Agreement for Transportation Services
Union H.S. District #30
Bradford Academy & Graded School District
Newbury Town School District
Agreement made as of this day of , 2008 by and between
the Union H.S. District #30, Bradford Academy & Graded School District,
Newbury Town School District, hereinafter referred to as the School District, and
It is hereby mutually agreed by and between the parties:
A. hereby agrees to provide bus service, and the School District
hereby agrees to compensate for bus service, all in accordance
with the School District’s Request for Proposals (attached in Exhibit 2), Bid
Transportation Proposal dated (attached in Exhibit 1) and
Transportation Contract Specifications (attached in Exhibit 3). Each of these
exhibits attached and made a part hereof.
B. has submitted a proposal for three years with two additional
optional years, extension to the fourth and fifth years will be at the option of the
In witness whereof, the parties have hereunto set their hands and seals the day and
year first above written.
Board Representative Board Representative
Union High School District #30 Newbury Town School
Union High School District #30 Carrier
Board Representative James McGrath, COO
Bradford Academy & Graded School District Witness of Signature
ORANGE EAST SUPERVISORY UNION
Bradford Elementary • Newbury Elementary • Oxbow High School • River Bend C&TC • Thetford Elementary •
Waits River Valley
Re: Request for Proposal
School Bus Transportation
December 5, 2007
Attached is a Request for Proposal for school bus transportation for the Oxbow, Bradford
and Newbury School Districts, for 2008-2009, 2009-2010, and 2010-2011 years (with
options to extend that contract to the 2011-2012 and 2012-2013 years).
The items included in this packet are as follows:
Request for Proposal, Exhibit 2
Bus Transportation Proposal, Exhibit 1 (Bidder to complete pages 1-2)
Transportation Contract Specifications, Exhibit 3. (pages 1-2 to be completed at
All three exhibits will form the final contract awarded to the successful bidder.
Hopefully, the requirements in the attached specifications are self-explanatory. If not, or
if you have any questions at all, please don’t hesitate to call me at (802)-222-5216,
extension 104. I can also be reached by fax at (802)-222-4451, or by email at
Please note that there will be an informational meeting on Friday, December 14, 2007
at 11:30 a.m. in our office at Rt. 5, Bradford, VT. We hope to provide any necessary
clarification of the bid specs, and allow all proposers to ask questions. Bids will be due
in our office on Friday, January11, 2008 at 4:00 p.m.
Thank you very much for the time and effort you will spend in generating responses to
Thank you very much for your cooperation.
James T. McGrath
Chief Operating Officer
P.O. BOX 396 BRADFORD VERMONT 05033 TELEPHONE: 802/222-5216 FAX: 802/222-445
Request for Proposals
Bradford Academy & Graded School District
Newbury Town School District
Union High School District #30
The Bradford, Newbury, Oxbow School Districts are accepting proposals for their pupil
transportation requirements for the 2008-2009, 2009-2010, and 2010-2011 school years.
Proposals for two additional years—2011-2012 and 2012-2013—are also requested.
Please specify in your proposal a three-year price (by year), and two optional year prices
(by year). The school boards will determine whether to award a three-year, or a three-
year contract with an option to increase it to five years, after reviewing the proposals.
Sealed proposals will be received at the Office of the Superintendent of Schools, at PO
Box 396 Bradford, VT. 05033 until 4:00 p.m. on Friday, , 2007. Proposals
must be delivered in a sealed envelope, bearing on the outside the carrier’s name and
address, and the title: “Pupil Transportation Proposal.” Signatures must be in longhand
and executed by a principal duly authorized to make contracts.
The Bradford, Newbury, Oxbow School Boards reserve the right to reject any or all
proposals and/or alternates, to waive any formalities, and to make the award that appears
to them to be in the best interests of the school DISTRICTS.
Verbal or telephone proposals, or modifications will not be considered. Proposals or
modifications received in writing, via facsimile transmission, or via email, will be
We are including in this solicitation information showing bus routes. Approximate
mileages are also included but, the DISTRICT makes no representation as to the accuracy
of the mileages listed herein.
Page 1 of 3
Bus Routes and Schedules 2006-2007
Route #1: Bus starts at the Kenneth Fuller residence at 6:25 a.m. Proceeds south down
Bowen Road, turns around and proceeds north to the Swamp Road to George Emerson’s
residence. Proceeds to South Ryegate, stops at the foot of Terry Hill then up and over Jefferson
Hill Road, down Scotch Hollow Road to the end of the North Road, then proceeds to Newbury
Elementary School and south on Rte. 5 to Oxbow High School. (102 miles approx.)
Route #2: Bus leaves Brock Hill Road/North Road at 6:50 a.m. Proceeds back to Tucker
Mt. Road to Urguhart Hill Road, down to the O’Gorham Road and back to West Newbury village,
then proceeds to Peach Four Corners. Turns right on to Peach Brook Road and proceeds south to
the Snake Road. Turns left to Rte. 5 and proceeds to Newbury Elementary School, then south on
Rte. 5 to Oxbow High School. (60 miles approx.)
Route #3: Bus leaves the Round Barn, on Rte. 5 at 6:35 a.m. Proceeds south to Newbury
Village, then west on Scotch Hollow Road to Wallace Hill Road, then to Boltonville on Rte.302 to
Scotch Hollow Road. Proceeds west on Rte.302 to the Duncan Leete residence, turns around and
goes east to Leighton Hill Road. Travels south on Leighton Hill Road then east on Scotch Hollow
Road. Continues up Perini Road to the upper gate, then turns around and goes back to Scotch
Hollow Road and on to Newbury Elementary School, then proceeds south on Rte.5 to Oxbow High
School. (70 miles approx.)
Route #4: Bus begins at the Weigel residence at 7:05 a.m. and proceeds west on South Road
to TR 28, then turns around and proceeds south to Carter Crossroads, then continues to junction of
TR 31 & Brook Road. Turns east on Brook Road to Cucumber Corners and then north onto TR 35.
Proceeds to South Road, then east at the junction and continues down South Road to junction of
Kidder Road and turns around at the race tack entrance. Turns onto Kidder Road and back to South
Road to Rte.25, stopping at Dobbins Workshop and the Peavey House at 7:50 a.m., then proceeding
to Bradford Elementary School and to Oxbow High School. (60 miles approx.)
Route #5: Bus begins at 6:50 a.m. at the bottom of Hackett Hill on the Chelsea Road.
Proceeds to the Salamaa residence on Rte. 25 to Flanders Brook Road, then makes the loop over
Wright’s Mt. and turns left on Rte. 25 and continues east to the jct. of Rtes. 25 & 25B. Turns north on
Rte. 25B and proceeds to Bradford Elementary School then to Oxbow High School. (55 miles approx.)
Page 2 of 3
Route #6: Bus starts at 7:15 a.m. at the Bradford Elementary School, proceeds north on
Fairground Road to Rogers Hill Road, up Rogers Hill Road, turns around at the O’Gorham Road,
comes back to Fairground Road to the Goshen Church and turns around. Travels down Goshen
Road to the village, turning onto North Pleasant Street. Proceeds to the Bradford Elementary School
and then to Oxbow High School. (55 miles approx.)
Route #7a*: Bus starts at 7:05 a.m. at the intersection of Rte.5 and Blue Spruce and proceeds on
Rte.5 to the four corners. The bus turns right on Rte.5 south to Town Farm Hill Road to the
underpass, returns to Rte.5 and proceeds south to the Pratt Road and turns around. Proceeds north
on Rte.5 to the Whistle Stop Trailer Park, turns around, returns to Rte.5, north to the Bradford Village
Apartments where it continues on to Oxbow High School and then to Bradford Elementary School.
(The afternoon run, leaves Bradford Elementary School, goes to Oxbow High School, proceeds to
Blue Spruce and finishes the run at the Bradford Motel.)
Route #7b*: The village run begins at the Peavey House at 7:45 a.m., proceeds south on Rte. 25B to
the Water Box at the end of South Pleasant Street, then to High Street and stops at the Joslyn
residence and at the end of High Street at the Bean residence. Proceeds to North Pleasant Street,
then turns onto Wright’s Avenue and continues to the Bradford Elementary School.
* Note: The same bus is used for the 7a route which starts at 7:05AM and the 7b route which begins
at 7:45AM. The four daily runs total approximately 40 miles.
Route #8: Bus starts at 6:40 a.m. at the Miller’s Store building, over Willey Hill Road to Rte. 302
and to Rte.25. Stops at the West Topsham Store and at the Waits River Store. At 7:00 a.m.
proceeds to Martin’s Store in East Corinth, then goes back to Rte. 25 to Pike Hill Road, on to Corinth
Center and proceeds to the Town Clerk’s office at 7:30 a.m. Bus continues to the Crossroads Store,
then by Johnson’s Saw Mill to Rte.25 and on to Oxbow High School. (100 miles approx.)
Estimated route miles 2006/2007 school year: 550 miles per day @ 175 days
Estimated charter miles 2006/2007 school year = 13,058
Total Estimated miles 2006/2007 school year = 109,308 miles at 6 mpg =
Page 3 of 3
Bus Transportation Proposal
Bradford Academy & Graded School District
Newbury Town School District
Union High School District #30
We hereby submit the following proposals dated . This proposal
consists of: (1)An attached narrative portion and description of our organization, (2) this
proposal form consisting of first two (2) pages, and (3) supplementary information
starting on page 3. We will honor this proposal and the prices contained herein for a
minimum of sixty (60) days from the date of this quote.
A. Exceptions to required specifications (please list and add additional attached
pages as necessary).
B. Extra Cost or Additional Options being Proposed (please list and add
additional attached pages as necessary).
We understand that the district reserves the right to accept or reject any or all quotations,
to waive any irregularity in any or all quotations, and make a vendor selection which is in
the best interest of the Districts.
Signed: Name: .
Firm: Address: .
Return To: Deadline for Submission:
Orange East Supervisory Union , 2007
PO Box 396, Bradford, VT 05033 4:00 p.m.
Please mark envelope: “Pupil Transportation Services Proposals”
Page 1 of 8
Oxbow, Bradford, Newbury School Districts
School Transportation Proposal
Three year contract with option to extend to five years.
2008-2009 2009-2010 2010-2011 2011-2012 2012-2013
Regular Routes 1 through 8 (per year) with two spares*
Additional Cost (per year) for one bus to be handicapped
Additional Cost (per year) to add one bus to the fleet.
Additional Van Mileage (Vo Tech/Spec Ed, etc.)(per mile)
Additional Cost to make both spare buses w/ undercarriage
Additional cost to have all buses not exceed 150k mileage
Cost to provide performance bond.
Field/Athletic Trips – Driver Cost per Hour.
Field/Athletic Trips – Bus Rate per Mile.
Field/Athletic Trips – Van Rate per Mile.
*No bus can exceed eight years of age throughout contract.
Page 2 of 8
General Bus Guidelines
Attached to this Invitation to Proposal are four documents, titled:
A. School Bus Rider Responsibilities
B. School Bus Discipline Procedures
C. School Bus Administrative Guidelines
D. School Bus Driver Responsibilities
E. Parental Acknowledgement of Responsibilities and Procedures Form
These documents have evolved over several years, and are an attempt to reduce to
writing some rules of thumb and other unwritten policies and procedures dealing with
driver, rider and administrative responsibilities and discipline procedures. It is expected
that the successful bidder will assure full compliance with the letter and spirit of these
In addition to quotations requested above, prospective contractors should provide
a written commentary on how they plan to manage the following five areas of concern:
Safety- emergency procedures, first aid, evacuation drills, proper driving
techniques, condition of vehicles, condition of drivers.
Training- driver recruiting, annual driver training, other driver training,
instruction of students
Maintenance- vehicle age/condition, response to breakdowns, garage facilities,
Discipline- driver training, use of conduct reports, philosophy of discipline,
“problem” riders, special education situations.
Emergency Procedures- sudden school closing, need for school evacuation.
SUBMISSION OF PROPOSALS
A pre-proposal meeting will be held at 11:30 a.m. on Friday, , 2007,
at the OESU office, 549 Lower Plain Rd., Bradford, VT 05033. Proposers are
encouraged to attend this meeting in order to clarify any questions about what is expected
of them with respect to this proposal.
In addition to the narrative information required above, proposers must utilize the
attached proposal form in submitting a proposal. Include in your proposal any
requirements of this solicitation that you are NOT able to meet, or any items which you
would provide in an alternate fashion. Any questions should be directed to James
McGrath, COO at (802)-222-5216 Extension 104.
Page 3 of 8
General Bus Guidelines
Bradford Academy & Graded School District
Newbury Town School District
Union High School District #30
A. SCHOOL BUS RIDER RESPONSIBILITIES
1.) Riders and drivers will treat others with courtesy and respect at all times.
2.) The use of profanity, vulgar, obscene, or abusive language will not be
3.) Fighting, shoving, or bullying others on the bus, will not be tolerated.
4.) Throwing anything on the bus is prohibited.
5.) Talking should be carried on in conversational tones.
6.) Smoking, or other use of tobacco, is prohibited on the bus at all times.
7.) Students must obey immediately any request or suggestion from the bus
driver pertaining to safe pupil transportation.
8.) Defacement of or destruction to the bus will not be tolerated. Any vandalism
of the bus or bus seats will be billed to the person responsible for the damage.
9.) Aisles are to be left free of books, lunch boxes, coats, and other objects at all
times. Students should sit totally in their seats, and not put their arms, legs,
etc., into the aisles, except when inadequate space makes this impossible.
10.) Students must remain seated at all times when the bus is moving; arms and
heads must be inside the bus at all times..
11.) Students must be ready to board the bus at least five minutes prior to its
scheduled stop. Drivers are not to wait for pupils who are not ready. Pupils
should not crowd onto the street or road when waiting for the bus; instead,
they should line up and enter the bus in an orderly fashion when it arrives.
Middle and high school students boarding buses in the afternoon should stand
behind the white line until the buses have come to a complete stop at the curb.
12.) Students must board the bus in an orderly and courteous manner, go
immediately to a seat and sit down.. The driver may assign seats.
Page 4 of 8
13.) Students loading and departing from the bus will do so from the front door of
the bus. If the road must be crossed, students will cross at least 10 feet in
FRONT of the bus, and use caution, even though the flashing lights are on.
14.) All school rules are in effect on the school bus for transportation to and from
school or any school event.
B. SCHOOL BUS DISCIPLINE PROCEDURES
Discipline will be handled exclusively by each district principal or designate
according to the following procedures:
1.) For unacceptable behavior in the judgment of the driver, the driver will
complete a Bus Conduct Report form, which notifies the principal of the
2.) The principal will speak to the student(s) and, if appropriate, speak to or send
a letter home to the parents. The principal will advise the bus contractor of
action taken on each conduct report submitted by drivers.
3.) A serious offense, or behavior which creates a safety hazard, may result in a
suspension of up to two weeks, at the discretion of the principal.
4.) Unusually serious offenses may result in permanent suspension from the bus.
If this action becomes necessary, the principal will notify the parents and the
superintendent in writing. The actual suspension will be made by the
superintendent, with the right of appeal to the School Board.
5.) If a student is suspended from the bus as a consequence of a bus conduct
report, or of reported poor behavior on the bus, the punishment will take effect
the following morning. However, if at the discretion of the school
administration the safety of the other children is in question, the student may
be suspended from the bus immediately. In that case, an attempt will be made
to contact parents to make other transportation arrangements for the
suspended student. If the parents cannot be contacted, the school will arrange
for the student to be transported home only on the day suspension occurs.
Thereafter, it is the responsibility of the parents to arrange for their students’
transportation to and from school.
C. SCHOOL BUS ADMINISTRATIVE GUIDELINES
1.) Transportation will be provided to eligible students from a designated stop
near their home or school, and from school to that stop. Tuition students will
be allowed to ride only if there is room on the bus, and if those students meet
Page 5 of 8
the bus at one of its regular stops. Students will be picked up and/or dropped
off at other than their designated stop(i.e. at a babysitter’s, etc.) if it is a
regular stop, and if no student is deprived of a ride to his or her designated
stop because of the special drop off.
2.) In consideration of environmental objectives an attempt will be made to have
bus stops in rural areas located at least 1500 feet apart.
3.) Inspected school vehicles driven by certified school bus drivers will be used
for all regular pupil transportation routes. Where possible, inspected vehicles
and certified drivers will also be used on field and athletic trips, and for
special education requirements. In some cases, however, it may be necessary
or prudent to use personal or rented vehicles on such trips; in such cases, the
drivers of private or rented vehicles must present evidence of insurance.
4.) Elementary school students will only be discharged at school, at their
designated stop, or at another designated stop if they present evidence of
permission to do so. They will never be discharged at an unauthorized stop.
5.) A kindergarten student will not be discharged from the mid-day bus or van
unless the child’s parent, guardian, or other adult designated by the parent or
guardian, is present to take charge of the child. Exceptions to this policy will
be made only upon the written authorization of the parent or guardian.
6.) A concerted effort will be made to have the majority of students on the bus as
little as possible; routes should be designated so that the bulk of the students
are picked up last in the morning, and discharged first in the afternoon.
7.) Only authorized students are to be transported on school buses. Parents,
friends, teachers, etc., are not to ride the bus on regular routes. However,
teachers, coaches, or other authorized chaperones may accompany field and
8.) In determining the location of bus stops, primary consideration will be given
to safety. Secondary considerations will include fairness, convenience, and
availability of budget funds. No stop will be established which, in the opinion
of the school administration, will unreasonably compromise the safety of
students who are expected to use that stop. In case where the safety of a stop
is questioned, the local police chief will be consulted.
9.) Small musical instruments which students can either hold on their laps, or put
under their seats on the bus, will be allowed. Larger musical instruments, or
other larger items which require the use of another seat on the bus, may not be
allowed, depending on how crowed the bus is. Items which require the use of
the center aisle on the bus will not be allowed.
Page 6 of 8
10.) Questions from parents about school bus matters should normally be directed
to the appropriate school principal. If the question deals with day-to-day
issues concerning discipline, behavior, and unusual daily circumstances (late
or early bus, missed stop, etc.), it should be referred to the appropriate school
principal. If the question deals with bus contractor (equipment, driver
qualifications & behavior, etc.), or ongoing issues related to routes, schedules,
stops, etc., it should be referred to the transportation director. In all cases, the
superintendent, and then the school board, can be involved if the questions are
D. SCHOOL BUS DRIVER RESPONSIBILTIES
1.) Drivers are expected to exhibit the same levels of respect and decorum which
are expected of the riders. Leaving times for the first five days of school
should have some flexibility until students become orientated.
2.) Buses will not be backed up while students are still outside the bus.
3.) Where possible, students will be picked up and discharged on the proper side
of the road, so they are not required to cross a road.
4.) It is permissible to require three students to sit in one seat on a school bus;
where possible, however, the driver should make allowances for larger
5.) If a child is unintentionally on the wrong bus, he or she will be returned to the
school at the end of the route. If, for any reason at any time, there is no one at
the school who is able to assume temporary responsibility for that student, the
driver must make sure that the student is assigned to someone who can
assume that responsibility. If parents, guardians, or other previously agreed-
upon caretakers are not available, as a last resort the driver should leave the
student with the local police.
6.) In case of a breakdown, the driver will notify the bus contractor, who will
dispatch a substitute bus as soon as possible. The contractor shall notify the
school immediately. Before the substitute bus arrives, the driver will not
release the children to anyone other than a parent, guardian, or school official,
or to someone authorized by the parent to make decisions on behalf of the
7.) When determining which students will be allowed to ride on a crowed bus in
the afternoon, priority will be given to elementary students, then middle
school students, then to high school students.
8.) In case of a bus cannot complete its afternoon route (because of road
conditions, disruptive behavior, etc.), students will be taken back to school.
Page 7 of 8
They will not be discharged at another place, unless prior arrangements have
been made with parents.
9.) Unusually bulky objects (e.g. hockey or lacrosse sticks, skis, etc.) may not be
allowed on a bus during its regular route.
10.) Drivers should keep to their approved time schedule as closely as possible,
with the exception of the first few days of school and should never be more
than five minutes early. If a driver discovers that the bus is approaching that
five minute limit, the driver will wait at appropriate predetermined places on
the route until the bus is back on schedule.
11.) Drivers will maintain a log, or diary, on their bus, which will contain
documentation of verbal warnings issued to students for disciplinary
purposes. The log will also be used to record other noteworthy items, such as
the license plate numbers or motorists passing the buss illegally. While
drivers are expected to note any significant events, this log is not to be
considered an all-inclusive record of bus incidents.
E. Parental Acknowledgement of Responsibilities and Procedures Form
PLEASE COMPLETE FORM BELOW AND RETURN TO YOUR CHILD’S
HOMEROOM TEACHER BY SEPTEMBER , 2008
We have read the School Bus Rider Responsibilities and the School Bus Discipline
Procedures, and we agree to abide by them.
Student’s Name (Please Print) .
Student’s Signature Date .
Parent/Guardian’s Signature Date
Page 8 of 8
TRANSPORTATION CONTRACT SPECIFICATIONS
BRADFORD ACADEMY & GRADED SCHOOL DISTRICT
NEWBURY TOWN SCHOOL DISTRICT
UNION HIGH SCHOOL DISTRICT #30
This agreement made by and between , with its principal place of
business at , hereinafter referred to as the
CARRIER; and BRADFORD ACADEMY & GRADED SCHOOL DISTRICT and
UNION HIGH SCHOOL DISTRICT #30, organized, chartered and existing under
and by virtue of the laws of the State of Vermont; and NEWBURY TOWN
DISTRICT, organized and existing under and by virtue of the laws of the State of
Vermont, hereinafter collectively referred to as DISTRICTS, for the purpose of
providing transportation for students within and to said DISTRICTS.
1. Basis of Bid: The CARRIER based its bid for this contract upon existing bus
routes, including activity transportation and a vehicle/cost factor using the
existing bus fleet (8 buses and 175 days with up to two (2) Accessible
vehicles/175 days) as follows:
Athletic/Field trips Requested by the Districts will be an additional Cost and
Fleet (8 buses/2 spare vehicles)
2008-2009: $ –(8 buses and 175 days)
$ -$ waiting time for athletic/field trips.
Special Education (up to 2 buses and 175 days)
$ per year/ 2buses- Maximum mileage per
$ /mile over maximum
2009-2010: $ –(8 buses and 175 days)
$ /mile - /hour waiting time for athletic/field trips.
Special Education (up to 2 buses and 175 days)
$ per year/ 2buses- Maximum mileage per vehicle
15,000miles $ /mile over maximum
2010-2011: $ –(8 buses and 175 days)
$ /mile - $ /hour waiting time for athletic/field trips.
Special Education (up to 2 buses and 175 days)
$ per year/ 2buses- Maximum mileage per vehicle
$ /mile over maximum
Page 1 of 12
Total cost with Regular and Special Ed:
2010-2011 $ 3 year total= $
Mileage shall be computed from and to Oxbow High School for the Corinth/Topsham
and Bradford areas and from and to Newbury Town School District for the Newbury
At the request of the DISTRICTS, the CARRIER must provide a wheelchair
accessible/Special needs bus. The price of this service for short-term needs will be
negotiated outside this contract. For long-term needs, see above for details on prices. The
DISTRICTS will be billed only for accessible vehicles needed each year for the duration
of this contract.
2. Term of Contract: The term of this contract shall be for a period of three (3)
years commencing on July 1, 2008 and ending on June 30, 2011. In the event that the
school year is extended beyond the last scheduled school day for students, the District
agrees to pay the Carrier for each additional day at the Per Vehicle per Day rate as
described; Total cost of Regular Transportation per year (8buses/175 days) divided by the
number of student school days divided by eight.
3. Payment to Carrier: Payments will be made to the CARRIER by UNION HIGH
SCHOOL DISTRICT #30 in ten (10) installments per year:
The CARRIER will submit monthly invoices for preliminary review and approval to the
Transportation Director. Daily invoices for field/athletic trips should be sent directly to
the Oxbow Business Office. The carrier should expect payment within thirty days.
Payment shall be approved at the second Board of School Directors’ Meeting each
month, commencing in August and ending in June of each school year. UNION HIGH
SCHOOL DISTRICT #30 will be responsible for the collection of the DISTRICTS’
proportionate shares of payments due the CARRIER.
It is understood that all Activity Trips for the DISTRICTS will be billed by the
CARRIER separately to UNION HIGH SCHOOL DISTRICT #30; in turn UNION
HIGH SCHOOL DISTRICT #30 will be responsible for the collection of the
DISTRICTS’ proportionate shares of payments due the CARRIER.
Page 2 of 12
3a. Fuel Adjustment
All fuel used in the transportation of school children pursuant to this Contract shall be
purchased by the CARRIER. All bus expenses including, but not limited to oil, grease,,
antifreeze, windshield wash, all body repairs, licenses, maintenance, upkeep, tolls,
parking fees, seat belt repairs, and other bus expenses, shall be non-reimbursable
expenses of the CARRIER.
2008/2009 (excluding all taxes) Low $2.75 High $3.25
2009/2010 (excluding all taxes) Low $2.75 High $3.25
2010/2011 (excluding all taxes) Low $2.75 High $3.25
Note: If base price drops below low price per gallon contractor will reimburse district. If
base price goes over high price per gallon district to reimburse contractor.
4. Regular Transportation of School Children and Adults: The CARRIER agrees to
provide the regular transportation of all school children, grades Kindergarten through
twelve (12), in the BRADFORD ACADEMY & GRADED SCHOOL DISTRICT, the
NEWBURY TOWN SCHOOL DISTRICT, and UNION HIGH SCHOOL DISTRICT
#30 to and from the schools maintained by those DISTRICTS and on the bus routes at the
times and pick up points prescribed by those DISTRICTS. The CARRIER will also
provide one bus for transportation for students enrolled in UNION HIGH SCHOOL
DISTRICT #30 from the towns of Corinth, Topsham, Orange and Washington. Students
from other towns enrolled at UNION HIGH SCHOOL DISTRICT #30 are not covered
by this contract.
This contract includes the potential for extra Kindergarten runs based on the given needs
each year agreed on between the principals of BRADFORD ACADEMY & GRADED
SCHOOL DISTRICT, NEWBURY TOWN SCHOOL DISTRICT, and the CARRIER.
This information will be given to the Transportation Director prior to the start of the
school year. Price to be negotiated separately.
It is understood if any of the 3 school districts under this contract request an additional
bus for regular daily runs, they will do so through a separate contract.
4a. Routes and Schedules
The CARRIER shall, with the assistance of district personnel for the first year only,
prepare a proposed transportation schedule showing routes, schedules, and student pickup
times based on existing routes. After the first year it will be the responsibility of the
CARRIER to prepare all schedules, routes, and lists. The format is to remain essentially
the same and is to be delivered to the DISTRICT no later the August 1 of each year.
Final determination of the schedules and routes shall be the responsibility of the
The CARRIER shall maintain routes and time schedules as set forth above and will five
prompt notice if any difficulties develop. Changes in bus routes or time schedules shall
be made only when properly authorized by the DISTRICT.
Page 3 of 12
The CARRIER must satisfy itself by personal investigation of the area served by the
study of enrollment statistics and inspection of the bus routes as to the length and number
of runs necessary and the equipment and personnel needed to supply the transportation
called for in this solicitation.
All buses are expected to arrive at their respective schools no earlier than fifteen (15)
minutes prior to the earliest official school starting time and to arrive at the official
school closing time. Delays beyond fifteen (15) minutes must be handled immediately
with parents and school administrators being alerted to the reason for the delay and the
remedy instituted by the CARRIER.
The CARRIER shall notify the district by telephone as soon as possible of any accident
involving a school bus while operating for the district; and, shall make a detailed written
report to the DISTRICT within twenty-four (24) hours of any accident. This shall
include youngsters who are hurt on or by a school bus, regardless of the cause.
5. School Activity Transportation: In addition to the regular transportation of school
students described in Section 4, CARRIER shall provide such school activity
transportation as is hereinafter described. Such transportation will include a daily activity
bus whenever required and transportation for all authorized activities. In the event the
contractor is unable to provide a driver for an activity, the DISTRICTS reserve the right
to make alternative agreements, including the right to contract with another contractor.
The CARRIER has the responsibility to contact the DISTRICT four (4) days in advance
of a scheduled activity in event the CARRIER is unable to provide transportation. In the
event that contact has not been made, the DISTRICTS have the right to bill the
CARRIER for the costs necessary to provide transportation for the scheduled activity.
The Districts reserve the right not to utilize Bus Transportation.
Field trips and athletic trips will be billed separately through The Business Office at the
UNION HIGH SCHOOL DISTRICT #30 once each month.
The DISTRICTS and CARRIER agree that the Senior Class trips and field trips that
exceed one hundred (100) miles one way may be exempt from this contract if the
CARRIER is not able to provide a suitable bus, such as a coach equipped with a lavatory
as determined by the DISTRICTS.
The CARRIER will be given the first opportunity to transport athletic or field trips, but if
multiple buses beyond the two (2) spare buses are needed and not available, the district
reserves the right to engage other companies in the transporting of classes or teams.
6. Record of Mileage: A complete report on total miles driven each month will be
submitted by the CARRIER to the DISTRICTS’ Principals on or before the fifth (5th) day
of the succeeding month. Total mileage for regular transportation may be recorded on
the monthly report by multiplying the number of days school was in session times the
number of miles driven each day. Each driver will keep a trip log where all special trips
will be recorded. The starting and ending mileage, plus a brief description of the trip,
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must be recorded in the log. Copies of all trip logs shall be furnished to the DISTRICTS’
7. Equipment to be used: The CARRIER agrees to provide ten (10) school buses; eight
(8) for regular runs and two (2) for spare, which have been approved by the State of
Vermont Department of Safety and which meet all standards for school buses as
established by the State of Vermont under the provisions of Title 23, Chapter 13 of the
Vermont Statutes, and will be used for the exclusive use of the districts. All buses
provided under the contract shall not at any time during the contract exceed eight (8)
years of age. Buses must be clean and free of rust or damage. Not withstanding the
number of buses specified in this section, the Carrier has the responsibility to provide a
fleet of buses necessary to fulfill its contractual obligations to provide daily student
transportation services as specified in the agreement.
The CARRIER shall letter all buses “OXBOW HIGH SCHOOL” no later than the first
day of school. The CARRIER shall insure that each bus displays a CLEARLY VISIBLE
INDICATION OF THE ROUTE NUMBER that the bus is traveling. Such marking
must be legible to Elementary students. A sufficient amount of temporary numbers shall
be provided by the CARRIER so that when a bus and/or driver substitution is made on a
route, students may still identify the correct bus for their route. The CARRIER shall
equip each bus with a two-way radio capable of communicating with a base station at
UNION HIGH SCHOOL DISTRICT #30 from all points on the regular routes within a
twenty-five (25) mile radius from Oxbow High School. The CARRIER agrees to install
and maintain digital cameras and recording device on each bus. The specifications are in
Appendix 1. The CARRIER will install and maintain the units prior to the first day of
school. All buses must be equipped with adequate seating (up to 77 passengers if
necessary) to serve the students assigned to each route.
8. Drivers: All drivers will meet with a designated representative of the DISTRICTS in
August of each year to review a code of conduct for students to follow while riding the
buses. All drivers and substitute drivers will be provided by the CARRIER and must be
approved by the DISTRICTS’ designated representative and meet the standards of the
State of Vermont, presently 23 V.S.A. S1282, and the Federal Government. Any drivers
operating buses in the State of New Hampshire must also comply with that State’s
standards and requirements. All drivers shall participate in training activities as may be
provided by the DISTRICTS. All drivers will undergo a Vermont criminal records check
including a motor vehicle record check. In the event a driver’s qualifications, record
check, or behavior is unsatisfactory to the Districts, the DISTRICTS Transportation
director shall notify the CARRIER in writing. The CARRIER shall have five (5) days in
which to correct the deficiency or find a replacement driver. The CARRIER shall replace
the driver upon receipt of second written notice.
All drivers must be careful, courteous, good health and reputable character. Drivers shall
view parents, students, and school staff as customers and shall treat them with dignity and
respect. They must be capable of maintaining discipline and good human relations. The
DISTRICT may, at its sole discretion, require additional examinations or information
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regarding any bus operator. A sufficient number of drivers will be available for all
regular route runs (a.m. and p.m.) as well as for all field and athletic trips.
Buses shall not be operated at excessive speed, but always in a prudent and reasonable
manner, with due regard for the conditions of the road and the safety and welfare of the
pupils transported and must at all times comply with all Federal, state, and local laws and
Nothing in this provision is intended to indicate that the drivers are employees of the
school districts or otherwise subject to their direction and control as employees.
9. Insurance: The CARRIER shall maintain such insurance as will protect it and hold
the DISTRICT harmless, to the extent set forth in Section 10 of this contract, from any
claims for property damage or for personal injuries, including death, which may arise
from or out of CARRIER’S operations under this contract. Such coverage shall name the
DISTRICTS as additional insured’s and be obtained from a company or companies
licensed or authorized to do business in the State of Vermont. The insurance coverage
must comply with Vermont law, presently 23 V.S.A. S921, and certificates of such
insurance, together with a certificate of Workers’ Compensation Insurance, shall be filed
with the DISTRICTS prior to the commencement of this contract and prior to the
commencement of every school year during the term of this contract. The CARRIER
shall also maintain such insurance coverage as is necessary to comply with the laws of
the State of New Hampshire and file certificates of such insurance with the DISTRICTS.
All policies shall provide that policies may not be cancelled or altered except upon
reasonable notice to the DISTRICTS.
The amount of insurance coverage carried by the CARRIER shall be no less than the
statutory minimums ( minimums not less than $5,000,000.00 Combined Single Limit)
and will include a ten million dollar ($10,000,000.00) umbrella. If the DISTRICTS
desire higher coverage, the CARRIER will secure such coverage forthwith and the
DISTRICTS will pay any additional premium. The Carrier will have the responsibility to
notify the Districts of any changes or cancellations of the Carriers insurance policy.
The CARRIER will also be required to provide proof that he carries Workers’
Compensation Insurance as required by law.
10. Indemnification of Districts: The CARRIER will indemnify, defend and hold
harmless the DISTRICTS against and from all liabilities, obligations, damages, costs,
expenses (including reasonable attorney fees and court costs), causes of action, claims or
judgments, which may be imposed upon or incurred by or asserted against the
DISTRICTS by reason of any of the following, occurring during the term of this contract
and arising out of or attributable to the operations of CARRIER pursuant to the
terms of this contract:
a. Any act or omission relating to CARRIER’S activities.
b. Any negligence on the part of the CARRIER, or any of its agents,
contractors, servants, employees, passengers, licensees or invitees.
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c. Any accident, injury, or damage to any person or property arising out of
d. Any failure on the part of the CARRIER to perform or comply with any of
the terms or conditions contained in this contract and incumbent on
CARRIER pursuant to the terms of this contract.
The indemnity of the CARRIER to the DISTRICTS herein contained shall be an
indemnity against liability and not merely an indemnity against loss.
CARRIER covenants and agrees that in case DISTRICTS, without fault on their part,
shall be made a party to any litigation commenced by or against CARRIER, then
CARRIER shall and will pay all costs and expenses, including attorney’s fees incurred by
11. Delegation of Authority: The DISTRICTS hereby delegate to the CARRIER the
necessary authority to supervise and to control students on the buses operated by
CARRIER while they are enroute under such rules as are adopted by the DISTRICTS.
The Carrier employees or agents shall not administer corporal punishment, nor eject any
12. Responsibility for Students: The CARRIER shall be fully responsible for the care
and the supervision of students during their period of transportation. The transportation
of a student shall be deemed to have begun when such student boards the school bus and
shall be deemed to have ended when the student has completed exit from the bus at a
designated stop or other place deemed safe by the school. Monthly reviews of routes will
be conducted by the CARRIER to evaluate the supervision/safe operation of the bus. In
the event a driver’s behavior or qualifications do not meet the standards set forth herein,
the OESU #30 Superintendent or his/her appointed delegate, shall notify the CARRIER
in writing. The CARRIER shall have ten (10) days in which to correct the deficiency or
find a replacement driver. The CARRIER shall replace the driver within five (5) days of
receipt of second written notice. In the event a Route is deemed unsafe, the Carrier will
provide a Bus monitor to review the Route and drivers operation of the bus.
13. Damage to Buses: Payment for damages to the buses from malicious mischief will
be the responsibility of the student and/or his/her parents or guardians and the
DISTRICTS shall not be responsible for such damages. The DISTRICTS will make
every reasonable effort to assist the CARRIER to hold the student and his/her parents or
guardians responsible for such damages.
14. Parking of Buses: The CARRIER may not house its buses on school property.
Buses will be housed in a facility located within fifteen (15) miles of Oxbow High School
in Bradford. An employee of the bus CARRIER will be available via telephone during
times when regular routes are being driven. That employee must have the ability to
immediately contact all buses.
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15. Inspection of Buses: The DISTRICTS reserve the right to inspect the CARRIER’S
school buses by a designated party of their choice at any time they see fit and at their own
expense. Any defects which may affect the safety of the students and other passengers,
which are noted by these inspections, are to be repaired forthwith by the CARRIER or it
shall remove said buses from service and replace them with equipment which shall pass
inspection by a disinterested party, with the cost of such inspection to be borne by the
Notwithstanding the right to inspect, DISTRICTS assume no responsibility for the
discovery and elimination of hazards or defects that could possibly cause accidents,
injury or damage. Furthermore, compliance with any submitted repair recommendation
in no way guarantees the fulfillment of the CARRIER’S obligations as may be required
by this contract or any local, state or federal laws.
16. Forum: If required the Superintendent shall initiate and schedule a forum for
dialogue between the CARRIER, the Transportation Committee, and School
Administrators three (3) times per year. Members of the school boards of the districts
will be invited to attend these meetings.
17. Arbitration: In the event of a dispute between the DISTRICTS and the CARRIER
concerning the interpretation and application of any provision of this Contract, or the
rights or obligations set forth herein, which the parties cannot resolve on their own
accord, the parties agree the dispute shall be submitted first to mediation before a
mediator mutually selected by the parties. The request for mediation shall be made not
later than twenty (20) business days after the claim, dispute or other matter in question
has arisen, but in no event shall the request for mediation be made after the date when
institution of legal or equitable proceedings based upon such claim, dispute or other
matter in question would be barred by the applicable statute of limitations. The parties
shall share the mediator’s fee and any filing fees equally. The mediation shall be held not
later than forty-five (45) days after the request for mediation is made. If mediation is not
successful, then the parties agree to submit the dispute to compulsory arbitration before a
single neutral arbitrator. A demand for arbitration shall be made within seven (7) days of
the date of the last mediations session. Except as provided herein, mediation and, if
applicable, arbitration shall take place under the commercial arbitration rules of, and
administered by, the American Arbitration Association as then in effect, with each party
waiving any right of the arbitrator to award relief other than actual damages. Judgment
upon the award of the arbitrator may be enforced in any court having jurisdiction thereof.
Either the DISTRICTS or the CARRIER may initiate mediation and arbitration by filing
written notice with the other party detailing the nature of the dispute and the demand for
mediation or arbitration.”
18. Assignment or Sublease: The CARRIER shall not sublet or assign its rights and
obligations under this agreement, in whole or in part, without the prior written approval
of the DISTRICTS.
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19. Violations: In addition to any other penalty or remedy available to the school Districts, The
DISTRICTS reserves the right to assess a penalty against the CARRIER for each and every
violation of any term of the Contract when the DISTRICTS, in good faith, determines that such
violation jeopardized either the safe or efficient transportation of students under this Contract.
The DISTRICTS expect the CARRIER to work diligently to safely transport all students
consistently, on time and with the least amount of disruption in the school’s, students’, and
parents’ schedules. In the event of repeated or egregious lapses or failures—including but not
limited to missed runs, doubled-up runs, runs more than twenty (20) minutes late, inoperable
cameras or recording devices—the DISTRICT reserves the right to impose monetary penalties.
Said penalty shall not exceed $500 per violation, per day. Failure by the DISTRICTS to assess a
penalty for any particular violation shall not constitute a waiver of the DISTRICTS’ right to
assess a penalty for any subsequent violation of the Contract.
20a. Performance Bond
To guarantee faithful performance of the contract the DISTRICT may require a performance
bond from the successful CARRIER, at the successful CARRIER expense, for at least the first
year the contract is in effect. Such performance bond may be renewed annually, at the
DISTRICT’S option. The amount of the bond will be equal to each year’s respective contract.
20. Default and Termination:
DISTRICTS shall provide CARRIER written notice of any alleged default of the
AGREEMENT. If Contractor fails to cure or otherwise rectify any alleged deficiency within
thirty (30) days of receipt of the Districts’ notice, the Districts may terminate the contract with
subsequent written notice.
If Districts fail to pay any undisputed invoice within 30 days of receipt, Carrier shall provide of
this alleged default of the Agreement. Districts have 30 days from the notice of receipt to cure
any alleged default, or Carrier may terminate the contract by subsequent written notice
a. “Districts” and “School Districts” shall mean Bradford Academy & Graded
School District; Newbury Town School District; Union High School District
b. “Transportation Committee” shall mean that committee comprised of two (2)
members of the Board of School Directors of Union High School District #30;
and one (1) member each from the respective Boards of Bradford Academy &
Graded School District and Newbury Town School District.
22. Additional Understanding:
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a. This contract may be amended only by the written consent of all parties.
b. It is hereby understood that the DISTRICTS, through their Transportation
Committee, have negotiated this contract with the CARRIER and that the
DISTRICTS’ designated representative will handle day-to-day
communications with the CARRIER concerning transportation.
c. Issues which are not involved in arbitration and which cannot be resolved
by the DISTRICTS’ representative and the CARRIER will be referred to
the Transportation Committee, which will recommend action which shall
be subject to ratification by the Board(s) of the District(s) affected by such
d. The CARRIER understands that if student numbers do not warrant the
continuation of the run for the towns of Orange, Washington, Corinth and
Topsham, as determined by the UNION DISTTRICT # 30, the CARRIER
will pass on the savings to the DISTRICT.
e. The designated representative of the DISTRICTS, until further notice,
shall be James McGrath, COO.
f. The DISTRICTS have joined in this contract for the purpose of meeting
their individual responsibilities in a collective manner. However, each
DISTRICT recognizes the continuing responsibility for their students.
g. Nothing in this agreement is intended to create a partnership or joint
venture between DISTRICTS and CARRIER. Neither DISTRICTS nor
the CARRIER shall be responsible for the acts, omissions or obligations of
the other except as set forth herein.
i. The CARRIER, through a lease agreement with the DISTRICTS, may
register the ten (10) buses with municipal plates. However, this will not
change or alter the insurance requirements listed under #9. It is
understood the liability to the DISTRICTS will not change.
22a. BUS IDLING Rules
Title 23 V.S.A. § 1282(f) Subject to state board of education rules, which may provide for
limited idling, the operator of a school bus shall not idle the engine while waiting for
children to board or to exit the vehicle at a school and shall not start the engine until
ready to leave the school premises. The board, in consultation with the agency of natural
resources, the department of health, and the department of motor vehicles, shall adopt
rules to implement this subsection. The rules shall set forth periods or circumstances that
reasonably require the idling of the engine, including periods when it is necessary to
operate defrosting, heating, or cooling equipment to ensure the health or safety of the
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driver or passengers or to operate auxiliary equipment; and periods when the engine is
undergoing maintenance or inspection. Effective Date: The rules required by this act
shall take effect during the 2007–2008 academic year.
23. Acknowledgement of Arbitration:
WE UNDERSTAND THAT THIS AGREEMENT CONTAINS AN
ARBITRATE. AFTER SIGNING THIS DOCUMENT, WE UNDERSTAND
THAT WE WILL NOT BE ABLE TO BRING A LAWSUIT CONCERNING
ANY DISPUTE THAT MAY ARISE, WHICH IS COVERED BY THE
ARBITRATION AGREEMENT, UNLESS IT INVOLVES A QUESTION OF
CONSTITUTIONAL OR CIVIL RIGHTS. INSTEAD, WE AGREE TO
SUBMIT ANY SUCH DISTPUTE PURSUANT TO PARAGRAPH
Dated at BRADFORD, in the COUNTY OF ORANGE and STATE OF VERMONT this
DAY of , 2005.
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Minimum Bus Camera/Recording Specifications
Night vision capability via Infra-Red Illumination,
Color dome cameras with built in microphones are required
Each camera frame rate will be customer variable from 1-30 fps
Linux operating system is required on the bus mounted DVR.
Wireless download capability, is required for downloading of video recorded
events to school provided wireless environment.
Free GPS Speed & Passive Tracking Information is required.
Proprietary hard drives and hard drive connectors are not acceptable.
Minimum of 100 Gig hard drive is required.
Event / Panic button marker or driver input terminal with event lock and power
status of system indicator lights or LED, so the driver can tell if the system is
powered up and the DVR is recording is required.
"2.5" Shock Mounted" Laptop hard drive, .
Event data can be downloaded on a CF card or thumb drive (RAM Stick),
allowing personnel to copy an event from the recorder onto any device with a CF
or USB port.
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