Guidelines for applying for a Breast Cancer Campaign grant

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					Breast Cancer Campaign grant funding information




Breast Cancer Campaign grant funding information




Thank you for your interest in Breast Cancer Campaign funding.


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Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                   1
Breast Cancer Campaign grant funding information




1. Introduction ......................................................................................................................... 4
2. Types of awards funded by Campaign ............................................................................. 5
   2.1 General information ....................................................................................................... 5
   2.2 Pilot grants .................................................................................................................... 5
       2.2.1 General information ................................................................................................. 5
       2.2.2 Submission information ........................................................................................... 5
       2.2.3 Costs ....................................................................................................................... 5
   2.3 Project grants ................................................................................................................ 5
       2.3.1 General information ................................................................................................. 5
       2.3.2 Submission information ........................................................................................... 5
       2.3.3 Costs ....................................................................................................................... 5
       2.3.4 Restrictions ............................................................................................................... 6
   2.4 PhD studentships ......................................................................................................... 6
       2.4.1 General information ................................................................................................. 6
       2.4.2 Submission information ............................................................................................ 6
       2.4.3 Costs ....................................................................................................................... 6
       2.4.4 Restrictions .............................................................................................................. 6
   2.5 Scientific fellowships (non clinical career development awards) ........................... 7
       2.5.1 General information .................................................................................................. 7
       2.5.2 Submission information ............................................................................................ 7
       2.5.3 Costs ........................................................................................................................ 7
   2.6 Applications for ‘re-funding’ a current grant that is about to end ........................... 7
       2.6.1 Submission information ........................................................................................... 7
   2.7 Follow-on from a Campaign pilot grant ....................................................................... 8
       2.7.1 Submission information ............................................................................................ 8
   2.8 Applications for re-considering a grant that has been rejected in a previous grant round
   ............................................................................................................................................... 8
       2.8.1 Invited resubmissions ............................................................................................... 8
       2.8.2 Uninvited resubmissions........................................................................................... 8
   2.9 Travel .............................................................................................................................. 8
       2.9.1 To conferences ......................................................................................................... 8
       2.9.2 For recruitment ......................................................................................................... 9
   2.10 Grant extensions.......................................................................................................... 9
       2.10.1 Extensions up to three months ............................................................................... 9
       2.10.2 Extensions of between three and twelve months ................................................... 9
       2.10.3 Underspend on the grant ........................................................................................ 9
       2.10.4 Maternity leave ....................................................................................................... 9
       2.10.5 Grant in abeyance .................................................................................................. 9
   2.11 Applications for projects taking place within the NHS ........................................... 9
   2.12 Applications which fall out of Campaign’s funding remit .................................... 10
       2.12.1 Animal licence costs ............................................................................................. 10
       2.12.2 Equipment grants ................................................................................................. 10
       2.12.3 Applications from outside the UK and Ireland ..................................................... 10
       2.12.4 Applications from a commercial entity .................................................................. 10
       2.12.5 Applications for method or service development research projects ..................... 10
       2.12.6 Applications from those not employed by a University......................................... 10
       2.12.7 Applications for consumables costs only.............................................................. 10
3. Application Procedure ...................................................................................................... 10
4. Deadlines ........................................................................................................................... 10
5. Peer review process ......................................................................................................... 11
6. Scientific Advisory Board meeting................................................................................... 11
7. Terms and conditions of award ....................................................................................... 11
   7.1 Payment of grant.......................................................................................................... 11
   7.2 Project management .................................................................................................. 11
       7.2.1 General ................................................................................................................... 11
       7.2.2 Reports and Publications ....................................................................................... 12
       7.2.3 Contact with the Media ........................................................................................... 12


Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                                                                       2
Breast Cancer Campaign grant funding information



     7.2.4 Charity visits ........................................................................................................... 12
     7.2.5 Peer review process ............................................................................................... 13
     7.2.6 Intellectual Property ................................................................................................ 13
     7.2.7 Scientific Fraud/Integrity ......................................................................................... 14
     7.2.8 Experiments involving animals ............................................................................... 14
     7.2.9 Patient involvement in research ............................................................................. 14




Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                                                           3
Breast Cancer Campaign grant funding information



1. Introduction

Each year around 48,000 people are diagnosed with breast cancer in the UK and around 2,800 in
Ireland. Each year around 12,000 women and 90 men die from breast cancer in the UK and around
700 people in the Republic of Ireland.

Breast Cancer Campaign (Campaign) believes that research is the only way forward if we are to make
a difference to these figures.

Campaign’s mission is to beat breast cancer by funding innovative world-class research to understand
how breast cancer develops, leading to improved diagnosis, treatment, prevention and cure. Our aim is
to be the leading specialist in breast cancer research across the UK and the Republic of Ireland,
making a significant impact on breast cancer for the benefit of patients.

Scientific excellence and relevance to breast cancer are the key principles which guide Campaign’s
research.

Campaign is a member of the Association of Medical Research Charities (AMRC), a membership
organisation of the leading medical and health research charities in the UK.

Key research objectives

1. Campaign will help to build the talent pool in breast cancer research as an assurance that the
highest quality of research will continue to be done in the UK and the Republic of Ireland.

2. Campaign seeks to encourage scientific innovation. Campaign encourages scientific development
and will continue to fund innovative projects that others might not support.

3. Campaign will continue to make every effort to engage in scientific and public dialogue and
encourage scientists to communicate and collaborate with each other and ensure that the results are
disseminated in an easy format to the general public.

4. Campaign will make every effort to ensure that research translates into benefits for patients as
quickly and effectively as possible.
This information will help you understand the kind of projects that Campaign funds, the peer review
process and grant management procedures. The terms and conditions of awarded grants are also
included. Completion of an application means full acceptance of these terms and conditions.

The Breast Cancer Campaign Tissue Bank

The Breast Cancer Tissue Bank is now supplying tissue for use with Campaign funded grants.

You may apply to access material from the bank once your grant application has been approved.
Please indicate in your application for funding whether you intend to apply to the Breast Cancer
Campaign Tissue Bank for any material you may need should your application be successful in being
awarded.

Please visit www.breastcancertissuebank.org for more information.




Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                      4
Breast Cancer Campaign grant funding information



2. Types of awards funded by Campaign
2.1 General information
Awards are provided for pilot grants, project grants, PhD studentships and scientific fellowships in
universities, medical schools/teaching hospitals and research institutes within the UK and Ireland.

Grants will be made in support of the research project including salaries/stipends, minor equipment
and consumables costs. Campaign will not directly employ staff.

Campaign will only undertake the funding of research that has been peer reviewed. Pilot grants will be
peer reviewed internally by Campaign’s Scientific Advisory Board. All other grant applications will be
considered by at least two independent reviewers and Campaign’s Scientific Advisory Board.

Applications for funding should be based on actual expenditure and all figures should be entered in
GBP (£ Sterling). Invoices will be paid in GBP (£ Sterling) and converted to the currency of request by
the bank at their exchange rate on the day the transfer or draft is actioned. Campaign is not
responsible for losses incurred through fluctuations in exchange rates.

2.2 Pilot grants
2.2.1 General information
Campaign pilot grants are available to allow established scientists to investigate and develop new
ideas in the field of breast cancer research. Scientific innovation forms the framework for all Campaign
research; pilot grants therefore will be awarded if they can be clearly demonstrated that support is for a
new direction of research for researchers to test hypotheses to provide sufficient data for a full
application to Campaign. It is expected in general that a pilot grant will be used to fund a discrete piece
of research that will not be supplemented from other sources. Pilot grants may not exceed 12 months
duration.

The applicant must have a proven track record in their own scientific field and be employed in a UK or
Ireland university or research institute.

2.2.2 Submission information
Please refer to Campaign’s website for pilot grant application submission deadlines. Campaign’s
Scientific Advisory Board will review them internally and the final decision made within approximately
twelve weeks of the application deadline.

2.2.3 Costs
A maximum of £20,000 may be applied for.

2.3 Project grants
2.3.1 General information
Campaign’s projects grants are available to support innovative research in to breast cancer. Campaign
will award project grants for a clear research proposal of relevance to breast cancer and is expected to
lead to a significant advance of understanding of breast cancer and its impact. These awards will
thereby expand the levels of knowledge and expertise in breast cancer research in the UK and Ireland.

The applicants should have conducted independent research in the field of breast cancer or be an
experienced researcher in a related field, and wish to build on their history and reputation in the breast
cancer area, deepening their knowledge and experience.

Campaign is committed to supporting young investigators in breast cancer research and therefore
would encourage applications from talented new postdoctoral researchers.

2.3.2 Submission information
Please refer to Campaign’s website for project grant application submission deadlines.

2.3.3 Costs
Project grants are awarded for up to three years. Costs covered are salary, consumables and small
pieces of equipment. Costs will not normally exceed £65,000 per annum.


Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                          5
Breast Cancer Campaign grant funding information




Consumables will not normally exceed £15,000 per annum, unless in exceptional circumstances,
excluding animal and microarray costs.
2.3.4 Restrictions
Campaign will not accept:
     applications for consumables or running costs only
     applications for PhD student stipend costs within a project grant


2.4 PhD studentships
2.4.1 General information
Campaign PhD studentships are designed to capture new and highly qualified science graduates into a
career of breast cancer research.

In addition to the scientific merit of the proposed research and its relevance to the aims of the charity,
particular attention will be paid the quality of the environment in which the award is to be held, and the
support provided by the supervisor and the host institution to help develop the student's career in
research.

The application must be made by the potential supervisor who must be an experienced researcher in
breast cancer, or a related field, Campaign will not accept applications from the potential students
themselves.

2.4.2 Submission information
Applications are accepted once a year, please refer to Campaign’s website for PhD studentship
application submission deadlines.

Campaign will hold one award session a year specifically to consider these applications.

2.4.3 Costs
2.4.3.1 Stipend
The stipend awarded for PhD studentships are detailed below:

                                            Year 1         Year 2           Year 3
London (Within the M25)                     £15,120        £15,680          £16,240
Outside of London                           £13,500*       £14,000*         £14,500*

* or equivalent in Ireland.


2.4.3.2 Fees
Fees are included, the value of which is dependent on the specific university policy at the time of
application, but would not normally exceed £3,700 per annum. Exceptions are made for applications
from Oxford and Cambridge whose PhD students are required to pay studentship and college fees.
International student fees cannot be supported in full. If an overseas student is appointed Campaign
will pay the UK studentship fees and the remaining cost of the international fees must be sourced
elsewhere.

2.4.3.3 Consumables
Consumables are considered part of the PhD studentship award. No limit has been allocated to this,
however the amount requested will be assessed by the board who will determine whether they are
reasonable for the proposed study and will not normally exceed £12,000 per annum. This does not
include animal or microarray costs.

2.4.4 Restrictions
Campaign will not accept:
     applications which request costs for stipends, fees or consumables only


Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                         6
Breast Cancer Campaign grant funding information



       applications requesting funding of the second or subsequent years of an already existing
        studentship
       applications for part time studentships
       applications for clinical fellowships

2.5 Scientific fellowships (non clinical career development awards)
2.5.1 General information
Campaign scientific fellowships provide an excellent career development opportunity for post-doctoral
scientists to become independent researchers specialising in the breast cancer field and to undertake
research of the highest quality. These awards will thereby expand knowledge and expertise in breast
cancer research internationally.

Applicants should have conducted independent research in the field of breast cancer and wish to build
on their history and reputation in this arena, deepening their knowledge and experience. Candidates
will be expected to have a significant publication record in their chosen field. Campaign recognises the
importance of such individuals to the national research structure.

This career development award is primarily targeted at early career scientists. We usually expect
applicants to have between approximately three and six years post-doctoral experience. Candidates
should be able to demonstrate a solid track record in their research area and intend to maintain a long-
term interest in breast cancer research.

Candidates will write their own application for support of an independent project.

Each candidate should nominate a mentor who will be asked to carefully consider the appropriateness
of the project to the candidate’s career development and provide a responsible statement as to the
candidate’s prospects for gaining tenured position with the host institute, or indicate how they see the
candidate’s career developing outside the host institution.

In addition to the scientific merit of the proposed research, Campaign will also consider the potential of
the candidate to become an independent and competitive researcher, the quality of the environment in
which the award is to be held, and the support provided by the host institution to help develop the
candidate's career in research. A successful fellow is expected to act as a representative and
ambassador for Campaign, candidates’ potential in this area will also be assessed.

2.5.2 Submission information
Deadlines for fellowship applications are December each year, to be awarded in May the following
year. Candidates will be short listed and invited to interview by a panel of Scientific Advisory Board and
Campaign representatives.

2.5.3 Costs
Campaign will award up to £550,000 for each fellowship. Campaign fellowships are awarded for five
years. Costs covered are salary for the fellow, salary for a research support post (i.e. a technician,
scientific officer or equivalent), consumables and small pieces of equipment. The budget must include
salary for a full time research support post for the duration of the fellowship. If for any reason full time
research support is not considered to be required for the duration of the fellowship, please consult with
the Campaign office before the application is submitted.

2.6 Applications for ‘re-funding’ a current grant that is about to end
This kind of application arises when a grant holder applies for a new grant where the work is following
on from successful, current Campaign grant that is coming to an end.

2.6.1 Submission information
The applicant must complete the grant application form online as for a normal. In additition to the
standard research proposal the application procedure asks for a two-page report outlining the initial
aims of your previous project, how you have achieved these aims and how the new project builds on
the previous work; to be submitted by the grantee with the application.


Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                           7
Breast Cancer Campaign grant funding information



Applications for re-funding a current grant will be reviewed in competition with all other grant
applications submitted in that peer review round.

2.7 Follow-on from a Campaign pilot grant
This kind of application arises when a grant holder submits an application based on the results
obtained from a Campaign pilot grant.

2.7.1 Submission information
The applicant must complete the grant application forms as for a normal grant application. In addition
to this the application procedure asks for a two-page report outlining the initial aims of the pilotgrant,
how you have achieved these aims and how the new project builds on the previous work; to be
submitted by the grantee with the application.

Applications for a follow-on from a Campaign pilot grant will be reviewed in competition with all other
grant applications submitted in that peer review round.

2.8 Applications for re-considering a grant that has been rejected in a previous grant round
Our policy is that all applications are reviewed and funded on their own merit.

2.8.1 Invited resubmissions
If an unsuccessful applicant has been specifically invited to re-submit their application subject to
certain significant changes, then the Scientific Advisory Board will review it. This application will go out
to independent referees as normal.

2.8.2 Uninvited resubmissions
If the application was rejected without any invitation to re-submit, a re-submission of the same
application will not be considered. A new application based on a rejected grant for the same award
must be at least 50 per cent different (i.e. the proposal must be substantially different in terms of
objectives and/or work to be carried out) and a covering letter submitted with the application must
declare it as a resubmission and detail the modifications which merit its re-consideration.

A new application based on a rejected grant, but for a different award does not need to be over 50 per
cent different, but a covering letter must be submitted acknowledging the rejected grant, detail the
modifications which merit its re-consideration and the reasons for applying for a different award.

2.9 Travel
2.9.1 To conferences
In order to qualify for the travel award, the grantee (or preferably the researcher) must present work
funded by Campaign, whether it is in the form of a poster or an oral presentation. These travel costs
should not be included in the application form as they will automatically be added on to the grant
should the application be funded.

Campaign will pay costs only on receipt of invoice, and will require a short report on the outcomes of
the conference.

2.9.1.1 Project grants and PhD studentships
Campaign will provide £1000 for the costs of travel, registration and accommodation for one
international conference and £300 per year for the costs of travel, registration and accommodation for
national conferences. PhD students may also use the award for travel for training purposes in new
techniques, for example.

2.9.1.2 Scientific fellowships
Campaign will award a total of £4500 for travel: £3000 for the costs of travel, registration and
accommodation for three international conferences and £1500 for the costs of travel, registration and
accommodation for up to five national conferences.

2.9.1.3 Pilot grants
No travel grants are awarded for pilot grants.

Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                             8
Breast Cancer Campaign grant funding information




2.9.2 For recruitment
Campaign does not cover the travel expenses for staff recruitment.

2.10 Grant extensions
Campaign will consider applications for grant extensions for up to twelve months at its discretion.
Extensions will be considered for work proposed in the original application which has not been
completed due to extenuating circumstances. Extensions will also be considered if it can be
demonstrated that the additional time will be beneficial to the project in terms of further results for
publication. As a general guideline, a one-month extension for each year of a project funded can be
approved. All grant amendment requests must come from the grant holder only. Extension requests of
over twelve months will not be considered.

2.10.1 Extensions up to three months
For extensions of up to three months, please contact Rebecca Glover
(rglover@breastcancercampaign.org) for a grant extension request form, which should be submitted at
least three months before the extension would start. Applications for extensions of up to three months
with costs will be considered by the original Scientific Advisory Board sponsors; extensions of up to
three months without costs will be considered by Campaign.

2.10.2 Extensions of between three and twelve months
Under exceptional circumstances, Campaign will consider extensions of current grants for up to twelve
months. A full application form should be completed by the grant holder not less than six months
before their proposed extension will start.

Extension requests must be received by the office at least two months before a Scientific Advisory
Board meeting (held in May and November). The application will be reviewed by the original Scientific
Advisory Board sponsors (where possible) and the applicant will be notified of the outcome after the
trustee meeting.

2.10.3 Underspend on the grant
If a project is coming to an end and there has been a substantial under spend, this may be used to
fund up to three months extra research time. This must be approved by the Campaign office at least
two months before the project end date.

2.10.4 Maternity leave
Campaign will agree to put the grant into a period of abeyance while the researcher is on maternity
leave. The length of time for maternity leave and the conditions on which the researcher will return
must be discussed with Campaign in advance of the researcher going on leave.

As Campaign does not employ the researcher, the charity is not responsible for covering any cost
incurred for maternity leave, as we fully expect the University to assume responsibility for this.

2.10.5 Grant in abeyance
If a researcher employed on a Campaign funded grant leaves, we will agree to put the grant into
abeyance for a period of up to 12 months. If the position is not filled within this time funding may be
withdrawn, and a request made for the grant to be resubmitted in a competitive grant round. A letter
will be sent to the grant holder, and also the finance and research and development departments,
requesting an update on the grant at three monthly intervals. Failure to respond to these letters will
also risk withdrawal of funding.

2.11 Applications for projects taking place within the NHS
The Scientific Advisory Board will consider applications for research that will take place within the NHS.
Should the research become part of a NCRN clinical trial Campaign will fund the research but will not
act as a sponsor.




Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                          9
Breast Cancer Campaign grant funding information



2.12 Applications which fall out of Campaign’s funding remit
2.12.1 Animal licence costs
Campaign will not fund animal licence costs.

2.12.2 Equipment grants
The Scientific Advisory Board will not consider applications for equipment only. Under exceptional
circumstances funding for large pieces of equipment may be considered within a project grant
application where there is overwhelming evidence that Campaign funding was required, the project
could not proceed without it being in place, and that the equipment would be solely used for breast
cancer research. Full justification for the equipment request is required and must be included in the
research proposal.

2.12.3 Applications from outside the UK and Ireland
Campaign will not consider applications from outside the UK and Ireland. However, they would
consider an application involving a non-UK/ Ireland collaboration provided that the main grant holder
and researcher was UK or Ireland based and the research will be carried out in a UK or Ireland
institution.

2.12.4 Applications from a commercial entity
Campaign will not consider an application from a commercial entity.

2.12.5 Applications for method or service development research projects
Campaign will not consider applications for methods or service development research projects.

2.12.6 Applications from those not employed by a University
Campaign will not consider applications from an individual who is not employed by a University. In
order to be able to qualify for a Campaign grant the applicant must have an honorary contract with the
University of which written evidence must be supplied along with the grant application form.

2.12.7 Applications for consumables costs only
The Scientific Advisory Board will not consider applications for project grants, PhD studentships or
scientific fellowships which request funding for consumables only.

3. Application Procedure

Campaign is in the process of launching the Breast Cancer Campaign Grants Online portal which will
soon be accessible from Campaign’s website.

Guidelines to complete the online application form will be provided on the Breast Cancer Campaign
Grants Online portal

Please note that only applications submitted via the Breast Cancer Campaign Grant Online portal will
be considered for review


4. Deadlines
The Scientific Advisory Board meet twice a year in May and November

Our current deadlines are:

Award                            Deadline                    Award meeting
Scientific fellowships           December                    May
Project grants                   January and July            May and November
PhD studentships                 July                        November
Pilot grants                     March and September         May and November

Please refer to the website for exact dates of upcoming submission deadlines.



Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                        10
Breast Cancer Campaign grant funding information



5. Peer review process
Your application will be sponsored by two members of our Scientific Advisory Board, who will each
decide whether or not the application should continue through the peer review system. Those
applications deemed unsuitable for Campaign support will not be sent out for external review and will
therefore not be considered for funding. You will be notified of this decision within approximately 10
weeks. Unsuccessful applicants will receive feedback from the Scientific Advisory Board.

Applications that progress will be reviewed by at least two external referees except for pilot grant
applications which are reviewed internally by the Scientific Advisory Board. If there is someone whom
you would particularly like to nominate as a referee, please include their name and contact details in a
covering letter when you submit your application. Campaign will take your suggestions into account but
we do not guarantee these referees will be approached. We expect that these referees treat your
application as confidential. Each referee responds scoring the proposal from 0 (not fundable) to 10
(where the funds are available, must be supported). This review process takes up to eight weeks.

A second report should be submitted by the applicant prior to the Scientific Advisory Board meeting, as
an update of what has happened since the application was written. The Campaign office will contact
you six weeks in advance of the Board meeting for this information.

6. Scientific Advisory Board meeting
All grants put forward for external review are reviewed with the referees’ comments and the grants are
then re-scored. The grants are then ranked from the highest to lowest, and those that the board deem
suitable to be funded are then recommended to the Trustees of Campaign who make the final decision
as to whether or not the charity should fund the project. The Trustee’s decision is final.

The Trustees meeting normally happens within a month of the Scientific Advisory Board meeting. You
will be informed after this meeting whether your application has been successful. If your application is
successful you will receive a formal letter along with Terms and Conditions of Award.

Campaign will always aim to provide feedback to applicants and we are able to do this with the
external referees’ comments. For those applications which are reviewed by external referees, it must
be emphasised that any decision whether to fund a grant or not is not based solely on these
comments, as the applications are reviewed by the members of our board at the meeting and there
may have been are other factors dictated by Campaign’s own policies and priorities which may
influence the outcomes of the meeting. Please note that the charity will not enter into any discussion
regarding these comments and that the decision taken by the Scientific Advisory Board and the
Trustees is final.

The time from date of submission of your application to learning the outcome of the review process
should take no longer than six months.

7. Terms and conditions of award
7.1 Payment of grant
Grants will be paid quarterly in arrears, on the receipt of an invoice from the Finance Officer. Campaign
is not liable as employer of any persons to whom support may have been given. Payment of invoices
will not begin until a signed start date form has been received.

Grant amounts agreed will not be increased or extended other than in exceptional circumstances and
where funds are available. Applications should include in the application form expected cost of salary
rises over the period of the grant.

7.2 Project management
7.2.1 General
Project and scientific fellowship grants must start within nine months of the award letter being
received.

PhD studentships are awarded in November and must start by October of the following year.



Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                      11
Breast Cancer Campaign grant funding information



Pilot grants must begin within two months of the award letter being received.

Campaign must received advance written notification of any changes to personnel. Any changes to the
principal investigator must also be approved, in writing, by the researcher and any co-applicants.
Changes to PhD supervision must be approved, in writing, by the new supervisor, the second
supervisor and the student. Campaign must also approve any other changes to be made to the project
itself.

Full financial and performance monitoring of research grants will be undertaken by Campaign.

The Grant holders are expected to be actively engaged in their project and will remain responsible for
conduct throughout.

Campaign requires to be given in writing the names, qualifications, career plans and tenure of all
individuals working on the project.

Failure to comply with any of the above may risk withdrawal of the grant from Campaign and may
require the submission of a new application.

7.2.2 Reports and Publications
Campaign will request a report on the progress of your grant at the end of each year. The details of
what this should entail are outlined at the point of award and will be sent out again once the project
start date has been finalised. Failure to submit such a report will jeopardise the continuation of support
by Campaign.
Final reports on all projects are also required and the final invoice will not be paid until this is received.

The grant holder must notify Campaign, in advance of publication, of the acceptance of their abstract
or paper for publication or presentation so that we can prepare a press release when appropriate.
Acknowledgement of the support of Campaign is required in publications relating to the research
including abstracts submitted to scientific meetings. If you wish to use our logo on any publications or
presentations please contact the Campaign office for more information.

Campaign maintains a library of all publications resulting for research funded by them. Electronic
copies of abstracts and all published papers (acknowledging the support of Campaign) must be sent to
John Brinsley at jbrinsley@breastcancercampaign.org

In the case of PhD studentships and fellowships the recipient agrees to itemise this award in his/her
curriculum vitae and in any and all publications where the award is relevant.

7.2.3 Contact with the Media
It is important for the charity to raise its profile where appropriate; Campaign supports and encourages
the researcher to promote their Campaign funded work with the media but strictly in consultation with
the charity’s Communications department.

Campaign Communications department will contact the researcher when appropriate to help respond
to relevant media enquiries and PR initiatives about the charity’s work.

Campaign’s communication department will press release the award to national and local media and,
from time to time, may choose to press release any publications or presentations that arise from the
award. Any media work undertaken by Campaign will be carried out with the full involvement of the
grant holder.

7.2.4 Charity visits
Campaign will expect the grant holder and researcher, if in post, to attend an induction day in London,
which will take place within the eighteen months, for which travel expenses will be paid.




Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                           12
Breast Cancer Campaign grant funding information



Campaign will also invite grant holders and researchers to attend an annual parliamentary reception,
and to present Campaign funded work at a scientific conference, both of which will be in London. All
travel expenses will be paid.

Campaign will undertake one or more site visits to grant holders laboratories during the course of the
grant, to which the charity may invite the local MP, Campaign staff, trustees, Scientific Advisory Board,
fundraisers, spokespeople and supporters.

7.2.5 Peer review process
Campaign expects that grant holders respond to requests, within reason, to provide referee reports for
applications submitted to Campaign.

7.2.6 Intellectual Property
Campaign’s aim is to exploit the outcome of its research so that the understanding, diagnosis and
treatment of breast cancer and related diseases are maximised. Neither the host institute of Campaign
(nor its agents) shall be under an obligation to protect intellectual property and materials where, in the
parties reasonable opinion, there is insufficient commercial justification to do so.

The host institute shall allow Campaign (or its agent) to visit, meet and discuss with Campaign
grantees the results of their research and any potential for protection of such Intellectual Property
Rights and for the commercial exploitation of their research. If, in the opinion of Campaign (or its
agent), any results of Campaign -funded research are protect able or have a potential for commercial
exploitation then Campaign (or its agent) will inform the host institute.

The appropriate authority in the host institute and /or the grant holder is required to consider and
inform Campaign (or its agent) of any results produced from or arising during the course of Campaign -
funded research and any rights in those results, including any patents, design rights, copyright and
other industrial and intellectual property rights, whether registrable or not and all scientifically useful or
commercially exploitable material, know-how and data relating to any invention arising from Campaign-
funded research (“Intellectual Property Rights”) which might be suitable for commercial exploitation.
Publication or any other form of public presentation of the results should not occur until after that
consideration and all necessary steps to protect any Intellectual Property Rights have been taken.
However, there should be no unnecessary delay before publication.

The host institute may elect to take all necessary steps to protect any Intellectual Property Rights, as
may from time to time be identified by the host institute and /or Campaign (or its agent) and notified by
each of them to the other. If the host institute decides not to protect any Intellectual Property Rights,
Campaign (either itself or through its agent) may elect, but is not obliged, to take the necessary steps
required to protect those Intellectual Property Rights. In this case, the host institute shall co-operate
fully with Campaign (or its agent) and ensure that their employees, contractors and agents do the
same and will, upon Campaign’s (or its agent’s) request, assign to Campaign (or its agent), at no cost
(but without prejudice to paragraph 5), their respective whole right, title and interest in and to the
results of any Intellectual Property Rights relating to those results.

All revenues generated through the commercial exploitation of the Intellectual Property Rights arising
from research funded by Campaign, shall following reimbursement of costs directly incurred in
protecting the intellectual Property Rights and in carrying out the exploitation be divided equally
between the host institute on the one hand and Campaign (or its agent) on the other regardless of
which undertook the commercial exploitation. In the event that parties other than those funded by
Campaign contribute to the generation of Intellectual Property Rights, the parties shall meet to agree
who should assume responsibility for such action and a revenue share which reflects the relative
contributions of all parties. Successful applicants must therefore advise Campaign of all other financial
assistance to their projects.

The host institute shall be solely responsible for rewarding the inventors and department in which the
researchers are situated out of its share of the revenue net of the aforementioned costs.




Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                           13
Breast Cancer Campaign grant funding information



The prior written agreement of Campaign (or its agent) is required for any commercial exploitation of
the research results and any Intellectual Property Rights, before the host institute or any individuals
involved in Campaign -funded research enter into any agreement, accept any appointment or take any
action, which involves agreeing with a third party to any restrictions on publication, or the early
disclosure, of the results of their research.

Campaign (or its agent) reserves the right to refuse such agreement or to grant agreement subject to
such terms and conditions as Campaign (or its agent) may decide.

For the avoidance of doubt, Campaign reserves the right to vary its policy from time to time regarding
ownership and exploitation of the Intellectual Property Rights and to change these Conditions
accordingly.

7.2.7 Scientific Fraud/Integrity
In the event of fraud occurring, Campaign wishes to make it clear that it is the responsibility of the
employing authority to investigate this. If a case of scientific fraud is suspected in the course of the
research, then Campaign should be notified and kept informed of further developments. At the initial
stages of the enquiry Campaign would not normally suspend the grant. However, if adequate steps are
not taken to proceed with the investigation, Campaign will suspend the grant. If fraud is proven
Campaign will terminate the grant immediately.

7.2.8 Experiments involving animals
Applications are expected where possible to adopt procedures and techniques which avoid the use of
animals, and where this is not possible to use the minimum number of animals considered necessary
to achieving a valid result in any experiment (this may involve the use of animals of higher quality).
Grant holders are asked to ensure that any new procedure which reduces the number of live animals
needed for research or testing is communicated through the usual media so that it becomes known to
all who might make use of it.

Where the work is subject to regulation by the Animals (Scientific Procedures) Act 1986, the provision
of that act must be observed. Campaign’s support for a particular project does not absolve the
applicant from personal responsibility in this regard; application for all licenses and certificates required
under the Act must be made to the Home Office direct through the host establishment’s normal
channels. Campaign does not insist that Home Office approval of any particular project be sought in
advance of the application for funding, but any award made in response to such an application will be
on the absolute condition that no work which is fees controlled by the Act will be begun until the
necessary licenses and certificates have been obtained. Any levied under the Act are the responsibility
of the host establishment and cannot be provided under the grant.

Campaign recommends that researchers follow the guidelines for the welfare and use of animals in
research as set out in Workman et al (2010), Guidelines for the welfare and use of animals in cancer
research British Journal of Cancer. 102, 1555–1577

7.2.9 Patient involvement in research
We require that patients be treated according to the World Medical Association Declaration of Helsinki
and the Guidelines for Good Clinical Practice.


Completion of an application means full acceptance of the above terms and
conditions.




Breast Cancer Campaign is a charity registered by the Charity Commission for England and Wales
(no. 299758) and a company limited by guarantee registered in England (no. 05074725). Registered
office Clifton Centre, 110 Clifton Street, London EC2A 4HT.
                                                                                                          14

				
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