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2005.01.05-2011.09.22 BOD Motions List

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2005.01.05-2011.09.22 BOD Motions List Powered By Docstoc
					AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                 MOTION

             NOTE - The following motions of 1/5/05 are un-numbered
   #       To accept the corrected minutes of 12/29/04
   #       To accept Susie the tennis pro's request to hold a tennis charity here to raise money for the
           Tsunami crises, on 1/29 and 1/30 with 96 players.
   #       That the $3,700 in ad-hoc funds be moved to our operating account and a $25 credit be
           given to the residents that contributed at a future date.
   #       To accept three new entertainment contracts submitted at a cost of $13 per person.
             NOTE - The following motions of 1/19/05 are un-numbered
   #       To approve the minutes of the 1/5/05 BOD Meeting
   #       To not allow the Greater Boynton Beach Unit of Paps to have an event here on 2/18/05 since
           they are not an Avalon unit.
   #       To accept the proposal from Pest and Plant Management of South Florida for one year at a
           cost not to exceed $16,000.
             NOTE - The following motions of 2/4/05 are un-numbered
   #       To approve the previous minutes
   #       To accept guidelines for committees as amended and that all committees follow same
   #       Not to exceed $750 in in cost for a resident directory and only one per household.
   #       To permit hurricane shutters on front windows
             NOTE - The following motions of 2/23/05 are un-numbered
   #       To approve the previous minutes
   #       To approve the 2005 Budget
   #       To approve the community directory not to exceed $750 and only one per household
             NOTE - The following motions of 3/9/05 are un-numbered
   #       That the HOA have a late fee charge of $25 per late installment of hurricane assessment,
           plus the highest lawful interest rate from the date due, plus any and all attorney's fees and
           costs. To adopt 15 days late fee, 30 days attorney's fees. Motion failed.
   #       To accept the survey for front window shutters
   #       To approve the purchase of 2 defibrillators for $5,324 plus one spare charge pack for $83
           Ten people will be trained for free.
             NOTE - The following motions of 3/23/05 are un-numbered
   #       To eliminate charging a $25 ARB Application fee as of 3/4/05
   #       That we would only take the actual cost of the inspection fee and return the balance of the
           $250 from the major improvement application fee of $2,500.
   #       An amnesty period for all work done prior to 3/4/05 should have a $25 fee and if not abided
           by 4/30/05, it will incur a late fee of $50 bringing the total to $75
             NOTE - The following motions of 4/6/05 are un-numbered
   #       If residents have already paid an ARB fee previously, they will need not pay one if they added
           gutters to their home, but merely file the required form.
   #       To hire Savitt Tennis and to pay them semi-monthly the sum of $1,250.
   #       To establish the Bocce Club as a sanctioned club
   #       To establish the Sports Club as a sanctioned club subject to their modifying their purpose
   #       To approve a contract to have Little Anthony and the Imperials for a show February 2006.
             NOTE - The following motion of 5/11/05 is un-numbered
   #       That the Entertainment Committee be allowed to sell blocks of tickets to outside
           communities at the same ticket price as for the residents. Motion defeated.
             NOTE - The following motions of 5/24/05 are un-numbered
   #       That the BOD approves the establishment of an Appeals and Mediation Committee.
   #       That printed Visitor Pass be issued to all vehicles as they are admitted
   #       Resolved that the Flavor Pict gate be deactivated between 11 PM to 6 AM seven days a
           week. Motion tabled.
   #       Resolved that parking will not be allowed on both sides of the street at any time. Parking
           will be allowed in front of even # homes on even day/date of the month.
   #       Resolved that there shall be no commercial vehicle access before 7 AM nor after 7 PM and
           all commercial vehicles must be off premises by 9 PM Monday-Friday. Saturday and
           Sunday, no commercial vehicle may be admitted before 9 AM nor after 5 PM. All
           commercial vehicles must be off premises by 7 PM. Tabled for more information.
   #       Resolved that Avalon Estates post stop signs at all entrances and exits. Tabled for more
           information about costs of signs.
   #       The BOD approve allowing residents to have food at the pool at a specific area on a trial
           basis not to exceed 90 days subject to the condition that the committee present to the BOD
           specific details of the implementation of controls and cleanup.
             NOTE - The following motions of 6/8/05 are un-numbered
   #       To purchase equipment for the Sports Complex and provide funds for its maintenance in the
           sum of $4,210.
   #       To close the Clubhouse at 7 PM Friday, Saturday and Sunday subject to the Fitness Center
           being open till 10 PM. Motion was tabled pending additional information on usage.
   #       To approve the expenditure of $18,290 for trimming of Palm Trees in preparation for the
           hurricane season. The trimming will include trees on homeowners property and on common
           areas.
   #       To terminate the current pool contract with Carlson Pool Company and to approve entering
           into a new service contract with Arena Pool Co. subject to the contract being modified to
           include a 30 day cancellation provision, non-assignability provision and documentation of
           liability and workmen's comp insurance.
   #       Approve pool committee recommendation to accept liquid chlorine contract for $840.



                                                                     Page 1 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                 MOTION

   #       Resolved that the Avalon Estates BOD send a letter to PBC Sheriff's Dept. requesting a
           roving COP patrol car to enter and patrol our streets. Additionally that the PBC Sheriff's
           Dept. assign a regular deputy's car to patrol this community.
   #       Resolved that the Avalon Estates BOD sign a Memorandum of Understanding with the PBC
           sheriff's Dept. which agrees that if we (AE) forms its own COP, the AE HOA will fund the
           gasoline expense of approx $5,000 per year, which would be for a 4 hour shift daily. The
           PBC Sheriff's Dept. supply the car and the AE COP members are covered by the PBC
           insurance plans.
   #       Resolved that residents (residents guests billed to the resident) shall be assessed a fine of
           $25 for knocking down and/or breaking a lift arm or gate. Tabled, subject to further review.
   #       Resolved that residents (residents guests billed to the resident) shall be assessed the
           actual costs of repair, including parts and labor for knocking off a lift arm and/or breaking of
           a gate. Tabled, subject to further investigation and review.
   #       Resolved that the HOA purchase a DVR and 1 wireless camera and misc. parts to monitor
           access control station (gatehouse) or main entrance to the Clubhouse. Installation will be
           done by our in-house staff. Cost not to exceed $1,500.
   #       To ratify the hiring of David Volk as Community Director effective 5/23/05 and JoAnn Polimeni
           as Administrative Assistant on 5/31/05.
             NOTE - The following motions of 6/22/05 are un-numbered
   #       To rescind the motion of the Sports Complex Committee approved at the BOD meeting on
           6/8/05 to spend $4,210 for improvements. Defeated
   #       To rescind the portion of the 6/8/05 motion that relate to expenditures not yet committed. It
           was determined that funds for all items except the awning for the Bocce Court had been
           committed. Motion was withdrawn.
   #       To accept the Entertainment Committee guidelines for ticket sales presented at this BOD
           meeting, as amended.
             NOTE - The following motions of 7/12/05 are un-numbered
   #       Acceptance for a spouse of a board member to be on a committee. If a committee has a
           spouse of a board member on it and votes, the BOD member does not recuse themselves
           from voting.
   #       Take guidelines of rules for official records of the HOA with one modification. After the first
           free half hour, the next one hour only to be paid by the HOA and charge the copy cost to
           $.25. Defeated.
   #       To accept Sub-Clubhouse Committee recommendations of guidelines as presented for
           Poolside dining. The area for eating is under the underhang.
             NOTE - The following motions of 7/20/05 are un-numbered
   #       To approve the hiring of a new maintenance man for a 30-hour week and to pay up to $12/hr
           subject to an interview by J Lipsky.
   #       To correct the guidelines for food at the pool. There will be no alcoholic beverages allowed.
   #       To install 4 Royal Palm Trees on Clubhouse circle (22ft) The cost for the trees will be $2,700
           each. Removal of the old trees cost $125 each, for a total cost of $11,300 inclusive.
   #       That the Flavor Pict gates be deactivated (closed for use) between 11PM to 6 AM daily,
           seven days a week.
   #       To distribute the Avalon Estates CERT Residential Survey form subject to two changes.
             NOTE - The following motions of 7/28/05 are un-numbered
   #       That the Board approve the creation of the Administration Sub-Committee of no more than 3
           members of the Board for the limited purpose of and with the authority to review and approve
           recommendations of the Compliance Committee on an as needed basis, when such
           recommendations require action before the next meeting of the Board.
   #       That the Board approve the creation of a two member Supervisory Sub-Committee of the
           Board for the limited purpose of and with the authority to supervise the day-to-day activities
           of the Clubhouse staff including, but not limited to the Community Director.
   #       That the Board hereby approves closing the Clubhouse on Friday, Saturday and Sunday at
           8 PM instead of the current 10 PM, with the exception to accommodate community
           functions that take place on those days. Adjustments will be made for holidays.
   #       To rescind the motion previously approved at the 7/12/05 BOD meeting that there be no
           alcoholic beverages at the pool.
   #       All residents can attend any club event held on the premises and the club can charge up to
           double the ticket fee.
   #       The initial members of the Administrative Sub-Committee shall be M Bilawsky, M Kanzer
           and R Miller.
   #       The initial members of the Supervisory Sub-Committee shall be F Cirlin and M Kanzer.
             NOTE - The following motions of 8/10/05 are un-numbered
   #       To authorize and approve a 3 year contract for Holiday Lighting at the entrance to the
           community at an annual rate of $3,058.34 with no price increase over the 3 year contract
   #       To authorize and approve the purchase of 160 chairs, 6 tables and related hardware for the
           Clubhouse not to exceed $11,000.
   #       To authorize and approve the purchase of a character generator to improve communications
           on channel 63 in an amount not to exceed $1,000.
   #       To authorize and approve the purchase of additional liability insurance coverage for the
           community increasing total coverage from $2 million to $6 million, for officers and directors
           increasing total coverage from $1 million to $6 million at a total additional premium not to
           exceed $2,600 annually
             NOTE - The following motions of 8/31/05 are un-numbered



                                                                     Page 2 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                 MOTION

   #       To ratify the hiring of Ron Westrope as Community Director and Sherri Battista as
           Administrative Assistant
   #       To approve the recast of the 2005 Budget with certain reclassifications as of 8/31/05
   #       To approve the purchase of equipment for the Bocce Court not to exceed $235.
   #       To accept the Compliance Committee recommendation regarding complaint # 107 with no
           additional action by the Board.
   #       To approve the recommendation of the Compliance Committee regarding complaint # 125
   #       To approve certain amendments to the Community's Bylaws as presented on the schedule
           of amendments signed by M Bilawsky, President.
            NOTE - The following motions of 9/7/05 are un-numbered
   #       To accept the recommendation of the window tinting committee with determination to be
           made on color and thickness for Fitness Center, Guard House and Clubhouse. Cost not to
           exceed $9,000.
   #       To spend $7,427.78 for a sound system in the Ballroom that would be compatible for
           professional entertainers, meetings, etc. There will be a $1 surcharge on future tickets until
           $7,500 is paid off.
            NOTE - The following motion of 9/21/05 is un-numbered
   #       To request authorization to purchase a desk, chair and credenza for the evening staff to be
           stationed in the lobby, not to exceed $1,500
            NOTE- The following motion of 9/28/05 is un-numbered
   #       To remove the $1 surcharge for entertainment show tickets sold in the future - Failed
            NOTE - The following motions of 10/19/05 are un-numbered
   #       To approve a Holiday Children's Party sponsored by the HOA - Motion failed
   #       To accept the Fitness Committee recommendation to accept Robert Swinton resignation
   #       To extend the 90 day trial period of eating and drinking at the pool to a permanent status
           subject to all rules & regulations of the HOA and State
   #       To give the Compliance Committee authority to recommend a $100 a day fine up to $1,000
           on Complaint #131, which is a pool without a screen enclosure
   #       To keep the Clubhouse open on Friday, Saturday & Sunday nights to 9 PM effective 11/1/05
   1       To turn down the promissory loan for emergency assessment from developer.
   2       To hire Ron Goldman, Judah & Martin as our accountants - Motion Tabled
   3       To hire Louis Caplan of Sacha, Sax & Klein as our attorney
   4       To continue with the eleven committees that existed prior to turnover.
   5       To authorize three people to sign contracts of ads for our newsletter
   6       To move ad-hoc monies to our regular account - Motion Tabled
   7       To separate the Sports Complex and Tennis Committee from the Clubhouse Committee
   8       To hire Crane Engineering Company at a cost not to exceed $24,000
   9       To pay the rest of the hurricane assessment in one lump sum of $280 per home.
  10       To accept the Fitness Center contracts subject to review that they meet all contractual
           obligations
  11       That the $3,700 in ad-hoc funds be moved to our operating account and a $25 credit be
           given to the residents that contributed at a future date.
  12       To hire Pest and Plant Management of S. Florida for one year cost not to exceed $16,000
  13       To accept the minutes of the 12/13/05 BOD Meeting
  14       To purchase a Sand Filter for the center fountain - $1,250 installed.
  15       To adopt Holiday schedule as shown in discussion.
  16       To hire a uniformed security guard for holiday week through Eagle Security.
  17       To accept ARB appointments as presented. Howard Soloff, Chair, Alan Aarons, Vice-Chair
           Members: Steve Korentur, Richard Birdie, Joel Josephs.
  18       To authorize labor and material not to exceed $400 to temporarily repair flooding condition
           on Tennis Courts # 1 & #2. Deferred to 12/27 in order to contact builder for assistance
  19       To accept the minutes of the 12/7/05 BOD Meeting and election results
  20       To spend up to $3,000 to make the old property manager's office in the Fitness Center into
           a publishing room, purchase a printer and publishing software and create a secure location
           for sensitive files and make additional storage for materials stored in the office.
  21       To accept the minutes of the 12/20/05 BOD Meeting
  22       To accept the nomination of Jack Perlow to the ARB
  23       To authorize Paul Glick, pool subcommittee Chair, to spend up to $500 to place low screen
           fencing material behind the existing fence around the pool, and to fill in the space between
           the pavers at the pool and the fence with white rock mulch. Maintenance man to do work.
  24       To accept the minutes of the 12/27/05 BOD Meeting
  25       To accept the minutes of the 1/3/06 R-4 BOD Meeting
  26       To create an Avalon Estates Lending Library
  27       To purchase an Elliptical Cross Trainer
  28       To accept the Italian Club as a sanctioned club
  29       To allow the Treasurer to make more friendly attempts to collect arrears before turning the
           account over to a collection agent
  30       Request from Lott #55 for $200 refund of ARB Inspection Fees - denied
  31       To cancel our pest control contract and hire Scenic Pest Control to maintain rodent bait
           stations at no charge to the cost of the service
  32       To accept the minutes of the 1/10/06 R-1 BOD Meeting
  33       To hire Jon Greenhill, at a salary of $50,000/year as the Community Director
  34       To contract with Gate Systems Unlimited to upgrade the gate systems to manufacturers
           specs for a cost not to exceed $5,340, and to contract with them for a yearly maintenance



                                                                     Page 3 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                 MOTION

           contract not to exceed $2,400
  35       To accept the Cioffi landscaping contract with a 60-day cancellation clause for the sum of
           $316,702.86 per year for two years (not including mulch and tree installations) - Addendum
           shrubs to be installed around the landscaping shed by the end of January 06 as promised
  36       To appoint Bill Braunstein to the ARB
  37       To accept the Jewish Culture and Social Club as a sanctioned club
  38       To accept the renewal of the Golf Club, Compliance Committee and Social Committee as
           sanctioned organizations of Avalon Estates
  39       To purchase awnings for the Bocce courts from Delray Awning for a cost not to exceed $8,560

  40       To place Avalon Estates on the reservation list of American Awnings for repair of the awnings
           on the tennis courts, damaged by Hurricane Wilma- no cost to be placed on repair list
  41       To give the president the ability to commit up to $4,000 to sign entertainment contracts
  42       To accept the minutes of the 1/18/06 BOD Meeting
  43       To increase the handyman's work hours to 40 hours/week
  44       To contract with AA Advance Air for $5,382 to maintain Clubhouse air conditioners and
           Pool Heaters and minor repairs and a 10% discount on parts
  45       To accept the Bocce and Tennis Clubs as sanctioned clubs
  46       Motion to adjourn BOD Meeting
  47       To accept the minutes of the 1/21/06 BOD Meeting
  48       To create the Business Advisory Committee and the merger of Financial, Insurance and
           Legal committees into the Business Advisory Committee
  49       To enact alternate parking rules, 6 months even side (Jan-June), 6 months odd side (July-
           December)
  50       To accept the AE Walkers Club as a sanctioned club
  50       To accept the minutes of the 1/31/06 BOD Meeting
  51       To accept the Committee Procedures & Forms Revision # 2 dated 2/7/06
  52       To place a 50% deposit with American Awning for the repair of the Cabana awnings on the
           tennis courts, not to exceed $7,800
  53       To repair the Shuffle Board Court awnings to pre-Wilma conditions not to exceed $1,500
  54       To accept the minutes of the 2/7/06 R-2 BOD Meeting
  55       To accept the minutes of the 2/15/06 BOD Meeting
  56       To accept Northstar plan to repair Court # 1
  57       To authorize L Kaplan to institute a claim against Northstar for the $135,000 of HOA Funds
           spent on Hurricane repairs prior to the turnover on 11/30/04
  58       To authorize L Kaplan to institute a claim against Northstar for $186,892 which was
           identified as HOA monies due the HOA in the audit prepared by Goldman, Juda & Martin for
           the period 10/21/01 thru 11/30/04
  59       To authorize the expenditure of up to $1,500 for loose leaf binders and contents for the
           community directory
  60       To accept the Clubhouse Committee's recommendation for food in the Clubhouse except for
           special events. Hard candies, wrapped candies, lollipops and bottled water will be allowed
  61       To waive the Working Capital requirement for homes when put into a trust - deferred
  62       To establish a separate checking account for the Entertainment Committee - defeated
  63       To approve the Avalon Friends of Miami City Ballet as a sanctioned club
  64       To retain the law firm of Shapiro, Blasi, Wasserman & Gora to represent the HOA in all real
           estate actions regarding the easement and any easement related actions the HOA may face
   65      To accept the minutes of the 3/20/06 BOD Meeting
   66      To accept the minutes of the 2/23/06 R-1 BOD Meeting - failed
   67      To plant 150 shrubs in front of the ornamental grasses in front of the wall on Hagan Ranch
           Road not to exceed $1,425
   68      To remove the two Bougainvillea vines growing on the pool deck and replace with evergreen
           shrubs the cost not to exceed $227 - failed
   69      To have the vines pruned back to a manageable size and restaked - failed
   70      To replace the trees damaged by Hurricane Wilma by Cioffi Landscaping as bid - $80,710
   71      To replace the mulch along side the walking path that rings the community along the west
           wall with sod at a cost of $7,040
   72      To allow the holiday lights at the front entrance to remain on all year
   73      To assign a fine of $100/day not to exceed $1,000 related to complaint # 133
   74      To accept the 2006-2007 entertainment season as presented. Homeowners may purchase
           additional tickets for guests after 8/15/06
   75      To change committee procedures. Committee motions are to be submitted by the end of
           business on the Friday before the next board meeting
   76      To allow a food vendor to sell pre-wrapped sandwiches and salads in the eating area of the
           pool during lunch on a 90 day trial basis.
   77      To accept the minutes of the 2/23/06 R-2 BOD Meeting
   78      To accept the minutes of the 2/25/06 R-2 BOD Meeting
   79      To accept the minutes of the 3/7/06 R-1 BOD Meeting
   80      To accept the bid of C&S Expertise to repair the Clubhouse roof tiles not to exceed $9,000
   81      To have Cioffi Landscaping replace all the shrubs & plants in all common areas of AE that
           were damaged or destroyed by Hurricane Wilma in 2005 not to exceed $25,000
   82      To offer a CPR/Defib training course to any AE resident at a cost of $25, which will be
           refunded if the attendee joins the S/ER Committee. To request that the HOA cover the cost
           of the training course of $350 for up to 20 attendees - defeated



                                                                    Page 4 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                MOTION

   83      To authorize the purchase of 6 additional tables, matching the existing ones for the Ballroom
           not to exceed $2,000
   84      To purchase 60 additional stacking chairs with no arms, identical to the last chair purchase
           not to exceed $3,865.95 - defeated
   85      To contract with Fitness Source Inc. to do the maintenance in our Fitness Center not to
           exceed $1,080 per year.
   86      To hold a CPR/Defibulator training course in AE at a cost of $500 and to charge $25 +$6.50
           per person (not refundable for books) to any AE resident wishing to attend the course with
           the proviso that any resident who attends the course and becomes a member of the SER
           Committee will have the $25 refunded.
   87      To purchase 60 additional stacking chairs with no arms, identical to the last chair purchase
           not to exceed $3,865.95
   88      To appoint Stan Silverberg as the Appeals Committee Chair
   89      To accept Harold's 11 motions
   90      To accept the minutes of the 3/14/06 BOD Meeting
   91      To amend a motion previously adopted. Committee motion # 67 of 3/7/06. The Landscape
           Committee requests that 75 Euellas @$637.50 and 75 Arbicolas @ $787.50 be installed in
           the six tall decorative beds on Hagen Ranch Rd for a total cost of $1,425
   92      To amend the Bylaws to allow any two out of four BOD Officers to sign checks and have the
           amendment properly recorded on the books of Palm Beach County
   93      To spend $1,425 to repair the Putting Green back to pre-Wilma condition - defeated
   94      To accept C&S Expertise bid of $1,980 to repair the Guard House roof as a result of
           Hurricane Wilma damage.
   95      To purchase a security/maintenance golf cart from Boylan Sales for $4,000 - defeated
   96      To have BOD engage a secretary to take minutes of all BOD meetings at a cost of $75 per
           meeting and not to exceed $3,000 annually - withdrawn
   97      To eliminate the grills in the Sports Complex due to safety and liability issues
   98      That a facility use fee of $500 be required by any homeowner who leases their premises. The
           purpose of the fee is to defer any and all costs associated with the use of common areas
           and facilities by non-members of the association. - defeated
   99      That the HOA not impose a working capital contribution when the ownership of a home is
           transferred to either a sibling spouse or lineal descendent of the homeowner effecting the
           transfer. Working capital will also not be imposed when the homeowner transfers title to a
           trust for the benefit to the homeowner. Motion contrary to DCCER's. Motion dropped.
  100      To approve Revision 3 of the Clubhouse Complex Rules and Regulations as written.
  101      That a fee of $500 per annum be imposed on each homeowner who leases their premises.
           Fee to be imposed at the inception of a lease and any anniversary thereafter.
  102      To contract with Papico Construction for the repair of the Putting Green to pre Hurricane
           Wilma conditions at a cost not to exceed $1,500.
  103      To purchase a used golf cart at a cost not to exceed $4,000. To be stored in the exit lane
           adjacent to the Guard House. Budget line item.
  104      To correct the minutes of 3/28/06 R-3A
  105      To accept the minutes of the 3/28/06 R-3A BOD Meeting
  106      To accept the minutes of the 4/3/06 BOD Meeting
  107      To accept the Northstar proposals for correcting Tennis Courts # 1 & # 2
  108      To accept the minutes of the 4/4/06 BOD Meeting
  109      To levy an assessment for maintenance and repairs and related expenses of elements resulting
           from Hurricane Wilma 2005 damages in the amount of $540 per unit, due on May 15th, 2006
           These hurricane related funds are to cover association expenses. These funds will be restricted
           funds. Amended that the assessment is to be collected in two payments, $270 on May 15,
           2006 and $270 due on July 15, 2006.
  110      To approve a refrigerator to be put in Tennis Pro's office. This is a donation.
  111      To approve the hiring of Isabella Gangemi as an Administrative Assistant effective 4/10/06
  112      To approve the plans submitted by Marc Krever (drawings by Alan Aaron) to upgrade the
           kitchen. To include electrical work, construction needed, wall oven and double wall oven.
  113      To accept the minutes of the 4/10/06 BOD Meeting
  114      To accept the draft charter for the Air Quality Committee, dated 4/17/06
  115      To accept the draft charter for the Executive Committee, dated 3/26/06
  116      To accept the draft charter for the Infrastructure Committee, dated 4/16/06
  117      To approve the Avalon Anglers Club as a sanctioned club. Dues $5
  118      To appoint Ed Wechsler as the Chair of the Air Quality Committee
  119      No invoice will be honored by the HOA unless supported by a purchase order authorized by
           the CD. - withdrawn - no second
  120      To purchase all remaining (left over) roof tiles from the Clubhouse roof repair @ $6 each, not
           to exceed $1,000.
  121      Receive - a petition from "Avalon Estates Concerned Citizens" a request to invite all the
           potential candidates for County Commissioners to come to Avalon to discuss their position
           Motion to create an ad hoc committee for the purpose shown - deferred to 5/2/06 meeting
  121      Deferred from previous meeting. Withdrawn - no second
  122      To accept the minutes of the 4/25/06 BOD Meeting
  123      To accept a gift of fans & electrical installation from the Tennis Club, for the tennis canopy
  124      The BOD approves the treasurer forwarding the response of Avalon Estates LLC to the
           HOA auditors
  125      Effective with the 06-07 season, the price of Entertainment Committee & Social Committee



                                                                   Page 5 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                 MOTION

           tickets shall include the cost of entertainment, food and consumables, and sales tax. All
           other expenses which include AC, cleaning, audio/light technician, advertising, mailing,
           clubhouse staff, etc. shall be the responsibility of the HOA as a community amenity.
  126      To form a panel of one or two residents and one or two BOD to investigate legal firms and
           management firms for the purpose of selecting our HOA attorney and property management
           company. - withdrawn - referred to the BAC
  127      None - motions mis-numbered
  128      To accept the minutes of the 5/17/06 BOD Meeting
  129      To institute an additional Reserve Assessment for Homeowner Exterior House Painting,
           power washing and chemical roof cleaning. Starting with the 7/1/06 quarterly assessment
           and continuing for 8 quarterly payments, the assessment will be $200. starting on 7/1/08,
           the quarterly assessment will be $85.
  130      To purchase pool furniture - $2,330 --referred to BAC
  131      To purchase an Ice Machine - $6,200 --referred to BAC
  132      To purchase a Trophy Case - glass & wood -$900-$1,500 -- referred to BAC
  133      To revise the guest policy at the Fitness Center to allow guests in at 10AM-deferred to next
           BOD meeting
  134      To purchase a Hearing Impaired Sound System - $1,500 --referred to BAC
  135      To authorize the landscaper to hurricane trim the palm trees in the community for a sum
           not to exceed $19,000. In budget
  136      To complete the semi annual mulching of all common property landscape areas. $7,700
  137      To accept the minutes of the 5/30/06 BOD Meeting
  138      Motion to rescind #129 - To institute an additional reserve assessment for Homeowner
           Exterior House Painting, power washing and chemical roof cleaning.
  139      To accept the final Deficiency Report from Two Jays Engineering and forward to counsel for
           the issuance of a 558 Demand Letter. To also request that counsel request a deed to the
           HOA common property elements
  140      To charge $5 for additional Community Directories (Binder & Filler)
  141      To accept the minutes of the 6/13/06 BOD Meeting
  142      To purchase 6 tables & 24 chairs for the pool area not to exceed $2,500
  143      To spend up to $500 for table top covers for the Card room
  144      To modify BOD approved Security Committee Motion of 5/05 to close both the entry and
           exit at the Flavor Pict gates. Gates to be closed from 11 PM to 6 AM daily.
  145      The BOD establishes an ad hoc panel to consider and provide the BOD with a proposed set
           of guidelines for Directors and the CD to use as an effective means to communicate with,
           and respond to homeowners, on the HOA's Yahoo web site in real time
  146      To abolish the Entertainment Committee and Social Committee and create a new
           Entertainment/Social Committee. Failed - no second
  147      To fund the creation of a removable stage extension for the Clubhouse at a cost not to
           exceed $1,200.
  148      Amend Motion # 147 in the minutes of 6/21/06, by changing the word temporary to
           removable.
  149      To accept the minutes of the 6/21/06 BOD Meeting as amended.
  150      To authorize the signing of a contract with J. Penfield for a sum not to exceed $22K/year
           as a Fitness Administrator and Instructor.
  151      To approve a temporary service agreement with J. Penfield not to exceed $460/week as a
           Fitness Administrator and Instructor for a period not to exceed 4 weeks
  152      To change from 11 AM to 10 AM the time that guests can use the Fitness Center
  153      To accept the Policy Statements and Forms regarding the use of the calendar, reserving of
           Clubhouse space, the use of channel 63 as written and distributed to the BOD - Failed
  154      To accept the Policy Statement as above concerning the use of Channel 63
  155      To accept the Channel 63 Power Point Screen Request Form
  156      To accept the Calendar Event Scheduling Guidelines as presented. Failed
  157      To accept the Event Room Space Request as presented
  158      To protect the health and well-being of all residents, guests, employees and visitors, effective
           8/1/06 the entire AE Clubhouse Complex and Sports Complex (including the building, pool
           and parking lot) shall be a smoke-free zone; the R&R's to be changed accordingly and signs
           to be posted as appropriate
  159      Motion - Annual Salary Review: Aimee Bonneau - No change (just hired) Reggie - 7/30/06
           change to $9.75- 1yr to next review. Arlene - 7/30/06 change to $9.75 - 1 yr to next review
           Possibly to $10 with taking on data entry and/or CH63 entries. J Jabar - 7/22/06 change to
           $13.50 - 6 mo to next review. Isabella - 7/10/06 - change to $14.75 - 6 mo to next review
           (Prob ends 7/10/06). Jon - No change1/30/07 - 1 yr review. New annual increase $10,810.
  160      Revise contract paragraph 1.e from "a clean" to TWO CLEAN…" Revise "a turf utility vehicle"
           to TWO Turf Utility Vehicles…" Revise the annual amount by increasing $20,000 & the
           monthly payments by $1,666.67 annually. (In Budget) To begin on or about 7/3/06.
  161      To authorize the funding of a position of Entertainment & Social Coordinator (P/T) at a cost
           not to exceed $15,500 annually. To approve the out-of-budget amount of $7,000 for 2006, to
           fund a P/T Entertainment & Social Director.
  162      To accept the minutes of the 7/5/06 BOD Meeting
  163      To accept the revised Calendar/Event Scheduling Guidelines
  164      To approve the lightening protection contract for the Clubhouse - Deferred to 8/1
  165      To approve the replacement of Aluminum Fencing at the rear gate area due to hurricane
           damage not to exceed $4,000



                                                                      Page 6 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                 MOTION

  166      To authorize BOD members to sign Towing Vendor Tow Orders
  167      To amend Article VII, Section D of the HOA's DCCER's, Exhibit "A" as proposed by legal
           counsel (SSK) on 5/15/06, to authorize the HOA's Management Contractor (GRS) to
           conduct the required document management, to implement the ballot voting process within
           the HOA and accomplish all other related activities and procedures as currently required for
           filing with Palm Beach County
  168      To approve a contract with Ellen Udell as a (P/T) Social Director for Avalon Estates at a cost
           not to exceed $15,000/yr.
  169      To accept the minutes of the 7/18/06 BOD Meeting - Defeated
  170      To keep J Penfield on board in the Fitness Center at her weekly rate for another 4 weeks
  171      To adopt the Sports Complex R&R R-4
  172      To approve the revised Clubhouse R&R - R-4 - revised for NO SMOKING, and the allowance
           for guests in the Fitness Center after 10 AM
  173      To rescind Motion #101 and add new Leasing Fees. - Defeated
  174      To purchase a defibulater and case for a cost not to exceed $1,877.80, including a case to
           be mounted on or in the wall of the Tennis Pro shop in the Sports Complex
  175      To purchase hurricane supplies as agreed upon by the CD, SERC, and CERT Committees
           List to include first aid supplies, 6 two way UHF radios flashlights, batteries, bull horns.
           Cost not to exceed $1,650
  176      To have the HOA counsel rewrite the DCCER's Motion to allow the HOA to collect a fund
           and contract for the painting and roof cleaning of all homes in the community.
  177      To accept the minutes of the 8/1/06 R-1 BOD Meeting
  178      To accept the minutes of the 7/18/06 R-1 BOD Meeting
  179      To accept the final Draft of the Tennis Contract at $31,815, retroactive to 4/1/06, which
           includes the Tennis Pro and Tennis & Bocce maintenance, with the exact breakdown of $'s
           for Pro & Maintenance Services to be read into the minutes at the next BOD meeting
  180      To authorize the opening of two more Business Savings Accounts: "Avalon Estates at
           Boynton Beach Replacement Restricted Reserve" and "Avalon Estates at Boynton Beach
           Hurricane Restricted Fund". The accounts will be separate and distinct reserved accounts
  181      No committee, club, organization, or HOA member may use Avalon's Federal Tax ID
  182      To accept the Entertainment Committee's recommendation to provide two additional shows,
           12/23/06-Robin Roth, 3/24/07 Duprees. Tickets to be sold as a package for both shows
           and individually.
  183      To sponsor a New Years Eve event in the Clubhouse-buffet dinner & dance with live music -
           cost to homeowners $60/person
  184      To accept the minutes of the 8/16/06 R-3 BOD Meeting
  185      To approve the expense of $300 for the Social Director's community activity of Music at the
           Pool - Sunday, October 15, 2006
  186      To approve the Social Committee activity of Caribbean Night on January 27,2007 and to
           advance a deposit.
  187      To accept Revision # 5 of Calendar/Event Scheduling Guidelines.
  188      The Clubhouse Committee has requested that they be allowed to create a Fitness Sub-
           Committee, the members must be active members of the CHC. They will need to draft a
           mission statement.
  189      To accept the FY 06 Budget Re-Cast - with no change in the 4th Quarter assessment.
  190      To accept the minutes of the 9/5/06 BOD Meeting
  191      To accept the minutes of the 9/8/06 Budget Meeting
  192      To accept the minutes of the 9/19/06 Town Hall Meeting
  193      To do an emergency repair (renovation) to Tennis Court #2 , cost not to exceed $3,000
  194      To approve Fitness Subs agreement for Fitness Services as presented @$50/class with
           participants paying the HOA $5/class
  195      To approve the minutes of the 9/26/06 BOD Meeting
  196      To approve the minutes of the 10/5/06 BOD Meeting
  197      To approve the minutes of the 10/6/06 BOD Meeting
  198      To approve the minutes of the 10/13/06 BOD Meeting
  199      To correct Motion from the 10/17/06 meeting to show how the funding for the motion was
           arrived at. Although the original budget line for this improvement was removed in the recast
           budget, there was still in the 2006 budget $3,500 for additional annuals and $5,000 for
           replacement of trees and shrubs. These lines not used, can be reallocated for the
           beautification of the AE entrance.
           To engage Cioffi Landscaping to perform beautification of the Main Entrance, North & South
           Fountain areas at a cost not to exceed $8,500, to be completed by November 18, 2006
  200      To approve a contract to add Trap System Gate Arms to the Flavor Pict entrance to the
           community, not to exceed $9,200. To be billed in January of 2007.
  201      To accept the minutes of the 10/17/06 BOD Meeting
  202      To contract with Cioffi Landscaping to repair the landscaping around the Tennis Courts in
           order to improve the drainage, not to exceed $1,200, in Budget.
  203      To recommend a fine of $50 to Charlie Hacker for verbal abuse against an employee of AE.
  204      To suspend the Clubhouse privileges of anyone found guilty of abusing an employee of
           Avalon Estates for a period of up to 45 days for a first offense, and 6 months to one year
           for a second offense. Motion tabled to 11/14/06 meeting awaiting review of counsel.
           After counsel review, motion failed.
  205      To replace Sacks, Sacks, and Klein attorneys for the HOA with Becker & Poliakoff ASAP
 205 A     Acceptance of 10/31/06 minutes with corrections made to landscaping motion # 199 from



                                                                     Page 7 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                               MOTION

           meeting of 10/17/06.
  206      To accept the minutes of the 11/7/06 BOD Meeting
  207      To approve safety trap system arms on exit lanes at a cost not to exceed $9,200, with a
           guarantee of 12 months. Vendor to bill installation in 2007. (in Budget 2007)
  208      The BOD authorizes the President to sign a Letter of Representation, dated 11/14/06 for
           calendar year ending December 31, 2004, for Audit.
  209      To approve the minutes of the 11/14/06 BOD Meeting
  210      Ratification of the Easement Agreement with MPG of 10/20/06.
  211      Ratification of the Settlement Agreement with MPG of 10/20/06.
  212      To rescind Motion # 203 to recommend a fine of $50 to Charlie Hacker - withdrawn.
  213      Modify closing times on Friday, Saturday & Sunday: Effective immediately, during the
           months of November thru March, that the Clubhouse close on Friday nights at 7PM and
           Saturday & Sunday nights at 5 PM, and during the months of April thru October, the
           Clubhouse close on Friday, Saturday & Sunday nights at 8 PM. Failed
  214      To move excess hurricane funds of $45,000 to Operating Budget
  215      To accept the 2007 Operating Budget
  216      To Adjourn the BOD Meeting
  217      To Call the Annual Members Meeting to order
  218      To determine proof of meeting notice
  219      To determine proof of a quorum
  220      To call for nominations from the floor - none - closed
  221      Appointment of Election Inspectors - Marty Deiser, Joe Gilbert, GRS
  222      Call for ballot counters
  223      Collection of ballots
  224      Announcement of new Board Members - Len Freeman, Mike Ross, Marty Kanzer
  225      Adjournment of Annual Members Meeting
  226      To nominate Vic Heltzer for President
  227      To nominate Dean Taylor for Vice-President - Not Elected
  228      To nominate Harold Chanin for Vice-President
  229      To nominate Mike Ross for Treasurer
  230      To nominate Len Freeman for Secretary
  231      That only the President is authorized to speak to legal counsel for HOA
  232      That only the Treasurer is authorized to speak to GRS on financial maters
  233      To appoint a committee to investigate a keyless entry system
  234      To hold regular Board Meetings at 7 PM with Q&A -Failed
  235      To hold two regular 7 PM Business Meetings with Q&A
  236      To approve minutes of 11/28/06
  237      To approve the minutes of 12/5/06
  238      To begin new Complaint/Hearing-Fining/Appeals Process
  239      To begin new Committee/Board Membership Process- postponed
  240      To terminate committees as of 12/31/06 to begin new application/interview process-ppd
  241      To approve B&P Retainer Agreement for turnover deficiencies
  242      To appoint the Fining/Hearing Board & eliminate the Compliance & Appeals Committees
  243      To appoint Joe Lipsky & Steve Slomiak to Appeals Board for current appeal only
  244      To approve the purchase of 9 walkway benches not to exceed $2,250
  245      That the BOD select an independent Advisory Committee of 3 residents for Fitness Center
  246      That the BOD vote to accept & approve all current members of all committees - postponed
  247      That no communication to reflect BOD position or policy be provided unless approved by
           majority vote of the BOD - withdrawn
  248      That no policy related verbal communication with legal counsel be conducted without two
           directors or officers present - no second
  249      To appoint five member Hearing Board- G Levin,I Balkin, S Slomiak,R Belsey, E Dorfman
  250      To accept the minutes of the 11/30/06 BOD Meeting
  251      To accept the minutes of the 11/30/06 HOA Meeting
  252      To accept the minutes of the 11/30/06 Organizational/Annual Meeting
  253      To accept the minutes of the 12/19/06 BOD Meeting
  254      To accept the minutes of the 1/9/07 BOD Meeting
  255      To appoint Paul Gardner to fill vacant seat on BOD - No action - Mike/Len left mtg.
  256      To table the motion to appoint Paul Gardner to the vacant Board position - Failed
  257      To appoint Dean Taylor as Vice President
  258      To accept the corrected minutes of 11/30/06 HOA Meeting
  259      To accept the corrected minutes of 11/30/06 BOD Meeting
  260      To accept the corrected minutes of 11/30/06 HOA Annual Meeting & Election of Officers
  261      To accept the corrected minutes of 11/30/06 BOD Organizational Meeting
  262      To accept the corrected minutes of 12/05/06 BOD Meeting
  263      To accept the corrected minutes of 12/19/06 BOD Meeting
  264      To accept the corrected minutes of 1/9/07 BOD Meeting
  265      To accept the corrected minutes of 1/23/07 BOD Meeting
  266      To accept the minutes of 2/1/07 BOD Reorganization Meeting
  267      To elect Dean Taylor as BOD Vice President
  268      That the BOD vote to accept & approve all current members of all committees
  269      To appoint the ARB - A Aaron, R Birdie, J Dusenbury, S Korentur, J Perlow
  270      To appoint the Fitness Advisory Committee - J Dusenbury, G Levin, C Simmons
  271      To approve $6,500 to complete beautification project at main entrance



                                                                  Page 8 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                  MOTION

  272      To approve semi-annual mulching of common areas not to exceed $8,350
  273      To approve the annual tree trimming of all hard wood & palm trees not to exceed $18,290
  274      To approve the installation of 17 oak trees & 1 cabbage palm not to exceed $6,010
  275      To approve the installation of 163 ft of French drain on New Holland Way - $4,360.20
  276      To purchase a commercial grade power washer not to exceed $3,000
  277      To approve kitchen modification to remove existing kitchen wall not to exceed $4,500
  278      That the BOD accept the RCI proposal upon the vote of 67% of the HOA
  279      That the BOD adopt newly revised HOA Rules & Regulations
PI -2007   To approve salary increase for Abdul Jabar $1.50 per hour
P2-2007    To approve salary increase for Isabella Gangemi $1.00 per hour
  280      To accept the corrected minutes of 2/20/07 BOD Meeting
  281      To accept the minutes of 2/20/07 BOD Personnel Meeting
  282      To accept the decision of the Appeals Committee to rescind fine against Charles Hacker
  283      That any card or Mah Jongg game must have a minimum of one AE resident at the table
  284      To combine the two petty cash funds into one $1,000 fund under the control of the CD
  285      Seats in rows A-L shall be for AE homeowners who buy season series - withdrawn
  286      To accept the minutes of 3/20/07 BOD Meeting
  287      To accept the minutes of the 3/26/07 Special HOA Meeting
  288      To accept the minutes of the 3/30/07 Special BOD Meeting
  289      To accept the management company panel recommendation to stay with GRS
P3-2007    To approve salary increase for Abdul Jabar $1.50 per hour retroactive to 2/1/07
P4-2007    To approve salary increase for Isabella Gangemi $1.00 per hour retroactive to 2/1/07
P5-2007    To hold the next CD Re-evaluation in January 2008
  290      To allow the use of the pool deck by M/M Goldstein who will pay additional fees
  291      That AE will perform normal periodic maintenance of homeowner's lawns, shrubs & trees
           cost to be paid by HOA with the cost included in maintenance assessments. Motion
           requires a change to the DCCER's to be presented at a special HOA meeting
  292      Be it resolved that the proposed Amendments to the DCCER's sent to the homeowners be
           amended to reflect changes. Homeowners will be given proper and legal notice before a
           special meeting is convened at the earliest time as determined by the HOA's legal counsel
  293      To appoint Eileen Durance of B&P as acting secretary for the purpose of collecting all mail-in
           ballots and mail-in proxies for DCCER amendments
  294      To enter into an agreement with GAB Robins for an appraisal re-evaluation of
           common area property values - not to exceed $3,700
  295      To accept the minutes of the 4/03/07 BOD Meeting
  296      Nomination of Elliot Dorfman to fill the vacant seat on the BOD
  297      To amend the AE Complaint/Hearing/Appeals Board, R4.1.3
  298      To reactivate the Business Advisory Committee
  299      Nomination of Joe Lipsky as Chair of the Business Advisory Committee
  300      To approve funds not to exceed $1,000 for refreshments for 9/19/07 COBWRA meeting
           and Flu Shot Program
  301      To have the BOD appoint a liaison to the Entertainment Committee who shall have the
           authority to sign contracts after consultation with the Treasurer - withdrawn
  302      To approve a show for August 11, 2007
  303      To have the Entertainment Committee have the right to retain all monies collected from
           raffles in the present and future to make theatrical improvements
  304      To approve the revised Sports Complex Committee Rules & Regulations
  305      To approve the draft copy of the Committee Guidelines
  306      To allow the use of the pool deck by M/M Aaron who will be responsible for additional costs
  307      To install lighting, timer and electrical receptacles in the Sports Complex Gazebo -$1,720
  308      To install a system of electrical outlets, GFCI for current and future holiday lighting - $1,430
  309      To appoint Marty to form a painting committee to establish a scope of work - withdrawn
  310      To form a Painting Evaluation Committee of M Kanzer, N Zuccarello, M Bilawsky
  311      To form a Painting Evaluation Committee with the assistance of a professional consultant
           whose cost not to exceed $5,000 will prepare a SOW. - Failed
  312      To accept the minutes of the 5/29/07 BOD Meeting
  313      To accept the minutes of the 6/5/07 BOD Workshop[ Meeting
  314      To withdraw Motion #297 to amend AE Complaint/Hearing/Appeals Board R4.1.3
  315      To table motion to adopt Complaint/Hearing/Appeals Procedure R5.02
  316      To table motion to fill the vacant seat on the BOD - failed
  317      Nomination of Steve Slomiak to fill the vacant seat on the BOD
  318      To nominate Mike Ross as Vice President
  319      To nominate Len Freeman as Treasurer
  320      To nominate Steve Slomiak as Secretary
  321      To nominate Arlene Chanin to fill the vacant seat on the Hearing Board
  322      To add spraying for mosquitoes, larvae, fungus & fertilization service for Littoral Shelf -$298
           per month with 1/3 to be reimbursed by MPG
  323      To authorize Elliot to negotiate a Tennis Pro Contract not to exceed $13,500 and a Tennis/
           Bocce Court Maintenance Contract not to exceed $18,600
  324      To extend the Tennis Pro Contract for an additional 30 days
  325      To allow funds in our regular account to be invested overnight in repros at National City Bank
  326      That any homeowner whose qtrly assessment is in arrears 30 days or longer, shall have their
           Clubhouse & Sports Complex privileges suspended until paid in full - tabled
  327      To ask the owner of our current vending machine to remove same



                                                                      Page 9 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                MOTION

  328      That we put a water vending machine outside by the pool area - failed
  329      To have Elliot negotiate a contract to hire a part-time Fitness Advisor for three months
  330      To accept the minutes of the 6/19/07 BOD Meeting
  331      To accept the modified minutes of the 7/10/07 BOD Meeting
  332      To adopt Complaint/Hearing/Appeal Process 5.03
  333      To appoint Harriet Glick to the Hearing Board
  334      To appoint Joe Lipsky as the chair of the Appeals Board
  335      To appoint Ray Foer to the Appeals Board
  336      To rescind Motion #101 BAC, 3/28/06
  337      To extend Ellen Udell's contract for an additional year to 7/31/08 at a salary $1,375 month
  338      To lease a new color copier for the office at a cost not to exceed $332 month for 39 months
  339      To contract with M&M asphalt to remove 60 ft of roadway pavers and replace with asphalt at
           a cost not to exceed $15,980. Cost to be reimbursed by Palm Beach County
  340      To approve the contract with Professional Tennis Court Services for maintenance of the AE
           Tennis Courts beginning 8/1/07
  341      To approve Ellen Udell's contract
  342      To terminate CD John Greenhill - effective immediately
  343      To employ Janet Rittersporn as new CD an annual salary of $44,000, $40,000 until her
           Lcam License is in hand -with understanding there will be no review until January 09
  344      To accept the minutes of the 7/17/07 BOD Meeting
  345      To accept the minutes of the 7/26/07 BOD Meeting
  346      To accept the minutes of the 7/27/07 BOD Meeting
  347      To approve the Avalon Estates Billiards Club as a sanctioned club
  348      Effective 8/1/07, the Clubhouse Fitness Center & Pool close on Saturday & Sunday @7pm
           from 5/1 to 10/31 and @ 5pm from 11/1 to 4/30 with the exception of planned functions -
           Amended - effective 9/1/07 the Clubhouse & Pool will close at 11pm Monday thru Thursday
           9pm on Friday's and 7pm on Saturday & Sunday with the exception of planned functions
  349      To approve the Bylaws Revision-short version as has been distributed
  350      To hold a reception for Janet Rittersporn on 8/24/07 to meet the new CD
  351      To approve the Savitt Tennis Contract at $16,500
  352      To approve a new landscaping maintenance contract for the next two years with Cioffi
           Landscaping at $336,702 - base and customary & usual extras
  353      Be it resolved that all poker games will be in the poker room unless the poker room is full,
           at which time the ballroom can be used - no second
  354      Same motion as above - again no second
  355      To notify B&P to have counsel available the night of the HOA voting meeting on 9/6/07
  356      To remove the signs regarding alligators from the front entrance
  357      To relocate the alligator signs to common property & purchase 4 additional signs -failed
  358      To incorporate the Safety, Security and Cert Committees into one heading
  359      To fine a homeowner $100 per day to a maximum of $1,000, and if the homeowner does not
           comply, to have the AE Landscaper enter the property, remove the banana tree, add mulch
           to the front in accordance with a plan from the Landscaping Committee, power wash driveway
 359 A     To accept the minutes of the 8/21/07 BOD Meeting
  360      To institute a roving security service provided by PBC off duty Sheriff's Service (Armed, in
           Uniform & Mobile) for 4 hours nightly starting 9/7/07 and continuing for 14 days at a cost of
           $140 per night.
 360 A     To accept the minutes of the 8/31/07 BOD Meeting
  361      To accept the minutes of the 9/6/07 BOD Meeting
  362      To accept the minutes of the 9/6/07 BOD Legal Meeting
  363      To accept the minutes of the 9/6/07 HOA Meeting
  364      To ratify the Emergency BOD Legal Meeting held on 9/6/07 in accordance with FS 720.301
  365      To approve the RCI Painting contract
  366      To approve the new Estoppel Package for New Homeowners
  367      To approve the new Estoppel Package for Lessors
  368      To approve the New Resident Package
  369      To purchase two benches for the front of the Clubhouse at $1,500 total. Carried to 08 Budget
  370      To purchase lightening protection for 3 buildings, cost not to exceed $20,000. Carried to
           08 Budget.
  371      To cover the south windows of the ladies card room and the top windows in the Fitness
           Center with 6M hurricane film. Sent back to Committee.
  372      To convert the bulletin board closest to the Ballroom into a Trophy Case at a cost not to
           exceed $2,076.75. Carried to 08 Budget.
  373      To approve private party rules
  374      To approve the re-binding of the carpet that covers the dance floor, not to exceed $873.
  375      To appoint Brenda Goldstein as an "alternate" member of the Fitness Advisory Committee
  376      All trash & garbage must be placed in hard containers. The only exception will be that
           landscaping trash can be placed in black bags on Thursday night for Friday pickup.
  377      To appoint Charles Lusterman to the Entertainment Committee.
  378      To authorize the repair of the south entrance waterfall at a cost not to exceed $10,634.
  379      To accept the minutes of the 9/18/07 BOD Meeting
  380      Ratification of BOD decision to extend PBC security patrols at a cost of $1,960 for two
           weeks beginning 9/29/07.
  381      Adoption of a Bylaws change in order to bring our Bylaws in line with our BOD election
           process.



                                                                   Page 10 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                 MOTION

  382      Resolved that on 1/108, the Treasurer transfer $73,000 which represents a return of $200 per
           homeowner, from the monies received from MPG easement, to a fund to be named
           Homeowners Painting & Maintenance Reserve Fund.
  383      Resolved that commencing with the billing for the first quarter 2008 (Jan-Mar) and ending with
           the fourth quarter (Oct-Dec), the HOA will assess $173 per quarter for the purpose of exterior
           house painting and maintenance. Said assessment will be shown on the quarterly invoice
           as a separate assessment item, to be deposited into the Homeowners Painting &
           Maintenance Reserve Fund
  384      Resolved that commencing with the billing for the first quarter 2010 (Jan-Mar) and ending with
           the fourth quarter (Oct-Dec),2015, the HOA will assess $93 per quarter for the purpose of
           exterior house painting and maintenance. Said assessment will be shown on the quarterly
           invoice as a separate assessment item, and upon receipt the funds will be deposited into the
           Homeowners Painting & Maintenance Reserve Fund. Deferred to be re-voted on with
           proper notice to the community.
  385      To approve the installation of 2 1/2 truckloads of mulch for all common areas as a semi-
           annual activity at a cost of $8,970, to be done in October 2007. (In Budget)
  386      To approve the Security/Beautification Plan for the Oakvista gate at a cost not to exceed
           $3,500 inclusive.
  387      To approve the purchase of a Recumbent Bike for the Fitness Center, not to exceed $2,000.
  388      To approve the creation of an Electronic Technology Committee, to develop, monitor and
           maintain community electronic technology resources and data, as well as offering research
           and to advise the BOD on future needs and purchases.
  389      The use of the Clubhouse, Ballroom, card rooms, activity rooms are restricted to AE
           residents, AE live-in guests and those who have purchased tickets to AE events, effective
           immediately. Amendment to two guests for each resident. Failed
  390      To authorize the amount of $7,200 for the construction work to be done for the kitchen.
  391      To authorize the opening up of an account with @home.net to begin an AE website at a cost
           of $65 per month with a setup fee of $200. (In Budget)
  392      A petition was presented by 92 members of the HOA requesting that the question of allowing
           one guest per member to attend all activities (with the exception of Entertainment, Social
           Committee and Social Director's courses and functions) in the Clubhouse. Tabled to 11/6
  393      The Entertainment Committee petitioned the BOD by motion to move the purchase of new
           speakers and the revampment of the sound system immediately so that we could save $500
           in speaker rentals with the beginning of the 2007/2008 show season.
  394      To accept the minutes of the 10/2/07 R-2 BOD Meeting
  395      To accept the minutes of the 11/1/07 BOD Meeting as amended.
  396      To ratify the consulting agreement with Wilcott Engineering to provide additional consulting
           services and reports regarding the turnover deficiencies with costs not to exceed $15,000
  397      To authorize the change of the AE HOA bank from National City Bank to Commerce Bank
  398      To approve the installation of semi-permanent safety traffic diverters at the Flavor Pict
           entrance. Failed
  399      To limit the number of guests allowed in the card room and or Ballroom card games to one
           guest per unit owner.
  400      Request for a raise in the Eagle Security contract which had no increase for three years. The
           request is to go from $14.18/hr to $14.75/hr, a raise of 3.4 percent in the hourly rate for one
           year. This has been factored into the new budget. Eagle will upgrade the camera and
           recording system in the guardhouse.
  401      To install motion detectors and replacement of the sliding glass door in the guardhouse, and
           add 4 ft of railing on the southwest corner wall of the property where we identified the
           possibility that intruders gained access to the community, and a chain link fence to extend
           from the northwest corner of the wall behind Oakvista to the canal if approved by the Lake
           Worth Water District for a cost of $5,100 approved for next years budget.
  402      To accept the minutes of the 10/2/07 R-4 BOD Meeting
  403      To accept the minutes of the 11/1/07 R-2 BOD Meeting
  404      To accept the minutes of the 11/6/07 R-3 BOD Meeting
  405      To schedule a membership meeting in the Clubhouse on Monday, January 21, 2008 to vote
           on the Reserve Requirement.
  406      To replace the water fountain #2 on Tennis Courts with a new one not to exceed $950
  407      The BOD to meet with the partners of B&P to review legal representation issues and past
           charges.
  408      In regard to Issue #2 on the Annual Meeting Agenda: - An explanation of the tabled motion
           to be voted on, on January 21, 2008.
  409      The BOD instruct the Community Director to meet with Isabella Gangemi to inform her that
           her request for a 6.8% increase is not acceptable and that the BOD has approved a $.50/hr
           increase as of January 1, 2008.
  410      To accept the minutes of 11/26/07 BOD Meeting
  411      To approve the 2008 Budget
  412      Membership Vote - To permit the Association to commence litigation regarding turnover
           issues, including but not limited to construction deficiencies and the turnover audit. Vote of
           the membership by a show of hands.
  413      Membership Vote - To waive the funding of the reserves for the replacement or improvement
           of the common area for 2008. No Vote- Tabled
  414      To put the issue on the table to be brought up again at a future meeting. Vote of the
           membership by a show of hands



                                                                    Page 11 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                 MOTION

  415      Motion to close the Ballot Box
  416      To nominate Fred Cirlin for President. To nominate Mike Ross for President. No other
           nominations. Result - Re-vote. Mike Ross withdrew, Fred Cirlin declared President.
  417      Arnie Kaufman and Mike Ross nominated themselves for Vice-President. Nancy nominated
           Marty Kanzer for Vice-President. Result - Re-vote. Marty Kanzer withdrew. Mike Ross
           elected Vice-President.
  418      To nominate Mark Bilawsky for Treasurer. Result - Elected.
  419      To nominate Len Freeman for Secretary. Result - Elected
  420      To accept the minutes of the 11/30/07 BOD Meeting
  421      To accept the minutes of the 11/30/07 HOA Membership Meeting
  422      To accept the minutes of the 11/30/07 Organizational Meeting to elect Officers
  423      Consideration to switch banking operations from Commerce Bank to CNL Bank
  424      To accept new 3-Yr contract with GRS Management subject to requested changes
  425      To adopt new BOD Policies
  426      To approve new total of $6,800 for security fences/glass door for guardhouse/motion detector
           lights.
  427      To approve $550 for Holiday gifts to staff.
  428      To revoke prior BOD vote and to change date of Membership Meeting from 1/21/08 to 1/28/08
           with Town Hall Meeting to follow.
  429      To consider a community referendum on whether or not to permanently close the Oakvista
           gate.
  430      To reconstitute the Business Advisory Committee
  431      To accept the minutes of the 12/05/07 BOD Meeting
  432      To remove $133,000 Receivable from Developer, from Asset and Equity section of Balance
           Sheet.
  433      To transfer $73,000 to Paint reserve as of 12/31/07 instead of January 08. Not carried.
  434      Ratification of new banking relationship with CNL Bank
  435      To approve additional holiday bonus payments of $175 to staff.
  436      To accept the Opinion Poll questions as written and mail out to all homeowners
  437      To accept the minutes of the 12/18/07 BOD Meeting
  438      To accept the minutes of the 1/04/08 BOD Meeting
  439      To approve the Eagle Security contract after changing the contract termination to 60 days.
  440      To approve a showcase show for Friday, 1/18/08, with a $5 per person admission charge
  441      To approve the new Fitness Service contract
  442      To temporarily close the Flavor Pict Road back gate while MPG does work at intersection
  443      To approve the new Snow Bird Club as a sanctioned club
  444      To authorize the hiring of B&P attorney, Neil Schiller to begin the process of permanently
           closing the Oakvista gate
  445      To approve the upgrade to the Tot Lot to meet our insurance carriers requirement for safety
  446      To refer back to the Clubhouse Committee the petition to change the visitor restrictions in
           our card rooms.
  447      To hire a fitness coordinator three days-a-week for a 90 day trial period
  448      To approve a sign for a reserved parking spot for the Community Director
  449      That the 2/7/08 version of the Proposed Amended DCCER's and Executive Summary be
           accepted and presented to the community
  450      To accept the minutes of the 1/28/08 Special Members Meeting
  451      To accept the minutes of the 1/28/08 BOD Meeting
  452      To accept the minutes of the 2/7/08 R-1 BOD Meeting
  453      To approve the expenditure of $3,575 to landscape the front of the Clubhouse/Guardhouse
           and center island area.
  454      To approve a motion to change from one guest per resident to three per resident at their card
           table, from now to 4/30/08 on a test basis.
  455      To accept the minutes of the 2/27/08 BOD Meeting
  456      To accept the minutes of the 3/6/08 BOD Meeting and Town Hall Meeting
  457      To approve a showcase show to be held on 4/11/08
  458      To consider a request by RCI Painting to move to an earlier start date. Not Carried
  459      To approve keeping the cell phone sign on the card room doors.
  460      To approve a request for up to $450 for the certification/recertification for defibrillator use.
  461      To approve the use of the Ballroom for the Aaron party.
  462      To approve the Tennis Club request to store and lock the new ball machine in the men's
           restroom at the Tennis Complex.
  463      To approve the Proposed Amended DCCER's as of 3/18/08, and be mailed out to all
           homeowners.
  464      To approve the name change and scope of the Business Advisory Committee to Business &
           Operations Advisory Committee.
  465      To accept the minutes of the 3/18/08 BOD Meeting
  466      To approve the Cioffi quote to trim 66 Coconut Palms and removal of coconuts-cost of $858
  467      To approve a show for 12/19/08 (The Happenings) at a cost of $5,200
  468      To rescind Motion #125 from 5/2/06 that had the HOA cover certain entertainment costs.
  469      To approve the revised Business & Operations Advisory Committee Charter
  470      To approve an additional BOD Policy regarding a response to questions to the BOD
  471      To approve on a temporary 30 day trial, 12 rules for the use of the new ball machine
  472      To accept the minutes of the 3/27/08 BOD Meeting
  473      To accept the minutes of the 4/1/08 BOD Meeting



                                                                     Page 12 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                 MOTION

  474      To spend up to $1,000 for signs as required by our insurance carrier
  475      To permit three guests per homeowner in the card rooms and that the card rooms must be
           used first, unless prior permission by the CD is granted to use the Ballroom
  476      That committees must post a 48 hr notice of meetings, the same as the BOD meetings and
           be open to all homeowners
  477      To accept the minutes of the 4/17/08 BOD Meeting
  478      To approve the purchase of a new water cooler from Watermasters at a cost of $1,062.87
           installed for Tennis Court #6
  479      To authorize Joe Dusenbury to continue to negotiate a contract from Total Health Systems
           to operate fitness classes
  480      To permit fishing in our lakes on a 60-day temporary trial basis. Not Carried.
  481      To approve the trimming of Palms on homeowners property and all common areas at a cost
           of $14,539.
  482      To purchase 3 official Palm Beach Sheriff's Office - No Trespassing signs at a cost of $21ea.
  483      To purchase new card room table covers at a cost not to exceed $1,0000
  484      To consolidate separate Reserve amounts into one Replacement Reserve Account
  485      To accept the minutes of the 5/15/08 BOD Meeting with one word change to Motion #479
  486      To approve the contract with Total Health Systems to operate fitness classes at no expense
           to the HOA.
  487      To authorize a lottery system for entertainment ticket sales for the 2008/2009 season.
  488      To permit priority seating for Entertainment Committee members for the 2008/2009 season
  489      To approve the contract for a gate show with David Brenner on 2/19/09
  490      To approve an Entertainment/Social Committee contract in the amount of $2,800 for a
           Halloween cabaret style affair.
  491      To approve the contract with Mike Cioffi for $10,000 to cut all community hardwood trees.
  492      To approve the contract with Mike Cioffi for $9,500 for mulching at a future date.
  493      To accept the minutes of the 6/3/08 BOD Meeting
  494      To approve the purchase of two 6ft Bougainvillea plants for the Landrum pedestrian gate not
           to exceed $200.
  495      To extend the hours of operation at the Clubhouse on Saturday & Sunday from 7PM to 8PM
  496      To approve the contract for carpet cleaning for the Clubhouse, with Lucy's Cleaning Service
           not to exceed $2,364.10.
  497      To approve the Labor Day Luau with an amendment to increase the ticket price from $25pp
           to $26pp. Not Carried.
  498      To approve the Labor Day Luau at the recommended price of $25pp.
  499      To approve the renewal insurance policy at a cost of $44,012.58.
  500      To approve an increase to the Directors & Officers Umbrella policy coverage from $5 million
           to $15 million.
  501      To have the HOA accept the gift of the ball machine purchased by the Tennis Club
  502      To accept the contract for Betsy Savitt as our Tennis Pro subject to a final draft with change
  503      To accept the contract with Professional Tennis Court Services, Inc. subject to a final draft
           with changes.
  504      To approve the purchase of a mobile storage rack for blueprints, not to exceed $460.
  505      To accept the minutes of the 6/19/08 BOD Meeting
  506      To accept the minutes of the 6/25/08 Meeting with legal counsel
  507      To authorize an increase in the Social Directors salary from $1,375 to $1,400 per month
  508      To authorize an increase in the contract for Pristine Pool Service Inc. from $1,250 to $1,350
           per month with 1/3 to be reimbursed by MPG
  509      To accept the Clubhouse Rental Agreement with changes and rental fees.
  510      To accept the minutes of the 7/10/08 BOD Meeting
  511      To resolve to give MPG instructions that we will not allow removal of the fence at Oakvista
  512      To approve the expenditure of $906 for new batteries for the golf cart
  513      To approve the expenditure of $1,050 to acid wash the three front fountains
  514      To approve the purchase of new molding not to exceed $300 to create two new bulletin
           boards as requested by the Clubhouse Committee.
  515      To approve a one week vacation in the Social Director's contract to be taken between 7/4
           and Labor Day.
  516      To approve a Welcome Back Party for snowbirds at a cost not to exceed $500.
  517      To approve an additional $685 expenditure for Clubhouse landscaping
  518      To accept the minutes of the 7/31/08 BOD Meeting
  519      To accept the minutes of the 8/4/08 Meeting with legal counsel
  520      To approve spending up to $2,600 for the restoration of the interior plants
  521      To permit the collection of canned goods for a food bank until 9/30/08
  522      To rename the Deficiency Committee to the Engineering Committee
  523      To accept the minutes of the 8/14/08 BOD Meeting
  524      To accept the revised Web-site rules.
  525      To accept the minutes of the 8/28/08 BOD Meeting
  526      To accept the completed 2007 Annual Audit
  527      To accept four additional Rules & Regulations regarding service animals
  528      When in the Clubhouse Facility, all cell phones must be on off/vibrate/silent, and all calls
           must be taken in the hallway or outside the building
  529      To accept the minutes of the 9/10/08 R-1 BOD Meeting
  530      To accept the minutes of the 9/22/08 R-1 BOD Meeting with legal counsel
  531      To allow homeowners and guests to fish in our lakes for a trial period, subject to rules



                                                                    Page 13 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                 MOTION

           approved by the BOD. Not Carried.
  532      To authorize the Technology Committee to allow Epic Wireless to take a survey of the
           community for WiFi.
  533      To suspend the Clubhouse privileges of Arline Bersin for a period of 90 days subject to
           review by the Appeals Committee.
  534      To accept the minutes of the 9/23/08 R-1 BOD Meeting
  535      To allow the BOD to spend up to $2,000 for Holiday Lights
  536      To have the entire BOD vote on a referendum regarding shutters before mailing to all
           homeowners.
  537      To spend up to $2,100 to find and repair blockage on North-side of pool.
  538      To approve spending $2,750 to have Scenic Pest Control spray for White Fly problem with
           the concurrence of the Landscaping Committee and Cioffi.
  539      To approve separating the quarterly assessment amount into recurring and non-recurring
           expenditure totals
  540      To approve a vote on the budget at the 11/17/08 meeting
  541      To accept the minutes of the 10/06/08 R-1 BOD Meeting
  542      To approve the temporary five member Appeals Committee with Linda Gardner as Chair.
  543      To request that the Appeals hearing be a closed meeting.
  544      To accept the minutes of the 10/10/08 Budget Workshop
  545      To accept the minutes of the 10/27/08 BOD Meeting with one change to Motion #542 to add
           the word temporary.
  546      To request the approval of the IFC Charter
  547      To amend the rules to allow outsiders to use the poker room two days a week, 12-4 PM
  548      To approve the settlement agreement with the Developer on behalf of the Association and
           authorize the President to sign the agreement.
  549      To adopt a new BOD Policy that we will provide a notice of closed meetings with our attorney
           with 48 hour notice when possible.
  550      To approve the formation of a new club - Girl Talk as a sanctioned club
  551      To accept the minutes of the 11/13/08 BOD Meeting
  552      To approve the repairs on Tennis Court #1, not to exceed $3,500
  553      To approve the purchase of a new piece of equipment for the Fitness Center not to exceed
           $2,790
  554      To approve the purchase of miscellaneous items for the Fitness Center not to exceed $550
  555      To approve the 2009 Operating Budget
  556      To ratify the wording on a new BOD policy regarding closed meetings with our attorney.
  557      That all present Officers of the Association remain in their present positions: Fred Cirlin - Pres.
           & Chair of the HOA, Mike Ross- Vice Pres. & Vice Chair of the HOA, Mark Bilawsky -Treasurer
           Len Freeman - Secretary
  558      To accept the minutes of the 11/17/08 R-1 BOD Meeting
  559      To approve raises & Holiday bonuses for staff
  560      To appoint Janet as Project Manager for the RCI Contract
  561      To appoint Joe Lipsky as Project Alternate for the RCI Contract
  562      To approve a collection box in the lobby for Toys for Tots
  563      To approve the use of Reserve Account money until a CD becomes due
  564      To accept the minutes of the 12/4/08 R-1 BOD Meeting
  565      To mail out Shutter Opinion Poll as written
  566      To mail out WiFi Information Sheet as written
  567      That it is the Policy of this BOD to seek advice from committees, and when a project is voted
           on and approved by the BOD, the Community Director will act as the Project Leader
  568      That it is the Policy of this BOD that no representative of any committee which acts as an arm
           of the BOD should give professional advice to any homeowner, which may open the BOD to
           legal or liability problems
  569      That the BOD limit the Sports Complex Committee to a maximum of 9 members - Not Carried
  570      To accept the minutes of the 12/01/08 R-1 Organizational Meeting to Elect Officers
  571      To accept the minutes of the 12/17/08 R-1 BOD Meeting
  572      To switch our insurance company for our Workmen's Compensation Insurance, not to exceed
           our current premium amount
  573      To accept the minutes of the 1/08/09 R-1 BOD Meeting
  574      To accept the minutes of the 1/15/09 R-1 BOD / Town hall Meeting
  575      To approve the expenditure of up to $1,275 to replace the pool drains to comply with new state
           regulations
  576      That all petitions presented to the BOD prior to or at a BOD meeting will be tabled for
           discussion or action until a future meeting. - Not Carried
  577      To have Brooks Billiards re-felt two pool tables at a cost not to exceed $1,065
  578      To reimburse Ron Radwin $567.54 for C.E.R.T. supplies
  579      To apopt the IFC recommendation to test repair 20 ft. of berm at a cost not to exceed $500
  580      To approve all committee rosters received as of 1/29/09
  581      To approve the new contract with Fitness Source
  582      To allow Valencia Lakes Hadassah group to use our ballroom on 3/18/09 - Not Carried
  583      To approve new wording allowing a homeowner to put a sign on their property, in the ground or
           on their house that contains their name as long as they meet certain sizes
  584      To accept the minutes of the 1/29/09 R-1 BOD Meeting
  585      To approve the expenditure to purchase two paintings for the Billiard room and one print for the large
           card room at a cost not to exceed $500



                                                                    Page 14 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                  MOTION

  586      To approve Gerstle-Rosen as our new accounting firm for a cost of $6,500 to perform our annual audit
           and preparation of our tax return
  587      To approve the Horseshoe Club as a sanctioned club.
  588      To issue an official reprimand to contract employee, Betsy Savitt
  589      To accept the minutes of the 2/16/09 R-1 BOD Meeting
  590      To allocate excess 2008 funds to three accounts - Bad Debts, Landscaping and Deficiency List
  591      To approve having our Homeowners Directory printed at a cost not to exceed $550 for 500 copies
  592      To approve the Committee Rosters for the Sports Complex, Hearing and Safety & Security Committee
  593      To approve the new Tennis Court Rules with three modifications
  594      To approve the expenditure of $1,450 for a Horseshoe court - Not Carried
  595      To have the CD send a notice of non-renewal to Muzak
  596      To accept the minutes of the 2/26/09 R-1 BOD Meeting
  597      To accept the minutes of the 2/26/09 Special Board of Directors Meeting
  598      To approve the expenditure of $5,267 to complete the Kitchen renovations
  599      To approve the new Pool service contract with Cucinotta's Pool Service, Inc. at a monthly cost of

  600      To cancel the Pool maintenance contract with Pristine Pools as soon as possible
  601      To approve the semi-annual tree trimming at a cost not to exceed $18,600
  602      To approve the expenditure not to exceed $3,100 to install a channel drain in front of the bathroom
           door at the tennis building, to install drains on Tennis Court #2, and to fix the door to the Tennis Bldg
  603      To accept the final version of the new Tennis Court Rules
  604      To approve a Mah Jongg Tournament to be held in our Ballroom on 5/20/09
  605      To approve the installation of two horseshoe courts not to exceed $600
  606      That all functions where outsiders attend, they should park at the Sports Complex Lot - Not Carried
  607      To accept the minutes of the 3/12/09 R-2 BOD Meeting
  608      To approve the IFC recommendation to accept the music proposal from Comcast
  609      To approve the expenditure of up to $2,500 to put our SPA in compliance with County laws
  610      To amend the Clubhouse rental fee and lower the fee from $500 to $250 for homeowners use -
           Not Carried
  611      To accept the minutes of the 3/26/09 R-1 BOD Meeting
  612      To approve opening a new account with CNL Bank with a debit card and a $1,000 limit
  613      To approve removing the stop sign at the Flavor Pict gate and installing it at the front entrance
           across from the existing stop sign
  614      To approve purchasing reflectors at a cost not to exceed $1,000 and install them at the front
           entrance stop signs
  615      To approve an amendment to our lease agreement adding a new clause which would have a
           renter pay the HOA if the owner fails to pay their assessments
  616      To approve the Clubhouse Committee recommendation of a $200 rental fee for the Ballroom
           with a $1,000 security deposit, a $100 rental fee for the Pool area with a $500 security deposit
  617      To approve a rental fee of $150 for the Ballroom and a rental fee of $100 for the Pool area with
           a security deposit of $250 for each - Not Carried
  618      To accept the minutes of the 4/15/09 R-1 BOD Meeting
  619      To approve the expenditure not to exceed $1,100 for a new water cooler for the Sports Complex
  620      To approve changing attorney's only as it relates to collections and aged receivables to
           Siegfried, Rivera, Lerner, De La Torre & Sobel
  621      To approve the proposal from Mike Cioffi to fill in the empty planters at the front fountains with
           dirt, not to exceed $1,150
  622      That this BOD will not address the issue of closing shutters in a non-emergency situation
           before 11/30/09
  623      To approve opening three new money market accounts with three separate banks
  624      To approve the minutes of 4/30/09 - correct Motion 619 to read - water fountain located at
           Tennis Court #1
  625      To approve the Revised Bylaws as modified
  626      Resolution: That it be BOD Policy "that it be out of order for anyone to bring before the Board
           any motion that attempts to contradict any voted upon decision of the BOD within nine months
           of the voting of the original motion by the BOD unless it is determined that a new vote is one of
           essentiality for the Association. To take effect as of July 1, 2009 - Tabled
  627      To approve the Hagen Ranch Road Landscaping,Tree and Circle Project for a total cost not to
           exceed $10,482.50
  628      To accept the Advanced Air Maintenance contract as written
  629      To accept Tom Cucinotta'a proposal to repair the fountains for $3,000
  630      To contract with Reserve Advisors for the creation of a Reserve Study for the Association
           The project will include two written reports
  631      To exercise our right not to renew the contract of our Social Director, Ellen Udell, and to pay
           her the balance of her contract amount, because we plan to go in a different direction for
           future social events
  632      To accept the minutes of the 5/13/09 BOD Meeting
  633      To approve the Preventive Maintenance Contract with Gatesystems for one year to be effective
           as of 6/1/2009
  634      To approve Calendar Rules requested by the Community Director
  635      Resolution: That it be BOD Policy "that it be out of order for anyone other than two Board
           members to bring before the Board any motion that attempts to contradict any voted upon
           decision of the BOD within nine months of the voting of the original motion by the BOD unless
           it is determined that a new vote is one of essentiality for the Association. To take effect as of



                                                                      Page 15 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                MOTION

           July 31,2009 - Not Carried
  636      To approve a karaoke club from Venetian Isles to rent a room each Wednesday afternoon for
           several months
  637      To accept the minutes of the 5/28/09 R-1 BOD Meeting
  638      To approve the minutes of the 5/28/09 Special BOD Meeting
  639      To approve releasing a check to pay for insurance coverage
  640      To approve setting aside $36,000 for a future contract with Mike Cioffi to fix and guarantee berm
           repairs
  641      To approve setting aside $35,000 for a future contract with Gatesystems to replace the back
           gates
  642      To accept the minutes of the 6/15/09 BOD Meeting
  643      To approve the Social Director's new Job Description
  644      That homeowners six months or more in arrears of their quarterly or special assessments
           should not be permitted to use HOA common facilities, and shall be notified in writing
  645      To approve the formalizing of the BOD Policies
  646      To approve the formalizing of the BOD Calendar Rules
  647      To approve the 6/22/09 Gatesystems proposal of $29,069.18 to replace the back gates,
           subject to the question of sales tax
  648      To accept the minutes of the 6/25/09 R-1 BOD Meeting
  649      To approve the funding of the Berm Repair Project from the Deficiency money received from the developer
  650      To approve the funding of the Rear Gate Replacement Project from the General Reserve Account
  651      To approve the hiring of Harriet Silver as Social Director at a salary of $15,600 per year to work 20 hours
           per week as an independent contractor
  652      To approve the Social Committee function for Labor Day to be held Sept. 6th in the Clubhouse
  653      To approve four contracts for the Entertainment Committee for three shows for next season
  654      To award a contract to eliminate the bee problem on Monticello and at the Horseshoe courts
  655      To approve the use of our Ballroom by the Venetian Isles Performing Arts Club
  656      To accept the minutes of the 7/23/09 BOD Meeting
  657      To remove Vick Heltzer as a consultant to the BOD
  658      To purchase additional Bond Insurance to cover Employee Theft, Forgery & Alteration, Computer Fraud,
           Funds Transfer Fraud with a limit of $500,000 and a $2,500 Retention, for an additional premium of $613.54
  659      To accept the donation of a ping pong table and gas grill
  660      To approve the amended IFC Roster with the addition of Zvi Ronan as a voting member
  661      To approve the Proposed Berm Agreement subject to one change from 35 degrees to 30 degrees
  662      To accept the two proposals to replace the center fountain pump and repair the plumbing for the pump not
           to exceed $2,110.00
  663      To accept the minutes of the 8/13/09 R-2 BOD Meeting
  664      To approve the filing of foreclosure action on lot #32 and filing a law suit to proceed
  665      To approve the copier proposal from Milner
  666      To accept the proposal from Artistic Setting for the Hagen Ranch Rd Medians not to exceed $4,845
  667      To accept the proposal from Artistic Setting for the Rear entrance -Flavor Pict. Rd.not to exceed $3,000,
           to proceed when the new gates are installed
  668      To approve the recommendation of the IFC to have the new gates painted white
  669      To approve having COBWRA give Flu shots on September 30th in our Clubhouse
  670      To approve the revision to the Berm contract with Mike Cioffi
  671      To approve a motion from the IFC to propose an action plan to the BOD
  672      To accept an Entertainment Committee contract for a show to be held on Saturday, 3/27/10 with two
           comics
  673      To approve the following dates: First Budget Workshop 9/14, Voting to approve the new Budget 11/19,
           which will also be Meet the Candidates Night, and the Annual Members Meeting on 12/7
  674      To accept the minutes of the 9/2/09 BOD Meeting
  675      To approve the proposal to convert a display area near the Ballroom into a trophy case not to exceed $2,000
  676      To accept the revised minutes of the 9/2/09 R-1 BOD Meeting
  677      To accept the minutes of the 9/14/09 R-1 BOD meeting
  678      To approve the engagement of Gerstle, Rosen & Goldenberg, P.A. for the 2009 Audit and Tax Return
           preparation for $6,500 with a $2,000 retainer
  679      To approve the schedule for the mail out notices for the Annual Meeting
  680      To approve a New Years Eve party at a cost of $15 per person
  681      To approve the entertainment contract for the New Years Eve party at a cost of $1,600
  682      To approve the appointment of Elliot Dorfman to the Hearing Committee
  683      To continue white fly applications at a cost of $750 on a quarterly basis with a 30 day cancellation clause
  684      To give a complaint about the pool service staff and the office staff directly to the Hearing Committee
  685      To approve a Halloween Party in the Clubhouse at a cost of $18 per person
  686      To accept the revised minutes of the 9/24/09 R-2 BOD Meeting with the correction of the ammount to
           Motion #5 to just $6,500 for the 2009 Audit and Tax Return preparation
  687      To approve the age change in part 4.2 of the amended Rules & Regulations from 12 to 16 for conformity
           with other documents and rules
  688      To accept the revised HOA Rules & Regulations as amended
  689      That Avalon Estates invite the PBSO or representative to enforce handicap parking violations
  690      Thant Avalon Estates join with Cascades COP operation patrolling both Avalon and Cascades communities
           The cost is just for gas estimated at $300 per year
  691      To approve the drawings for the Flavor Pict. gates
  692      To have committees send their minutes to both the HOA Secretary and the Web-site Coordinator
  693      To spend up to $800 for holiday events this December for visiting children



                                                                   Page 16 of 25
AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



MOTION #                                      MOTION

  694      To approve the Hearing Committee Charter
  695      To accept the minutes of the 10/06/09 R-2 BOD Meeting
  696      To approve the contract with Mike Cioffi Landscaping for $305,000 subject to individual line pricing
  697      To accept the revised Sports Complex Rules & Regulations as amended
  698      To allow the following non-sanctioned clubs and organizations - Pap Corps, Hadassah, Bariatric Support
           Group and COBWRA to continue to use our Clubhouse for meetings and events
  699      That Avalon Estates artists display one painting and/or sculpture in the Clubhouse, with sculptures
           displayed in the showcase and painted canvases displayed on the foyer wall - Not Carried
  700      That the Lobby area be decorated for the Holiday season the same as last year
  701      To compensate entertainer Jonny Loew $250 because the Halloween Party was cancelled and he had
           turned down another offer
  702      To accept the minutes of the 10/17/09 BOD / Budget Workshop Meeting
  703      To accept the minutes of the 10/22/09 R-2 BOD Meeting
  704      To accept the revised Clubhouse Rules & Regulations (Rev #6) as amended
  705      To approve the revised IFC Roster dated October 29.2009
  706      To approve the date change for ticket sales to outsiders to 11/6/09 for the 2010 entertainment season
  707      To have Venetian Isles put on a free show 12/19/09, and to spend up $600 for a Wine & Cheese party
           for snowbirds
  708      To have the Berm drawings go to the County for approval and permit
  709      To approve a letter going out to proceed with the C.O.P.S. program
           The above Motion #709 is noted in the BOD Meeting held on 5 November 2009

                 Unless otherwise noted each motion listed below passed. Failed and tables motions will so state.
                 Review the approved BOD Meeting minutes to see all the additional related facts, if any.
           From 16 Nov 2009 BOD Meeting approved minutes
  710      To approve a corrected Second Mailing Notice to be done by GRS, which will have return envelopes with a signature line
           From 7 Dec 2010 BOD Meeting approved minutes. ( I believe this date is is error on the approved minutes and sbhould be 2009. J. Lipsky)
  711      To approve the 2010 HOA Operating Budget
  712      To approve the new coupon books for 2010
  713      To approve the 2009 Organizational Meeting to Elect Officers
           From 7 Dec 2009 BOD Meeting approved minutes.
  714      To accept the minutes of the 12/01/08 R-2 Annual Members Meeting
           From 7 December 2009 BOD Meeting approved miuntes.
  715      Nominations for BOD Offices
  715A     Nancy Nominated Mike Ross for President. No other nominations Secretary cast 1 vote for Mike Ross
  715B     Steve Slomiak Nominated Harriet Glick for VP. No other nominations. Secretary cast one vote for Harriet Glick
  715C     Mike Ross Nominated Len Freeman for Treasurer. No other nominations. Secretary cast one vote for Len Freeman.
  715D     Mike Ross Nominated Steve Slomiak for Secretary. No other Nominations. Secretary cast one vote for Steve Slomiak
  715E     Mike Ross Made a motion that the President of the Association and the Vice-President of the Association serve as Chairman of the BOD
           and Vice-Chairman of the BOD respectively.
           Motions 715 thru 732 are from the 10 December 2009 BOD Meeting.approved minutes.
  715      to approve the minutes of November 5th
  716      to approve the minutes of The HOA Reorganizational Meeting of December 7th
  717      to approve the minutes of The BOD Reorganizational Meeting of December 7th
  718      to approve the Emergency BOD meeting of November 16th
  719      Change to Board Policy # 1- The BOD will follow the guidelines of Robert's Rules of Order with the exception that the presiding officer shall exercise his/her right to
           vote as an elected director of the Association and all motions made by members of the BOD shall not require seconding.
  720
           Change to Board Policy # 6- As a general rule and with regard to proper decorum of the audience, participation in the debate of an issue before the Board shall be
           limited to BOD members and the chairperson of the committee involved. After the debate is concluded and before any vote on the matter at hand the audience will be
           allowed to express their opinion subject to the provisions of Florida State Statutes 617 & 720. (Allowed to speak one time per subject to a maximum of three minutes)
  721      Change to BOD Motion # 567. To read ... that it is the policy of this BOD to seek advice from committees, and when a project is voted on and approved by the BOD,
           the BOD shall appoint a project leader. The project leader shall be responsible for informing both the CD and the BOD on a bi-weekly basis, in writing, as to the
           progress of the project. Said project leader may not obligate the Association for the expenditure of any funds without prior
           approval of the BOD.
  722
           All committee requests and/or motions must be conveyed to all members of the BOD 72 hours prior to the meeting at which the request or motion is to be discussed.
  723      It shall be BOD policy that only the President and/or the Vice-President may contact the association's attorney or the Association's Management firm with the exception
           of financial matters. In the case of financial matters the Association's Treasurer may also contact either of the above parties. All contacts with the Association's
           attorneys shall be reported to the entire BOD by the officer contacting the attorneys, by-mail, within 72 hours after contacting. The contacting party shall state the nature
           of the contact and the results of the conversation. The email shall be for informational purposes only and all additional comments shall be reserved for the next BOD
           meeting. New Policy #13
  724      to remove vendor or suppliers from the complaint process.
  725      To approve the Complaint/Hearing/Appeals Process as corrected replacing Document 5.03:
  726      to appoint Elliot Dorfman as Contracts Administrator to the BOD:
  727      to change rule 23 of the tennis rules. This rule change will allow the use of the courts for league matches with the approval of the Tennis Pro if the courts are available
           24 hours in advance of the match.
  728      To remove and replace dead tree in front of the home at 7533 Lockheart Way.
  729      To give out $950 in holiday gifts to our staff.
  730      to spend up to $1,200 for fungicide to be sprayed by Scenic Pests on the berms to cure a fungus problem



                                                                              Page 17 of 25
     AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



    MOTION #                                            MOTION

       731         to exercise the 30 day termination clause in our Social Directors contract.
       732         To exercise the 30 day termination clause in our Tennis Professional’s contract.
                   From 21 Dec 2009 BOD Meeting approved minutes.
       732         Move to accept the minutes of Dec 10 R4
       733
                   To transplant the palm tree in the clubhouse parking lot whose roots are damaging the roadway and replacing it with grass. Carried 7/0 Cost not to exceed $1,150.00
       734         to approve the reclamation of the Men’s bathroom north wall of the north men’s room, damaged by mold, with Complete Property Services. The repair will be done
                   with green board added to the contract, at a cost not to exceed $4,400.00
       735         To change BOD Policy #9 The BOD will respond to all questions or requests for information from residents within 5 business days after receipt of any written or e-mail
                   correspondence. Resident's questions will be answered by the HOA Secretary, if possible, or they will be informed, in writing, that their request was forwarded to
                   (insert name of board member). If the question is clearly not the responsibility of a particular board member it will be forwarded on to the HOA President. The board
                   member/HOA President will then have an additional 5 business days to reply. The reply can provide appropriate answers which may or may not need prior approval of
                   the BOD.
                   If this is necessary, the reply must be within 5 business days after the next BOD meeting. The response may be of a nature that the only reply possible is to thank the
                   residents and state that the board will take the comments under advisement. The HOA Secretary will keep a log as to the date of receipt, the date it was responded to or
                   forwarded on to the appropriate board member, date the board member replied or sent it to the board for a meeting and the date of the final reply. The reply should be
                   CC’d to the entire of the Board.”
       736         To accept the Complaint Hearing and Appeals Process including the attachments.
       737         5 ($25) fines be removed from the homeowner’s accounts because of collection errors.
       738         to accept the Committee Procedures, Requirements and Forms document as corrected below.
       739         to accept Temporary Tennis Pro Contract with Perry Sinnet inc with changes as noted by Arnie. Not to exceed $1,500.00 a month.
       740         to appoint Howard Saltzman chairman of clubhouse committee.
       741
                   To allow the CD to take compensatory time when she is asked to stay for an additional BOD meeting during the month. Said time to be used within 6 months
       742         accept new rule #16 .Short term guests (someone staying with the resident/owner less than 30 days) or visitors, shall not sign-up for play before 10:30 AM during the
                   summer, or 11:00 AM during winter. However, on the day of play, use of vacant courts by guests/visitors is permitted.
       743         FAILED. To spin-off the security functions of the Safety & Security committee directly to the BOD. (Kanzer) and rename the Safety and Security Committee to the
                   Safety Committee.
        744        To paint the Gazebo and repaint the tennis building from the Styrofoam architectural detail down cost not to exceed $795.00
        745        To accept the painting concept for 2015-2018
2010.01.07.01.15   To accept the minutes of December 21, 2009; R4
2010.01.07.02.15   To allow the owner of lot 108 to pay off their arrears of approximately $5000 including late fees and attorney’s fees over a period of 6 months. They agreed to pay the current assessment
                   and they understood that if they default on this agreement the total arrears would become due immediately.
2010.01.07.03.15   To remove Dr. A. Pross from the BOA Committee.
2010.01.07.04.15   To spend up to $8000 to repair the fountains to 100% of their operating capacity. Pumps and lights to be paid for out of reserve fund. Other expenses to come out of the deficiency fund.

2010.01.07.05.15   To use Siegfried & Rivera Law Firm for three BOD items as a test. 1. To collect $150,000 from PBC. Bond on traffic light. 2. BOAC legal questions 3. A solution to an abusive resident.

2010.01.07.06.15   To take back collections from Becker & Polikoff and give them to Siegfried & Rivera.
2010.01.07.07.15   Project Manager Assistant Berm Joe Lipsky Jerry Bellsey Gates Harold Chanin Marc Krever To accept the IFC’s recommendations for project managers as shown below.
2010.01.07.08.15   to spend up to $6,000.00 to purchase and have installed handicap assist automatic doors as originally presented by Marc Krever of the IFC.
2010.01.07.09.15   To remove the stop sign on the left (on the center island) at the intersection of Oak Vista and the Front Gate
2010.01.07.10.15   To fund the reserves for the calendar year 2010 based on the 10 year block. 7/0 Carried
2010.01.07.11.15   To terminate the Professional Tennis Court Maintenance contract (Sims).
2010.01.07.12.15   To contract with Perry Sinett to provide a tennis professional and provide the maintenance for the Tennis and Bocce Courts.
2010.01.07.13.15   To accept the IFC Roster.
2010.01.07.14.15   To appoint Marsha Slade as the editor of the Avalon Times
2010.01.07.15.15   To empower the IFC to investigate the use of rumble strips on the roadway to control traffic.
2010.01.27.01.10   To accept the minutes of January 7th, 2010 R3 with a correction to the summary of minutes.
2010.01.27.02.10   To accept the Command Security contract as modified below.
2010.01.27.03.10   To allow the Landscaping Committee to spend $3000 to landscape the new rear gates
2010.01.27.04.10   To approve the revised BOAC roster, dated January 13, 2010 R3
2010.01.27.05.10   Have the Infrastructure Committee solicit proposals to repair the parking lots
2010.01.27.06.10   To accept December 7th minutes version R1
2010.01.27.07.10   To purchase two SQ175 heat pumps @ $4999.00 plus tax
2010.01.27.08.10   To move the spa heat pump to the pool, put one new pump on the spa and the other on the pool.
2010.01.27.09.10   To accept the RCI Painting contract as modified below
2010.01.27.10.10   To allow the treasurer (Len Freeman) to file the appropriate papers with CNL Bank to secure a $200,000 line of credit for emergencies
2010.0204.00.00    None.
2010.02.17.01.14   To approve the minutes of the 2/4/10 BOD Meeting as amended and noted as version R-1
2010.02.17.02.14   To approve the minutes of the 2/4/10 Closed door meeting of the BOD
2010.02.17.03.14   To accept contractor solicitations
2010.02.17.04.14   To remove nine trees from berm on New Holland Way not to exceed $1,125.00
2010.02.17.05.14   To ratify personnel changes
2010.02.17.06.14   To hold a Wine & Cheese reception to welcome our new employee Amy Lowenstein and Tennis Pro Peter, not to exceed $500
2010.02.17.07.14   To shorten upper stage drapes at a cost of $357.84
2010.02.17.08.14   To approve Arlene Chanin as a member of the Hearing Committee
2010.02.17.09.14   To waive the three meeting requirement for voting for Arlene Chanin
2010.02.17.10.14   To approve the Entertainment Committee Roster & Charter
2010.02.17.11.14   To approve the Fitness Source Maintenance Contract after the approval of the Contract Manager
2010.02.17.12.14   NOT CARRIED. To withdraw until June the purchase of a Leg Press



                                                                                        Page 18 of 25
     AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



    MOTION #                                            MOTION

2010.02.17.13.14   NOT CARRIED. To purchase the Leg Press now instead of June
2010.02.17.14.14   To purchase an Automation System for the Spa at a cost not to exceed $3,200.
2010.03.09.01.13   To accept the minutes of February 17, 2010, R2
2010.03.09.02.13   To purchase for the Spa, an automatic chlorine feeder from Cucinotta Pools for $3,200 plus tax
2010.03.09.03.13   To accept Ann Marie Zimmerman as our Librarian
2010.03.09.04.13   To accept the Hearing Committee Roster
2010.03.09.05.13   To accept the Clubhouse Committee Roster
2010.03.09.06.13   To accept the Landscape Committee Roster & Charter
2010.03.09.07.13   To accept the Entertainment Committee Roster &charter
2010.03.09.08.13   To accept the Architectural Control Committee Roster
2010.03.09.09.13   To retain Gerstle, Rosen & Goldberg CPAs for the 2010/2011 audit at a cost of $6,500.00
2010.03.09.10.13   To contract with New Vibe Entertainment for $1,400.00 without the light show for New Year’s Eve
2010.03.09.11.13   To replace the awning at tennis court #1 with Delray Awning Company for $850.00.
2010.03.09.12.13   To allow a Mahjong Party fund raiser under the auspices of the Board of Directors with a donation to PAP
2010.03.09.13.13   All BOD approved Avalon Official Documents have motion # and is signed by the president and secretary.
2010.03.25.01.09   Subject to contract review by Elliot Dorfman, out contract administrator, that we contract with Welch Tennis to resurface courts 1,4,5,6 (4 courts) with 30 tons of Hartru at a cost not to
                   exceed $34,455.00 Carried 7/0
2010.03.25.02.09   Approval of the minutes of March 9th as amended (see discussion below)
2010.03.25.03.09   To accept the Bylaws as amended. See discussion below
2010.03.25.04.09   FAILED. DEFEATED. To send the accepted Bylaws to the attorney for review
2010.03.25.05.09   To create a tennis court resurfacing reserve and collect a total of $51,000.00 starting in 2011 with a 5 year amortization (2014/2015) $10,200.00 /year or 7$ per house
2010.03.25.06.09   To accept the Entertainment Committee’s proposal to produce 4 Shows for the 2011 season and sign contracts to that end, subject to review by Contracts Manager And to subsidize the
                   entertainment shows for 2011 by paying no more than $2,000.00 to cover the costs of sound and advertising.
2010.03.25.07.09   To replace landscape items lost to winter frost not to exceed $4,590.00
2010.03.25.08.09   To approve the Advanced Air Contract as received by Eliot Dorfman, Contracts Manager.(Extension of the old contract with new equipment added)
2010.03.25.09.09   All rentals of the community facilities must be approved by the Board of Directors
2010.04.08-1       To proceed with a foreclosure action against Lot 70.
2010.04.08-2       To accept the Project Managers Procedures & Responsibilities Document of March 15th, 2010.
2010.04.08-3       If we have not purchased a Digital Piano by July 1, 2010 then at the next BOD meeting the BOD authorize the purchase of a stringed instrument.
2010.04.08-4       We spend up to $950.00 to purchase 17 precast wall caps plus the two already ordered, to be charged against the deficiency reserve.(This includes the two Janet already ordered which
                   are not paid for yet)
2010.04.08-5       To purchase 3 wireless microphones in September: one a replacement for a dead one and to purchase two new Shure Microphones for the shows cost not to exceed $685.00.
2010.04.22.01.02   To change the motion numbering system to reflect the date the motion was made as discussed. (year.month.day.1.10) with Mike and Harriet voting negative.
2010.04.22.02.02   To approve the completion of the project (started last year) on Hagen Ranch Road which was $12,000.00. Also adding into this planting the missing palm trees along Hagen ranch Road
                   with approx 5 Foxtails 5-8 ft /tree at a cost of $265 per tree.
2010.05.06.01.17   To approve the minutes of January 7th Renumbered
2010.05.06.02.17   To approve the minutes of January 27th Renumbered
2010.05.06.03.17   To approve the minutes of February 4th R2 Renumbered
2010.05.06.04.17   To approve the minutes of February 17th R2 Renumbered
2010.05.06.05.17   To approve the minutes of March 9th R2 Renumbered
2010.05.06.06.17   To approve the minutes of March 25th R3
2010.05.06.07.17   To approve the minutes of April 8th R1
2010.05.06.08.17   To approve the minutes of April 22nd R2
2010.05.06.09.17   To sign on to the courier service being provided by GRS at no cost to the HOA. Carried 7/0
2010.05.06.10.17   WITHDRAWN. From May 1st to September 30th the tennis pro should have the discretion to deviate from the formal tennis rules to allow the league games to begin before the stated hour
                   in our rules if he finds that the courts are available at an earlier time
2010.05.06.11.17   To take down, repair, re-enforce corners and re-hang 5 awnings in the tennis court area and the shuffle board courts at a cost of $1325.00.
2010.05.06.12.17   To require sponsors of non-HOA events held during prime clubhouse usage times where a large number of non-residents are expected to attend to pay for the cost of a parking control
                   officer to direct the non-resident traffic into the SCC parking area.
2010.05.06.13.17   TABLED. To rename the Security and Safety Committee, “Safety and Welfare Committee” removing the responsibility of Security from the committee. The Security portion to be taken
                   over by a newly created Security Director.
2010.05.06.14.17   Motion to Table Previous Motion 2010.05.06.13.17
2010.05.06.15.17   Request from the Social Committee for a Labor Day Party.
2010.05.06.16.17   To make a donation to PAP Corps in the name of Jay’s sister who passed away.
2010.05.06.17.17   FAILED. $200 of the money from the Mahjong Tournament be earmarked as a charge for the use of the room.
2010.05.27.01.15   To approve the minutes of May 6,2010 R2
2010.05.27.02.15   To accept the bid of South Florida Gutter to add new gutters to the south east side of the Clubhouse and to the Tennis Bldg. for a cost not to exceed $1137.00
2010.05.27.03.15   To authorize Welch Tennis to replace 4 tennis net-posts which have disintegrated due to weather at a cost of $1195.00. This is an addendum to the court reconstruction going on at
                   present
2010.05.27.04.15   To accept an Entertainment Showcase Show on June 23rd at a cost to Avalon residents of $6.50 per ticket
2010.05.27.05.15   To purchase the Yamaha Professional Stage Piano at a cost not to exceed $2600.00
2010.05.27.06.15   To purchase a set of speed humps to be placed at the incoming stop sign at the front gate and sign for the front gate. Not to exceed $800.00
2010.05.27.07.15   To spend $3510.00 to remove the trees around the pool and the grinding down of the stumps. Will be done on a Tuesday and the pool will be shut down for that day.
2010.05.27.08.15   FAILED. To split the Security and Safety Committee.
2010.05.27.09.15   To have Fitness Source repair one of the treadmills at a cost not to exceed $539.53,
2010.05.27.10.15   To accept the New Insurance policies as submitted.
2010.05.27.11.15   To have a COBWRA meeting on Wednesday, September 15 here and to hire security to direct traffic into the Sports Lot for a cost of $28.00.
2010.05.27.12.15   New BOD Policy: That before the BOD makes changes to a rule or rules that the board go the committee in charge of that area for their input.
2010.05.27.13.15   FAILED. To put a Sign at Clubhouse Dumpster – This is not for Public Use
2010.05.27.14.15   To authorize Janet call homeowners who are in arrears for 30 days.




                                                                                        Page 19 of 25
     AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



    MOTION #                                            MOTION

2010.05.27.15.15   To authorize Mike to contact Burt Aaronson regarding the lowering of the 45MPH speed limit sign on FlavorPict Road west of Hagen Ranch Road because it is marked as a dead end right
                   after the 45mph speed sign.
2010.06.10.01.10   To accept the minutes of March 25th revision R5.
2010.06.10.02.10   To accept the minutes of May 27th, R2
2010.06.10.03.10   Should root barriers be included in the list of options for the repair of the roadways?
2010.06.10.04.10   DEFEATED. Motion that the recommendation made by the Clubhouse committee to purchase furniture for the card room be broken into two votes.
2010.06.10.05.10   To purchase new furniture as recommended for the Card Room:
                   11 Table Tops @ $498.50 Total $5483.50
                   11 Pedestal Bases @ 148.50 Total $1633.50
                   44 Arm Chairs @ $134.40 Total $5913.60
                   11 Chairs @ $94.80 Total 1042.80
                   Total Cost: $14,073.40 plus shipping and taxes not to exceed $16,000. Charged to Replacement Reserve
2010.06.10.06.10   The board authorizes the Sports Complex Committee in conjunction with the Men’s and Woman’s Golf Clubs, to investigate and return to the board with concrete prices on the repair and
                   reconstruction of the Golf Putting Green and the repair of the surrounding landscape. Costs are to be allocated from the Deficiency Fund.
2010.06.10.07.10   To increase the funds allocated to the COPS program from $300 to $500 to pay for the fuel used by the patrol car.
2010.06.10.08.10   To approve the signing with Joel Rudich to negotiate in the name of the association with our various vendors after a suitable compensation package is agreed upon
2010.06.10.09.10   To accept the present calendar rules of 2009/2010 FY 2010/2011
2010.06.10.10.10   Approval of the BOAC Committee Roster
2010.06.24.01.15   Motion to approve the minutes of 06/10/2010 R3
2010.06.24.02.15   DEFEATED. To move ahead with the access control system project and taking bids for the community
2010.06.24.03.15   To omit “Persons under 16 years of age are not permitted to use the facility unless under the direct supervision of a homeowner or their designee who must be at least 18 years old.” From
                   the rules for using the Billiard Room. The rule will read “Persons under 16 years of age MAY NOT use the facility.”
2010.06.24.04.15   To remove “and the Community Director” from General Rule #4 of the Clubhouse Rules
2010.06.24.05.15   To make the wording of the rules for allowed food and beverages in #4 of the card room rules, agree with those in the general Clubhouse rules #9.
2010.06.24.06.15   DEFEATED. To change the clubhouse cell phone rules to include meetings.
2010.06.24.07.15   All in favor of accepting Draft Clubhouse R&Rs s amended: Draft R7 (G3)
2010.06.24.08.15   To accept provision #1Modification of Committee Membership: Requests to the BOD for member ship on any committee are open to every HOA member, except as excluded by law,
                   governing documents, or to any current member of the BOD. Current BOD members may apply directly to the BOD for status on any committee as a non-voting member

2010.06.24.09.15   To accept Provision #2 - Attendance of Meetings by Non- Members: All HOA members (including Directors) may attend committee meetings and may participate in committee
                   discussions (with the exceptions of the Hearing Committee and the ACC) except as detailed by law or in the governing statutes. The change here is that our current rule says “with the
                   approval of the committee chairperson” this takes it away from the committee chairperson.
2010.06.24.10.15   On March 9, 2010 the board stated that Marty Kanzer was supposed to be a non-voting member of the IFC committee and would receive the correspondence from that committee etc This
                   is a motion reaffirming that action. It was not in motion form on 3/9/2010
2010.06.24.11.15   To approve a payment plan for lot 70 of $1000/month for 20 months as pre authorized by Mike. The board stipulated that if the homeowner defaults on this plan the board will foreclose
                   without having to resubmit new foreclosure papers
2010.06.24.12.15   To accept two new members to the Hearing Committee, Marsha Wachs and Lois Lubell
2010.06.24.13.15   Estimate presented by Complete Property Services for repair of sidewalks for a cost not to exceed $3570
2010.06.24.14.15   To provide that a copy of the BOD minutes audio recording be made available to committee chairmen upon their request no sooner than 48 hours after the request is made.
2010.06.24.15.15   DEFEATED. To provide copies of the latest draft minutes to committee chairmen upon request
2010.07.22.01.19   To amend the minutes of 2010.06.24 R3 motion 08.10 ´To approve the signing with Joel Rudich to negotiate in the name of the association with our vendors after a suitable compensation
                   package is agreed upon”
                   Remove “various” from the motion. Amended Minutes R4
2010.07.22.02.19   To amend the minutes of 2010.06.24 to include the phrase “from the clubhouse r&rs” in motions 04.15 and 05.15
2010.07.22.03.19   To approve the minutes of June 24th 2010 as amended
2010.07.22.04.19   To accept the recommendation of the Hearing Committee: The HC recommended that a letter be issued from the BOD to complaint #126 stating “entering the community behind another
                   resident on their clicker is against our documents and that verbally abusing another resident or guest will not be tolerated and is against our documents. (Unanimous vote of the Hearing
                   Committee 4/0)
2010.07.22.05.19   To accept the recommendation of the Hearing Committee on complaint #127: “Upon reviewing complaint dated 07/12/2010 we felt that the findings at the HC meeting on 02/10/09 were
                   sufficient to satisfy this complaint. Paragraph 5 stated in effect that we cannot and will not change our minutes. This was approved by a unanimous vote of 4/0 by the Hearing Committee.
                   The BOD will issue a two week appeals process letter to the complainant
2010.07.22.06.19   To accept the IFC’s SOW and proposals for parking lot repairs.
2010.07.22.07.19   To send out an RFP package to vendors for parking lot repairs based on the SOW developed by the IFC.
2010.07.22.08.19   To accept the proposal by M. Cioffi to remediate and repair the fungus problem on the berms (See contract details)
2010.07.22.09.19   To accept the proposal of Scenic Pest control for the spraying of liquid Fungus control quarterly beginning 90 days after the repair by Cioffi Landscaping is completed at a cost of $4,800 /
                   year. ($1,200 a quarter)
2010.07.22.10.19   To accept the Sports Complex Committee proposal, for the reconstruction of the putting green. To contract with South Florida Putting Greens to repair and replace a 1530 sq. ft. putting
                   surface at a cost of $18,700 within the area of the existing Sports Complex Putting Green as per contract.
2010.07.22.11.19   To purchase a Leg Press (exercising machine) for the Fitness Center at a cost of $2,875 (budget $3000, previously approved for purchase) from Home Fitness Headquarters. (Tuffstuff
                   Cal-Gym Series CG-5516)
                   Original Motion: Requests for copies of HOA documents will be made by U.S. Mail to the HOA office by all HOA members with the exception of BOD members and Committee Chairs in
                   the performance of their duties as committee chairs. Copies requested will be provided, in hard copy form, with in ten business days of receipt of mail request at the cost of .25 cents per
                   copy plus the hourly rate of the person performing the copying task.
2010.07.22.12.19   Amendment: If a homeowner requests by U.S. Mail a copy of the Financial report and is willing to accept an electronic copy there will be no charge for the copying
2010.07.22.13.19   Amended Motion: Requests for copies of HOA documents will be made by U.S. Mail to the HOA office by all HOA members with the exception of BOD members and Committee Chairs in
                   the performance of their duties as committee chairs. Copies requested will be provided, in hard copy form, with in ten business days of receipt of mail request at the cost of .25 cents per
                   copy plus the hourly rate of the person performing the copying task. If a homeowner requests by U.S. Mail a copy of the Financial report and is willing to accept an electronic copy there
                   will be no charge for the copy
2010.07.22.14.19   To rescind Motion: June 24,2010 meeting, motion #14.15 That audio recordings of board meetings be provided to committee chairs upon written request.
2010.07.22.15.19   To provide that the audio recordings of the Board of Directors meetings be made available to all homeowners upon written request by US mail no later than 10 days after the request is
                   received.
2010.07.22.16.19   To purchase a Dell Computer for the Community Directors office. Quote #449955550 including software for a cost not to exceed $1,318.48


                                                                                         Page 20 of 25
     AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



    MOTION #                                            MOTION

2010.07.22.17.19   To accept the sports complex roster and mission statement as submitted. A Bocchini, A. Hartley, L. Lubell, H. Finkelstein, G. Lash, J. Josephs, S. Hollander, A. Aiegel, I. Balkan, C.
                   Lewis, M. Slomiak
2010.07.22.18.19   To rescind Motion June 24, 2010. 8.15 (non retroactive)
2010.07.22.19.19   Requests to the BOD for membership on any committee are open to every HOA member except as excluded by law, governing documents or to current Board Members. Current Board
                   members shall not be permitted to serve as a member of any committee as a non voting member but shall have the right as any homeowner to be a guest at any committee meeting (not
                   retroactive)
2010.08.26.01.12   To approve the minutes of June 26, 2010 R2
2010.08.26.02.12   To approve the minutes of July 22, 2010 R2
2010.08.26.03.12   To install Coco Plum Palms at the top of the Berm on New Holland Way for a cost of $2,593.50 to be paid for out of the deficiency account.
2010.08.26.04.12   To reapprove (previously approved at $600) the purchase of 3 new microphones for a total of $771.00 an increase of $171.00 over the previous approval.
2010.08.26.05.12   To approve the Infrastructure Committee’s new roster and to approve Harold Chanin as Chair, Marc Krever as Vice Chair, Harold Chanin as Secretary, Alan Aaron, Steve Miller, Joe
                   Lipsky.
2010.08.26.06.12   To approve Harold Chanin as Project Manager of the Parking Lot Mediation Project.
2010.08.26.07.12   To approve Anthony Bocchini as Project Manager of the Putting Green Project
2010.08.26.08.12   To approve Sue Rosenberg as Project Manager of the Berm Remediation Project
2010.08.26.09.12   To task the IFC to look into the acquisition of solar panels for heating the pool.
2010.08.26.10.12   Parties involved in complaints numbered 126, 127 to be advised by certified mail that any appeal of their cases has to be heard by the Board of Directors
                   and not an Appeals Committee.
2010.08.26.11.12   To have a welcome back Snow Birds Wine and Cheese after Holiday Party, the first Friday of January 7, 2011.
2010.08.26.12.12   To disband the current Security Committee. To form a new Safety Committee with Ron Radwin as Chair To form a Security
                   Team with Marty Kanzer as Team Leader with the following members: Steve Slade, Elliot Dorfman, Steve Slomiak and Janet Rittersporn as members.
2010.09.16.01.05   To approve the minutes of August 26th, 2010
2010.09.16.02.05   To accept the September 6th draft of the By-Laws
                   FAILED. Change to Avalon Rules 10.11: Any Homeowner or Lessee may not give a clicker (or other means of entering our community without going through the access control attendant)
                   to anyone who is not a member of his/her immediate family (parent, child, grandchild, great-grandchild or sibling). If it is properly determined that someone other than a member of the
                   Homeowners or Lessee’s immediate family entered this community by motor vehicle without going through the access control attendant, the Homeowner or Lessee will be fined $100 for
2010.09.16.03.05   each such occurrence
2010.09.16.04.05   Addendum to rule 21, all Inter-association Tennis Teams must be approved by the tennis pro (all Avalon Tennis Teams).

2010.09.16.05.05   Addendum to GRS Contract: Extends the existing contract to the following; From January 1, 2011 to December 31, 2011, at the same rate as 2010 for services rendered, $2587.25/month.
2010.09.30.01.13   To approve the minutes of 2010.09.16 R1 – Carried
                   To authorize the President of the HOA and the HOA's Attorney, Jeff Rembaum, to negotiate a new service agreement, along with a new Bulk Bill Addendum with Comcast of
2010.09.30.02.13   Florida/Georgia LLC for services to the homeowners of Avalon Estates of Boynton Beach HOA
2010.09.30.03.13   To rescind Motion #2010.06.10.05.10 as detailed in VII, A. below
2010.09.30.04.13   To allow Avalon Hadassah to hold a workshop in the Ball Room on March 31, 2011
2010.09.30.05.13   To approve a request by Steve and Barbara Nielson to rent the Ball Room for a Wedding Anniversary Party on November 26, 2011
                   To allow a trainer to use our facility (with proper insurance and qualifications) to run fitness classes for the benefit of Avalon residents with no cost to the HOA only to class participants
2010.09.30.06.13   (Generic Motion).
2010.09.30.07.13   To accept the bid by Evans Roofing for the repair of the Clubhouse Roof, $750.00
                   Proposal for a price increase for the 2011 budget from Scenic Pest Control due to the increased cost of materials from $1850.00 to $2190.00 per month, a $340 increase or approximately
2010.09.30.08.13   20%
                   To allow lot 193 to pay a reduced amount of $200.00/month maintenance without the HOA taking any action for a period of 15 months, to December 31, 2011, at which time they will begin
                   a time payment plan to pay back the arrears. There will be a promissory note signed and if prior to the December 31st deadline the house is put up for sale the HOA will file a lien for the
2010.09.30.09.13   balance due.
2010.09.30.10.13   FAILED. To allow one guest for each resident using the Card Room with a maximum of two guests at any table during the period from October 15th to May 1st that
2010.09.30.11.13   FAILED. The Board purchase up to 250 cans of paint for the homeowners to paint their mailboxes, to be done by April 15 2011.
                   TABLED. To accept a gate system conversion at a cost not to exceed $1100.00. (Subject to the stipulation that all houses which have two working gate clickers now will have the same
2010.09.30.12.13   after the conversion.)
2010.09.30.13.13   Motion to Table 2010.09.30.12.13 to the October 12th meeting.
2010.10.04.00.00   NONE. BOD Budget Wporkshop Meeting
2010.10.12.01.07   To approve the minutes of 10/04/2010. Passed with the condition that the date of the Budget meeting be changed to November 11, 2010.
2010.10.12.02.07   To have Scenic Pest install 20 bait stations on the opposite side of the Avalon Walls adjacent to the shopping center at a cost not to exceed $600 and for Scenic to maintain the bait
                   stations at a cost of $150.00 per month.
2010.10.12.03.07   To have Scenic Pest Control begin a program of fungus control at a cost of $3500 per treatment.
2010.10.12.04.07   Tabled Motion 2010.09.30.12.13: by A. Kaufman: To accept a gate system conversion at a cost not to exceed $1100.00. (Subject to the stipulation that all houses which have two working
                   gate clickers now will have the same after the conversion.)
                   Amendment M. Ross: residents will be allowed one gate access clicker for each car they have registered. Carried 4/3 Negative: Len, Arnie, Steve.
2010.10.12.05.07   Amended: To accept a gate system conversion at a cost not to exceed $1100.00. Residents will be allowed one gate access clicker for each car they have registered
2010.10.12.06.07   FAILED. No shorts are to be worn to an entertainment program by either sex.
2010.10.12.07.07   To approve the repair of sidewalks. To have AE Property Services inc. (we have used this group before) repair sidewalks as identified by the Community Director for a cost not to exceed
                   $3,130.00
2010.10.28.01.06   To approve the minutes of September 30th R2
2010.10.28.02.06   To approve the minutes of October 12th R2
2010.10.28.03.06   To instruct the IFC to research the use and installation of solar panels to heat the pool.
2010.10.28.04.06   To accept the bid of RCI of $1,750.00 for the painting of the light poles on the Avalon Parkway.
2010.10.28.05.06   To accept the donation by Harvey Gollinger of an overhead projector and screen to the HOA. Carried 5/0
2010.10.28.06.06   To provide electrical outlets to the awnings of the Bocce Courts. The Bocce Club will provide fans for the site. Cots not to exceed $1,975.00
2010.11.11.01.11   To approve the minutes of the 10/28/10 BOD Meeting R-1
2010.11.11.02.11   To approve the proposal from Able & Willing Pavers Inc. to build an exit path from the Ballroom to the parking lot, not to exceed $ 2,180
2010.11.11.03.11   To approve the proposal from Marshall’s Pressure Cleaning Inc. to power wash the Pool deck and Carport Area at a cost not to exceed $1,364
2010.11.11.04.11   To accept the proposal from Ultimate Catering LLC to provide food at the Pool on weekends
2010.11.11.05.11   To appoint Jennifer Penfield as a Fitness Instructor at no cost to the HOA


                                                                                          Page 21 of 25
     AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



    MOTION #                                             MOTION

2010.11.11.06.11    To approve boxes in our lobby for the Holiday Season for Toys for Tots and for a Food Drive
2010.11.11.07.11    To approve the 2011 Operating Budget with a quarterly assessment of $1,194
2010.11.11.08.11    To approve the new club, the Bridge Club.
2010.11.11.09.11    To approve the Avalon Table of Organization as presented by the BOAC
2010.11.11.10.11    To accept the proposal to replace four batteries at the back gate at a cost of $990
2010.11.11.11.11    To accept the proposal from Mike Cioffi for mulch for the community at a cost of $11,661
2 Dec 2010 Annual   That the membership approves the Replacement Reserve contribution, as stated in the Avalon Estates of Boynton Beach budget for 2011, which was
Members meeting     passed on November 11th , by its Board of Directors, rather than to fully fund said reserve as pursuant to Section 720.202 (6) of the Florida State
                    Statutes.
2 Dec 2010 Annual
Members meeting Announcement of the newly elected Directors - M. Ross, L. Freeman, J. Lipsky

2010.12.02.01.05    Vote for BOD President. Two nominees: M. Ross and A. Kaufman. Mike Roos President.
2010.12.02.02.05    Vote for V.P. Three nominees: J. Lipsky, A. Kaufman, N. Zuccarello. No one had a majority for V.P.
2010.12.02.03.05    A.K. withdrew. Vote for V.P. Two nominees: J. Lipsky, N. Zuccarello. NaNCY Zuccarello V.P.
2010.12.02.04.05    Vote for Treasurer. One nominee. L. Freeman. Len Freeman Treasruer.
2010.12.02.05.05    Vote for Secretary. One nominee. J. Lipsky. Joe Lipsky Secretary.
2010.12.23.01.15    Approve BOD Minutes for 2 Nov 2010 Closed meeting
2010.12.23.02.15    Approve BOD Minutes for 22 Nov 2010 meeting.
2010.12.23.03.15    Approve BOD Minutes for 2 Dec 2010 meeting.
2010.12.23.04.15    Approve Len to oversee the Office.
2010.12.23.05.15    Approve Joe as the IFC liaison.
2010.12.23.06.15    Approve Nancy as the Clubhouse Committee liaison.
2010.12.23.07.15    Approve Harriet as the BOAC liaison.
2010.12.23.08.15    Approve Harriet as the Entertainment Committee liaison.
2010.12.23.09.15    Approve Mike as the Social Committee liaison
                    To approve the purchase and installation of TgX Solutions oil additive to all AC compressor and all but two (2) heat pumps at a cost of $8,402.50 with a ROI of 18
2010.12.23.10.15
                    months or less.
2010.12.23.11.15    To approve a contract with RCI to partially paint the ballroom, including the tops of the mantels, for a cost of $1,100.00.
                    To authorize Arnie and Elaine Cirlin to re-negotiate a trial period contract with Ultimate Catering for a Kiosk by the AE swimming pool and this must be presented to
2010.12.23.12.15
                    the BOD, for review and approval.
2010.12.23.13.15    To approve a contract with RCI to paint 16 Tennis court light poles and fixtures and 8 parking light fixtures and signs for a cost of $4,000.00.
2010.12.23.14.15    To approve the Charter and roster of the Technology Committee
2010.12.23.14.15    To approve Clubhouse Facilities Rental Agreement dated 6 Dec 2010 for 30 Nov 2011 for owner Elaine Striesfeld.
2010.12.27.01.06    Delay approval of 23 Dec 2010 minutes until 13 January 2011.
2010.12.27.02.06    Approve re-submit Article XI for Bulk TV services only.
2010.12.27.03.06    Approve re-submit Amendment Article XI for Bulk TV services only dated 27 December 2010.
2010.12.27.04.06    Approve changing Members meeting from 20 Jan 2011 to 3 February 2011.
2010.12.27.05.06    Approve suspending voting rights of any parcel 6 months or more in the arrears of assessments fees.
2010.12.27.06.06    Approve Amendment Article XI cover letter and why details information sheet as drafted by input from the Directors.
2011.01.13.01.11    Approve BOD Minutes Draft Revision B for the 23 December 2010 meeting.
2011.01.13.02.11    Amend date of the 7 Dec 2009 BOD Minutes from 2010 to 2009.
                    Approve going to small claims court against All GateSystems to get a full refunds for all charges related to purchase of clicker access control hardware that is not compatible with AE’s
2011.01.13.03.11
                    current hardware. Small Claims charges and related fees not to exceed $175.
2011.01.13.04.11    Task the IFC to submit and ready to sign contract from South Florida Pool Heating for solar panels for primary heating AE’s swimming pool at a cost not to exceed $34,100.00
2011.01.13.05.11    Approve Chem Dry Hal to clean and apply stain protection to Clubhouse furniture at a cost of $1,728.00.
2011.01.13.06.11    Approve Fitness Source to repair three (3) treadmills at a cost of $1,409.21.
2011.01.13.07.11    Approve Sports Complex Committee Charter and Roster as submitted dated 3 Jan 2011.
2011.01.13.08.11    MOTION FAILED. Amend BOD Policies section #14 by removing last three (3) sentences.
2011.01.13.09.11    Amend By-laws Article VIII Section G. SECRETARY by adding the following after the second word: “or designee”.
                    Approve contracting for automatic door openers like the two (2) front automatic doors, for the four (4) glass doors at both ends of the hallway between the parking lot and the swimming
2011.01.13.10.11
                    pool at a cost not to exceed @12,000.00
2011.01.13.11.11    Approve contract from Cucinotta’s Pool Services, Inc.to replace one (1) fountain pump and related electrical work at a cost of $1,685.00.
2011.01.27.01.11    Approve BOD Minutes Draft Revision A for the 13 January 2011 meeting.
2011.01.27.02.11    Approve Cioffi to install two (2) 10 feet by 2 feet root barriers on both sides of the tree by the gates on Whitworth Way at a cost of $220.
2011.01.27.03.11    Rescind Motion 2011.01.13.03.11 removing IFC of the responsibility for presenting a ready to sign contract for the installation of solar panels for the swimming pool.
                    Approve C&M Hurricane Protection Services to install accordion shutters on the four (4) south side glass openings of the ballroom at a cost of $4,156.00. Clubhouse Committee to
2011.01.27.04.11
                    approve the color.
2011.01.27.05.11    Approve the installation of two (2) timers to turn off the nine (9) Hagen Ranch fountain pumps during the period of Midnight thru 6:00 AM at a cost not to exceed $1,000.00.
2011.01.27.06.11    Approve Hearing Committee member George Levin as a voting member and waive the three (3) meeting rule before George can vote. In addition approve the 2011 roster as presented.
2011.01.27.07.11    MOTION TABLES.Amend the By-laws by removing the option of proxy voting from Article V Section E.
2011.01.27.08.11    Motion to table Motion 2011.01.27.07.11 until the next BOD meeting.
2011.01.27.09.11    To approve the revised budget dated 17 Jan 2011.
2011.01.27.10.11    To approve Cioffi to trim all trees during Feb 2011 at a cost of $18,200.00.
2011.01.27.11.11    MOTION FAILED. Request legal opinion on being allowed to publish telephone numbers and e-mails address after a resident has signed a waiver.
    3 Feb 2011
                    Bulk TV amendment to the DCCE&R was passed by a vote of 266 to approve and 4 do not approve.
 Members Meeting
2011.02.08.01.08    Accept 27 Jan 2011 BOD Minutes Revision A.
2011.02.08.02.08    Withdraw tabled motion: Amend the By-laws by removing the option of proxy voting from Article V Section E.
2011.02.08.03.08    To approve the removal proxy voting for the election of director as stated in the motion dated 8 Feb 2011.



                                                                                          Page 22 of 25
     AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



    MOTION #                                            MOTION

2011.02.08.04.08   Approve waiver, as revised, for residents granting the publication of telephone numbers and e-mail addresses.
                   Approve Stroller’s application for a Baby Shower in the Ballroom on 3 March 2011 for 100 to 150 guests. The applicant must have a traffic guard for two (2) hours minimum and all non-
2011.02.08.05.08
                   residents must park in the Sports Complex Parking lot.
2011.02.08.06.08   Approve Social Committee events: 3 July BBQ, 4 Sept Evening Party, 1 Jan 2012 Brunch.
2011.02.08.07.08   That the BOD assign the Secretary the responsibility keeping the following records: Committee Charters, Committee Rosters, and Committee Minutes
2011.02.08.08.08   That all events of 50 or more guests require a professional traffic guard for a minimum of two (2) hours and that all non-residents are required to park in the Sports Complex lot.
2011.02.23.01.16   Approve 8 Feb 2011 BOD Revision B Minutes.
2011.02.23.02.16   Approve $2,550 for Cioffi to replace three (3) Coconut Palm Trees.
                   Acceptance of Able & Willing Pavers Service Invoice #16048 for $910 to replace all cut pavers (450 pcs for the sensor loops) at the Whitworth Way roadway by the swing gates. (AE will
2011.02.23.03.16
                   supply the replacement pavers.)
2011.02.23.04.16   Acceptance of ACAS, Inc. proposal #0000034282 dated 11 Feb 2011 for $1,647 to saw cut and install five (5) new vehicle sensor loops for the Whitworth Way gates.

2011.02.23.05.16   Acceptance of Driveway Maintenance Proposal #09-110437 for $3,198 to cut, remove roots and patch 1,087 square feet of asphalt at Whitworth Way roadway.

2011.02.23.06.16   Acceptance of Driveway Maintenance Proposal #09-110436 for $1,518 to sealcoat and restripe Whitworth Way roadway.
2011.02.23.07.16   Terminate Quarterly Preventive Maintenance service contract with Gate Systems Unlimited effective 1 April 2011, at no cost.
2011.02.23.08.16   Acceptance of ACAS, Inc. proposal #0000034283 dated 11 Feb 2011 for $1,500 for an annual access control gates Preventive Maintenance Contract.

2011.02.23.09.16   Acceptance of Driveway Maintenance Proposal for $2,198 to cut, remove roots and patch 784 square feet of asphalt at the Clubhouse.
2011.02.23.10.16   Acceptance of Driveway Maintenance Proposal #09-110440 for $2,471 to sealcoat and restripe the Clubhouse parking lot.
2011.02.23.11.16   Acceptance of Driveway Maintenance Proposal #09-110438 for $27,220 to mill entire overlay, apply a new entire overlay, and restripe at the Sport Complex.

                   Acceptance of South Florida Pool Heating proposal/contract #CP052546 dated 22 Feb 2011 for $32,000 for 2,315 sq. ft. of solar panels for primary heating of the swimming pool. SFPH
2011.02.23.12.16
                   will have a half page of advertising in the AE newsletter for one year at no charge.
2011.02.23.13.16   Approve Contract Manager Responsibilities Revision #6 dated 24 Feb 2011.
2011.02.23.14.16   Approve IFC Roster dated February 2011.
2011.02.23.15.16   Approve Clubhouse request for $1,350 to purchase eight (8) new 9 foot umbrellas from Windbella #NP908-WAB.
                   Appoint the following to help the Treasurer and the CD approve that invoiced work was performed satisfactorily. Painting Jack Partlow; Electrical Romanow; Clubhouse Howard Saltzman;
2011.02.23.16.16
                   Pool /Fountains Harvey Golinger; Landscaping Sue Rosenberg; Tennis Peter Staub; Sports Complex except tennis Tony Bocchini; Guardhouse & Gates Marty Kanzer.
2011.03.14.01.14   Accept Revision C BOD Meeting Minutes for 23 Feb 2011 meeting.
                   Motion # 2011.01.13.10.11 was approved not to exceed $12,000. The IFC submitted for acceptance Atlas Security Systems. Inc. contract dated 2 March 2011 for $13,033.65 to install
2011.03.14.02.14
                   automatic door openers for each double doors in the Fitness Center Hallway.
2011.03.14.03.14   Acceptance that Atlas Security Systems, Inc., not to exceed $500, to install one (1) external guide rail at the front door automatic doorway.
                   That all concrete parking space car stops be painted white as part of the parking lots renovation project. No contract changes will be made. Those car stops painting that are not part of
2011.03.14.04.14
                   the current approved contracts will be painted by an AE staff member.
2011.03.14.05.14   Approve AMPM Door Service, Inc. to install three (3) new door closers, repair eight (8) Clubhouse doors and replace weather stripping at a cost not exceed $2,100.
2011.03.14.06.14   Approve estimated cost of $1,300 for the Avalon Parkway by entry stop sign for asphalt speed hump, delineators, signs, and solar reflectors.
2011.03.14.07.14   Approve purchase of eight (8) replacement strap style chairs for the Sports Complex from Alumatech Manufacturing, Inc. at a cost of $677.76 delivered.
2011.03.14.08.14   Acceptance of full surface restoration of Tennis Court 2 & 3, including new posts, by Papico Construction Inc. at a cost not to exceed $8,000 per proposal dated 21 February 2011.
2011.03.14.09.14   Revise By-laws Article V Counting The Ballots change all items that state “Election Manager” to “Election Supervisor”.
2011.03.14.10.14   MOTION TABLES. Add HOA Rule 10.10 to require that all cars on any driveway must show evidence of a current valid registration and must be operational.
2011.03.04.11.14   Motion: To table motion 2011.03.14.10.14 to the next BOD meeting.
2011.03.14.12.14   The Entertainment Committee recommended approval of four (4) shows for the 2012 season at a cost not to exceed $21,800. Estimated short fall for the 2012 season is $400.

                   The Entertainment Committee recommended that the BOD approve $600 for “Music in the Park” event to be held in the Sports Complex in May 2011, Tanglewood style. This 90 minute
2011.03.14.13.14
                   program will be presented by students from Lynn University. Funds to come from the Social Functions budget line item.
2011.03.14.14.14   The Clubhouse Committee requested approval of their Charter dated 7 Feb 2011.
2011.03.24.01.11   Accept Revision B BOD Minutes for the 14 March 2011 meeting
2011.03.24.02.11   Amend Clubhouse Saturday and Sunday closing hours to 8:00 PM for the period of April school recess thru 30 September.
2011.03.24.03.11   Motion to amend motion 2011.03.14.10.14 to: All vehicles parked on driveways in Avalon must have current registration and operate under its own power.
2011.03.24.04.11   Addition to HOA R&R as 10.10: All vehicles parked on driveways in Avalon must have current registration and operate under its own power.
2011.03.24.05.11   Revise Motion 2011.03.14.13.14. The program will be 60 minutes not 90 minutes.
2011.03.24.06.11   MOTION TABLED. Accept proposal dated 17 March 2011 from Cioffi to Install 542 lineal feet of Root Barriers throughout the parking lot for a cost not to exceed $6,000.
2011.03.24.07.11   To table Motion 2011.03.24.06.11about the installation of 542 lineal feet of Root Barriers throughout the parking lot until CD Janet presents more details.
2011.03.24.08.11   Parking lot professional guard service is required for non-sanctioned Clubs and Committees with more than 15 outsiders.
2011.03.24.09.11   Prohibit the wearing of shorts for Entertainment Programs commencing with the 2012 season.
2011.03.24.10.11   Accept the Entertainment Committee recommendations for ticket fees for the 2012 season for $93 for the series and $28 per individual ticket.
2011.03.24.11.11   Revised BOD polices by removing the word “full” from item 4.
2011.04.07.01.08   Accept Revision C BOD Minutes for the 24 March 2011 meeting.
                   Transfer Reserve Interest funds of $8,457.27 from the Reserve Interest Account to the Painting Reserve Account and $20,448.11 from the Reserve Interest Account to the Replacement
2011.04.07.02.08
                   Reserve Account.
2011.04.07.03.08   Accept the HOA submitted GRG Audit report for calendar year 2010.
2011.04.07.04.08   Approve $350 for “Host Interior” to submit a minimum of two (2) interior design “boards” for the ladies card room as Phase 1 related to the refurbishing the Clubhouse Interior.
Tabled Motion      Maker withdraw tabled motion. Withdrew Motion 2011.03.24.06.11 to install Root Barriers throughout the parking lot that was tabled by motion 2011.03.24.07.11
                   Accept five (5) Comcast Agreements, with minor revisions, for a ten (10) year period for Comcast to supply Avalon Estates with bulk TV service effective 1 June 2011 with an initial rate of
2011.04.07.05.08
                   $37.45 per month per parcel.
2011.04.07.06.08   That any account with an aged owner balance delinquent more than one annual quarter is charged the maximum allowable interest from the due date.
2011.04.07.07.08   Accept GRG proposal to conduct our 2011 and 2012 audit for $6,500 per audited year.
2011.04.07.08.08   Approve $1,000 for Scenic Pest Control to treat 40 trees to exterminate damaging bugs.


                                                                                         Page 23 of 25
     AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



    MOTION #                                             MOTION

2011.04.25.00.00    NONE
2011.04.28.01.12    Accept Revision C BOD Minutes for the 7 April 2011 meeting.
2011.04.28.02.12    Approve resident’s rental of the Gazebo and Clubhouse Ballroom on 15 May 2011 for 10:00 AM until 3:00 PM for a resident’s family member baby naming.
2011.04.28.03.12    Approve resident’s rental of the Clubhouse Ballroom on 25 June 2011 from 1:00 PM until 5:00 PM, for a party for approximately 80 adults and 10 children.

2011.04.28.04.12    Seconded by Mike. Approve summer show for 30 July 2011 for a total cost of $1,875. Ticket price $15 each. Estimated sales 125 tickets.
                    Approve Driveway Maintenance change order dated 20 April 2011 to proposal #09-110436 approved by motion #2011.02.23.05.16 for an addition $928 for a revised contract total of
2011.04.28.05.12
                    $4,126 for addition materials and labor for the Whitworth Way roadway repairs.
2011.04.28.06.12    Approve ACAS, Inc. proposal #36106 dated 26 April 2011 for a battery backup controller and new aluminum boom installed at a cost of $544.75.
                    The BOD approved motion 2011.04.25.01.01 for estimated additional materials for the Sports Complex Parking lot. The estimate has been revised for additional materials and labor for
2011.04.28.07.12
                    $9,000 for proposal #09-110438 to contract total $36,200 instead of $47,200. This change order includes $320 for the cost of eight (8) new car stops.
                    Seconded by Mike. Approve Mike Cioffi Lawn Service proposal dated 4 April 2011 for $1,737 from budgeted line items for replacement items as detailed for $503.50, $285.00 and
2011.04.28.08.12
                    $947.50.
2011.04.28.09.12    Seconded by Mike. Approve Mike Cioffi Lawn Service proposal dated 26 April 2011 for $3,180 from budgeted line items for replacement of 12 Foxtails.
2011.04.28.10.12    Seconded by Mike. Approve Mike Cioffi Lawn Service proposal dated 26 April 2011 for $798 from budgeted line items for replacement of 84 bushes.
                    Seconded by Mike. Approve Motion #009 dated 19 April 2011 to contract with Debra A. Berry to conduct a Yoga class at $7.00 per lesson per student at no cost to AE, subject to signed
2011.04.28.11.12
                    contract.
2011.04.28.12.12    Seconded by Mike. Approve IFC roster submitted 12 April 2011 dated April 2011.
2011.05.12.01.12    Accept Revision C BOD Minutes for the 7 April 2011 meeting as amended to correct motion numbering duplication of two #01.
2011.05.12.02.12    Accept Revision A BOD Minutes for the 28 April 2011 meeting.
2011.05.12.03.12    Accept Revision A Emergency BOD Minutes for the 25 April 2011 meeting.
2011.05.12.04.12    That the HOA pay half the replacement cost of a resident’s broken front door decretive glass panel not to exceed $250. Cause of damage is unknown.
                    The BOD appoints the President to represent the Association in approving all resident leases, of one year or more. The President shall inform the entire BOD by e-mail within 48 hours of
2011.05.01.05.12
                    approval of said lease.
                    MOTION FAILED. That the HOA request legal opinion that the DCCE&R requirement that the Association approve rental leases be allowed to be approved by the President without BOD
2011.05.12.06.12
                    approval.

2011.05.12.07.12    Approve $3,500 for Reserve Advisors to conduct and report a reserve study update for 2011 as detailed per page 9 proposal dated 3 May 2011.
2011.05.12.08.12    Approve Proposal Estimate # 2681 HDD from Your Security Connection dated 27 April 2011 to install 1.5 T hard-drive in main gate DVR for $529.99.
2011.05.12.09.12    Approve Proposal Estimate # 2674Res Cam from Your Security Connection dated 20 April 2011 to install Resident Lane Tag Color Camera at Avalon Parkway for $1,999.55.
2011.05.12.10.12    Unsigned communication addressed to the BOD will not be read at BOD meetings.
2011.05.12.11.12    Approve Hump current configuration in lieu of past presentation.
2011.05.12.12.12    Mike seconded. Purchase six (6) Tennis Loveone Scoreboards at a HOA cost not to exceed $531.74 after $400 donation from the Tennis Club has been applied to the invoice.
2011.05.26.01.09    Accept Revision B BOD Minutes for the 12 May 2011 meeting.
                    Amend motion 2011.05.12.05.12 by adding option to announce at a BOD Meeting. Amended motion: The BOD appoints the President to represent the Association in approving all
2011.05.26.02.09
                    resident leases, of one or more years. The President shall inform the entire BOD at a BOD meeting or by e-mail within 48 hours of approval of said lease.
                    Amend motion 2011.4.25.01.01 from $47,200 to $35.136.50. Amended motion: Approve change order to Proposal 09-110438 from $27,200 (Approve Motion 2011.02.23.11.16) to
2011.05.26.03.09    $35,136.50 for additional milling, additional machinery hours, additional labor hours. Change order additional asphalt at $150 per ton, and the cost to dispose of the additional asphalt that
                    will be removed.
2011.05.26.04.09    Approve proposal dated 19 May 2011 from Jon Vanasco to paint 365 mailboxes for a total cost of $8,500.00.
2011.05.26.05.09    DCCE&R Draft #L1 Article VII Section H Animal and Pets to approve the full Article with addition of none overnight exclusion.
2011.05.26.06.09    DCCE&R Draft #L1 Article VII Section M Storm/Hurricane Window Protection to approve full Article with amending by changing removed to restore to unprotected position.
2011.05.26.07.09    DCCE&R Draft #L1 Article IX Compliance and Enforcement remove at least five (5) members.
                    DCCE&R Draft #L1 Article IX Section C. 4. Indemnify and Save Harmless. Change Save to Hold and add no cost responsibilities if penalty or fine is not upheld and approve full Article as
2011.05.26.08.09
                    amended.
2011.05.26.09.09    DCCE&R Draft #L1 ACC Section 1. Architectural Control. Remove at least five (5) members and approve the full Article as amended.
 2011.06.09.01.05   Accept Revision C BOD Minutes for the26 May 2011 meeting.
 2011.06.09.02.05   Approve proposed DCCE&R amendments to Article VII Section H-Animal and Pets Draft L3 dated 2 June 11.
 2011.06.09.03.05   Approve proposed DCCE&R amendments to Article VII Section M-Storm/Hurricane Window Protection Draft L3 dated 2 June 11.
 2011.06.09.04.05   Approve proposed DCCE&R amendments to Article IX Compliance and Enforcement Sections A thru E Draft L3 dated 2 June 11.
 2011.06.09.05.05   Approve proposed DCCE&R amendments to Article VII Section I-Architectural Control Committee Sections 1 thru 7 Draft L3 dated 2 June 11.
 2011.06.23.01.12   Accept Revision C BOD Minutes for the 9 June 20111 meeting.
 2011.06.23.02.12   Rescind the approval of the purchase of a tag camera and upgrade to recording equipment as approved per motions 2011.05.12.08.12 & 2011.5.12.09.12
                    The IFC evaluated to electric dollar savings after adding an additive to all AE AC systems and recommends the approval of full payment of balance due to TgX Solutions of $6,462.50 per
 2011.06.23.03.12
                    invoice #5067 dated 11 Jan 2011.
                    Amend the By-laws by adding item 4 to Article VII Section A that will restrict Director’s and a member of a Director’s household from having any business relationships with any entity AE
 2011.06.23.04.12
                    is doing business with.
 2011.06.23.05.12   Approved AE Calendar Rules dated 6 June 2011 as amended 23 June 2011.
 2011.06.23.06.12   Approved Cioffi’s proposal dated 6 June 2011 for $18,600 to trim all palm and hardwood trees. Trimming to be ASAP.
 2011.06.23.07.12   On 13 June 2011 the Hearing Committee recommended that the BOD assign a Liaison to the Hearing Committee
 2011.06.23.08.12   Mike asked for a Director to Volunteer and Joe was the only one who raised his hand. Motion to approve Joe as the BOD Liaison to the Hearing Committee.
 2011.06.23.09.12   THIS MOTION FAILED. Committee recommended motion #011A dated 6 June 2011 to replace all straps on 48 lounger chairs for $3,300.
                    Committee recommended motion #011C dated 6 June 2011 to recover 13 sets of seats and backs on lounge seats at a cost of $1,677. Mike motioned to amend at a cost not exceed
 2011.06.23.10.12
                    $2,500. The BOD voted on the motion to amend.
                    Motion to recover 13 sets of seats and backs on lounge seats at a cost not to exceed $2,500 per Drapery Designs, Inc. proposal dated 1June 2011 with adjustment for material and sales
 2011.06.23.11.12
                    tax. (Note: These 13 seats and backs are for the pool area wicker style chairs.)
 2011.06.23.12.12   Approve A & E Property Services, Inc. undated proposal to repair two (2) walls where bee’s nest were removed at a cost of $586.
2011.07.14.01.07    To accept 23 June 2011 Rev B BOD Meeting minutes.

2011.07.14.02.07    Amend to the budget by reducing budgeted line item 05979 (Unassigned 2010 Revenue) by $7,035 and increasing budget line item 05408 (Landscape Cleanup) by $7,035.


                                                                                           Page 24 of 25
     AVALON ESTATES HOMEOWNERS ASSOCIATION OF BOYNTON BEACH LIST OF BOARD MOTIONS



    MOTION #                                              MOTION
2011.07.14.02.07    Amend to the budget by reducing budgeted line item 05979 (Unassigned 2010 Revenue) by $7,035 and increasing budget line item 05408 (Landscape Cleanup) by $7,035.

2011.07.14.03.07    Approve $675 for foreclosure legal expenses for lot #120.
2011.07.14.04.07    Present a ready to sign agreement to represent AE for collection of delinquent accounts from AAC (Assessment Collection Consultants, Inc.) for BOD approval.

2011.07.14.05.07    Approve four (4) proposals from A&E to repair lifting sidewalks at a cost not to exceed $20,530 which funds will come from the replacement reserve account. See details below.
                    Cioffi to re-landscape Guardhouse per proposal dated 11 July 2011 at a cost not to exceed $4,675 and Cioffi to re-landscape 3 Guardhouse Islands per proposal dated 11 July 2011 at
2011.07.14.06.07
                    cost not to exceed $1,875. Total re-landscaping not the exceed $6,550.
2011.07.14.07.07    Approve Hearing Committee recommended mutually agreed terms by all parties for complaint #132.
2011.08.11. 01.11   To approve the minutes of the 07/14/11 BOD Meeting Rev-A

2011.08.11. 02.11   To approve the emergency expenditure of $4,320.00 for the replacement of two flow pumps for the Clubhouse Pool, to be paid from the Replacement Reserve.
2011.08.11. 03.11   To approve the CD purchasing a new refrigerator for the kitchen, not to exceed $1,750.00
2011.08.11. 04.11   To accept the recommendation to install Root Barriers instead of doing Root Pruning
2011.08.11. 05.11   To approve installing Root Barriers on 970 lineal feet of sidewalk at a cost of $15,520, from Mike Cioffi after the sidewalks are repaired
2011.08.11.06.11    To approve the new Hearing Committee Rules and Regulations
2011.08.11.07.11    To approve the time for waiting until a homeowner can be suspended from using common area facilities and privileges from 180 days to 90 days

2011.08.11.08.11    To approve improvements at the Sports Complex, not to exceed $3.300 for a paver walkway and two paver pads for table & chairs. Work to be done by Able & Willing Pavers, Inc.

2011.08.11.09.11    To approve purchasing Accordion Shutters from C&M Hurricane Protection Services for the Guardhouse. Cost is $6,999.06 for the shutters, plus some minor expenses under $500.

2011.08.11.10.11    To approve a contract with Hometown Pest Control, Inc. for snake removal service at a cost of $225 for bi-monthly service treatment
2011.08.11.11.11    To accept the proposals from Mike Cioffi for landscape improvements to the Clubhouse not to exceed $6,615
2011.08.27.00.00    NONE Budget Worshop BOD Meeting.
 2011.09.08.01.13   To accept 11 August 2011 Rev 2 BOD Meeting minutes.
 2011.09.08.02.13   To accept 27 August 2011 Rev A BOD 2012 Budget Meeting minutes.
 2011.09.08.03.13   To have the Association Attorney go ahead with motions to proceed with foreclose actions on Lots #9, #168 and #206 at a cost of $675 each.
 2011.09.08.04.13   FAILED. To send proposed Assessment Collection Consultants, Inc., agreement dated 29 Aug 2011 to the Association’s attorney for review and comments.
 2011.09.08.05.13   To approve Assessment Collection Consultants, Inc., agreement dated 29 Aug 2011.
                    FAILED. To approve that the Treasurer be the Liaison between the Association and Assessment Collection Consultants, Inc., agreement dated 29 Aug 2011 and may approve
 2011.09.08.06.13
                    expenditures of up to $500 per lot excluding any foreclosure actions.
 2011.09.08.07.13   To approve Second Amended and Restated Bylaws as amended 13 Jan 2011, 8 Feb 2011, 14 March 2011 and 23 June 2011 prepared by Jeffrey A. Rembaum, Esq.
 2011.09.08.08.13   Task the IFC to present to the BOD a ready to sign contract for an Audio/Visual System for the ballroom at a cost not to exceed $13,500.
 2011.09.08.09.13   To table Motion 2011.09.08.07.13 until the first BOD meeting in Nov 2011.
 2011.09.08.10.13   To spend up to $1,000 legal services for Lot #70 as approved per Motion 2010.06.24.11.15.
 2011.09.08.11.13   Approve not to exceed $1,000 for 2011 December Children’s’ holiday events.
 2011.09.08.12.13   That during January of every other year, each parcel owner be required to submit an updated authorized entry list, and that every existing list of names be deleted.
 2011.09.08.13.13   Approve Avalon Estates Hearing Committee Procedures as revised now dated 20110909.
 2011.09.22.01.12   To accept 8 September 2011 Draft B BOD Meeting minutes.
 2011.09.22.02.12   To write off back interest charges of $888.53 for 21 parcels who are now current with all assessment obligations.
 2011.09.22.03.12   To add Meet the Candidates Night mode of operations as item #15 to the BOD Policies.
 2011.09.22.04.12   To write off all pre bankruptcy charges for unpaid assessments, late fees and interest against Lot #32 in the amount of $4,350.54.
 2011.09.22.05.12   AE Staff member Judy Baier requested permission to setup a request area for AE donations for the Forgotten Solders Outreach program for items for care packages.
                    To revise previously the BOD’s approved suggested DCCE&R amendments to the Compliance and Animals and Pets sections as resubmitted. The Town Hall packages for the proposed
 2011.09.22.08.12
                    DCCE&R amendments will remain at 17 pages.
 2011.09.22.09.12   FAILED >>> BOAC Motion #1003 to combine the BOAC and IFC into one committee.
 2011.09.22.10.12   BOAC Motion #1002 to approve the “Concrete Sidewalk Repair Criteria” five (5) page document.
                    To approved completed additional items for the Guardhouse landscape upgrades. Cioffi invoice #11915 dated 13 Sept 2011 for 4 th island and more pots for $731.47 and Cioffi invoice
 2011.09.22.11.12
                    #11909 dated 12 Sept 2011 for different pots in front of Guardhouse for $700.
 2011.09.22.12.12   Approve Scenic Pest Control Service proposal dated September 2011 for Heritage Systemic Fungus Treatment blanket spray of all grass for $3,600.




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