Meeting Minutes DRAFT
September 11, 2006
Call to Order at 7:30 p.m. by Supervisor Beck. Pledge of Allegiance was recited.
30 second pause in observance of 5th Anniversary of 9/11.
Roll Call: Supervisor David Beck – Present; Treasurer Charles Stoll – Present; Clerk
Lewis Irby Jr. – Present; Trustee LeRoy Zieske – Present; Trustee
Motion by Beck to approve agenda as written. Stoll asked to amend agenda with addition
of reconciliation summary of treasurer’s report, and auditor’s report, zoning administrator
position, and plumbing inspector position. Also added is Office Carpet, Office
Envelopes, and Additional hours in September for deputy treasurer for summer taxes.
Support by Stoll to approve agenda as amended.
Motion by Beck, support by Stoll, to approve consent agenda. Irby requested that Clerk’s
report be pulled from consent agenda.
Motion by Zieske, support by Stoll, to approve minutes of 8/14/06 with amendment of a
few changes (Fetterly pond: frost laws go off, and Homestead split: Arlo name changed
to Orlo Burda).
Irby stated that on Expense Sheet, invoice for purchase of floor care and supplies to
resurface floors is missing for check #7976. Payment will be held until invoice is
obtained. Also check #7984 ($7,647.52) will be switched for Collingwood Sewer from
general fund to actual Collingwood Sewer Fund, and also #7985 ($947.50) will be drawn
from Collingwood Sewer Fund instead of water fund. Zieske asked if check #7941 in
August bills was a similar situation, and Irby affirmed that it was.
Motion by Stoll, support by Beck, to accept clerk’s report.
Citizens’ Time (2 minute limit):
Reading of Monthly Disbursements:
Irby requested that total of $7,647.52 + $947.50 = $8,595.02 be recognized as
disbursements from Sewer Fund. The payment for the purchase of floor supplies will be
resubmitted at next board meeting.
Motion by Stoll, support by Beck, to approve monthly disbursements.
Irby stated total disbursements from general fund will be $30,376.00, and $8,595.02 from
Sewer Fund, and nothing from Building Fund.
Motion by Beck, support by Stoll, to accept monthly disbursements as reported.
-Irby reported that a follow-up to We Care Garbage Disposal is that the contract was
previously cancelled, and the check was voided and they were not paid.
-Irby stated that the office phone system is still being looked at.
-Erie Twp. is fighting eminent domain regarding a railroad yard being proposed similar to
the one previously proposed for London Twp., along the freeway. There will be a lot of
box cars being loaded, possibly 1,000 cars per day. Stoll agreed to draft a resolution for
the next meeting in support.
Motion by Stoll, support by Beck, that Stoll draft a resolution that London Twp. will
support Erie Twp. in fighting eminent domain regarding a proposed rail yard.
1. London Landfill – Mr. Mark Brant
Mr. Brant, owner of London Sand, explained that Trans Logic had a contract with
Milan Dragway to temporarily park cars last year, and has approached him to park cars
this year. He requests permission to allow that. The difference in this property and the
Dragway property is that cars would come in off Oakville Waltz Rd. through his property
to the lower level of the quarry. The quarry was bermed entirely and a parcel on Oakville
Waltz was also bermed; there would be no headlights flashing or other disturbances
noticeable to the public. Their intention in the initial phase with the 40 acres would be
about 110 – 125 cars per acre for a total of about 5,000 cars. It would create probably up
to 20 jobs, 6 of them would be existing employees of the company and the other 14
would be local hires for delivery and security at a pay of $14/hr. range. Brant estimated
that cars would possibly be brought in within the next 3 – 4 weeks. Discussion followed.
Motion by Zieske, support by Stoll, that 2 board members meet with Mr. Brant to
determine rules to be followed during project of Trans Logic car parking at London
Landfill, and that agreement be brought to October board meeting. Amendment by Stoll
to include hours of operation with restrictions on hours, possible modification to berms to
alleviate light problems, investigating a stop light on Palmer Rd. and Oakville Waltz for
traffic to work out an accommodation deal with the county roads, fines for failure to
follow rules, required payment of permit fees, and fines for late or non payment.
2. Assessor Contract
Beck stated that assessor Chris Renius is requests a new contract to change his
employment from one day per week at a rate of $1,667.00/mo. to one day every other
week, at a rate of $1,500.00/mo. due to a reduced workload.
Motion by Stoll, support by Beck, to approve change in Assessor contract with Chris
3. Audit Report - Comments/Recommendations:
- Bank confirmation – problem with signatures not matching current treasurer –
- Outstanding General Fund balance (Mar. 31, 2004 Audit)
General Fund collected delinquent tax from county owed to Sewer/Water Fund.
- General Fund has monies it needs to disburse to Sewer/Water Fund.
Resolved by Clerk and Treasurer.
- Budget – Sewer Fund (last couple years – expenditures exceeded budget).
Motion by Zieske, support by Irby, to accept Auditor’s Report as presented.
4. Zoning Administrator position
Motion by Beck, support by Stoll, to appoint Ms. Bobby Cross as permanent Zoning
Administrator. Discussion followed. Motion withdrawn.
Motion by Zieske, support by Stoll, to notify all applicants for position of permanent Zoning
Administrator to be present at next board meeting for review.
Motion by Stoll, support by Beck, to retain Ms. Bobby Cross in temporary Zoning
Administrator position until a permanent hire has taken place.
5. Plumbing Inspector position
Motion by Irby, support by Zieske, to appoint Mr. Willie Higgs as temporary Plumbing
Inspector until position is permanently filled.
Motion by Zieske, support by Stoll, to re-publish the position of Plumbing Inspector, to
be handled at the October 2006 board meeting.
6. Code Officer position
Beck withdrew this matter from the agenda.
7. Additional hours for Deputy Treasurer
Motion by Stoll, support by Beck, to approve up to 25 additional hours for the Deputy
Treasurer to assist in collecting summer taxes.
8. Status of Last Paycheck for Karl Rowe
Motion by Zieske, support by Stoll, to table the matter of the last paycheck for Karl Rowe
to the October board meeting until information can be obtained regarding final
9. Fire & Life Safety Codes – Milan Area Fire Dept.
Mr. Ritchie, Milan Area Fire Dept., recommends to London Twp. the adoption of
the International Fire Code 2003 in addressing the area of housing, subdivisions, site
plans, and keyed commercial property with regard to fire and life safety codes on safety
issues, hydrants, or egress problems.
Motion by Beck, support by Zieske, to table the issue of adoption of Fire and Life Safety
Codes until the October board meeting, to obtain further information on the matter.
10. Bottled Water Purchase
Beck reported that the township office receives bottled water, and Strimpel Water
Hauling delivers water for Sullivan Senior Center.
Motion by Zieske, support by Beck, to table the matter of bottled water purchase to the
next meeting to gather further information regarding possible water filter for the township
hall and senior center.
11. John Manor, Rep. – 56th District
Mr. Manor introduced himself as a republican candidate for State Representative.
12. M.O.R.E. Report
Ms Lynn Davidson reported the next meeting is third Thurs., 9/21/06 at 7:00 p.m.
with Milan Twp. They are rotating townships, and it is hoped that London Twp. will
entertain holding meeting in near future. A board member is requested to represent the
township at the meeting.
Motion by Stoll, support by Beck, that London Twp. volunteer to hold the M.O.R.E.
meeting in October. Motion amended by Stoll, to approve $20.00 for refreshments for
meeting. Motion Carried.
13. MCHD(Monroe Co. Health Dept.) – Solid Waste Management Plan
Beck reported it is an amendment to the solid waste plan to add Gasper Recycling
and Action Disposal to the Monroe Co. Health Dept.’s solid waste plan to make sure they
are consistent with state requirements in what they maintain. Concern was expressed
regarding the burning of construction and demolition materials, and that recycling
preparations are not being restricted to authorized 2.1 acres.
Motion by Stoll, that the board not sign the amendment to the Monroe Co. Solid Waste
Plan. Motion withdrawn.
Motion by Zieske, support by Stoll, to accept the proposal regarding Monroe Co. Health
Dept. – Solid Waste Management Plan as written.
The clerk was given authorization to sign the resolution.
14. 2007-2008 Proposed Budget – Maybee Library Advisory Board
Irby explained the proposed budget for the Maybee branch library is $12,005.00.
They request each government unit to contribute $3,001.25 to this budget.
Motion by Irby, support by Zieske, to accept the proposed budget for the Maybee Library
15. Water Service Backfill Inspection
Motion by Zieske, support by Beck, to file the information on Water Service
16. F.O.I.A. Requests
Motion by Stoll, second by Irby, to file the F.O.I.A. Request report.
17. Carpet Request for Supervisor Office
Motion by Stoll, support by Beck, to purchase carpet 12’ x 12.5’ for the Supervisor’s
Office, costs not to exceed $400, including labor.
18. Township Office Envelopes
Motion by Stoll, support by Beck, to purchase new envelopes from Monroe Co. Printing
for 1,500 envelopes at a cost of $122.50, with a generic heading “London Twp.
Municipal Building”, so they can be used by any department.
Events & Information:
-Zieske reported that Milan Federal Prison has job openings for corrections officers,
secretaries, and nurses. Requirements are that you must be a U.S. citizen, and maximum
age of 37 yrs., based on retirement of 20 years. Interested parties can obtain information
at township office. All persons who work for federal prison are required to be trained as
a correction officer, to be capable of being able to substitute in that position. Further
information is available on-line at www.bop.gov.
-Stoll advised that new Treasurer’s hours will be Mon. & Fri. – 6:00 p.m. to 9:00 p.m.,
and Sat. – 9:00 a.m. to 3:00 p.m.
Motion by Beck, support by Stoll, to adjourn. Motion Carried.
Lewis Irby, Jr., Clerk