PRESCOTT TOWN COUNCIL - Download as DOC

Document Sample
PRESCOTT TOWN COUNCIL - Download as DOC Powered By Docstoc
					                              PRESCOTT TOWN COUNCIL
                                     MINUTES
                                Monday, April 16, 2012
                                                                              Council Chambers
                                                                                       7:00p.m.

Present:     Mayor Brett Todd, Councillors Robert Lawn, Lee McConnell, Jennifer Wyman,
             and Ray Young

Regrets:     Councillors Jo-Anne Beckstead, Michael Dimopoulos, and Treasurer/Deputy CAO
             Laurie Kirkby

Staff:       CAO/Clerk Randy Helmer, and Administrative Assistant Sarah Kijewski


Council Meeting

1. Call to Order

Mayor Todd called the meeting to order at 7:01pm.

2. Approval of Agenda

Motion: Wyman, Young
That the agenda for the Council Meeting of April 16, 2012 be approved as amended.
                                                                                          Carried
3. Declarations of Interest

4. Delegations

5. Presentations

   5.1     Mike Laking – Prescott Signage

Mr. Laking spoke to the steps taken on the design of the current signs located in Prescott and
the support and funding which was required during Part I. He then discussed Part II of the
project which was adding lights to the signs so that they were visible during the evening.

Mr. Laking spoke to the current project being Part III of the Prescott signage which is to reface
the current signs rather than replacing them. Four additional signs will be added in the following
locations: Highway 401, Highway 416, and the International Bridge. Mr. Laking requested
approval from Council to submit an application for funding on this project before the submission
deadline of May 25 th, 2012.




                                            April 16, 2012
Council spoke to the possibility of adding to the existing sign designs to direct visitors towards
the beautiful downtown area, and made mention that the current Sign By-Law is under review
and will need to be taken into consideration during this process.

6. Minutes of the previous Council Meeting

   6.1     Minutes of the Council meeting held Monday, April 2nd, 2012

Motion: Wyman, Young
That the minutes of the Council Meeting of Monday, April 2nd, 2012 be adopted as presented.
                                                                                      Carried
7. Communications & Petitions

   7.1   Action Items

   7.2   Information Items – Under Separate Cover

Councillor McConnell spoke to the draft sign by-law which was included in the Information
Package for review before the next Committee of the Whole Meeting. Items to be discussed
specifically are: expired business signs, enforcing repair of signs, trailer and light signs, off site
signs and out of town advertising signs within the town, and banner signs. Councillor McConnell
would then like to circulate the by-law to the BIA and Chamber of Commerce for their input and
then come back with final document.

Motion: Lawn/Young
That the information item be received, noted and filed.
                                                                                              Carried

8. Committee Reports

   8.1 Report No. 10-2012 – Minutes of the Committee of the Whole meeting held
       Tuesday, April 10th, 2012.

Councillor Young reviewed the highlights of the meeting including the application from Fort
Wellington for streets and property closures for a fireworks display on the May long weekend,
the Fifth Finance Report, a property on King Street which requires a re-zoning application, and
processes discussed for the hiring of a Deputy Clerk/Administrative Assistant.

Motion: Young/McConnell
That Report No. 10-2012 being the minutes of the Committee of the Whole meeting held
Tuesday, April 10th, 2012, be adopted as presented.
                                                                                              Carried




                                              April 16, 2012
Motion: McConnell/Wyman
That Council approve the following recommendation from the Committee of the Whole meeting
held Tuesday, April 10th, 2012;
       That Council directs staff to proceed with the application request from Fort Wellington for
street and property closures on May 19 th & May 20th, as indicated on the application for a
fireworks display.
                                                                                           Carried
Motion: Wyman/Young
That Council approve the following recommendation from the Committee of the Whole meeting
held Tuesday, April 10th, 2012;
       That the Fifth Finance Report of March 22, 2012 in amount of $735,357.08 be approved
for payment.
                                                                                           Carried

Motion: Young/McConnell
That Council approve the following recommendations from the Committee of the Whole meeting
held Tuesday, April 10th, 2012;
        That Council directs staff to advise the building owners to apply for a Zoning Amendment
and Change of Use for the Master’s Hand Christian Centre located at 438 King Street West. It
is also recommended that Council does not waive the $750 rezoning application fee.

Council spoke to the Zoning By-Law for this location and its allowable uses. A place of worship
at this location requires a zoning change and the owners must follow proper procedure.
                                                                                         Carried
                                                                                                     Formatted: Right
Motion: Lawn/Young
That Council approve the following recommendation from the Committee of the Whole meeting
held Tuesday, April 10th, 2012;
       That Council direct staff to prepare the By-Law for the amendments to By-Law 07-2011;
being a By-Law to Govern the Proceedings of Council and its Committees for the next Council
Meeting.
                                                                                          Carried
Motion: McConnell/Wyman
That Council approve the following recommendation from the Committee of the Whole meeting
held Tuesday, April 10th, 2012;
       That Council directs staff to receive a formal letter from HVS on the Hotel Study which
they completed specifically in relation to the waterfront concept.

Council discussed the Hotel studies which have been completed and the 401 vs. waterfront
concept. The report shows that a 70 room hotel is feasible by 401 and that a stand-alone hotel
at the waterfront would not be feasible. Council discussed how brief the report was in regards to
the waterfront concept; both concepts were looked at but more information was provided on the
more feasible project. A Hotel/Condo option was suggested as a more feasible option for the
waterfront concept and now that the study is complete we have a document that will attract
hotel investors. Council discussed a new realtor sign at the old OPP location and if the land was
back up for sale, Mr. Helmer will follow up on the location and reason for these signs and e-mail
council an update.
                                                                                           Carried

                                            April 16, 2012
9. Mayor

Mayor Todd spoke to his attendance on April 14th for the Dance for Debbie Robinson at the
Prescott Legion and commented on the great community support there was for this event. He
also spoke to the Strategic Planning Session he attended on April 12 th and the Easter Fun Day
at the Prescott Legion on April 7th.

10. Outside Boards, Committees and Commissions

Each Councillor was provided the opportunity to speak about the events, activities and
meetings they had attended since the previous Council meeting.

Councillor Young spoke to his meeting with Rotary Club President Ken Durant in regards to the
Pennies for Polio Campaign which has now officially ended; and their initial goal of raising
$1000.00 was far exceeded with the amount of $2900.00. Councillor Young spoke to his
attendance at the Walker House monthly meeting and noted to attend the cost of membership
for a resident of Prescott is $15.00 and a membership for someone outside of Prescott is
$40.00. Councillor Young also spoke to his attendance at the Fire Department monthly meeting,
the Fire Department’s recent inspection of the Coast Guard Station, and the Fire Department
call summary for the month of March.

Councillor Wyman spoke to the Library Board Meeting she will be attending April 17 th, and the
Chamber of Commerce Meeting on April 18th.

Councillor McConnell spoke to his attendance at the Prescott Youth Club meeting on April 12 th
and the club receiving a $4000.00 grant which allow them club to purchase more computers
and games. He also spoke to the funding from HRDC which would provide them with a student
for 6 weeks at the Youth Club and provide extra help over the summer. Councillor McConnell
spoke to his volunteering at the Odd Fellows dinner on April 14 th and his attendance at the
Juvenile Diabetes Research Foundation (JDRF) fundraising breakfast on April 15 th at the
Grenville Snowmobile Club.

Councillor Lawn spoke to his attendance on April 14 th for the dinner at the Dance for Debbie
Fundraising event, and his attendance today at a presentation given by Queen’s University on a
Greenhouse Business Plan.

11. Staff

12. Resolutions

13. By-Laws

    13.1    By-Law No. 06-2012 – being a By-Law to replace an existing Site Plan Control By-
            Law (1st and 2nd readings).




                                           April 16, 2012
Motion: Wyman/ Young
That By-law No. 06-2012 being a By-Law to replace an existing Site Plan Control By-Law be
read a first and second time this 16 th day of April, 2012.

Council discussed the review taking place with some of the older by-laws and this will be
replacing a by-law wrote in 1982. The by-law has minor revisions but these revisions are
necessary with some of the proposed development in the area.
                                                                                  Carried

    13.2   By-Law No. 07-2012 – being a By-Law to amend By-Law 07-2011; being a By-Law
           to Govern the Proceedings of Council and its Committees (1 st and 2nd readings).

Motion: Lawn/Young
That By-Law No. 07-2012 being a By-Law to amend By-Law 07-2011; being a By-Law to
Govern the Proceedings of Council and its Committees be read a first and second time this 16 th
day of April, 2012.

Council discussed the amendments being made to the by-law; these amendments include
replacing “majority plus one” to “majority” and changes to the committee structures.
                                                                                     Carried

14. New Business

    14.1   Community Innovation Program

Councillor Young spoke to the funding available that was announced April 12 th with a deadline
of first submissions this upcoming Thursday, April 19th. This funding will assist with getting the
hanging baskets ordered and banners in place to commemorate the War of 1812. Councillor
Young also spoke to the possibility of hiring an intern under this program in relation to business
expansion and retention strategy of finding new tenants for downtown stores; the proposal is
that we hire someone to take down signs of vacant stores with the owner’s permission. Council
discussed this project aligning with Mr. Laking’s sign presentation earlier in the meeting.

Motion: Young/McConnell
That Council provides a Letter of Support for the BIA to make a Community Innovation Funding
Application with Grenville Community Futures Development Corporation.
                                                                                      Carried
15. Notices of Motions - None

16. Mayor’s Proclamations - None

17. Period for Media Questions

Mr. Ruhnke commented that he also noticed the new realtor signs located at the old OPP
station listing a 4.11 acre property for sale.
Mr. Ruhnke asked Council if they had reviewed the Hotel Study and if so did they have any
comments in regards to the waterfront concept?



                                             April 16, 2012
Council discussed that they would have liked to seen more information in regards to the
downtown and there was some disappointment that there was not more reference to the
waterfront and its possibilities within the document, which is why a letter has been requested.
Council also discussed that a hotel in the area regardless of location is needed.

Mr. Ruhnke noted that the site visit was in August and asked why the finished copy was not
received until April? Mr. Helmer commented that there were two drafts before the final copy was
issued and there are only two corporations that conduct this kind of study so it took time just to
schedule meetings with the company.

18. In-Camera Items - None

19. Adjournment

Motion: McConnell/Wyman
That this meeting adjourns to Monday, May 7th, 2012 at 7:00 p.m. (Time: 8:51 pm)
                                                                                          Carried




                                            April 16, 2012

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:5
posted:7/30/2012
language:
pages:6