NAPIER UNIVERSITY - DOC

							                                 NAPIER UNIVERSITY

                FACULTY OF HEALTH, LIFE & SOCIAL SCIENCES
               CENTRE FOR BESPOKE EDUCATIONAL SERVICES

                                Faculty Administrator
                               Fixed Term for One Year


This post in the Faculty of Health, Life & Social Sciences requires the post holder to
take responsibility for providing effective administrative support for a range activities
in the newly established Centre for Bespoke Educational Services.

You should be educated to HND level or equivalent and have prior administrative
experience, preferably in further or higher education. In addition excellent
interpersonal, communication and organisational skills are required together with the
ability to work on your own initiative, under pressure and to meet deadlines.

Experience of IT, especially spreadsheets and databases is essential and some
Committee Servicing experience would be an advantage.

Application packs are available from Stella Allen, telephone: 0131 455 5719 or via
email: s.allen@napier.ac.uk

Closing Date: 17/03/08
          Additional Information for the Post of Project Administrator,
                   Faculty of Health, Life & Social Sciences


                                NAPIER UNIVERSITY

    Principal & Vice-Chancellor: Professor Joan K Stringer, CBE, BA (Hon),
                       CertEd, PhD, CCMI, FRSA, FRSE

The University
Napier University bears the name of one of the most illustrious Scots, John Napier of
Merchiston, the sixteenth century philosopher and mathematician. He is probably
best known as the inventor of logarithms, a major advance in the history of
mathematics. He was born in Merchiston Tower, now an integral working part of one
of the University’s three main campuses: Merchiston, Craiglockhart, and Craighouse.
In just three decades, Napier University has been transformed from a fine
polytechnic into a major Scottish University, complete with its new campus at
Craighouse, which combines magnificent historical buildings with beautifully
landscaped grounds.

The University’s location in Scotland’s capital city Edinburgh, a major international
and financial centre, and its proximity to Scotland’s industrial heartland, has enabled
it to collaborate closely with commerce and industry and to provide students with the
chance to integrate study and work experience. The city has a huge student
population and is a wonderful place to study.

Napier is now one of the largest higher education establishments in Scotland with
over 13,500 students offering in the region of 150 Undergraduate and 120
Postgraduate courses, with a staffing complement of more than 1,500.


The Faculty
The Faculty of Health, Life & Social Sciences offers an exciting range of programmes
at diploma, degree, honours, masters and doctorate levels in a wide range of
disciplines. The Faculty offers a vibrant and challenging academic environment and
provides leading edge education and research.

Research activity within the Faculty encompasses many disciplines and the research
culture within the entire Faculty continues to grow year on year, as evidenced by the
number and quality of articles published, research grants awarded and excellent peer
esteem in which our researchers are regarded.

The Faculty has strong links with the National Health Service; other clinical
environments; social work; charities and voluntary agencies; and strong, emerging
Community Health partnerships.

The Faculty is split into three Schools, supported by a Faculty administrative team.

The School of Life Sciences, based at Merchiston campus, offers an exciting and
active academic environment with a diverse range of opportunities for research and
study. Research and teaching interests in the School cover a wide spectrum of the
biological and life sciences, sport and exercise science, and herbal medicine.
The School of Nursing, Midwifery and Social Care is based over two main campuses
(Canaan Lane and Comely Bank), and offers an extensive range of nursing and
midwifery programmes at pre-registration, post-registration, and Masters level. Also
on offer are a number of programmes which contribute to the increasing Educational
Development of the nursing profession with graduates gaining a recordable teaching
qualification with the Nursing & Midwifery Council.

The School of Health & Social Sciences is based over two main campuses
(Craighouse and Canaan Lane) and offers undergraduate programmes in the
disciplines of Complementary Therapies, Psychology and Sociology. A successful
postgraduate programme in Careers Guidance is also available.             External
contributions are made from cultural studies, history and geography to create an
academic environment which enhances the cross-fertilisation of ideas, research and
experience.

The Faculty administrative support is based over all of the campuses at which the
faculty has a presence. It supports School, student, module and programme focused
activities, whilst also underpinning the organization of nursing & midwifery student
placements and cross-Faculty quality enhancement. The team also supports the
activities of senior faculty staff based within the Dean’s office, including the Dean and
three Associate Deans.

Centre for Bespoke Educational Services
This project administrator post is being established to support the newly established
Centre for Bespoke Educational Services, an exciting initiative within the Faculty,
which is at the heart of the implementation of the strategy for growth outlined within
the Faculty Plan (Realising Our Potential).

The vision for the CBES is that it will act as an integrated centre for the Faculty’s
Continuing Professional Development (CPD) activity. It will act as the driver for the
development of innovative part-time training courses and programmes which will
allow nurses, scientists, and professionals allied to health sciences to be able to
expand their skills set through the delivery of high quality on-line, blended or taught
quality assured materials in a timescale which meets their needs. Some of these
courses will be short and intensive whilst others will be longer-term in nature and
lead to accredited qualifications. The work of the Centre will include developing
activities in the domestic market, whilst linking closely with colleagues leading
international developments for the Faculty and university.

For CBES to operate effectively the Centre will collaborate widely with the academic
staff within the Faculty, whilst also building strong links with the University’s
professional support services; pooling expertise, economies of scale and eliminating
any duplication of activities.

Canaan Lane
The post will be based at the University’s Canaan Lane Campus. Canaan Lane is a
small campus in Morningside on the south side of the city, a short walk from
Merchiston and easily accessible from the other main campuses and from the centre
of the city. Located in the grounds of one of Edinburgh’s hospitals this academic
campus accommodates the Dean’s Office for the Faculty of Health, Life & Social
Sciences,

APPLICATIONS
For an informal discussion about the post please contact Steven Logie, Faculty
Manager, Health, Life & Social Sciences, on 0131 455 5603 or s.logie@napier.ac.uk

Application packs are available from, and should be returned to Stella Allen,
Faculty of Health, Life & Social Sciences, Canaan Lane Campus, 0131 455 5719 email
s.allen@napier.ac.uk

The closing date for the receipt of completed applications is 17/03/08

INTERVIEW DATE
Interviews will be held on 31/03/08 however this date may be subject to change.

ADDITIONAL INFORMATION IN THE APPLICATION PACK:
1.   Job description
2.   Person specification
3.   Role Profile

Appointments will normally be made at the bottom of the appropriate salary
scale for the role.
                     Faculty of Health, Life & Social Sciences

             Further Particulars of the Post of Project Administrator
                                 (Role Profile M2)

                         Grade 3, 0.5fte, 1 year fixed term
                           £17,651 - £21,050 (pro rata)

Responsible to:         Director of the FHLSS Centre for Bespoke Educational
                        Services (CBES)

Reporting through:      Project Manager (CBES)

Purpose of Post:        To provide a full administrative service within the Faculty of
                        Health, Life & Social Sciences. The main focus of this post
                        will be supporting CBES.

                        This is a generic administrative job description therefore the
                        range of duties to be undertaken will depend on the
                        individual circumstances pertaining to the particular location
                        and purpose of the post.

Main Duties and Responsibilities

   Administrative:
    -    Provide a full confidential administrative service to the Faculty/School
    -    Provide first line of contact both internally and externally for the Faculty
    -    Act as a minute secretary at meetings, ad hoc groups and University sub-
         committees. This will involve minute taking, preparation and distribution of
         minutes and agendas
    -    Maintain appropriate databases and the University Student Management
         Information System (NIMROD)
    -    Maintain files and records of activities both manual and PC based
    -    Manage financial matters for a designated area as required. This could
         include dealing with purchase orders; purchasing card; web requisitioning;
         and/or monitoring budget spend via the University’s financial system.
    -    Arrange meetings (room booking and hospitality) and make travel
         arrangements for staff.
    -    Maintain and co-ordinate diaries
    -    Liaise with external agencies and visitors arranging travel, etc as required
         for visits and/or events.

 Academic and Student Support
  -    Provide support and advice to academic staff and students, dealing with a
       wide variety of enquiries on course related issues on a day to day basis
  -    Responsible for meeting deadlines in respect of the administration of CPD
       programmes
  -    Assist with Quality Enhancement procedures, providing administrative
       support in relation to the scrutiny, validation and review of the Faculty’s
       courses
  -    Support the collection, inputting and verification of assessment marks and
       input Boards of Examiners decisions as required
  -    Support the collection and inputting of Elective and Option choices, class
       lists and related information as required
   -     Support the distribution, collection and analysis of student questionnaires
   -     Collate, input, analyse and report on statistical data relating to student
         performance, progression and retention
   -     Responsible for maintaining and updating CPD material e.g. programme
         documentation, leaflets, student letters, student handbooks, annual reports
   -     Liaise with Programme Leaders in order to prepare statistical data in
         relation to student performance, progression and retention and
         complementary summary reports

 General
  -     Assist with the University’s Award ceremonies
  -     Assist with the organisation of student open days
  -     Liaise and provide support across the Faculty if required
  -     Liaise with other Academic areas and Support Services
  -     Participate in any training and staff development considered necessary for
        the post-holder including PDR
   -     Any other relevant duties in support of the work of the Faculty




                              NAPIER UNIVERSITY
                             PERSON SPECIFICATION


POST:         FACULTY ADMINISTRATOR

GRADE:        3

LOCATION: Faculty of Health, Life & Social Sciences


Attributes                   Essential Requirements         Desirable Requirements
Education/Qualifications     HND or equivalent level of
                             relevant work experience.

Experience                   Administrative experience      Experience of Working in
                             in a busy office               a Further/Higher
                             environment.                   Education
                                                            Environment.


Skills/Personal Attributes   Excellent communication        Experience of Committee
                             skills - written and verbal.   Servicing.

                             Well developed IT skills       Flexible approach to
                             including experience of        working overtime when
                             using spreadsheets and         required.
                             databases.

                             Good organisational Skills.

                             Ability to work on own
                             initiative and under
                             pressure to meet
                             challenging deadlines.

                             Ability to relate
                             successfully to colleagues,
                             students and those
                             external to the University.
Role Description

M2


COMMUNICATION
(a) Oral Communication The role holder receives, understands and conveys
straightforward information in a clear and accurate manner. (b) Written
Communication The role holder receives, understands and conveys straightforward
information in a clear and accurate manner.

TEAM WORK AND MOTIVATION
The role holder is required to participate in and deliver their contribution to a team. In
addition, the role holder is required to be supportive and encouraging of others in a
team; help to build co-operation by setting an example and showing a flexible
approach to delivering team results; contribute to building team morale as an active
participant in the team.

LIAISON AND NETWORKING
The role holder is required to carry out standard day to day liaison using existing
procedures in order to ensure dissemination of information in the right format to the
right people at the right time; build relationships and contacts to facilitate future
exchange of information.

SERVICE DELIVERY
The role holder is required to deal with internal or external contacts who ask for
service or require information; create a positive image of the institution by being
responsive and prompt in responding to requests and referring the user to the right
person if necessary. Contact is usually initiated by the customer and typically
involves routine tasks with set standards or procedures.

DECISION MAKING PROCESSES
The role holder is required to take independent decisions which have a minor impact.
The role holder is required to be party to some collaborative decisions; work with
others to reach an optimal conclusion which have a minor impact.

PLANNING AND ORGANISING RESOURCES
The role holder is required to plan, prioritise and organise their own work or
resources to achieve agreed objectives.


INITIATIVE AND PROBLEM SOLVING
The role holder is required to solve standard day to day problems as they arise;
choose between a limited number of options which have clear consequences, by
following guidelines or referring to what has been done before; recognise when a
problem should be referred to others.

ANALYSIS AND RESEARCH
The role holder is required to analyse routine data or information using
predetermined procedures and gathering the information from standard sources;
work accurately to complete the task precisely as specified.
SENSORY AND PHYSICAL DEMANDS
The role holder is required to carry out tasks at a level which would require either
learning certain methods or routines or involve moderate physical effort.

WORK ENVIRONMENT
The role holder is required to work in an environment which is relatively stable and
has little impact on the role holder or the way in which work is completed.

PASTORAL CARE AND WELFARE
The role holder is required to show sensitivity to those who may need help or,in
extreme cases, are showing signs of obvious distress; initiate appropriate action by
involving relevant people.

TEAM DEVELOPMENT
The role holder is required to advise or guide new starters working in the same role
or unit on standard information or procedures.

TEACHING AND LEARNING SUPPORT
The role holder is required to provide standard information or deliver teaching or
training to introduce students or others who are new to the area to standard
information or procedures.

KNOWLEDGE AND EXPERIENCE
The role holder is required to have sufficient knowledge or expertise to work on day
to day issues in their own area without direct or continuous reference to others.