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14 Conference Administrator - Sat Basu 19 Aug 11

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					        Region4
Conference Administrator’s
         Report
            Sat Basu
   Conference Administrator
       Region 4 Meeting
    2011 Section Congress
    Friday, August 19, 2011
                              1
               Responsibilities
• Serve Members interested in Authoring and Publishing
  Technical Papers as well as Technical Seminars
• Coordinate with Sections, Chapters, Universities and
  other Institutions to Initiate, Launch and Support the
  Conferences
• Coordinate with TAB Societies and other Activity
  Organizations for Financial and Administrative Supports
• Provide Special Efforts on the Region 4 EIT Conferences
   – Initiate Conference Location
   – Maintain Continuous Communication
   – Manage Effective Conference
   – Publicize Information

                                                            2
Highlights of 2011 Activities
• EIT2011-Minnesota State Univ.- West Area
  – Admin. and Financial reports near completion
  – Conference Papers are being recorded for
    including in the IEEE-Explore
• EIT2012- IUPUI-Indianapolis -East Area
  – EIT2012 Web-Site shows Preliminary Information
  – Call for Papers Issued
• EIT2013- Univ. Of Wisconsin – Central Area
  – Conference in Planning Stage
  – Conference Committee is being formed
                                                   3
              Plan for 2012
• Coordinate with EIT2012 Chairs on total
  Management of the Conference
  – Start Regular Conference Calls October, 2011
  – Finalize Conference Facility
  – Coordinate on Reception, Banquet, etc
  – Arrange Key-Note Speakers
  – Include Professional and Student Tracks
  – Obtain Sponsorship and Exhibitors
                                                   4
          Plan for 2012 [Contd.]
• Finalize Facility Location for EIT2013
  – Initiate Planning Meeting for EIT2013
  – Prepare Preliminary Budget
  – Issue Call for Papers
  – Initiate Conference Calls
• Decide Hosts and Locations for
  – EIT2014 – Possibility Univ. of North Dakota
  – EIT2015 – Possibility Wayne State Univ.
                                                  5
            EIT2011 Finance
• Revenue -                   $21,800 [?]
  – Registration      -       $20,100
  – Sponsorship + Others - $      500 [?]
  – Publication       -       $ 1,200 [?]

• Expense -                   $16,800 [?]
  – Facility + Food       -   $11,700 [?]
  – Conference Material -     $ 2,300
  – Conf Proc CD + Others - $ 2,800

• Surplus/Deficit -           $ 5,000[?]
                                            6
                     EIT Conferences
    Year   Conf.     Location           Host                          Section                 Area

•   2000   EIT2000   O’Hare Marriot     Western Michigan Univ.        Chicago                 Central Area

•   2001   EIT2001   Rochester, MI      Oakland University            Southeastern Michigan   East Area

•   2002   EIT2002   Saint Paul, MN     University of Minnesota       Twin City [CANCELLED]   West Area

•   2003   EIT2003   Indianapolis, IN   Indiana-U Perdue-U Indy Central Indiana               East Area

•   2004   EIT2004   Milwaukee, WI      Milwaukee Sch. of Eng.        Milwaukee               Central Area

•   2005   EIT2005   Lincoln, NE        University of Nebraska        Nebraska                West Area

•   2006   EIT2006   Lansing, MI        Michigan State University Southeastern Michigan       East Area

•   2007   EIT2007   Chicago, IL        Illinois Institute of Tech.   Chicago                 Central Area

•   2008   EIT2008   Ames, IA           Iowa State University         Central Iowa            West Area

•   2009   EIT2009   Windsor, ONT, CA Univ. of Windsor                Southeastern Michigan   East Area

•   2010   EIT2010   Normal, IL         Illinois State University     Central Illinois        Central Area

•   2011   EIT2011   Mankato, MN        Minnesota State Univ.         Southern Minnesota      West Area

•   2012   EIT2012   Indianapolis, IN   Indiana-U Perdue-U Indy Central Indiana               East Area

•   2013   EIT2013   Milwaukee, WI      Univ. of Wisconsin            Milwaukee               Central Area

•   2014   EIT2014   Detroit, MI        Wayne State University        Southeastern Michigan   East Area


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