The 23rd Annual
Fair Oaks Renaissance
Saturday & Sunday
June 27th & 28th, 2009
10 am to 6 pm
Fair Oaks Park, Fair Oaks, California
At the corner of Fair Oaks Blvd. & Madison Avenue
Renaissance Rose Productions
\ 5325 Elkhorn Blvd #328
Sacramento, CA 95842
Page 111 rev 022709
Renaissance Rose Productions
8539 Zandol Court
Dublin, CA 94568-1007
Theresa Green Joyce Roberts
Renaissance Rose Productions Renaissance Rose Productions
5325 Elkhorn Blvd #328 4413 E Ashcroft
Sacramento, CA 95842 Fresno, CA 93726
(916)4 10-8366 E-Mail: Joyce@Renaissance-Rose.org
Renaissance Rose Executive Staff
Page 211 rev 022709
Fair Oaks Renaissance Tudor Fayre
Vendor Requirements Checklist
_______ Complete and return the Vendor Application
_______ Sign and return the Merchant Acknowledgment & Waiver
_______ Reseller’s Permit
_______ Enclose photos of your booth, clothing and wares (or menu)
_______ Complete and return the booth layout form
_______ Send to Renaissance Rose Productions
GENERAL APPLICATION GUIDELINES
THIS IS ONLY AN APPLICATION FOR THE 2009 FAIR OAKS RENAISSANCE TUDOR
FAYRE. IT DOES NOT GUARENTTEE ACCEPTANCE INTO THE EVENT.
The Fayre Committee will jury all applications. Photos of your wares and booth must
accompany your application. If you would like your photos returned please enclose a self-
addressed stamped envelope, or send digital pics to Theresa@ Renaissance-Rose.org.Hand
drawn sketches will not be accepted.
Once your application has been reviewed, acceptance/rejection letters will be mailed to
you regarding the status of the event.
Extensive marketing is done for this event, however we do not guarantee exact
attendance, or that you will generate profits by participating. Refunds will not be given for any
The Fair Oaks Renaissance Tudor Fayre is held rain or shine.
Page 311 rev 022709
Your booth must depict the Renaissance Era (16th Century). This means no plastic pop-
ups will be allowed. Remember, we are building the suspension of disbelief for the shire of
Bridgewater. Vendors must supply their own materials, decorations, tables, chairs, canopies,
etc. All must fit within the booth size paid for. Please indicate width and depth of booth and the
number of sides you sell from. Booths may not overflow into visitor walking isles. No visible
plastic, aluminum or any other obviously modern materials will be allowed. (Consulting is
Booth wares must have some reasonable association with the Renaissance era.
ALL merchants and their workers MUST WEAR 16th century style clothing (both on
the upper and lower body, shirts and foot coverings are required at all times). If any vendor or
their workers are not complying with this guideline, they will have to purchase appropriate
clothing or worker must be replaced. (Consulting is available).
Applications must be COMPLETE in order to be considered for this event. Incomplete
applications will be rejected. Please see the Vendor Requirements Checklist to assure your
application is complete.
The vendor will pay any fines incurred by Renaissance Rose Productions as a result of a
vendor’s noncompliance with the Fire and Health codes. Health permit costs for food vendors
as determined by the County Health Department will be passed on to food vendors and
collected prior to set up at the event.
Menus for food being served must accompany applications. Food vendors will be
restricted to those items unless Renaissance Rose Productions grants special permission. It is
the responsibility of each vendor to comply with all applicable State and County laws, rules and
regulations. For questions, please call the Fire Dept. (916) 967-5751 or Health Dept. (916) 874-
2001 TOLL FREE 866-379-2001.
Booth closures (resulting from any reason) will result in forfeiture of all fees paid and act
as a bar to future events at sole discretion of Renaissance Rose Productions.
Renaissance Rose Productions will be shopping all merchants to verify that items
on the application will be the items sold in the booth. WEAPONS will not be sold to
minors. All WEAPONS sales must be in accordance with State and local laws.
Prior participation does not guarantee acceptance into this year’s fayre
Page 411 rev 022709
Business/Group Name: __________________________________________________________
Type of Business or Group: ______________________________________________________
Contact Person(s): ______________________________________________________________
Mailing Address: _______________________________________________________________
Daytime Phone: _________________________ Evening Phone __________________________
Fax: _______________________ E-Mail Address: ___________________________________
CA Resale # (Attach a copy of the permit): __________________________________________
Non-profit Federal ID Number (if applicable): ________________________________________
Have you participated in the Fair Oaks Renaissance Tudor Fayre before? ___________________
If yes, what years: ________________________________________________________
Describe the items you will be selling or the services you will be providing:_________________
Will you be giving a demonstration? Yes ____ No ____
If yes please give a brief description:
Approximately how long is your demonstration? _____________________________________________
How many times per day will you preform your demonstration? _________________________________
Be sure to include photos of your booth, merchandise and clothing you will be wearing. If you would like
your photos returned, please include a self addressed stamped envelop.
Application Deadline April 30th 2009
Please send no money at this time, payment instructions will be sent with your
Page 511 rev 022709
Booth Space Fees
Booth space is sold in 5 foot by 5 foot increments with the minimum size being 10 foot by
10 foot. Your entire booth, displays, signage, guy ropes, overhangs and on-site storage
must be contained within the space you select.
If you want the public to have access to the sides of your booth, in excess of your booth s
pace, you must designate the sides as publicly accessible on your layout and pay for
“side access” fee for each side.
For booths larger than 20 feet in any direction, please contact Theresa Green directly for
Basic Publicly Accessible Side
Booth Space fee Side
2 Back Total
wide x 10’ deep $150.00
wide x 15’ deep $225.00
wide x 20’ deep $300.00
wide x 10’ deep $225.00
wide x 15’ deep $337.50
wide x 20’ deep $450.00
wide x 10’ deep $300.00
wide x 15’ deep $450.00
wide x 20’ deep $600.00
Roving Vendor $150.00
15 Amp electrical hook-up (where available)
application fee (deadline April 30, 2009)
Late 20% penalty of total
Complete this form and return with your application.
Page 611 rev 022709
See next page for layout instructions
Front of Booth
Page 711 rev 022709
Examples of Booth Layouts
This is a 10’ x 10’ booth, publicly accessible from the This is a 10’ wide x 20’ deep booth, publicly
front only. The fee for this booth is $150.00 accessible from both sides. The fee for this booth is
$400 ($300 basic + $100 two sides).
This is a 10’ x 10’ booth, publicly accessible from
both sides. The fee for this booth is $200.00 ($150 This is a 20’ wide x 10’ deep booth, publicly
basic + $50 two sides) accessible from two sides. The fee for this booth is
$350 ($300 basic + $50 two sides).
This is a 15’ wide x 10’ deep booth, publicly
accessible from one side. The fee for this booth is This is a 20’ x 20’ deep booth, publicly accessible
$250 ($225 basic + $25 one side). from all sides. The fee for this booth is $750 ($600
basic + $100 two sides + $50 back).
Page 811 rev 022709
Page 911 rev 022709
Application DEADLINE to avoid the 20% late fee is April 30th, 2009.
All food vendors must pay Health Inspection fees by May 1st, 2009.
Full payment is required by the application deadline to be considered.
Enclose a copy of your current sellers permit.
Please read the guidelines and the acknowledgement below and SIGN your application.
Acknowledgment of Understanding and Waiver Release:
I have read and understand the Merchant guidelines in this packet. I understand that this is only an
application to participate, not an acceptance into this event. I agree to abide by the general guidelines in
this application and understand that if I am accepted into any of the above events, I will receive specific
guidelines set for this event and will abide by the official rules and regulations of this event.
All merchants and their employee’s, including non-paid helper (s), shall indemnify, defend, and
hold harmless Fair Oaks Recreation and Park District, Fair Oaks Renaissance Tudor Fayre and
Renaissance Rose Productions, their officers, employees, volunteers and agents from any and all loss,
damage, or injury, to any person or property taking part in the event.
Merchant Signature _______________________ Date_______________
For questions, please call:
Renaissance Rose Productions
Page 1011 rev 022709