Melton e-NEWS April 2010

                     THE GRANT THAT EVERY CLUB
                        SHOULD APPLY FOR !!!!
The Volunteer Grants 2010 have just become available. EVERY sporting club should apply as it is highly likely that you
will be successful!

The Volunteer Grants 2010 is open for all not for profit clubs and can be used to purchase ANY ITEM on the list below,
and it will be easiest money that your club will get for the year. Last year we had 21 clubs successfully obtain this grant
with over $80,000 going to Melton Shire Clubs.
Volunteer Grants 2010 ($1000 to $5000)
The Department of Families, Housing, Community Services and Indigenous Affairs has opened the Volunteer Grants
Funding is available to eligible non-profit organisations to purchase practical and tangible small equipment items to assist
their volunteers, and/or to contribute towards reimbursement of fuel costs (up to $2500) incurred by volunteers in their
volunteering work, including those who use their cars to transport others to activities, deliver food and assist people in

Most commonly requested items;
Air-conditioner/evaporative cooler (incl. installation)          Microwave
Barbeque/incl. initial gas bottle only                           Mower/ride-on-mower
Background Checks for volunteers                                 Outdoor furniture
Backpack sprayer                                                 Overhead/projector/screen
Bain-marie                                                       Photocopier
Binding machine                                                  Printer/multi-function centre/fax/scanner
Bookcase (demountable)                                           Public address system (portable)
Brooms/mops/cleaning etc (not products)                          Pump (portable)
Brush cutter                                                     Shed (small garden only - demountable)
Camera/digital camera                                            Shelving (demountable)
Cash register (portable)                                         Stereo/CD player (portable small audio equipment)
Chairs                                                           Storage containers/units
Computer/Laptop/External hard drive (incl. operating software)   Stove
Computer software (non-operating)                                Sunshade/sail/marquee/umbrella
Cupboard/cabinet (demountable/not structural)                    Tables
Defibrillator                                                    Television
Desk/workstation                                                 Trailer
Dishwasher (incl. installation)                                  Training Courses (recognised preferred)
Esky/cooler/thermos/hot and cold pack                            Trolley
Fan                                                              Urn
Filing cabinet                                                   Vacuum cleaner
Fire extinguisher/fire blanket                                   Video/DVD player

The grant is open from now to April 16 2010 at 5:00pm.

For more information on eligibility, applications guidelines and to apply visit

Melton eNEWS April 2010                                                                                       Page 1
             WORKS UNDERWAY                                          WORKS COMPLETED

Works have been progressing well on the warm season         To celebrate the completion of the synthetic field
grass program with Ian Cowie Reserve to be ready for        projects at Kurunjang and Brookside, Mayor Justin
use for the upcoming football season.                       Mammerella and Deputy Prime Minister Julia Gillard
                                                            officially opened the fields.

                                                            Mayor Justin Mammerella and Deputy Prime Minister Julia Gillard
                                                            at Kurunjang Recreation Reserve Opening
Ian Cowie Reserve, Rockbank
                                                            Council has completed the following recreation
                                                            works as part of the 2009/10 program:
Conversion of the following fields into warm season
grass:                                                      Three new synthetic surfaces at:
                                                                 1 field Brookside Oval 2, Caroline Springs
        MacPherson Park Soccer Training Fields                  2 fields at Kurunjang Recreation Reserve
        Melton Recreation Reserve                               2 fields at Springside Recreation Reserve
        Melton South Recreation Reserve                    The installation of all season cricket pitches at:
        Ian Cowie Reserve, Rockbank                             Blackwood Drive Oval 1
                                                                 MacPherson Park Soccer Training Grounds
With establishment of new ovals at:                              Melton Recreation Reserve
                                                                 Mt Carberry (resurfacing only)
     Burnside Heights Recreation Reserve Ovals 1 & 2       The installation of lights at:
     Caroline Springs Town Centre Oval 2                        Caroline Springs Town Oval 1
                                                            The installation of new cricket nets at:
                                                                 Blackwood Drive
Tennis Capital Works Program
                                                                 Mt Carberry Reserve
Council’s tennis court rejuvenation program to support
                                                             Ball protection fence at Blackwood Drive
local tennis clubs is now in its 3rd year. New surfaces
                                                                Recreation Reserve
have been installed at West Melton, Kurunjang and
Melton South Tennis Clubs and works to install new           High Street fences at Hannah Watts Park
acrylic surfaces at Diggers Rest and Toolern Vale            High ball protection fence at Hillside Recreation
Tennis Clubs are now complete                                   Reserve
                                                             Melton Waves Outdoor Pool Concourse
Over the coming months Council will continue with its        Springside Synthetic Recreation Reserve
capital works program to encourage greater use of
public tennis facilities in Hillside, Melton and Caroline

Melton eNEWS April 2010                                                                                   Page 2

                                            Upcoming Training 2010
  Training               Date              Venue                         Time         RSVP
                                           Caroline Springs Civic Centre
  Food Handlers Safety   Monday 12 April   / Library; 193 Caroline       6:30pm to    Chris Lunn 9747 7200;
  Course                 2010              Springs Blvd, Caroline        9:30pm
                                           Melton Valley Golf Club, 156 -
  Responsible Serving Of Wednesday 14                                     7:00pm to   Bill Karametos 9278 8103;
                                           200 Melton Valley Drive,
  Alcohol                April 2010                                       9:30pm
  Food Handlers Safety                    Melton Mens Shed, Willows
                         Tuesday 20 April                                9:00am to    Sally Laffy 9747 7283
  Course                                  Historical park, Reserve
                         2010                                            1:00pm
                                          Road, Melton
  Club Network Training -
                          Wednesday 21                                   7:00pm to    David Barnes (03) 5224-9934
  Grants and Submission                    TBA
                          July 2010                                      9:00pm
                         Wednesday 1
  Food Handlers Safety                                                   6:30pm to    Chris Lunn 9747 7200;
                         September         TBA
  Course                                                                 9:30pm
                         Wednesday 8
  Responsible Serving Of                                                 7:00pm to    Bill Karametos 9278 8103;
                         September         TBA
  Alcohol                                                                9:30pm
  Club Network Training - Wednesday 20                                   7:00pm to    David Barnes (03) 5224-9934
  Topic TBA               October 2010                                   9:00pm

Council will be conducting a FREE Food Safety
Handlers on Monday 12 April 2010 at the Caroline                  If this time does not suit another opportunity exists on
Springs Civic Centre / Library from 6:30pm to 9:30pm.
                                                                                      Tuesday 20 April 2010
                Monday 12 April 2010                                                       9am to 1pm
             Starting promptly at 6:30pm                                                      at the
                  Concluding 9:30pm                                                    Melton Men’s Shed
        Caroline Springs Civic Centre / Library                                       Willows Historical Park
      193 Caroline Springs Blvd, Caroline Springs                                      Reserve Rd, Melton
                  Melways 356 G10
                                                                  A Standard fee of $50 will apply for this course or $40
Melton Shire Council invites up 2 members of sporting             Concession
and recreation clubs within the Shire to attend Food
Handlers Training.                                                For further information on the Mens Shed Food
                                                                  Handlers Safety Course and to make a booking contact
This training program is designed to meet the                     Sally Laffy, Melton Shire Council on 9747 7283.
requirements of Victoria’s food safety laws with respect
to food handlers. It covers basic food hygiene practices
in order to prevent food poisoning and food spoilage.
Successful applicants will receive a Food Handlers
Certificate and a Statement of Attainment for the unit
THHGHS01B Follow Workplace Hygiene Procedures. A
trainer from Kangan Batman TAFE will conduct this

Contact Chris Lunn from Leisure Services on 9747 7200
for more information or to make a booking for this
                     COST - FREE
     Numbers limited to 20 - bookings essential.
             Registration closes April 9.

  Melton eNEWS April 2010                                                                                           Page 3
       RESPONSIBLE SERVING OF                                   WANTED: 1000 NEW VOLUNTEERS
             ALCOHOL                                              FOR GRASSROOTS SPORT
The Shire of Melton, in conjunction with Good Sports           If you’re a budding coach or
extends an invitation to your club members to attend the       official and live in Victoria
following Responsible Serving of Alcohol course (RSA):         here’s your chance to sign
                                                               up for a chance to get some
               Wednesday 14 April 2010                         free accreditation and help
             7-10pm (registration at 6:45pm)                   out your local club.
                 Melton Valley Golf Club
              156 – 200 Melton Valley Drive
                        Melton                                 Sport and Recreation
                    Melways 337 E8                             Victoria is running a new
                                                               campaign ‘Target 1000’
This 3-hour workshop provides the knowledge and                which aims to recruit 1000
awareness necessary to serve liquor responsibly.               coaches and officials into
Successful participants will receive an official RSA           grassroots sport.
Certificate from Liquor Licensing. A short written test will
take place on the night.
                                                               In partnership with state sporting associations, ‘Target
TOPICS                                                         1000’ will provide funding to cover the accreditation cost
 • Problems associated with excessive consumption              for each coach or official, which currently ranges from
 • Alcohol & the law                                           $100-$200.
 • Facts about alcohol
 • Handling difficult customers                                It will also deliver more than 60,000 hours of free
                                                               coaching and officiating this year through sporting clubs
BENEFITS                                                       across Victoria.
 • Greater awareness of legal liabilities
 • Increased knowledge of alcohol & its effects                Candidates for the program must be committed to a
 • A safer environment for servers and patrons                 minimum of 60 hours coaching or officiating to be
 • Assists clubs to achieve Good Sports accreditation          eligible under ‘Target 1000’ and will be subsidised to do
                                                               their course under the $60,000 program.
                      COST – FREE
                                                               ‘Target 1000’ will use the Australian Sports Commission
Numbers limited to 30 - bookings essential, please             online learning portal which offers participants the
contact Bill Karametos on 9278 8103.                           chance to complete 50 per cent of their training in their
                                                               own time.
Registration closes Wednesday 7 April 2010.
                                                               Further details of participating sports visit
If you have questions please contact Chris Lunn on   
9747 7200 or

Melton eNEWS April 2010                                                                                        Page 4
                       OVER $40,000 AWARDED TO LOCAL SPORTS CLUBS!!!

Well done to the 17 clubs who were successful in the VicHealth Active Club Grant (up to $2500) which was for sports and
safety equipment. It’s fantastic to see so many clubs be successful in their grant applications.

All 17 of the clubs who were successful in obtaining this grant had attended a Club Network Grants Information session.
The next Club Network Grants Information session is on Wednesday 21 July 2010 at a venue TBA (if your club would like
to host this class contact Chris Lunn on 9747 7200. Council will .provide $100 to cover the cost of catering.) To register
your attendance for this class contact David Barnes on or on (03) 5244 9934.

    Diggers Rest Senior Football Club                              Melton Mustangs Baseball Club Inc.
    Melton & District Pony Club Inc.                               Melton Pistol Club Inc.
    Melton and District Adult Riding Club                          Melton South Little Athletics Centre
    Melton Centrals Auskick                                        Melton South Primary School Cricket Club Inc.
    Melton Centrals Cricket Club Inc.                              Rockbank District Football Sporting Club
    Melton Centrals Junior Football Club                           Sydenham Hillside Cricket Club Inc.
    Melton Centrals Women Football Club                            Sydenham/Hillside Football Club
    Melton Football Club                                           West Melton Tennis Club Inc.
    Melton Motorcycle Club Inc.

    February 2010
    Resident Achievement Grants:
           Mitchell Preece- 2010 Easter Spectacular Dancesport Championships in South Australia
           Travis Preece- 2010 Easter Spectacular Dancesport Championships in South Australia
           Rebecca Preece- 2010 Easter Spectacular Dancesport Championships in South Australia

    March 2010
    CASP- Sponsorship:
           Satellite City United Soccer Club: - Sudanese Program
           3rd Melton Scouts- Teddy Bears Picnic Event

    Resident Achievement Grants:
           1st Taylors Lakes Scouts: - 4 Melton Resident Scouts attendance at Cuboree
           Ben McLeod: - 2010 Scout’s Centennial Jamboree in the USA

               FOR WOMEN                                               SPORT INCENTIVE PROGRAM

    Provider: Australian Sports Commission                         Provider: Australian Sports Foundation

    Purpose: To provide women in sport with support                Closes:    Ongoing
             and access to leadership training and
             development opportunities to assist in                Purpose: To assists the development of sport in
             establishing them in the sport industry.                       Australia.
    Closes: 30 April 2010
                                                                   Further Information Website:
    Further Information             Guidelines:
    Contact Details: Women and Sport Unit, Australian
               Sports Commission                                   Contact Details: Australian Sports Foundation
    Email:                         Email:

    Telephone: (02) 6214 7994.                                     Telephone: (02) 6214 7868 Fax: (02) 6214 7865.

Melton eNEWS April 2010                                                                                    Page 5
   GRANT: INDIVIDUAL ATHLETE                              Overview: Nominees must be between the ages of 14
                                                                    and 21 years, and can apply for one
        SCHOLARSHIPS                                                scholarship per year. Nominations for the
                                                                    Youth Off The Streets Scholarship
Provider: Victorian Institute of Sport                              Program are not restricted to a specific
                                                                    study or training path. Nominations are
Closes:    16 April 2010                                            invited from young people with genuine
                                                                    talent, ability and determination in any
Purpose: To assist the talented athletes of Victoria to             field, including (but not limited to):
         achieve at the highest levels of                           education      and     training; visual     or
         performance in their chosen sport; and to                  performing arts; sport; trade skills; and
         help them with their personal, educational                 music. The wide-ranging goals pursued by
         and vocational development.                                the scholarship recipients will encourage
                                                                    other disadvantaged young people to
Overview: Applications      for   Individual    Athlete             follow their dreams. Youth Off the Streets
          Scholarships are invited from Victorian                   will match each scholarship recipient with a
          athletes with outstanding performance                     mentor. This relationship will provide
          records at national and/or international                  ongoing guidance and support for the
          level in sports that are currently not a VIS              duration of theirs scholarship, encouraging
          Tier 1 Program. The VIS currently has                     adults from a wide variety of backgrounds
          Tier 1 programs in the following sports:                  to become engaged and take responsibility
          Aerial Skiing, Athletics (including AWD                   for young people in Australia. Those
          athletes),     Cycling,      Diving,    Golf,             recipients in the Sydney area will be
          Gymnastics, Hockey, Netball, Rowing,                      matched with a face to face mentor
          Sailing,    Swimming      (including    AWD               through the Youth off The Streets
          athletes), Triathlon and Water Polo.                      Mentoring Program. Those young people
          (Scholarship applications for each of these               who are from other locations throughout
          sports are available at specific times in the             Australia will be matched with an 'e-
          year,     based     upon     seasonal    and              mentor'. This innovative program matches
          competition schedules).                                   young people with a mentor who they are
                                                                    in contact with online through a secure and
Further Information                                                 monitored chat room. For those young
Website:                                                            people living in rural or remote locations, or
http://svc076.wic020v.server-                                       those who lack traditional support                            networks, this mentoring involvement
                                                                    offers them additional support and
Contact Details: Athletes Services Manager Victorian                encouragement for their scholarship
Institute of Sport Email:                  period.

Telephone: (03) 9425 0061 Fax: (03) 9425 0100             Further Information

GRANT: YOUTH OFF THE STREETS                              Guidelines:
   SCHOLARSHIP PROGRAM                                    r/2010_nomination_flyer.pdf
Provider: Youth Off the Streets                           Appl. Form:
Closes: 7 May 2010                                        r/2010_nomination_form.pdf
Purpose: To celebrate the gifts and strengths of          Contact Details : Ms Danielle Montgomery ,
         young people from the Australian                 Scholarship Program Coordinator Youth Off the
         community who exhibit determination and          Streets. Email:
         potential but who lack the personal support
         networks and resources that will allow           Telephone: (02) 9330 3500 Fax: (02) 9693 1599.
         them to fulfil that potential by providing
         scholarships to pursue further education,
         training or development.

Melton eNEWS April 2010                                                                                  Page 6
             GRANT                                             UNIFORM GRANTS PROGRAM
Funding: Max per grant: $5,000
                                                             DPCD has launched its 2009-10 Our Club, Our Future
                                                             Sporting Uniform Grants Program.
Closes: Ongoing
                                                             The Our Club, Our Future - Sporting Uniform Grant
Purpose:     To help community organisations develop a       Program provides grants of up to $1000 to assist in the
             vibrant volunteer culture where everyone        purchase of sports uniforms by Victorian clubs or
             can participate.                                organisations involved in the delivery of sporting and
Overview:                                                    active recreation opportunities.
Victorian Volunteer Small Grants of up to $5000 are          Items that will be considered for funding include;
available for Victorian organisations to:                    jumpers, tracksuits, socks, football boots, shirts,
   • attract new volunteers from diverse backgrounds,        bathers, leotards, runners, shorts, skirts, hats and
     e.g. Indigenous people, newly arrived migrants,         pants.
     people with disabilities;
                                                             Opening Dates
   • create new volunteering opportunities; and
   • strengthen existing volunteering programs as a way      Funding Round     Opening Date       Closing Date
     of engaging new volunteers.                             Round 1           3 August 2009      18 September 2009
                                                             Round 2           18 January 2010    26 February 2010
Some examples of the activities or projects which could      Round 3           21 June 2010       30 July 2010
be funded include:
   • a mentoring and awareness-raising program to            Guidelines and Application forms can be downloaded
     involve people with disabilities as new volunteers in   from
     community organisations;
   • a recruitment plan and advertising campaign,
     designed in partnership with an Asylum Seeker
     Resource Centre, to involve newly arrived migrants
                                                                            GRANT WEBSITES
     in rural communities in volunteering;
   • recruiting and training local Indigenous volunteers     For all the latest Melton Shire Council Grants visit:
     to develop an Indigenous history program for local
     school children;
     • providing essential equipment as part of a            For all the latest government grants in Victoria visit
       campaign to recruit and train more volunteers as
       life savers on local beaches; or
     • developing accessible signage, website and            To access the commonwealth community grant site visit
       training resources to increase the participation of
       people with disabilities as volunteers.
                                                             Victorian Department of Sport and Recreation Grants
This grant is open until June 2011.                
For more information:        For the latest federal government funding visit

                                                             For a guide to community grants for all states /
                                                             territories, visit:

                                                             Australia’s only consolidated grants information service
                                                             is the Easy grants newsletter. Subscribe at

                                                             Funding Source

Melton eNEWS April 2010                                                                                     Page 7
                                                                         inclusion of every person regardless of their
    VICTORIAN CODE OF CONDUCT                                             race, culture or religion
                                                                         opportunities for people of all abilities to
       FOR COMMUNITY SPORT                                                participate in the sport and develop to their full
Every person in Victoria has the right to participate in                 respect is shown towards others, the club and
community sport which is safe, welcoming and inclusive.                   the broader community
Equally everyone plays a part in ensuring their actions                  a safe and inclusive environment for all
and behaviours are supportive of these values.
                                                                         elimination of violent and abusive behaviour
                                                                         protection from         sexual  harassment     or
The Victorian Government's Respect Agenda is about
ensuring that respect for ourselves, others and the
community, is at the centre of what it means to be
                                                                  This Code applies to community sport, training and club
Victorian. As part of this Agenda, the Government is
                                                                  sanctioned activities.
committed to enabling every person, in any capacity, to
have the opportunity to participate in community sport
                                                                  Breaches of the Code
without fear of abuse, intimidation and harassment.
                                                                  Penalties will be issued once the breach has been
                                                                  confirmed through an appropriate assessment process
State Sporting Associations and clubs also have a
                                                                  by the relevant State Sporting Association or club. The
responsibility to ensure participation in any community
                                                                  following behaviours are considered breaches of the
sport event is free of any anti-social behaviour both on
and off the field which prevents others from taking part
and getting active.                                                      Violent or abusive behaviour towards another
The Victorian Code of Conduct for Community Sport                        Vilification of any kind towards another person.
outlines behaviours which are expected to be followed                    Discrimination against another person based on
by every person involved in community sport, as well as                   their age, gender or sexual orientation.
identifying the behaviours which must not be tolerated.                  Discrimination against another person based on
                                                                          their race, culture, religion or any other irrelevant
The Code supports A Right to Respect: Victoria’s Plan to                  personal characteristic.
Prevent Violence Against Women by taking a zero                          Sexual harassment or intimidation of another
tolerance stance towards violence against women. The                      person.
Code also aims to encourage cultural and behavioural                     Victimisation of another person for exercising
change to prevent it happening in the first place.                        their rights through the Code of Conduct.
                                                                         Failure to maintain a safe environment.
Acts of violence, discrimination and vilification are illegal
acts within Victoria. It is a club’s responsibility to not only   State Sporting Association responsibility
report these to the appropriate legal authorities but to          The responsibility of a State Sporting Association
ensure these acts are not tolerated by the sport or club.         through the Code of Conduct is to:
                                                                       promote the Code of Conduct to all persons
State Sporting Associations and clubs will have the                       involved in the sport or club
responsibility of adhering to and enforcing the code                   ensure reporting and assessment processes are
through sport specific penalties. State Sporting                          in place to identify and penalise breaches of the
Associations and clubs who don’t adhere to and enforce                    Code
the Code will not be eligible for funding from Sport and               report on the implementation of the Code to the
Recreation Victoria, and any existing funding will cease.                 State Government on an annual basis
                                                                       ensure that every person involved in the sport is
The Code provides the opportunity to make a positive                      able to exercise their rights without fear of
impact on community participation in sport and                            victimisation.
recreation by encouraging appropriate behaviour at all
times. Implementation of the Code will ensure that                Implementation of the Code
community sport remains safe and inclusive for all.               In 2010 all State Sporting Associations (SSAs) will be
                                                                  required to sign onto the Code and pledge their support
  Code of Conduct                                                 by confirming the following actions:
Every person: spectator, player, club member, official,                Ensure all components of the Code are included
participant, administrator, coach, parent or member of                    in an existing SSA code or through the creation
the community involved with the sport, should work to                     of a new code for the SSA.
ensure:                                                                Develop appropriate reporting and assessment
        inclusion of every person regardless of their                    processes for issuing penalties for breaches of
         age, gender or sexual orientation                                the Code.

Melton eNEWS April 2010                                                                                          Page 8
       Identify what penalties they will put in place for       undertaking recreational activities, where there is risk of
        any breaches of the Code.                                facial injury, to protect their mouth by wearing an
       Inform all affiliated clubs of their obligations         appropriately designed and made mouthguard.
        under the Code, their expectations for reporting,
        assessing and acting upon breaches.                      What type of mouthguard?

Any SSA or club applying for funding through Sport and           Custom-fitted mouthguards are considered to provide
Recreation Victoria (SRV) from 2010/11 will need to              the best protection for the teeth, lips and jaw. They
demonstrate their adherence and enforcement of the               provide a close fit, comfort and cushioning (shock
Code in order to be eligible for funding.                        absorption) effect. Other types of mouthguards are
                                                                 available such as the boil and bite (formed to the upper
SSAs and clubs who don’t adhere to and enforce the               teeth after the lining is softened in boiling water) and the
Code will not be eligible for funding through any SRV            ready-to-wear which comes pre-formed, however, both
grants programs.                                                 offer limited protection.

Councils applying for funding from SRV, must ensure              What features should a mouthguard have?
that sporting associations and clubs who are tenants at
the site of the project are enforcing the code.                  To get the most protection from a mouthguard, it should
                                                                 have the following features:
Sports Associations and clubs not aligned to an SSA will
still be required to adhere to and enforce the Code in               Be comfortable but a tight fit within the mouth.
order to be eligible for funding from Sport and                      Allow normal breathing and swallowing.
Recreation Victoria, if not any existing funding will                Allow normal speech.
cease.                                                               Be the correct thickness (4mm) over the teeth to
                                                                      provide protection against impact.
Definitions                                                          Not cause gagging.
Person: spectator, player, official, club member,                    Be odourless and tasteless.
participant, administrator, coach, parent or member of
the community involved with the sport.
                                                                 How should I care for a mouthguard?
State Sporting Association: the peak body for a
particular sport in the state and affiliated with its National   To maintain a mouthguard’s protective qualities it needs
Sporting Organisation. The SSA is responsible for the            to be cared for after activity by:
development of the sport and the management and
communication of the sport’s rules and regulations to its            Rinsing it in soap and warm (not hot) water or
affiliated clubs and members.                                         mouthwash after each use and allowing it to air-dry.
                                                                     Keeping it in a well-ventilated plastic storage box
For more information on the Code email                                (with several holes) when it is not in use.                                       Not leaving it in direct sunlight or hot conditions
                                                                      such as in a closed car or in a car’s glovebox.
            SMART PLAY FACTS                                         Ensuring it is in good condition before each use.
          – PROTECT YOUR SMILE                                       Having a dentist check it at check ups.
                 by Smartplay Victoria
                                                                     Replacing it if it is damaged.

Dental injuries can be painful, disfiguring, expensive and       And remember the cost of an injury to the teeth or jaw
often require long-term management. Injuries can                 far exceeds the cost of any type of mouthguard. So do
include cuts to the lips, gums, cheeks, tongue and face;         your teeth a favour and wear a mouthguard when
chipped, broken or knocked out teeth; and in severe              playing sport or undertaking recreational activities.
cases a broken jaw. Such injuries can result in time off
work or school, lengthy treatment and long-term physical         For further information on mouthguards and how to
and monetary costs.                                              prevent sporting dental injuries, download a copy of
                                                                 the Smartplay Mouthguards – Preventing Dental
From 2002 to 2004, at least 2,000 dental injuries were           Injuries     in   Sport      Fact     Sheet    from
treated in Victorian hospital emergency departments.   
Most of these were caused during organised sports such
as football, basketball, netball, cricket, hockey and
soccer or recreational activities such as cycling,
skateboarding and riding a scooter.

To help prevent dental injuries, Smartplay, Sports
Medicine Australia’s sports injury prevention program
funded by VicHealth and the Department of Planning
and Community Development (Sport and Recreation
Victoria), is encouraging those playing sport or
Melton eNEWS April 2010                                                                                             Page 9
 GUIDE FOR PUBLIC OFFICERS AND                                       FACTSHEET - RECOGNISING
    SECRETARIES OF VICTORIAN                                              VOLUNTEERS
                                                               An important way to encourage your volunteers to
So, you have just been appointed as the secretary or           remain with your club is to give them adequate
public        officer      of  an       incorporated           recognition. To be effective, recognition should be
association...congratulations!                                 consistent and ongoing. Volunteers can quickly lose
                                                               motivation if they feel their work is not valued.
The positions of public officer and secretary are              It is important that recognition is given to the volunteer
important ones within any incorporated association in          soon after the work is performed, is personal and
Victoria. If you are feeling a little unsure what you have     specific, is consistent, is positive and upbeat, and does
got yourself into (or even if you’re not), this is the guide   not favor certain volunteers.
for you!
                                                               Recognising volunteers
The Guide is in 10 parts. Many of the parts of the Guide
contain practical tools – such as sample documents,                 Adequately orientate volunteers (see the
checklists, and flowcharts – to help you in your role. The           ‘Orientation and training of volunteers’ fact sheet
Guide contains a lot of detail, and you may not need it all          for more information)
at once. If you are downloading some parts of this Guide            Ensure volunteer coordinators are readily
only, it is recommended that you also read Part 1:                   accessible
Important Background Information, as it sets out                    Encourage volunteer participation in planning that
information which will help you understand your                      affects their work
organisation, your role within it, and how to use this              Provide training (see the ‘Orientation and training
Guide.                                                               of volunteers’ fact sheet for more information)
      Part 1 : Important Background Information                    Give additional responsibility (where appropriate)
      Part 2 : Appointing and Removing a Public                    Enable volunteers to ‘grow on the job’
        Officer                                                     Include volunteers in special events
      Part 3 : Appointing and Removing a Secretary                 Recommend volunteers to prospective employers
      Part 4 : Secretaries Legal Role, Powers and                  Maintain occupational health and safety standards
        Duties                                                      Take time to listen to volunteers’ ideas and
      Part 5 : Preparing and Giving Notice of Meetings              concerns
      Part 6 : Procedures for Meetings                             Recognise and accommodate personal needs and
      Part 7 : Minutes of Meetings                                  problems
      Part 8 : Reporting to Consumer Affairs Victoria              Celebrate achievements and effort
      Part 9 : Preparing Official and Public Documents             Keep volunteers informed via a newsletter
      Part 10 : Keeping Registers, Records and                     Provide letters of reference
        Documents                                                   Allocate noticeboard space to acknowledge
      Glossary                                                      volunteer achievement
      Acknowledgements                                             Organise awards with certificates, plaques or
      Feedback about Guide                                          medals
      Download the Full Guide for Public Officers and              Offer personal praise to volunteers
        Secretaries                                                 Write letters and postcards of thanks
                                                                    Acknowledge volunteers in club newsletters
This Guide is an adaptation of The Secretary’s                      Present volunteer awards at presentation nights
Handbook (4th edition April 2008) by Prof Myles                      or annual general meetings
McGregor-Lowndes, Australian Centre for Philanthropy                Provide complimentary tickets to special events
and Nonprofit Studies, Queensland University of                      and functions
Technology. It has been produced with support from the              Arrange discounts with businesses or sponsors
Office of the Community Sector and Consumer Affairs                  for volunteers
Victoria, agencies of the State Government of Victoria.             Reimburse out-of-pocket expenses
                                                                    Farewell people when they move out of the area
You are welcome to download, display, print and                     Present awards for years of service.
reproduce any part of this Guide for your personal and
non-commercial use, or non-commercial use within your
not-for-profit organisation, as long as you retain the
copyright notice at the end of each part of the Guide.

For more information or to download the guide visit

Melton eNEWS April 2010                                                                                        Page 10
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