Melton e-NEWS April 2010
THE GRANT THAT EVERY CLUB
SHOULD APPLY FOR !!!!
The Volunteer Grants 2010 have just become available. EVERY sporting club should apply as it is highly likely that you
will be successful!
The Volunteer Grants 2010 is open for all not for profit clubs and can be used to purchase ANY ITEM on the list below,
and it will be easiest money that your club will get for the year. Last year we had 21 clubs successfully obtain this grant
with over $80,000 going to Melton Shire Clubs.
Volunteer Grants 2010 ($1000 to $5000)
The Department of Families, Housing, Community Services and Indigenous Affairs has opened the Volunteer Grants
Funding is available to eligible non-profit organisations to purchase practical and tangible small equipment items to assist
their volunteers, and/or to contribute towards reimbursement of fuel costs (up to $2500) incurred by volunteers in their
volunteering work, including those who use their cars to transport others to activities, deliver food and assist people in
Most commonly requested items;
Air-conditioner/evaporative cooler (incl. installation) Microwave
Barbeque/incl. initial gas bottle only Mower/ride-on-mower
Background Checks for volunteers Outdoor furniture
Backpack sprayer Overhead/projector/screen
Binding machine Printer/multi-function centre/fax/scanner
Bookcase (demountable) Public address system (portable)
Brooms/mops/cleaning etc (not products) Pump (portable)
Brush cutter Shed (small garden only - demountable)
Camera/digital camera Shelving (demountable)
Cash register (portable) Stereo/CD player (portable small audio equipment)
Chairs Storage containers/units
Computer/Laptop/External hard drive (incl. operating software) Stove
Computer software (non-operating) Sunshade/sail/marquee/umbrella
Cupboard/cabinet (demountable/not structural) Tables
Dishwasher (incl. installation) Training Courses (recognised preferred)
Esky/cooler/thermos/hot and cold pack Trolley
Filing cabinet Vacuum cleaner
Fire extinguisher/fire blanket Video/DVD player
The grant is open from now to April 16 2010 at 5:00pm.
For more information on eligibility, applications guidelines and to apply visit
Melton eNEWS April 2010 Page 1
WHAT’S HAPPENING IN REC @ MELTON SHIRE
WORKS UNDERWAY WORKS COMPLETED
Works have been progressing well on the warm season To celebrate the completion of the synthetic field
grass program with Ian Cowie Reserve to be ready for projects at Kurunjang and Brookside, Mayor Justin
use for the upcoming football season. Mammerella and Deputy Prime Minister Julia Gillard
officially opened the fields.
Mayor Justin Mammerella and Deputy Prime Minister Julia Gillard
at Kurunjang Recreation Reserve Opening
Ian Cowie Reserve, Rockbank
Council has completed the following recreation
works as part of the 2009/10 program:
Conversion of the following fields into warm season
grass: Three new synthetic surfaces at:
1 field Brookside Oval 2, Caroline Springs
MacPherson Park Soccer Training Fields 2 fields at Kurunjang Recreation Reserve
Melton Recreation Reserve 2 fields at Springside Recreation Reserve
Melton South Recreation Reserve The installation of all season cricket pitches at:
Ian Cowie Reserve, Rockbank Blackwood Drive Oval 1
MacPherson Park Soccer Training Grounds
With establishment of new ovals at: Melton Recreation Reserve
Mt Carberry (resurfacing only)
Burnside Heights Recreation Reserve Ovals 1 & 2 The installation of lights at:
Caroline Springs Town Centre Oval 2 Caroline Springs Town Oval 1
The installation of new cricket nets at:
Tennis Capital Works Program
Mt Carberry Reserve
Council’s tennis court rejuvenation program to support
Ball protection fence at Blackwood Drive
local tennis clubs is now in its 3rd year. New surfaces
have been installed at West Melton, Kurunjang and
Melton South Tennis Clubs and works to install new High Street fences at Hannah Watts Park
acrylic surfaces at Diggers Rest and Toolern Vale High ball protection fence at Hillside Recreation
Tennis Clubs are now complete Reserve
Melton Waves Outdoor Pool Concourse
Over the coming months Council will continue with its Springside Synthetic Recreation Reserve
capital works program to encourage greater use of
public tennis facilities in Hillside, Melton and Caroline
Melton eNEWS April 2010 Page 2
MELTON CLUB NETWORK AND TRAINING
Upcoming Training 2010
Training Date Venue Time RSVP
Caroline Springs Civic Centre
Food Handlers Safety Monday 12 April / Library; 193 Caroline 6:30pm to Chris Lunn 9747 7200;
Course 2010 Springs Blvd, Caroline 9:30pm email@example.com
Melton Valley Golf Club, 156 -
Responsible Serving Of Wednesday 14 7:00pm to Bill Karametos 9278 8103;
200 Melton Valley Drive,
Alcohol April 2010 9:30pm firstname.lastname@example.org
Food Handlers Safety Melton Mens Shed, Willows
Tuesday 20 April 9:00am to Sally Laffy 9747 7283
Course Historical park, Reserve
Club Network Training -
Wednesday 21 7:00pm to David Barnes (03) 5224-9934
Grants and Submission TBA
July 2010 9:00pm email@example.com
Food Handlers Safety 6:30pm to Chris Lunn 9747 7200;
Course 9:30pm firstname.lastname@example.org
Responsible Serving Of 7:00pm to Bill Karametos 9278 8103;
Alcohol 9:30pm email@example.com
Club Network Training - Wednesday 20 7:00pm to David Barnes (03) 5224-9934
Topic TBA October 2010 9:00pm firstname.lastname@example.org
FOOD HANDLER SAFETY COURSES
Council will be conducting a FREE Food Safety
Handlers on Monday 12 April 2010 at the Caroline If this time does not suit another opportunity exists on
Springs Civic Centre / Library from 6:30pm to 9:30pm.
Tuesday 20 April 2010
Monday 12 April 2010 9am to 1pm
Starting promptly at 6:30pm at the
Concluding 9:30pm Melton Men’s Shed
Caroline Springs Civic Centre / Library Willows Historical Park
193 Caroline Springs Blvd, Caroline Springs Reserve Rd, Melton
Melways 356 G10
A Standard fee of $50 will apply for this course or $40
Melton Shire Council invites up 2 members of sporting Concession
and recreation clubs within the Shire to attend Food
Handlers Training. For further information on the Mens Shed Food
Handlers Safety Course and to make a booking contact
This training program is designed to meet the Sally Laffy, Melton Shire Council on 9747 7283.
requirements of Victoria’s food safety laws with respect
to food handlers. It covers basic food hygiene practices
in order to prevent food poisoning and food spoilage.
Successful applicants will receive a Food Handlers
Certificate and a Statement of Attainment for the unit
THHGHS01B Follow Workplace Hygiene Procedures. A
trainer from Kangan Batman TAFE will conduct this
Contact Chris Lunn from Leisure Services on 9747 7200
for more information or to make a booking for this
COST - FREE
Numbers limited to 20 - bookings essential.
Registration closes April 9.
Melton eNEWS April 2010 Page 3
RESPONSIBLE SERVING OF WANTED: 1000 NEW VOLUNTEERS
ALCOHOL FOR GRASSROOTS SPORT
The Shire of Melton, in conjunction with Good Sports If you’re a budding coach or
extends an invitation to your club members to attend the official and live in Victoria
following Responsible Serving of Alcohol course (RSA): here’s your chance to sign
up for a chance to get some
Wednesday 14 April 2010 free accreditation and help
7-10pm (registration at 6:45pm) out your local club.
Melton Valley Golf Club
156 – 200 Melton Valley Drive
Melton Sport and Recreation
Melways 337 E8 Victoria is running a new
campaign ‘Target 1000’
This 3-hour workshop provides the knowledge and which aims to recruit 1000
awareness necessary to serve liquor responsibly. coaches and officials into
Successful participants will receive an official RSA grassroots sport.
Certificate from Liquor Licensing. A short written test will
take place on the night.
In partnership with state sporting associations, ‘Target
TOPICS 1000’ will provide funding to cover the accreditation cost
• Problems associated with excessive consumption for each coach or official, which currently ranges from
• Alcohol & the law $100-$200.
• Facts about alcohol
• Handling difficult customers It will also deliver more than 60,000 hours of free
coaching and officiating this year through sporting clubs
BENEFITS across Victoria.
• Greater awareness of legal liabilities
• Increased knowledge of alcohol & its effects Candidates for the program must be committed to a
• A safer environment for servers and patrons minimum of 60 hours coaching or officiating to be
• Assists clubs to achieve Good Sports accreditation eligible under ‘Target 1000’ and will be subsidised to do
their course under the $60,000 program.
COST – FREE
‘Target 1000’ will use the Australian Sports Commission
Numbers limited to 30 - bookings essential, please online learning portal which offers participants the
contact Bill Karametos on 9278 8103. chance to complete 50 per cent of their training in their
Registration closes Wednesday 7 April 2010.
Further details of participating sports visit
If you have questions please contact Chris Lunn on www.sport.vic.gov.au
9747 7200 or email@example.com
Melton eNEWS April 2010 Page 4
OVER $40,000 AWARDED TO LOCAL SPORTS CLUBS!!!
Well done to the 17 clubs who were successful in the VicHealth Active Club Grant (up to $2500) which was for sports and
safety equipment. It’s fantastic to see so many clubs be successful in their grant applications.
All 17 of the clubs who were successful in obtaining this grant had attended a Club Network Grants Information session.
The next Club Network Grants Information session is on Wednesday 21 July 2010 at a venue TBA (if your club would like
to host this class contact Chris Lunn on 9747 7200. Council will .provide $100 to cover the cost of catering.) To register
your attendance for this class contact David Barnes on firstname.lastname@example.org or on (03) 5244 9934.
Diggers Rest Senior Football Club Melton Mustangs Baseball Club Inc.
Melton & District Pony Club Inc. Melton Pistol Club Inc.
Melton and District Adult Riding Club Melton South Little Athletics Centre
Melton Centrals Auskick Melton South Primary School Cricket Club Inc.
Melton Centrals Cricket Club Inc. Rockbank District Football Sporting Club
Melton Centrals Junior Football Club Sydenham Hillside Cricket Club Inc.
Melton Centrals Women Football Club Sydenham/Hillside Football Club
Melton Football Club West Melton Tennis Club Inc.
Melton Motorcycle Club Inc.
COUNCIL GRANT RESULTS FOR FEBRUARY /MARCH 2010
Resident Achievement Grants:
Mitchell Preece- 2010 Easter Spectacular Dancesport Championships in South Australia
Travis Preece- 2010 Easter Spectacular Dancesport Championships in South Australia
Rebecca Preece- 2010 Easter Spectacular Dancesport Championships in South Australia
Satellite City United Soccer Club: - Sudanese Program
3rd Melton Scouts- Teddy Bears Picnic Event
Resident Achievement Grants:
1st Taylors Lakes Scouts: - 4 Melton Resident Scouts attendance at Cuboree
Ben McLeod: - 2010 Scout’s Centennial Jamboree in the USA
SPORT LEADERSHIP GRANTS
FOR WOMEN SPORT INCENTIVE PROGRAM
Provider: Australian Sports Commission Provider: Australian Sports Foundation
Purpose: To provide women in sport with support Closes: Ongoing
and access to leadership training and
development opportunities to assist in Purpose: To assists the development of sport in
establishing them in the sport industry. Australia.
Closes: 30 April 2010
Further Information Website: http://www.asf.org.au/
Contact Details: Women and Sport Unit, Australian
Sports Commission Contact Details: Australian Sports Foundation
Email: email@example.com Email: firstname.lastname@example.org
Telephone: (02) 6214 7994. Telephone: (02) 6214 7868 Fax: (02) 6214 7865.
Melton eNEWS April 2010 Page 5
GRANT: INDIVIDUAL ATHLETE Overview: Nominees must be between the ages of 14
and 21 years, and can apply for one
SCHOLARSHIPS scholarship per year. Nominations for the
Youth Off The Streets Scholarship
Provider: Victorian Institute of Sport Program are not restricted to a specific
study or training path. Nominations are
Closes: 16 April 2010 invited from young people with genuine
talent, ability and determination in any
Purpose: To assist the talented athletes of Victoria to field, including (but not limited to):
achieve at the highest levels of education and training; visual or
performance in their chosen sport; and to performing arts; sport; trade skills; and
help them with their personal, educational music. The wide-ranging goals pursued by
and vocational development. the scholarship recipients will encourage
other disadvantaged young people to
Overview: Applications for Individual Athlete follow their dreams. Youth Off the Streets
Scholarships are invited from Victorian will match each scholarship recipient with a
athletes with outstanding performance mentor. This relationship will provide
records at national and/or international ongoing guidance and support for the
level in sports that are currently not a VIS duration of theirs scholarship, encouraging
Tier 1 Program. The VIS currently has adults from a wide variety of backgrounds
Tier 1 programs in the following sports: to become engaged and take responsibility
Aerial Skiing, Athletics (including AWD for young people in Australia. Those
athletes), Cycling, Diving, Golf, recipients in the Sydney area will be
Gymnastics, Hockey, Netball, Rowing, matched with a face to face mentor
Sailing, Swimming (including AWD through the Youth off The Streets
athletes), Triathlon and Water Polo. Mentoring Program. Those young people
(Scholarship applications for each of these who are from other locations throughout
sports are available at specific times in the Australia will be matched with an 'e-
year, based upon seasonal and mentor'. This innovative program matches
competition schedules). young people with a mentor who they are
in contact with online through a secure and
Further Information monitored chat room. For those young
Website: people living in rural or remote locations, or
http://svc076.wic020v.server- those who lack traditional support
web.com/articledetail.asp?ArticleID=4698 networks, this mentoring involvement
offers them additional support and
Contact Details: Athletes Services Manager Victorian encouragement for their scholarship
Institute of Sport Email: email@example.com period.
Telephone: (03) 9425 0061 Fax: (03) 9425 0100 Further Information
GRANT: YOUTH OFF THE STREETS Guidelines:
SCHOLARSHIP PROGRAM r/2010_nomination_flyer.pdf
Provider: Youth Off the Streets Appl. Form:
Closes: 7 May 2010 r/2010_nomination_form.pdf
Purpose: To celebrate the gifts and strengths of Contact Details : Ms Danielle Montgomery ,
young people from the Australian Scholarship Program Coordinator Youth Off the
community who exhibit determination and Streets. Email: firstname.lastname@example.org
potential but who lack the personal support
networks and resources that will allow Telephone: (02) 9330 3500 Fax: (02) 9693 1599.
them to fulfil that potential by providing
scholarships to pursue further education,
training or development.
Melton eNEWS April 2010 Page 6
VICTORIAN VOLUNTEER SMALL OUR CLUB, OUR FUTURE SPORTING
GRANT UNIFORM GRANTS PROGRAM
Funding: Max per grant: $5,000
DPCD has launched its 2009-10 Our Club, Our Future
Sporting Uniform Grants Program.
The Our Club, Our Future - Sporting Uniform Grant
Purpose: To help community organisations develop a Program provides grants of up to $1000 to assist in the
vibrant volunteer culture where everyone purchase of sports uniforms by Victorian clubs or
can participate. organisations involved in the delivery of sporting and
Overview: active recreation opportunities.
Victorian Volunteer Small Grants of up to $5000 are Items that will be considered for funding include;
available for Victorian organisations to: jumpers, tracksuits, socks, football boots, shirts,
• attract new volunteers from diverse backgrounds, bathers, leotards, runners, shorts, skirts, hats and
e.g. Indigenous people, newly arrived migrants, pants.
people with disabilities;
• create new volunteering opportunities; and
• strengthen existing volunteering programs as a way Funding Round Opening Date Closing Date
of engaging new volunteers. Round 1 3 August 2009 18 September 2009
Round 2 18 January 2010 26 February 2010
Some examples of the activities or projects which could Round 3 21 June 2010 30 July 2010
be funded include:
• a mentoring and awareness-raising program to Guidelines and Application forms can be downloaded
involve people with disabilities as new volunteers in from www.grants.dpcd.vic.gov.au
• a recruitment plan and advertising campaign,
designed in partnership with an Asylum Seeker
Resource Centre, to involve newly arrived migrants
in rural communities in volunteering;
• recruiting and training local Indigenous volunteers For all the latest Melton Shire Council Grants visit:
to develop an Indigenous history program for local www.melton.vic.gov.au/grants
• providing essential equipment as part of a For all the latest government grants in Victoria visit
campaign to recruit and train more volunteers as www.grants.dvc.vic.gov.au/
life savers on local beaches; or
• developing accessible signage, website and To access the commonwealth community grant site visit
training resources to increase the participation of www.grantslink.gov.au/
people with disabilities as volunteers.
Victorian Department of Sport and Recreation Grants
This grant is open until June 2011. www.sport.vic.gov.au/web9/dvcsrv.nsf/headingpagesdis
For more information:
www.grants.dvc.vic.gov.au/web18/dvcgrants.nsf/AllDocs For the latest federal government funding visit
For a guide to community grants for all states /
Australia’s only consolidated grants information service
is the Easy grants newsletter. Subscribe at
Melton eNEWS April 2010 Page 7
CLUB DEVELOPMENT OPPORTUNITIES
inclusion of every person regardless of their
VICTORIAN CODE OF CONDUCT race, culture or religion
opportunities for people of all abilities to
FOR COMMUNITY SPORT participate in the sport and develop to their full
Every person in Victoria has the right to participate in respect is shown towards others, the club and
community sport which is safe, welcoming and inclusive. the broader community
Equally everyone plays a part in ensuring their actions a safe and inclusive environment for all
and behaviours are supportive of these values.
elimination of violent and abusive behaviour
protection from sexual harassment or
The Victorian Government's Respect Agenda is about
ensuring that respect for ourselves, others and the
community, is at the centre of what it means to be
This Code applies to community sport, training and club
Victorian. As part of this Agenda, the Government is
committed to enabling every person, in any capacity, to
have the opportunity to participate in community sport
Breaches of the Code
without fear of abuse, intimidation and harassment.
Penalties will be issued once the breach has been
confirmed through an appropriate assessment process
State Sporting Associations and clubs also have a
by the relevant State Sporting Association or club. The
responsibility to ensure participation in any community
following behaviours are considered breaches of the
sport event is free of any anti-social behaviour both on
and off the field which prevents others from taking part
and getting active. Violent or abusive behaviour towards another
The Victorian Code of Conduct for Community Sport Vilification of any kind towards another person.
outlines behaviours which are expected to be followed Discrimination against another person based on
by every person involved in community sport, as well as their age, gender or sexual orientation.
identifying the behaviours which must not be tolerated. Discrimination against another person based on
their race, culture, religion or any other irrelevant
The Code supports A Right to Respect: Victoria’s Plan to personal characteristic.
Prevent Violence Against Women by taking a zero Sexual harassment or intimidation of another
tolerance stance towards violence against women. The person.
Code also aims to encourage cultural and behavioural Victimisation of another person for exercising
change to prevent it happening in the first place. their rights through the Code of Conduct.
Failure to maintain a safe environment.
Acts of violence, discrimination and vilification are illegal
acts within Victoria. It is a club’s responsibility to not only State Sporting Association responsibility
report these to the appropriate legal authorities but to The responsibility of a State Sporting Association
ensure these acts are not tolerated by the sport or club. through the Code of Conduct is to:
promote the Code of Conduct to all persons
State Sporting Associations and clubs will have the involved in the sport or club
responsibility of adhering to and enforcing the code ensure reporting and assessment processes are
through sport specific penalties. State Sporting in place to identify and penalise breaches of the
Associations and clubs who don’t adhere to and enforce Code
the Code will not be eligible for funding from Sport and report on the implementation of the Code to the
Recreation Victoria, and any existing funding will cease. State Government on an annual basis
ensure that every person involved in the sport is
The Code provides the opportunity to make a positive able to exercise their rights without fear of
impact on community participation in sport and victimisation.
recreation by encouraging appropriate behaviour at all
times. Implementation of the Code will ensure that Implementation of the Code
community sport remains safe and inclusive for all. In 2010 all State Sporting Associations (SSAs) will be
required to sign onto the Code and pledge their support
Code of Conduct by confirming the following actions:
Every person: spectator, player, club member, official, Ensure all components of the Code are included
participant, administrator, coach, parent or member of in an existing SSA code or through the creation
the community involved with the sport, should work to of a new code for the SSA.
ensure: Develop appropriate reporting and assessment
inclusion of every person regardless of their processes for issuing penalties for breaches of
age, gender or sexual orientation the Code.
Melton eNEWS April 2010 Page 8
Identify what penalties they will put in place for undertaking recreational activities, where there is risk of
any breaches of the Code. facial injury, to protect their mouth by wearing an
Inform all affiliated clubs of their obligations appropriately designed and made mouthguard.
under the Code, their expectations for reporting,
assessing and acting upon breaches. What type of mouthguard?
Any SSA or club applying for funding through Sport and Custom-fitted mouthguards are considered to provide
Recreation Victoria (SRV) from 2010/11 will need to the best protection for the teeth, lips and jaw. They
demonstrate their adherence and enforcement of the provide a close fit, comfort and cushioning (shock
Code in order to be eligible for funding. absorption) effect. Other types of mouthguards are
available such as the boil and bite (formed to the upper
SSAs and clubs who don’t adhere to and enforce the teeth after the lining is softened in boiling water) and the
Code will not be eligible for funding through any SRV ready-to-wear which comes pre-formed, however, both
grants programs. offer limited protection.
Councils applying for funding from SRV, must ensure What features should a mouthguard have?
that sporting associations and clubs who are tenants at
the site of the project are enforcing the code. To get the most protection from a mouthguard, it should
have the following features:
Sports Associations and clubs not aligned to an SSA will
still be required to adhere to and enforce the Code in Be comfortable but a tight fit within the mouth.
order to be eligible for funding from Sport and Allow normal breathing and swallowing.
Recreation Victoria, if not any existing funding will Allow normal speech.
cease. Be the correct thickness (4mm) over the teeth to
provide protection against impact.
Definitions Not cause gagging.
Person: spectator, player, official, club member, Be odourless and tasteless.
participant, administrator, coach, parent or member of
the community involved with the sport.
How should I care for a mouthguard?
State Sporting Association: the peak body for a
particular sport in the state and affiliated with its National To maintain a mouthguard’s protective qualities it needs
Sporting Organisation. The SSA is responsible for the to be cared for after activity by:
development of the sport and the management and
communication of the sport’s rules and regulations to its Rinsing it in soap and warm (not hot) water or
affiliated clubs and members. mouthwash after each use and allowing it to air-dry.
Keeping it in a well-ventilated plastic storage box
For more information on the Code email (with several holes) when it is not in use.
email@example.com Not leaving it in direct sunlight or hot conditions
such as in a closed car or in a car’s glovebox.
SMART PLAY FACTS Ensuring it is in good condition before each use.
– PROTECT YOUR SMILE Having a dentist check it at check ups.
by Smartplay Victoria
Replacing it if it is damaged.
Dental injuries can be painful, disfiguring, expensive and And remember the cost of an injury to the teeth or jaw
often require long-term management. Injuries can far exceeds the cost of any type of mouthguard. So do
include cuts to the lips, gums, cheeks, tongue and face; your teeth a favour and wear a mouthguard when
chipped, broken or knocked out teeth; and in severe playing sport or undertaking recreational activities.
cases a broken jaw. Such injuries can result in time off
work or school, lengthy treatment and long-term physical For further information on mouthguards and how to
and monetary costs. prevent sporting dental injuries, download a copy of
the Smartplay Mouthguards – Preventing Dental
From 2002 to 2004, at least 2,000 dental injuries were Injuries in Sport Fact Sheet from
treated in Victorian hospital emergency departments. www.smartplay.com.au
Most of these were caused during organised sports such
as football, basketball, netball, cricket, hockey and
soccer or recreational activities such as cycling,
skateboarding and riding a scooter.
To help prevent dental injuries, Smartplay, Sports
Medicine Australia’s sports injury prevention program
funded by VicHealth and the Department of Planning
and Community Development (Sport and Recreation
Victoria), is encouraging those playing sport or
Melton eNEWS April 2010 Page 9
GUIDE FOR PUBLIC OFFICERS AND FACTSHEET - RECOGNISING
SECRETARIES OF VICTORIAN VOLUNTEERS
An important way to encourage your volunteers to
So, you have just been appointed as the secretary or remain with your club is to give them adequate
public officer of an incorporated recognition. To be effective, recognition should be
association...congratulations! consistent and ongoing. Volunteers can quickly lose
motivation if they feel their work is not valued.
The positions of public officer and secretary are It is important that recognition is given to the volunteer
important ones within any incorporated association in soon after the work is performed, is personal and
Victoria. If you are feeling a little unsure what you have specific, is consistent, is positive and upbeat, and does
got yourself into (or even if you’re not), this is the guide not favor certain volunteers.
The Guide is in 10 parts. Many of the parts of the Guide
contain practical tools – such as sample documents, Adequately orientate volunteers (see the
checklists, and flowcharts – to help you in your role. The ‘Orientation and training of volunteers’ fact sheet
Guide contains a lot of detail, and you may not need it all for more information)
at once. If you are downloading some parts of this Guide Ensure volunteer coordinators are readily
only, it is recommended that you also read Part 1: accessible
Important Background Information, as it sets out Encourage volunteer participation in planning that
information which will help you understand your affects their work
organisation, your role within it, and how to use this Provide training (see the ‘Orientation and training
Guide. of volunteers’ fact sheet for more information)
Part 1 : Important Background Information Give additional responsibility (where appropriate)
Part 2 : Appointing and Removing a Public Enable volunteers to ‘grow on the job’
Officer Include volunteers in special events
Part 3 : Appointing and Removing a Secretary Recommend volunteers to prospective employers
Part 4 : Secretaries Legal Role, Powers and Maintain occupational health and safety standards
Duties Take time to listen to volunteers’ ideas and
Part 5 : Preparing and Giving Notice of Meetings concerns
Part 6 : Procedures for Meetings Recognise and accommodate personal needs and
Part 7 : Minutes of Meetings problems
Part 8 : Reporting to Consumer Affairs Victoria Celebrate achievements and effort
Part 9 : Preparing Official and Public Documents Keep volunteers informed via a newsletter
Part 10 : Keeping Registers, Records and Provide letters of reference
Documents Allocate noticeboard space to acknowledge
Glossary volunteer achievement
Acknowledgements Organise awards with certificates, plaques or
Feedback about Guide medals
Download the Full Guide for Public Officers and Offer personal praise to volunteers
Secretaries Write letters and postcards of thanks
Acknowledge volunteers in club newsletters
This Guide is an adaptation of The Secretary’s Present volunteer awards at presentation nights
Handbook (4th edition April 2008) by Prof Myles or annual general meetings
McGregor-Lowndes, Australian Centre for Philanthropy Provide complimentary tickets to special events
and Nonprofit Studies, Queensland University of and functions
Technology. It has been produced with support from the Arrange discounts with businesses or sponsors
Office of the Community Sector and Consumer Affairs for volunteers
Victoria, agencies of the State Government of Victoria. Reimburse out-of-pocket expenses
Farewell people when they move out of the area
You are welcome to download, display, print and Present awards for years of service.
reproduce any part of this Guide for your personal and
non-commercial use, or non-commercial use within your
not-for-profit organisation, as long as you retain the
copyright notice at the end of each part of the Guide.
For more information or to download the guide visit
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