2007 Annual Performance Report by pengxiang

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									                                                                                              2007 Annual Performance Report
                                                              UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



                                    2007 Annual Performance Report

University of Puerto Rico at Arecibo
Name of College/University


P031S060078                             243115
PR Award Number                         Unit Identification


Primary contact information:
Name Phillipe Scott
Title    Project Director
Phone (787)815-0000 ext. 1108/6031
E-mail scott@upra.edu


Title V, Part A, Hispanic-Serving Institutions
Department of Education Grant Program


4-year Public                                       First year
Type and Control of Institution                     Grant Year


Branch Campus Reporting IPEDS Data for Individual Campus:
___ No         X      Yes     ___ Not applicable

Partnering institution(s) (if applicable)

University of PR at Humacao
Helena Mendez
787 850-0000
hmendez11@gmail.com




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                                                                                             2007 Annual Performance Report
                                                             UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Section 1: Executive Summary
The purpose of the legislation that established the Title V program is to “expand educational opportunities for, and
improve the academic attainment of Hispanic students; and expand and enhance the academic offerings, program
quality, and institutional stability of colleges and universities that are educating the majority of Hispanic college
students and helping large numbers of Hispanic students and other low-income individuals complete postsecondary
education.”
A. This section summarizes how the grant enabled the institution to fulfill the legislative intent of the Title V
   program.

1.   The impact of the Title V grant on the institution's capacity to contribute to fulfilling the goals of the legislation.
     The Arecibo (UPRA) and Humacao (UPRH) campuses of the University of Puerto Rico (UPR) are part of the public, state
     supported, co-educational system of higher education in the Commonwealth of Puerto Rico (P.R.). Their mission is to
     provide affordable and high quality higher education to its’ students. Students of these campuses are mostly Hispanics.
     This Title V Cooperative grant has provided the partner institutions with the means to further enhance their student
     population education by providing new, innovative and alternative learning experiences.

     The grant has provided us with the means to build and create a Student Resource and Academic Support Center at Humacao
     and expand the scopes and outreach of the existing one at Arecibo. These centers provide tutoring and mentoring services to
     help student successfully reach their academic goals. At Humacao, new physical spaces and renewed environment to
     promote learning have been made available to students by remodeling existing spaces. Arecibo is currently in the process
     of constructing these new spaces, but in the meanwhile, is providing these services at their existing Center. The Student
     Resource and Academic Support Center provides state-of-the-art technology, tools, and human resources to support
     learning.

     Simultaneously, faculty training is offered through the Academic and Technology Resource Center to help faculty
     incorporate new technologies and teaching techniques into their courses. Resources provided by the legislation have allowed
     us to institutionalize the Center at Arecibo, a project that was started under a previous Title V grant; provide software tools;
     training; support; and computer resources to develop course materials for science courses at partner institutions. Humacao
     has created a Center similar to the one at Arecibo, to provide a place for Faculty development, training, support, and practice.
     The Center at Arecibo has also provided technical support and training to the partner institution. Students will benefit from
     different teaching styles, improved teaching skills, and alternative ways of presenting content, which may be more appealing
     to their learning styles.

     This grant has made possible to create new support structures for students and faculty members, which clearly support
     traditional and new learning styles and teaching methods. It has allowed the partner institutions to create an optimal and
     enhanced academic environment that provides their Hispanic students the skills and competencies necessary for success, in
     strong compliance with the legislative intent of the Title V Program.
2.   How has the grant helped to carry out the mission of the institution?
     In 2005, the University of Puerto Rico released the document “Diez para la Década”          (“Ten for the Decade”) which
     presented an agenda for the development of the UPR System for the next 10 years (2006-2016). The contribution of the
     Title V Cooperative grant is pertinent to all of the goals presented in the document, but we will focus our attention mostly on
     two. The first goal presented in that document concerns “maintaining sustainable links with the students”. The objectives
     of this goal deal with retention, academic diversity, and student support. The grant was written to obtain the resources to
     provide innovative and improved student support through technology and personalized direct attention to his/her academic
     needs through tutoring and mentoring. By providing funds for the creation of the Student Resource and Academic Support
     Centers, which provide direct academic support services to students at partner institutions, we directly address this goal,
     making a significant contribution and impact to obtaining its objectives.

     Another goal refers to “technological updating” with objectives that address the technological infrastructure of the
     institution, accessibility, expanding the wireless capability, distance education, and expanding internet capabilities of the
     library and academic departments, among others. By providing funds for equipments for the classrooms, courses, and
     software, the grant is contributing to these institutional goals. Furthermore, the reach of the Title V project is wide and
     affects all areas of the campus in terms of technology. The grant provides the reinforcement of the Academic and
     Technology Resource Center (project started with funds from a previous Title V grant) at Arecibo. It also provides a
     recognized source of faculty support, which in many ways helps and contributes to excellence in academia and effective use
     of technology in the classroom. The Centers at each institution are seriously contributing to the enhancement of the
     instructional delivery by integrating technology and providing training to faculty, students, and staff from both institutions.
     Funds are also contributing towards the increase in the amount and availability of digital library materials and resources
     and in improving the distance learning laboratories and telecommunications infrastructure.

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                                                                                             2007 Annual Performance Report
                                                             UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)

     In summary, funding is significantly helping the participating institutions in achieving its technological and academic goals
     for their students and hence, helping both institutions to more efficiently fulfill their mission.
3.   How did the cooperative arrangement aspect of the grant benefit the institutions involved?
     When entering this collaborative arrangement, each institution was aware of its’ strength and needs. It was very clear that
     Humacao’s strength was in its experience in providing mentoring services to students and creating learning modules.
     Arecibo has benefited from their experience with mentoring, which will be used as a model and as a guide when mentoring
     services are established. Documents have been shared, as well as processes and guidelines. Humacao has benefited from
     Arecibo’s tutoring and distance learning experience. Arecibo has also provided Humacao with technical support, staff, and
     faculty training, as well as with its computing services.

     The collaboration between both institutions has proved very useful in providing support and in the sharing of knowledge
     individually accumulated during the years.
B. The following information documents the institution's experience with the grant as reported during the current
   reporting period.

Discuss the long-range impact Title V has had on your institution's capacity to fulfill the goals of the legislation.
     Both participating institutions have had Title V grants prior to these ones. The resources that were made available as a
     result of these grants have had a significant impact and lasting effect on both institutions in improving the education and the
     success of thousands of Hispanic students.

     At UPR Humacao, for example, they were able to build a Communication an Competencies Center (CCC) with a Title V
     Individual grant that ended in 2007. This Center provides support to students to improve their written and oral skills in
     Spanish and English and is available to all students of this campus. The Center also provides the opportunity for the
     participating students to develop computer skills and to use different software by using computers as the means to develop
     the written and oral skills. The CCC is very active and considered a cornerstone for student academic success and retention.
     The Center works in close collaboration with the new collaborative project.

     At UPR Arecibo, Title V’s influence and contribution can be seen all over the campus. With the Individual grant that
     ended in 2006 we were able to build a one-story building which actually houses two computer labs and a Tutoring Center.
     Each lab provides services to more than 2,000 students every month. The Tutoring Center, which provides tutoring in
     English, Spanish, mathematics and accounting will expand its scope with this new cooperative grant, to include natural
     sciences, mathematics and computer science courses. This building is the foundation for the new facilities to be built with
     the new grant. The Student Center is in the process of being institutionalized because of its impact in helping Hispanic
     students. Title V has provided the means for faculty training in the integration of technology, distance education, and
     classroom assessment techniques. It has renovated traditional classrooms into electronic classrooms and provided distance
     learning equipment to the library and academic departments.

     In general, the Title V grants have provided both institutions with the means and resources to provide their Hispanic students
     the skills and competencies they need to improve their academic achievements and hence, given them a better opportunity
     for academic success and their future professional careers.
How would you improve or change the Program (e.g., customer service, allowable activities, regulations, statute)?
     he Department of Education web page is hard to navigate and to find information. We have performed several information
     searches about certain regulations and got back so much information that it became very difficult in finding what we exactly
     wanted. Humacao has reported problems in finding information related to the American Disabilities Act (ADA) legislation.
     It would very helpful, in our opinion, to have training sessions for new grantees, especially about regulations, as well as
     good and recommended grant administration practices.

     Humacao also suggests the deployment of a discussion board system for grantees’ administrative personnel so they can
     share and discuss the individual problems and receive suggestions for solutions.




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                                                                                    2007 Annual Performance Report
                                                    UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Section 2: Enrollment by Race and Ethnicity (4-Year Institutions)
Total number of undergraduate student enrollment as of October 15, 2006 and the number of those students who
received Pell Grants. These data were initially taken from the IPEDS survey, therefore the IPEDS definition of
full-time student is used. [Note: The information was obtained from Part A of the IPEDS Fall Enrollment Survey.]

Enrollment by Race and Ethnicity as of October 15, 2006

                                                                  Total Number Enrolled
                                                                 Full-time, First-time,
              Undergraduates                                                                 Students who
                                                  Full-time           First-year,
                                                                                             received Pell
                                                  students         Degree-seeking
                                                                                                Grants
                                                                        students
Nonresident alien                                     0                     0                       0

Black, non-Hispanic                                   0                     0                       0

American Indian or Alaskan Native                     0                     0                       0

Asian or Pacific Islander                             0                     0                       0

Hispanic                                            3450                   962                     735

White, non-Hispanic                                   0                     0                       0

Race/ethnicity unknown                                0                     0                       0

Grand Total                                         3450                   962                     735




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                                                          UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Section 2: Enrollment by Age and Gender (4-Year Institutions)
Total number of undergraduate students, by age and gender, enrolled as of the institution's official fall reporting date
or as of October 15, 2006 [Note: the information for this table can be obtained from Part B of the IPEDS Fall
Enrollment Survey for the most recent year available]. Because these data are taken from the IPEDS survey, IPEDS
definitions for full-time and part-time students are used.

 Enrollment by Age and Gender as of October 15, 2006

                                  Total Number Enrolled
 Under-grads                                                                        Total Students            Grand
                            Full time                     Part time
                                                                                                              Total
  Age/Gender        Male           Female         Male            Female          Male         Female
Under 18              26                29           0                0            26             29            55

18-19                 570               1061         7                18           577           1079          1656

20-21                 337               716         18                42           355           758           1113

22-24                 194               365         59                148          253           513            766

25-29                 29                55          59                91           88            146            234

30-34                 10                26          18                36           28             62            90

35-39                  3                 8           7                28           10             36            46

40-49                  2                14          13                35           15             49            64

50-64                  1                 3           0                11            1             14            15

65 and over            0                 1           1                0             1             1              2

Grand Total          1172               2278        182               409         1354           2687          4041




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                                                                                                                   2007 Annual Performance Report
                                                                                   UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Section 2: Degrees Awarded by Race, Ethnicity, and Discipline
Data for this section is for degrees conferred between July 1, 2006 and June 3, 2007 by race, ethnicity, and
discipline for students in undergraduate programs only. The CIP (Classification of Instructional Programs) codes
were used in designating students appropriately.

Degrees Awarded by Race, Ethnicity, and Selected Disciplines




                                                                                                                                                                         Race / ethnicity unknown
                                                                                                            Asian or Pacific Islander




                                                                                                                                                   White, non-Hispanic
                                                             Black, non-Hispanic


                                                                                       American Indian or
                                         Nonresident alien




                                                                                       Alaskan Native
                              CIP Code




                                                                                                                                        Hispanic




                                                                                                                                                                                                    Total
         Discipline
Biological Sciences / Life    26           0                   0                             0                 0                        45           0                      0                       45
Sciences

Computer & Information        11           0                   0                             0                 0                        23           0                      0                       23
Sciences

Health Profession &           51           0                   0                             0                 0                        60           0                      0                       60
Related Sciences

Business Management and       52           0                   0                             0                 0                        141          0                      0                       141
Administrative Services

Education                     13           0                   0                             0                 0                        118          0                      0                       118

Engineering                   14           0                   0                             0                 0                         0           0                      0                       0

Mathematics                   27           0                   0                             0                 0                         0           0                      0                       0

Physical Sciences             40           0                   0                             0                 0                         0           0                      0                       0

Agricultural Sciences         02           0                   0                             0                 0                         0           0                      0                       0

Social Sciences and           45           0                   0                             0                 0                         7           0                      0                       7
History

Visual and Performing         50           0                   0                             0                 0                         0           0                      0                       0
Arts

Other: Ind. Psychology                     0                   0                             0                 0                        36           0                      0                       36

Other: BA Telecommunication                0                   0                             0                 0                        71           0                      0                       71

Other: AS.D Telecommunication              0                   0                             0                 0                         1           0                      0                       1

Other: Ind. Chemical Proc                  0                   0                             0                 0                        38           0                      0                       38

Other: Animal Sciences                     0                   0                             0                 0                         5           0                      0                       5

Other:                                     0                   0                             0                 0                         0           0                      0                       0

Other:                                     0                   0                             0                 0                         0           0                      0                       0

Other:                                     0                   0                             0                 0                         0           0                      0                       0


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                                                               2007 Annual Performance Report
                               UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)


Other:                 0   0          0        0         0         0         0          0

Other:                 0   0          0        0         0         0         0          0

Other:                 0   0          0        0         0         0         0          0

Total Race/Ethnicity   0   0          0        0        545        0         0         545




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                                                                                      2007 Annual Performance Report
                                                      UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Section 2: Accreditation
Institution's primary accrediting agency.

___   Southern Association of Colleges and Schools

___ The Higher Learning Commission of the North Central Association

___   New England Association of Schools and Colleges

_X_   Middle States Association of Colleges and Schools

___   Western Association of Schools and Colleges

___   Northwest Association of Schools and Colleges

___   Other (please specify)




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                                                                                      2007 Annual Performance Report
                                                      UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Section 3: Grant Activities and Focus Areas
Grant activity carried out during this reporting period in your grant application:: Collaboration through
Technology Initiatives to Enhance Academic, Student and Library Support Services
Total $ spent on this activity during the current reporting period: $288,009.00

Focus Area: Student Services and Outcomes
                       Title V Legislative Allowable Activities
           [Note: All listed activities are directly from the legislation.]           Dollars Spent % of Dollars
Purchase, rental, or lease of scientific or laboratory equipment for educational                0.00         0%
purposes, including instructional and research purposes.
Construction, maintenance, renovation, and improvement in classrooms, libraries,          132,640.00           46%
laboratories, and other instructional facilities.
Support of faculty exchanges, faculty development, curriculum development,                 41,482.00           14%
academic instruction, and faculty fellowships to assist in attaining advanced
degrees in the fellow's field of instruction.
Purchase of library books, periodicals, and other educational materials, including              0.00            0%
telecommunications program materials.
Tutoring, counseling, and student service programs designed to improve academic            93,414.00           32%
success.
Funds management, administrative management, and acquisition of equipment for                   0.00            0%
use in strengthening funds management.
Joint use of facilities, such as laboratories and libraries.                                    0.00            0%
Establishing or improving a development office to strengthen or improve                         0.00            0%
contributions from alumni and the private sector.
Establishment or improving an endowment fund.                                                   0.00            0%
Creating or improving facilities for Internet or other distance learning academic          20,473.00            7%
instruction capabilities, including purchase or rental of telecommunications
technology equipment or services.
Establishing or enhancing a program or teacher education designed to qualify                    0.00            0%
students to teach in public elementary schools and secondary schools.
Establishing community outreach programs that will encourage elementary school                  0.00            0%
and secondary school students to develop the academic skills and the interest to
pursue postsecondary education.
Expanding the number of Hispanic and other underrepresented graduate and                        0.00            0%
professional students that can be served by the institution by expanding courses
and institutional resources.
OTHER ACTIVITIES--PLEASE DESCRIBE IN SIMILAR DETAIL                                             0.00            0%

Total Expenditure For This Activity                                                       288,009.00         100%




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                                                                                     2007 Annual Performance Report
                                                     UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Process Measures for “Collaboration through Technology Initiatives to Enhance Academic,
Student and Library Support Services”
The following information depicts what the grantee has accomplished in the LAA categories for this Activity.

LAA Category: Construction, maintenance, renovation, and improvement in classrooms, libraries, laboratories,
and other instructional facilities.
         Did the number of laboratories maintained increase?                                     Yes
 If yes:
    Start # labs 0
    End # labs 2
    Application Objective #   2

    Did the number of classrooms renovated or improved increase?                                 Yes
 If yes:
    Start # wired classrooms 0
    End # wired classrooms 10
    Application Objective # 10

       Did the number of classrooms wired for the Internet increase?                             Yes
 If yes:
    Start # wired classrooms 0
    End # wired classrooms 1
    Application Objective # 1




LAA Category: Support of faculty exchanges, faculty development, curriculum development, academic instruction,
and faculty fellowships to assist in attaining advanced degrees in the fellow's field of instruction.
 Did the number of faculty trained in educational technology increase?                           Yes
 If yes:
    Start # of faculty trained 0
    End # of faculty trained 52
    Application Objective # 15

   Did the number of faculty trained in new or alternative teaching techniques                   Yes
increase?
 If yes:
    Start # of faculty trained 0
    End # of faculty trained 17
    Application Objective # 0

          Did the number of faculty participating in developmental activities                    Yes
(seminars, workshops, etc.) increase?
 If yes:
    Start # of faculty 0
    End # of faculty 52
    Application Objective # 15




LAA Category: Tutoring, counseling, and student service programs designed to improve academic success.
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                                                                                  2007 Annual Performance Report
                                                  UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)

 Did the number of tutors increase?                                                           Yes
 If yes:
    Start # 0
    End # 21
    Application Objective # 0

  Did the quality of tutors increase?                                                         Yes
 No standardized data elements

  Did access to tutors increase?                                                              Yes
 No standardized data elements

    Did the number of students using tutoring services increase?                              Yes
 If yes:
    Start # 0
    End # 215
    Application Objective # 0

       Did the academic attainment of students using tutoring services                        Yes
increase?
 If yes, methodology used:
 Test scores




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                                                                                        2007 Annual Performance Report
                                                        UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Focus Area: Academic Quality Outcomes (2- and 4-Year Institutions)

This section depicts institutional outcomes that can be categorized in the Academic Quality focus area. Information
is provided on the measures that the grantee felt were most reflective of their activities supported by Title III/V funds
for the current reporting period. Grantees were required to answer at least two of the measures questions.
  Has the institution's library holdings increased?                                                  Yes
If yes:
    Initial holdings 0
    Final holdings 1
    Goal 1
I would like to provide a brief supporting statement:    An online database was purchased.

  Have the institution's educational technology infrastructure improved?                       Yes
If yes:
    Start Fair
    End Good
    Goal 50
I would like to provide a brief supporting statement: A server and wireless access points were purchased.

  Has the quality of the institution's classroom space improved?                               Yes
If yes:
    Start Fair
    End Good
    Goal 10
I would like to provide a brief supporting statement: 10 classrooms were renovated into electronic classrooms, 5
at each institutions.




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                                                                                        2007 Annual Performance Report
                                                        UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Focus Area: Student Services Outcomes (2- and 4-Year Institutions)

This section depicts institutional outcomes that can be categorized in the Student Services and Outcomes focus area.
Information is provided on the measures that the grantee felt were most reflective of their activities supported by
Title III/V funds for the current reporting period. Grantees were required to answer at least two of the measures
questions.
Has the retention rate of students who received academic counseling                       Will report next year
increased?

Cohort:
If yes:
    Initial rate 0
    Final rate 0
    Goal 0
I would like to provide a brief supporting statement:

 Has the retention rate of students who received tutoring services                                Yes
increased?

Cohort: 2005-2006
If yes:
    Initial rate 68
    Final rate 74
    Goal 0
I would like to provide a brief supporting statement: Tutoring services were programmed to start the second year
of the grant. However, because of high demand and need for these services, UPR Arecibo started tutoring
services during its first year, obtaining an increase a retention rate of 6% when compared to the student general
population.

 Has the average number of credits completed by students who received                     Will report next year
tutoring services increased?

Cohort:
If yes:
    Initial # 0
    Final # 0
    Goal 0
I would like to provide a brief supporting statement:




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                                                                                                    2007 Annual Performance Report
                                                                    UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Section 4: Project Status
Continued funding requires evidence of substantial progress towards meeting the activity objectives. Below is a list
of objectives for each activity carried out over the current reporting period of the grant.
ACTIVITY:          Collaboration through Technology Initiatives to Enhance Academic, Student and Library Support
Services

On-Schedule Activity Objectives
To increase the number of faculty integrating technology into the teaching/learning process.

To increase partner institutions_ student academic achievement in gatekeeper/bottleneck courses.

Changes in Objective Schedule

Below are statements with data and references to goals stated in the grant application as appropriate to support and
explain the need for objective schedule changes.
        Activity Objective(s)                                    Reason(s) for Change                             Expected Completion
                                                                                                                         Date
To increase the freshmen to sophomore         Our perfomance stated that "By September 2007, a minimum of             September 2008
persistence rates of students in UPRA_s       five mentors (four at UPRH and one at UPRA), will have
and UPRH_s Science and Computer               completed the mentoring training program as evidenced by
Science Departments.                          certificates of completion". This objective was reached by
                                              Humacao but not by Arecibo who has concentrated its efforts in
                                              providing tutoring services. Mentoring service is planned to be
                                              incorporated into the institution's (Arecibo) efforts for student
                                              retention.
To increase and improve partner               Humacao is in the process of determining the building's electric        September 2008
institutions_ technological infrastructure.   charge requirements for the power generator.




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                                                                                         2007 Annual Performance Report
                                                         UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)



Section 4: Budget Summary
    Column 1         Column 2        Column 3       Column 4       Column 5      Column 6       Column 7      Column 8
Budget Categories    Carryover     Actual Budget   Expenditures   Non-Federal    Carryover      Next Year's Changes (Y/N)
                    Balance from                                  Expenditures    Balance      Actual Budget
                    Previous FY
Personnel                   0.00       234040.00      160449.00           0.00      73591.00      360676.00      Yes
Fringe Benefits             0.00        93549.00       56146.00           0.00      37403.00       70726.00      Yes
Travel                      0.00        14290.00        6708.00           0.00       7582.00       15070.00      No
Equipment                   0.00        66690.00       42395.00           0.00      24295.00           0.00      Yes
Supplies                    0.00       156130.00       91122.00           0.00      65008.00       22036.00      Yes
Contractual                 0.00        30450.00       12308.00           0.00      18142.00       91490.00      No
Construction                0.00       104850.00       45780.00           0.00      59070.00      125000.00      Yes
Other                       0.00            0.00           0.00           0.00          0.00       15000.00      No
Endowment                   0.00            0.00           0.00           0.00          0.00           0.00      No
Total                       0.00       699999.00      414908.00           0.00     285091.00      699998.00




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                                                                                             2007 Annual Performance Report
                                                             UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)

Section 4: Line Item Budget Narrative

This section provides an explanation of how funds will be expended as a result of in each of the selected line item
categories.

Personnel
Being the first year of the project, recruitment of technical personnel takes time. Arecibo was fortunate to be able to recruit part
of its personnel from a former Title V grant, but Humacao had to hire new staff through recruitment. It was particularly hard for
Arecibo to hire a graphic designer because of its geographical location and the job requirements. We could only hire on a part
time basis this year. We are requesting that approximately $8000 of this carry over be transferred to the equipment category to
buy a new server and part of the carry over will be used to continue hiring the computer lab technician that was authorized for
Humacao.
Fringe Benefits
Fringe benefits are dependent on employee wages,state and University requirements. The institution had wage, medical insurance
and Christmas bonus increases this year.
Equipment
In order for Humacao to purchase its power generator, it had first to make a power viability study of the building. The study will
be done by Humacao's Engineers and the results will be available in January so specifications for the generator may be
established and purchased.
Supplies
Supplies purchase has been slow because we are at the beginning stages of the Project. Most of our efforts were focussed to
providing the services. In an effort to use the funds in this category in an efficient manner, we started with the Planning Office a
reassessment of the needs that were stated more than 2 years in advance in the original proposal. We hope to update the needs
because the institution has systematically provided for what was stated in the original proposal. We expect to spend all the
carry-over monies of this category during the grant's second year.
Construction
Humacao completed the renovation of its facilities. Arecibo is starting the construction of a new building which is a complex
process at the University of Puerto Rico. We first had to include the Project into the physical facilities plan of the campus and
of the Institution. Once approved, a study of the location of the building suggested in the Project was done by our campus
engineer. Once the location was accepted, an engineer to design the building was hired. At the end of the funding period, we
were at the final stages of plans approval so that the bidding process for the construction can start. We are requesting that
$51,000 be kept in this category as a carry over and the difference be transfered for supplies.




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                                                                                                     2007 Annual Performance Report
                                                                     UNIVERSITY OF PUERTO RICO AT ARECIBO (PR Award P031S060078)

Section 4: Budget Summary Narrative

This section provides an explanation of budget changes, particularly the use of funds from cost savings, carryover
funds and other expanded authorities changes to the budget including a description of any significant changes to the
budget resulting from modifications of project activities.
There are three main reasons why we have had economies, and therefore, a carry over, during our first year. These include a very strong
institutional support; changing needs because the institution has provided for some of the needs that were identified at the proposal stage
(especially equipment); changes in the composition of key personnel and duties reassignment; and some difficulties in the recruitment of
personnel.



During this first year of the Project, we have been focusing our efforts in establishing the physical spaces and organization structures for student
and faculty support. Both institutions have established the administrative structure of the Project.



Recruiting some of the Project's personnel has been a tedious task, because the partners' geographical location makes the recruiting somewhat
difficult, and some specialized personnel are not readily available. Arecibo was able to start very quickly its operations because they were able
to recruit some key personnel from a previous Title V Individual Grant, but Humacao was not so lucky. The delays in the recruitment of
personnel for the Project have created carry over in the categories of Personnel and Fringe Benefits.



The project at Arecibo has had a very strong institutional support, especially in the tutoring component. Because the institution is committed to
increase student academic retention, excellence and success, the project's tutoring services are given a very high priority, which allows us to
recruit most of the tutors from the work-study program. We have also used our internal resources (Coordinators, Director, faculty volunteers
and staff) to train students as tutors and offer workshops to the faculty of Arecibo. Arecibo has extended these services to Humacao, resulting in
economizing a considerable amount of money.



Our institutions are reassessing the need for equipment and revisiting what is needed, so duplication is be avoided. We believe that these steps are
necessary to have the most effective use of funds.



We also have reorganized personnel responsibilities and duties assignment at Arecibo, which have allowed us some economies by eliminating
personnel without affecting the services offered.




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