Docstoc

52192384

Document Sample
52192384 Powered By Docstoc
					                                                                                                                  CAL Board Timeline for 2012
Task                                         Description                                                                  DEADLINE                      Provided By                                           Provided To                                                  Notes

October 2011
CAL Board Turnover at Annual Meeting                                                                                      10/13/2011
November 2011
Submit Reports/Agenda Items                  2 weeks prior to Board meeting                                               11/26/2011   Association/Division/IG/Committee Chairs   http://www.formsite.com/calforms/calboardreport/index.html
Approve Reports/Agenda Items                 2 weeks prior to Board meeting                                               11/26/2011   President                                  CAL Staff



December 2011
Board Packet Posted                          1 week prior to Board meeting                                                12/2/2011    CAL Staff                                  CAL Board Members
Call for newsletter articles                 1 week prior to Board meeting                                                12/2/2011    CAL Staff                                  CAL Board Members
                                                                                                                                                                                                                                               President needs to inform President-Elect 24 hours prior to
CAL Board Meeting Proxy Vote                 24 Hours Before Board Meeting                                                12/9/2011    Voting Board Member                        President
                                                                                                                                                                                                                                               meeting if proxy is needed
2012 Meeting Dates Due                       Meeting dated including expected workshop date                               12/10/2011   Association/Division/IG/Committee Chairs   Executive Board/CAL Staff
CAL Board Meeting                            The Hideaway - Monument, CO | 8:00 AM - 4:00 PM                              12/10/2011
Newsletter Articles Due                      1 week after Board meeting                                                   12/17/2011   CAL Board Members                          CAL Staff



January 2012
CAL Budget Approved and in Place             January 1st of every year                                                     1/1/2012    CAL Executive Committee                    CAL Board Members
Submit Reports/Agenda Items                  2 weeks prior to Board meeting                                               1/27/2012    Association/Division/IG/Committee Chairs   http://www.formsite.com/calforms/calboardreport/index.html
Approve Reports/Agenda Items                 2 weeks prior to Board meeting                                               1/27/2012    President                                  CAL Staff
Site Selection Committee                     Send new RFP to sites for next venue                                         1/15/2012    Site Selection Committee Chair             Venues



February 2012
Board Packet Posted                          1 week prior to Board meeting                                                 2/3/2012    CAL Staff                                  CAL Board Members
Call for newsletter articles                 1 week prior to Board meeting                                                 2/3/2012    CAL Staff                                  CAL Board Members
                                                                                                                                                                                                                                               President needs to inform President-Elect 24 hours prior to
CAL Board Meeting Proxy Vote                 24 Hours Before Board Meeting                                                 2/9/2012    Voting Board Member                        President
                                                                                                                                                                                                                                               meeting if proxy is needed
CAL Board Meeting                            Philip Miller Library - Castle Rock, CO |3:00 - 6:00 PM                      2/10/2012
Newsletter Articles Due                      1 week after Board meeting                                                   2/17/2012    CAL Board Members                          CAL Staff



March 2012
Site Selection Committee                     Proposals are due from Vendors/Venues                                         3/1/2012    Vendors/Venues                             Site Selection Committee
Site Selection Committee                     Committee meets to schedule visits & eliminate non-potential sites            3/1-3/31    Site Selection Committee                   Site Selection Committee
Submit Reports/Agenda Items                  2 weeks prior to Board meeting                                               3/23/2012    Association/Division/IG/Committee Chairs   http://www.formsite.com/calforms/calboardreport/index.html
Approve Reports/Agenda Items                 2 weeks prior to Board meeting                                               3/23/2012    President                                  CAL Staff
Board Packet Posted                          1 week prior to Board meeting                                                3/30/2012    CAL Staff                                  CAL Board Members
Call for newsletter articles                 1 week prior to Board meeting                                                3/30/2012    CAL Staff                                  CAL Board Members



April 2012
                                                                                                                                                                                                                                               President needs to inform President-Elect 24 hours prior to
CAL Board Meeting Proxy Vote                 24 Hours Before Board Meeting                                                 4/5/2012    Voting Board Member                        President
                                                                                                                                                                                                                                               meeting if proxy is needed
CAL Board Meeting                            Philip Miller Library - Castle Rock, CO |3:00 - 6:00 PM                       4/6/2012
Newsletter Articles Due                      1 week after Board meeting                                                   4/13/2012    CAL Board Members                          CAL Staff
Site Selection Committee                     Visit Potential sites                                                         4/1-4/30    Site Selection Committee                   Site Selection Committee



May 2012
Site Selection Committee                     Visit Potential sites                                                         5/1-5/31    Site Selection Committee                   Site Selection Committee
Nominating Committee                         Call for candidates                                                           5/1-5/31    President Elect                            CAL Board Members                                            Ask for Statement of Purpose, bio and picture
Submit Reports/Agenda Items                  2 weeks prior to Board meeting                                               5/18/2012    Association/Division/IG/Committee Chairs   http://www.formsite.com/calforms/calboardreport/index.html
Approve Reports/Agenda Items                 2 weeks prior to Board meeting                                               5/18/2012    President                                  CAL Staff
Board Packet Posted                          1 week prior to Board meeting                                                5/25/2012    CAL Staff                                  CAL Board Members
Call for newsletter articles                 1 week prior to Board meeting                                                5/25/2012    CAL Staff                                  CAL Board Members


June 2012
Site Selection Committee                     Committee meets to select sites for Executive Board Vote                      6/1-6/30    Site Selection Committee                   Site Selection Committee
CAL Board Meeting                            John Paul II Center for the New Evangelization - Denver, CO 3:00 - 6:00 PM    6/1/2012
Newsletter Articles Due                      1 week after Board meeting                                                    6/8/2012    CAL Board Members                          CAL Staff
                                                                                                                                                                                                                                               Petitions must be signed by a minimum of twenty-five
Nomination by Petition                       120 Days Prior to Annual Conference                                          6/20/2012    Petitioner                                 President                                                    individual members of CAL and must be accompanied by the
                                                                                                                                                                                                                                               nominee's written consent
Nominations for 2013 Election Ballot Due     Statement of Interest, Bio and Picture Due                                   6/30/2012    CAL Board Members                          Nominating Committee


July 2012
Site Selection Committee                     Site Selection Committee negotiates the contract                              7/1-7/31    Site Selection Committee                   Site Selection Committee
Presentation of Election Ballot Candidates   90 Days Prior to Annual Conference                                           7/20/2012    Nominating Committee/President-Elect       Executive Board
August 2012
Site Selection Committee                Site Selection Committee negotiates the contract              8/1-8/31      Site Selection Committee                    Site Selection Committee
                                                                                                                                                                                                                             President needs to inform President-Elect 24 hours prior to
CAL Board Meeting Proxy Vote            24 Hours Before Board Meeting                                 8/7/2012      Voting Board Member                         President
                                                                                                                                                                                                                             meeting if proxy is needed
Notice of Proposed Bylaw changes        70 days prior to Annual Conference                            8/9/2012      Revisions Chair                             Executive Board
Send Finalized Ballot                   60 Days Prior to Annual Conference                           8/17/2012      CAL Staff w/ Executive Committee Approval   CAL Membership
Submit Reports/Agenda Items             2 weeks prior to Board meeting                               8/24/2012      Association/Division/IG/Committee Chairs    http://www.formsite.com/calforms/calboardreport/index.html
Approve Reports/Agenda Items            2 weeks prior to Board meeting                               8/24/2012      President                                   CAL Staff
Board Packet Posted                     1 week prior to Board meeting                                8/31/2012      CAL Staff                                   CAL Board Members
Call for newsletter articles            1 week prior to Board meeting                                8/31/2012      CAL Staff                                   CAL Board Members



September 2012
Call for 2013 Budget                                                                                  9/3/2012      CAL Treasurer                               CAL Board Members
                                                                                                                                                                                                                             President needs to inform President-Elect 24 hours prior to
CAL Board Meeting Proxy Vote            24 Hours Before Board Meeting                                 9/6/2012      Voting Board Member                         President
                                                                                                                                                                                                                             meeting if proxy is needed
CAL Board Meeting                       TBD |3:00 - 6:00 PM                                           9/7/2012
Vote for future annual meeting site                                                                   9/7/2012      Site Selection Committee                    Executive Board
Newsletter Articles Due                 1 week after Board meeting                                   9/14/2012      CAL Board Members                           CAL Staff
Next Year's Committee Chairs Assigned   1 month prior to annual meeting                              9/17/2012      President-Elect                             Executive Board                                              Must inform committee chairs of duties
Election Winners                        30 Days Prior to Annual Conference                           9/18/2012      CAL Staff                                   Nominating Committee/President-Elect
Notify Election Winners                 30 Days Prior to Annual Conference                           9/21/2012      President Elect                             Election Ballot Winners
                                                                                                                                                                                                                             Should include recommendations for revisions to the
                                                                                                                                                                                                                             committee charge & proposed budget for next year along with
Annual Report                           1 month prior to annual meeting                              9/20/2012      Committee Chairs                            Secretary
                                                                                                                                                                                                                             evaluation of accomplished goals established by the Strategic
                                                                                                                                                                                                                             Plan
                                                                                                                                                                                                                             Send all contact information for those who will serve on your
New Contact information for Boards      Send new board/chair/committee member contact information    9/20/2012      Association/Division/IG/Committee Chairs    Executive Board/CAL Staff
                                                                                                                                                                                                                             individual boards for the following year



October 2012
2013 Budget Due                                                                                      10/1/2012      CAL Board Members                           CAL Treasurer
CAL Annual Meeting                                                                                  10/18 - 10/20
Report Election Results to Membership   Annual Meeting                                              10/18 - 10/20
CAL Board Turnover at Annual Meeting                                                                10/18 - 10/20

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:3
posted:7/28/2012
language:
pages:2