Board Bulletin by PleK2y7b

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									Continuing Professional Development
Postgraduate General Practice



    The GP Retainer Scheme:
    Forms for Current Retainees & Practices

                                      (Revised September 2010)


This folder contains:
  1.     Renewal of membership (Retainee’s part)
  2.     Renewal of membership (Educational Supervisor’s part)
  3.     Request to be approved as new Educational Supervisor
  4.     Notice of proposed maternity leave
  5.     Notice of return from maternity leave
  6.     Application to change number of sessions
  7.     Notice of intention to leave the scheme early
  8.     Educational Supervisor’s end-of-scheme report


(Note that the claim form for the £310 Retainer Fee is not included in this folder. It will routinely be enclosed
with the official approval letter; retainees requiring one at any other time should request it from Victoria
Dennis.)
Continuing Professional Development
Postgraduate General Practice



Request for renewal of GP Retainer Scheme membership
(Retainee’s part)
This form should be returned by email still in Word format (please, nothing by post, and no hand-written then
scanned copies!), with a copy of your PLP and log of educational activity in the past year, to the
Scheme Administrator, Victoria Dennis, on Victoria.dennis@londondeanery.ac.uk.
Please answer all the questions. If you have any queries please contact Victoria Dennis for assistance and
advice by telephone on 0207 866 3139 or by email.
Your Educational Supervisor has been asked to complete and send a form too. When all the
papers have been received satisfactorily completed, Victoria will give you a time and phone
number to call Rebecca for the telephone discussion which is the next step in the renewal process.

Surname:                                                      Forename(s):
Home Tel #:                                                   Mobile Tel #:
E-mail:
Home Address:



Date of birth:                                            GMC #:
Performers list #:                                      PCT on whose List
                                                        you are registered:
Practice name:
Practice address:

Practice bypass #:                                             Fax #:
Educational supervisor:
Practice manager:
Expiry date of your current period of approval:                                       DD/MM/YYYY
Cumulative number of calendar years on the scheme?                            1   2    3   4       5   6   7
Give the dates of any significant breaks in that time, e.g. spells of maternity leave.




Number of Retainer sessions you intend to work per week:                               2       3       4
Give your reasons for being able to undertake only limited paid employment. If having young children
is the reason (or one of the reasons), give their dates of birth.




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What are your general career plans? - e.g. how long do you envisage being on the scheme,
and what do you hope to do after it ends?



Are you currently undertaking, or do you intend to undertake, any
                                                                                   Yes / No
additional work of any kind, paid or unpaid, while you are a Retainee?
If yes, please give details including the kind of work and average hours per week proposed.



Give details of your weekly working timetable (including start and end times, paperwork, meetings
etc – not just consulting sessions):

                     AM                                        PM

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Average Weekly Total of Hours:

Clinical Experience: are you happy with your workload and the range of clinical conditions
seen?



Educational Experience: comment on your education within the practice over the past year
and state how this related to your last plan. Describe how you and your educational
supervisor spend your protected educational time.




      I undertake, if accepted as a member of the Scheme for a further year, to:

 1.      Maintain registration with the General Medical Council.

 2.      Maintain membership of a Medical Defence Organisation.

 3.      Use at least the pro rata full time equivalent of one protected session per week for
         Continuing Professional Development (CPD) (a minimum of 3 hours per annum within the
         surgery).

 4.      Spend at least one hour per month of one-to-one educational time with my Educational
         Supervisor, and consult him/her as necessary during my sessions of work
 5.    Normally work at least 1 paid service session each week (except during annual and study
       leave) to a maximum of 52 sessions per quarter

 6.    Not to work more sessions per week than have been authorised by the Deanery, and in no
       case to average more than 16 hrs 40 mins per week

 7.    Not to undertake any additional work unless previously approved by the Deanery

 8.    Notify the Deanery in advance of any changes in my working arrangements.

Date of completion of this form:
Continuing Professional Development
Postgraduate General Practice



Request for renewal of GP Retainer Scheme membership
(Educational Supervisor’s part)

At the same time as the Retainer applies for renewal of his/her annual membership of the scheme, the
Educational Supervisor must complete this report and email it still in Word format (please don’t send a
paper copy by post, or hand-write then scan a copy) to the Scheme Administrator, Victoria Dennis, at
Victoria.dennis@londondeanery.ac.uk. Please answer all the questions. If you have any queries please
contact Victoria for assistance and advice by telephone on 0207 866 3139 or by email.

If there is any aspect of this reapproval that Rebecca Viney needs to discuss with you, Victoria will let you
know and arrange a time for you to ring Rebecca.

Practice:

Your name:                                                           Date:

Name of Retainer you supervise:
How often and for how long do you and your retainer regularly meet one-to-one? How do
you make protected time for these meetings?




Have there been any significant changes to your practice or the Retainer’s working and
educational arrangements in the last year? Do you anticipate any in the upcoming year?




What went well this year?




What went less well?




Are you in the surgery and available during all or most of the
                                                                                          YES / NO
retainer’s sessions?




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What provision is there for educational supervision of the retainer when you are on
leave?




Have you any concerns that you would like to raise during this review?




       If Dr ____ is accepted as a member of the Retainer Scheme for a further year
       -

        I undertake to provide the retainer with:

            experience in a sufficiently wide range of GMS/PMS
            my help and advice during sessions (and when I am unavailable to supervise,
             e.g. due to annual leave, to arrange for a colleague to do so)
            1 session per week pro rata CPD as per contract
            At least one hour per month of one-to-one educational time with myself

       I undertake that the retainee will not be asked to work more sessions per week than
        have been authorised by the Deanery, and in no case will the working hours
        average more than 16 hours 40 minutes per week. S/he will normally work at least
        1 paid service session each week (except during annual and study leave) to a
        maximum of 52 sessions per quarter.

       I will ensure that the practice notifies the deanery in advance of changes in
        premises, partnership, supervision or employment arrangements of the retainer.


Date of completion of this form:
Continuing Professional Development
Postgraduate General Practice



GP Retainer Scheme – request to be approved as new
Educational Supervisor

This form should be completed by the prospective educational supervisor and returned by email still in Word
format (please, nothing by post, and no hand-written then scanned copies!) to the Scheme Administrator,
Victoria Dennis, on Victoria.dennis@londondeanery.ac.uk.

An educational supervisor need not necessarily be a trainer, but must be someone who has
appropriate educational training and/or experience., and whose working pattern dovetails closely
enough with that of the retainee to allow for weekly one-to-one meetings. If the educational
supervisor will not normally be in the practice during all the retainee’s sessions, a suitable person
must be nominated in addition as clinical supervisor.
Similarly, if the educational supervisor is not a partner, a partner must be nominated in addition as
clinical supervisor.

 Your name:                                                           GMC no:
 Email address:
 Name of Retainee:
 Name of Practice:
 Qualifications:


 Number of years as a GP:                             Years in present practice:
 Are you a partner in the practice?                                                         YES / NO
 What educational post(s) do you hold?:


 Special Interests:


 Are you on: -
                                                                 the child
                                           the minor              health
  the obstetric list?  YES / NO                   YES / NO                    YES / NO
                                          surgery list?        surveillance
                                                                   list?
 Have you had any adverse finding against you upheld either by the Health
                                                                            YES / NO
 Authority, the Medical Services Committee or the GMC?
 Please summarise your previous teaching experience or interest.



 Teachers/Trainers courses & workshops attended (with dates):



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Planned training in education:


What is your own professional development plan?
(If you wish you can append a copy of your appraisal PDP template and form 4 to answer this)



How will this be incorporated into the practice development plan?


Why is this change in supervisors being proposed?


When is it proposed to implement it?
What arrangements have been made for you to provide educational facilitation and
clinical supervision for the retainer? E.g. what protected time will you set aside for
tutorials, feedback etc?


Will you normally be present in the practice during all the retainee’s working
                                                                                      YES / NO
sessions?
If NO, who will be the clinical supervisor when
you are absent?

  I certify that I have read the Deanery’s current Handbook to the GP Retainer Scheme.* I
  accept the conditions of the scheme and the practice’s obligations to the retained doctor.
  * This document can be downloaded from the Deanery website.

  If approved as educational supervisor I undertake to provide the retainee with:

  - my help and advice during sessions (and when I am unavailable to supervise, e.g. due to
     annual leave, to arrange for a colleague to do so).

  - At least one hour per month of one-to-one educational time with myself.

  I undertake to attend one of the meetings organised by the Deanery for the employers of GP
  Retainers within my first year in this role, and once every 3 years thereafter.

  I undertake that the practice will discuss annually with the Retainee his/her options for
  continuing employment after the end of the scheme.

  I will ensure that the practice notifies the deanery in advance of changes in premises,
  partnership, supervision or employment arrangements of the Retainee.

Completed by:
(Prospective Supervisor)                                                     Date:   DD/MM/YYYY
This section will be completed by Rebecca Viney.



I approve / do not approve this doctor as Educational Supervisor to the practice’s Retainee.

Dr Rebecca Viney, Associate Director




Date:
Continuing Professional Development
Postgraduate General Practice



GP Retainer Scheme: advance notice of maternity leave



This form should be completed by the Retainee and returned by email still in Word format (please, nothing by
post, and no hand-written then scanned copies!) to the Scheme Administrator, Victoria Dennis, on
Victoria.dennis@londondeanery.ac.uk. If you have any queries, please contact Victoria for assistance and
advice, by phone on 0207 866 3139 or by email.


     Name of Retainer:


     Name of Practice:


This is to inform you that I am planning to take a period of maternity leave starting on:     DD/MM/YYYY


This period of maternity leave is currently planned to end on:                              DD/MM/YYYY

I undertake to inform the Deanery of the eventual date of my return to work.


Date of completion & return of form:                                           DD/MM/YYYY




This section will be completed by Victoria Dennis.


                 I have made a note of this spell of maternity leave in this doctor’s records.



    Signature:




    Date:




Created by vdennis
Version 3: 09/10
Continuing Professional Development
Postgraduate General Practice



GP Retainer Scheme: confirmation of return from maternity
leave


This form should be completed by the Retainee and returned by email still in Word format (please, nothing by
post, and no hand-written then scanned copies!) to the Scheme Administrator, Victoria Dennis, on
Victoria.dennis@londondeanery.ac.uk.


     Name of Retainer:


     Name of Practice:


This is to inform you that I returned to work after my period of maternity leave on    DD/MM/YYYY


This period of maternity leave included _____ weeks of UNPAID maternity leave which I am
entitled to have added on after the completion of my time of the scheme.

Date of completion & return of form:                                          DD/MM/YYYY




The section below will be completed by Victoria Dennis.


                 I have made a note of this spell of maternity leave in this doctor’s records.



    Signature:




    Date:




Created by vdennis
Version 4: 09/10
Continuing Professional Development
Postgraduate General Practice



    GP Retainer Scheme: request to change number of
    sessions
This form should be completed by the Retainee and returned by email in Word format (please, no
hand-written then scanned copies!) to the Scheme Administrator, Victoria Dennis, on
victoria.dennis@londondeanery.ac.uk If you have any queries please contact Victoria for
assistance and advice, by phone on 0207 866 3139 or by email. If Rebecca Viney wants to discuss
this change with you, Victoria will arrange a time and phone number for you to call her.


Name of Retainee:

I wish to increase/decrease (delete as applicable) my average number of sessions on the
GP Retainer Scheme from X to Y per week, with effect from DD/MM/YYYY. My practice
is happy with this change.

Practice name:


Practice address:

Practice bypass #:                                   Fax #:

Educational supervisor:

Reason for the increase/decrease in number of sessions:



My proposed new weekly working timetable (including paperwork, meetings etc – not just
consulting sessions) will be as follows:

                     AM                                   PM

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday




Created by vdennis
Version 4: 09/10
Average Weekly Total of Hours:

Date of completion of this form:




This section will be completed by Rebecca Viney.



I approve / do not approve this change in the number of sessions worked

Dr Rebecca Viney, Associate Director




Date:
 Continuing Professional Development
 Postgraduate General Practice




GP Retainer Scheme – notice of intention to leave the
                 scheme early

 This form should be completed by any Retainee who intends to leave the scheme earlier than the rules allow,
  and be returned as an email attachment by email still in Word format (please, nothing by post, and no hand-
                written then scanned copies!), to the Scheme Administrator, Victoria Dennis, at
                                   Victoria.dennis@londondeanery.ac.uk.


 Name of Retainee:
 Contact phone #:                                     Contact email:
 Practice name:
 Practice address:

 PCT:                                                 Last day on the scheme:              DD/MM/YYYY

 Please delete one of the statements below, as appropriate:

     I do not wish to renew my membership of the GP Retainer Scheme on expiry of my current period of
          approval


     I intend to leave the GP Retainer Scheme before expiry of my current period of approval.

 Why have you decided to leave the scheme early?




 What are your career plans for the immediate future, and in the long term?




 If you plan to become a retainee elsewhere, which will be your new Deanery?



 If another doctor is considering joining that practice as a retainer, are you
                                                                                                Yes / No
 willing for us to give him/her your contact details to ask what it was like


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 Version 5: 09/10
working there?
How well did the scheme achieve its stated purpose of retaining your skills and developing your
career in general practice? Please delete all but the appropriate response:


             Very well         Satisfactorily            Fairly well         Not well at all


How many one-to-one educational meetings have you had with your educational supervisor
in the past year?




What was the average duration of these meetings and when in the week did they take place?




During your scheme, did you normally take your full entitlement of paid CPD every year?




In the past year, how much of that CPD was taken outside the practice?




What went well for you during your time on the scheme?




What went less well?




With the advent of revalidation, and all the other changes in the NHS, the Retainer Scheme may be
due for a radical re-design within a couple of years. From your experience of it, can you tell us (a)
which features of the present scheme you feel it is essential to keep in a new-look retainer scheme:

  



- and (b) which features you feel should be dropped or changed?
  



Any other comments about your experience of the scheme, or general thoughts about it?




Date of completion of this form:                                           DD/MM/YYYY




This section will be completed by Rebecca Viney.




                               I note that this doctor is leaving the scheme.




Signed:
                                                                       Date:

                         Rebecca Viney
Continuing Professional Development
Postgraduate General Practice



GP Retainer Scheme: end-of-scheme report on the
educational supervision of a GP Retainee

 This form should be completed by the Educational Supervisor of each Retainee who is coming to the end of
   the scheme, or leaving it for any reason, and be returned as an email attachment in Word format to the
             Scheme Administrator, Victoria Dennis, on Victoria.dennis@londondeanery.ac.uk.


Your name:                                                         Date:
Practice:
Name of Retainee you supervised:
Are you a trainer, or have you the postgraduate certificate for Teachers in Primary Care?


Have you had any training as an educator since you were approved as a supervisor? List
courses you have attended, with dates.


Have you undergone interview skills, equal opportunities and appraisal training?


How has your own performance as an educator developed?


List significant changes in your practice since you were approved as a supervisor: e.g.
QoF scores, partnership or team changes, policy reviews.


How many educational meetings have you had with your Retainee in the past year (a) one-
to-one? (b) within your practice team?


What was the average duration of your one-to-one meetings and when in the week did
they take place?


How did you provide protected time for meeting?


Describe briefly how you formulated the learning aims and objectives for him/her; e.g.
how did you decide the format and agenda of your one-to-one meetings?


Did you make any changes to the above format over the past year?


Were you in the surgery and available during all or most of the doctor’s sessions?




Created by vdennis
Version 3: 09/2010
Describe how the learning plan for the Retainee was constructed and implemented. Did
you review the doctor’s appraisal PDP with him/her?


Did you give him/her the opportunity to discuss your own PDP with you?


What provision was there for educational supervision of the doctor when you are on
leave?


How did your Retainee learn about audit?


What was the career outcome for your Retainee?


Did s/he stay for the full term of the scheme as originally envisaged? If not, why not?

								
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