolved under the dispute resolution process detailed in the specification.


13.    Marketing the Framework
      13.1 Government Procurement Service will work closely with framework suppliers
           concerning their marketing activity. This is to ensure that the Government
           Procurement Service marketing plans for the framework within the public sector


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           are not adversely affected by direct marketing approaches by suppliers to Fleet
           Managers, e.g. by cold calling.


14.    Further information & contact details
      14.1 Frequently asked questions (FAQs) can be found in Appendix four.
      14.2 Useful links can be found in Appendix five.
      14.4 Alternatively contact a member of the Government Procurement Service Fleet
       team:


         David Pyle
         Standardisation Manager - Fleet
         9th Floor, The Capital, Old Hall Street, Liverpool L3 9PP
         Tel: 0151 672 2164
         Mob: 07767 440 960
         david.pyle@gps.gsi.gov.uk


15.    Feedback
      15.1 Should you have any feedback (positive or negative) then please raise these
           directly with the Government Procurement Service via the contact details
           above.




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Appendix one

Supplier main contact details




Name /      Company             Tel                   E-mail           Contract reference
Position     name
Michael    Brian          01737 232 005   michael.wells@bjins.co.uk   CM/FMT/07/4898/1
Wells      Johnston &
           Co
           (Insurance
           Brokers) Ltd
                                                                      CM/FMT/07/4898/4
Beverley   Willis     0771 2666 509       braceyba@willis.com
Bracey     Limited
           Government
           Sector
           Practice




Page 13 of 24
Appendix two

Model Customer Call off Contract


                                Notification to Supplier


[Letter to be typed on Customer’s notepaper - or sent by email]


(1) From [insert name of Customer or Participating Authority] whose registered
    office is at [insert address of Customer or Participating Authority] .

(2) To [insert name of Supplier] whose registered office is at [insert address of
    Supplier] [‘the Supplier’].

Dear Sirs


VEHICLE INSURANCE BROKERAGE SERVICES AGREEMENT DATED [dd/mm/yyyy]

The [insert name of Customer or Participating Authority] has decided to exercise the
rights given to it under the Framework Agreement number CM/FMT/07/4898 made
between Government Procurement Service and yourselves on [date of Framework
Agreement]. This shall be for a period of [enter year duration [1, 2 or 3 years]].

[insert name of Customer or Participating Authority] has decided to select [insert
name of Supplier] as the only Supplier[s] from whom the [insert name of Customer or
Participating Authority] will purchase vehicle insurance brokerage services under the
Framework Agreement.

Yours faithfully




[name]
[title]




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Addendum to vehicle insurance brokerage services agreement
List of categories of services [delete and add detail as appropriate]

Item                       Customer Requirement

Insurance cover            [conventional or funded]

                           [fully comprehensive, third party, third party fire and
Insurance type
                           theft, RTA, fire or theft claim]

Length of cover            [12, 24, 36 months]

Brokerage required         [yes / no]

Fund management
                           [yes / no]
required
Accident management
services.                  [yes / no]


Risk management
services.
                           [yes / no]

Early        termination
insurance
                           [yes / no]


GAP cover required         [yes/no]

Number of cars (owned
                           [enter the number of cars on fleet]
and leased)

Number of commercial
                           [enter the number of commercial vehicles on fleet]
vehicles

Number of ‘hire and        [enter the number of vehicles that are used for ‘hire
reward’ vehicles           and reward’]

Number of special type
                           [enter the number of special types of vehicles on fleet]
vehicles

Number of blue light
                           [enter the number of blue light vehicles on fleet]
vehicles

                           [enter details if you have a requirement for grey fleet
Grey fleet requirement
                           insurance cover]




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NB copy to be sent to your chosen supplier and Government Procurement Service
david.pyle@gps.gsi.gov.uk




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Appendix three

Motor insurance Database (MID) template

Mandatory


Name of policy holder
Policy number
Vehicle registration
Vehicle make
Vehicle on date
Vehicle off date


Optional


Insurer branch
Foreign registration indicator
Trade plate indicator
Vehicle type
Vehicle model
Vehicle derivative
Vehicle engine size
Number of seats
Gross vehicle weight
Permitted drivers
Class of use
Additional drivers indicated
Number of named drivers
Named drivers name




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Appendix four

Frequently Asked Questions (FAQs)


Part one: Accessing the Framework
Q.   I would like to commence using the framework with immediate effect, what steps
     am I required to take?
A.   In the very first instance you must read the document titled ‘guidance notes to
     PSOs’. Once you have read this document you must then familiarise yourself with
     the following briefing documents – ‘guidance notes’ and ‘supplier framework
     details’.
     Once you have decided which supplier you wish to utilise you will need to send a
     copy of the ‘call off customer’ (Appendix two) to your chosen supplier copying in
     Government Procurement Service.


Q.   How long will the sign-up process take?
A.   From reading the documents mentioned above to placing the order we would
     expect the process to take approximately 2-3 weeks. You will need to allow time to
     fully evaluate the offerings, including any additional clarification you may have.
     Please note framework suppliers are contractually obliged to return quotes within
     ten working days following receipt of the quotation request.


Q.   How long do I need to sign up to the framework agreement for?
A.   Call off is not limited. It can be of any duration, although there is a minimum of one
     year as long as its length does not prevent, restrict or distort competition.
     This is equally true on the last day of the framework as it is on the first.


Q.   How do I find out about the supplier details and prices that apply to the pan
     government framework for vehicle insurance brokerage services?
A.   All supplier information and pricing relating to the framework can be found in the
     contract briefing documents on the transport intranet page.
     The Government Procurement Service team will provide regular updates about the
     ongoing development of the framework agreement via the transport intranet page.


Q.   How much does it cost to access the framework agreement?
A.   Access to the framework agreement is free of charge both for PSOs and suppliers.


Q.   Can I deal direct with the underwriters from the vehicle insurance underwriter
     framework agreement (CM/FMT/08/5053)?


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A.   No. Your chosen broker will liaise with the panel of underwriters on your behalf.


Part two: Scope
Q.   What type of vehicles does the framework agreement cover?
A.   The framework covers all vehicles including: owned vehicles, leased vehicles, ‘blue
     light’ vehicles (A&E Ambulances, fast response vehicles, police vehicles, and fire
     vehicles), commercial vehicles, motor cycles and bicycles.


Q.   Lease companies require comprehensive insurance cover. Does this framework
     meet this requirement?
A.   Yes. This framework meets all the requirements of leasing companies and offers
     the same level of cover as a conventional comprehensive insurance policy.


Q.   Who and what types of use does this framework cover?
A.   The framework covers all authorised licensed driver, for social, domestic and
     pleasure use plus business use, including carriage of goods and people where
     appropriate.


Q.   Are there provisions for grey fleet cover on this framework?
A.   Yes. Please see individual supplier guidance for information regarding grey fleet
     cover.


Q.   Who is the framework agreement open to?
A.   Both the broker and underwriter framework agreements are open to all public
     sector organisations in England, Wales, Northern Ireland and Scotland.
     Nominated private authorities can also access the vehicle insurance broker
     framework agreement.


Part three: Framework information
Q.   Can a PSO merge vehicles from different fleets onto the same policy?
A.   Yes. Vehicles can be merged onto the same policy. However, if the current policies
     have different start/end dates, it would be possible to add vehicles as and when
     current policies expire. Your chosen supplier will be able to offer further advice.


Q.   What information do the Suppliers require to provide a quotation?
A.   A fleet claims history for the previous three years (if available), a fleet profile showing
     the current vehicles on the fleet, identify the number of ‘blue light’ and hire and
     reward vehicles on fleet.



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     For further details please read ‘guidance notes to PSO’ and section 6.2 for further
     information.


Q.   What happens if a full claims history is not available (e.g. in the case of a newly
     established organisation)?
A.   In the event of a full claims history being unavailable the supplier, underwriter and
     the PSO will liaise to discuss and agree upon a methodology to calculate the
     insurance premium.


Q.   If I am currently insured via the conventional method could I switch my policy to the
     funded methodology?
A.   Yes. You can switch from one to the other. Your chosen supplier will be able to
     offer further advice.


Q.   Who sets the level of excess?
A.   This can either be determined by the PSO or underwriter. Typical examples are
     £100, £150 or £250.
     There is a direct correlation between the level of the excess and the cost of the
     insurance cover (i.e. the higher the excess, the lower the cost of the insurance
     cover).


Q.   How does a PSO arrange Framework review meetings?
A.   Government Procurement Service will review the operation at a Framework level,
     which will involve quarterly reviews with each Supplier. PSOs that access the
     agreement will have the option of having their own reviews and this needs to be
     discussed and implemented with the chosen Supplier. This also includes any
     Management Information required.


Q.   Are there any mileage restrictions for the insurance cover?
A.   No. Insurance cover applies without any mileage restrictions.


Q.   If a claim is being made, how are vehicles valued?
A.   For claims purposes all vehicles built to UK Specification and without modification
     will be valued using “CAP” monitor data. Values for all other vehicles including
     mobile units and “blue light” vehicles to be agreed with the insurer.


Q.   When using the funded method, who holds the fund?
A.   The fund is administered by the broker who will place the monies into an interest
     bearing account.



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Q.   What happens to the interest made on the fund?
A.   Interest made in the fund will remain the property of the PSO. Interest will be paid
     into the fund on a quarterly basis unless otherwise advised by the PSO.


Q.   What options are available on this framework for PSOs with small fleets?
A.   For PSOs with small fleets, where their individual premiums is less than the level
     required for the funding methodology then there is an option for a number of PSOs
     to amalgamate their fleets to achieve sufficient levels to operate a funded
     methodology.


Q.   Does this framework cover journeys outside the UK?
A.   Yes. Suppliers will be able to provide extended cover for journeys outside the UK.
     See Supplier Framework Details document for each suppliers offering.


Q.   Can payment be made by Government Procurement Card?
A.   Suppliers will accept payment by Government Procurement Card (GPC).


Part four: Governance
Q.   Does the framework have an extension period?
A.   Yes. There is the option to extend for a period of 12 months. The framework will
     be extended based upon satisfactory supplier performance taking in to account
     KPIs.


Q.   I am required to demonstrate that we have followed EU Procurement Legislation,
     what can you supply me to satisfy this requirement?
A.   The Framework T&Cs can be found on the NHS website. Copies of the OJEU
     advertisement and Framework Specification are also available upon request.
     The vehicle insurance underwriter framework agreement went live 3 June 2009
     (CM/FMT/08/5053) and has been let in line with the latest EU procurement rules
     and regulations.


Q.   Can I change the T&Cs or Framework specification to incorporate my own terms?
A.   The Terms and Conditions cannot be changed or amended throughout the
     Framework period. The Specification already incorporates a number of variables
     i.e. differing payment profiles, length of insurance period (12, 24 or 36 months).
     http://www.pasa.nhs.uk/pasa/Doc.aspx?Path=[MN][SP]/Guidance%20Documents/ter
     ms%20and%20conditions/supplyservices.doc




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Appendix five


Useful links


                Organisation name                                         Website address
       The Chartered Insurance Institute                                    www.cii.co.uk
      The Association of British Insurers                                  www.abi.org.uk
       The Health and Safety Executive                                     www.hse.gov.uk
   Motor Insurers Information Centre (MIIC)                                www.miic.org.uk
         Motor Insurers Bureau (MIB)                                       www.mib.org.uk
 Motor Vehicle Repairers Association (MVRA)                                www.mvra.com
Vehicle Builders and Repairers Association Ltd
                                                                           www.vbra.co.uk
                   (VBRA)

 Royal Society for the Prevention of Accidents                             www.rospa.com/
                    [RoSPA]

                      Brake                                               www.brake.org.uk
         Financial Services Authority                                      www.fsa.gov.uk/
     NHS PASA T&Cs utilised in this framework agreement
     http://www.pasa.nhs.uk/pasa/Doc.aspx?Path=[MN][SP]/Guidance%20Documents/terms%20and%20conditions/supplyservices.doc


   Brian Johnston & Co (Insurance Brokers)
                                                                        http://www.bjins.co.uk/
                   Limited
                    Willis Ltd                                             www.willis.com



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