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					                   LEY HILL CRICKET CLUB
                                  March 2012


These guidance notes are for the managers of our junior sides. Managers and
helpers/umpires/scorers must of course be familiar as well with the club’s
comprehensive Child Protection Policy, a copy of which is on permanent
display on the club’s notice board and website, www.lhcc.org

Courtesy of our sponsors, Ley Hill Solutions, team managers will also be
given a comprehensive file, which will include all the key documents they

The general key to success is to delegate as much as you can within the
framework of the Child Protection Policy. There are many coaches and parent
helpers in the club who meet the required Child Protection criteria and are
usually more than happy to assist if available. We are always looking for more
however so keep an eye out for willing volunteers!

It is not as bad as it may look at first sight…….

HOME GAMES (at Ley Hill)

Confirm the fixture with the opponents a week or so before the match (contact
details of your opposite numbers can be found now on www.buckscb.org. This
is probably most conveniently done by email or text). Every manager will be
given log in details to the website (usually your email address and a
password) and the opposition details can be found under ‘Locate Manager’ on
the drop down menu for Club Competitions.

             Suggest exchange mobile/work phone numbers in case of
              weather problems on the day
             Remind the opposition that we play junior fixtures (up to and
              including under 15 level) at Ley Hill on an artificial wicket and
              spiked boots are not allowed.

If you remember, purchase some chocolate biscuits or similar as an after
match snack for both teams (squash is provided); account for the receipted
cost from the match fees.

Arrange a meet time of at least 30 minutes before scheduled start. It is much
easier if the team arrives already changed. This gives time to get everything
ready and maybe 5 or 10 minutes for some fielding/bowling practice.

Ensure you have access/a key to the clubhouse and know how to deal with
the alarm (key holders include Dave Peterson, Paul Green, Denis McCarthy,
Andy Rennard, Nick Lee, Robin Carr and Ian Walter).

Arrange for an umpire and a scorer (usually supportive parents, our younger
coaches or older juniors can be coerced).

If it’s a Sunday morning, put the kettle on!
Involve all the team if possible in preparing for the match (you may wish to
use the ‘Captain’s Mate’ on the wall by the alarmed entrance as a fun way of
delegating chores). Team members can assist with/do the following:-

      Open up the shutters

      Put scorers’ table out with chairs/benches for scorers and spectators

      Put scoreboard out

      Put stumps out

      Ensure creases on the artificial wicket are chalk marked properly
       (under 13s and 12s play on a 21 yard wicket and not 22; under 10s and
       11s play on a 20 yard wicket)

      Put boundary markers out

      Put traffic cones and warning signs out along the road

      Put sponsor’s board out

Ensure you have a (correct size) match ball (and know where they are kept).

Identify the right kit in the home dressing room (each team should have its
own bag).

Ensure you have a scorebook and something to write with (under 10s play
Barrington rules which means a different scoring system).

Umpires coats are in the home dressing room.

Remember to collect match fees (£2 per player).

After the match, everything has to be put away (the players can do this).

Check the dressing room is left tidy and the opposition (and our players for
that matter) have left nothing behind.

Enter the result on the www.buckscb.org website (see appendix below). It is
reasonably straightforward if you can remember your password!

To save time and hassle in arranging the next game, obtain everybody’s
availability for it and wherever possible, tell them where and when to meet for
the next one.


In due course account for the match fees (and any expenses such as
refreshments, score book etc together with a receipt) to Jon Lown, Club
Treasurer or Paul Green, Assistant Treasurer, using the match money forms
provided. You are not expected to pay for expenses incurred yourself! If
neither Jon nor Paul is around, the form, any receipts and the money can also
be handed to Dave Peterson or Ian Walter.

It may appear daunting but in reality much of it happens in a blur and the
boys/girls generally know what to do.

HOME GAMES (at Bellingdon)

The club is very fortunate in that it has a second home at Bellingdon (adjacent
to the village hall on the left as you leave the village) and as our numbers
expand and fixtures begin to pile up against practice evenings we use
Bellingdon for some junior fixtures.

The Bellingdon venue is really a cross between a home (see above) and an
away (see below) game! Its main advantage is that it is a grass wicket, which
is provides experience for the boys.

At Bellingdon all the basic equipment (ie stumps, boundary markers, first aid
kit etc) is locked away in a small cricket pavilion in the far corner of the
ground. You will however, need to take with you all the age group kit items set
out below under the heading ‘away games’, plus:

         Most important of all, keys to the Bellingdon pavilion (kept behind the
    bar) in the Ley Hill clubhouse on a BCC key ring

        Match ball

        Scorebook

         Drinks containers (there are jugs in the village hall, or empty squash
    bottles are ideal).

Orange squash (undiluted) is kept in the Bellingdon pavilion and behind the
Ley Hill bar. Also on the key ring are keys to the adjacent Bellingdon village
hall where you can obtain drinking water from the kitchen and the toilets are
situated. (The club’s senior sides have access to the village hall for cricket
teas on Saturday afternoons).

Please return the Bellingdon keys to behind the bar as soon as you have
locked up as there is a very good chance that they may be needed the
next evening (and you can not always rely on the published fixture list
as circumstances change)!


These are much simpler!!

Again, check with the opposition a week or so before the scheduled date to
confirm time, place etc. Obtain directions to ground and opposition mobile
phone numbers in case of last minute weather uncertainty etc.

Arrange a meet time and place for the team (normally at the club) aiming to
arrive at the opposition’s ground about 30 minutes before the start.
Ensure you have enough cars to transport everybody (and the kit). It is the
parents’ responsibility to transfer their offspring to and from away matches. Lift
sharing is a sensible option of course. Some may prefer to go direct to the
opposition ground so remember to account for these!

Remember kit! This is the biggest nuisance as it means gaining access to the
clubhouse beforehand. The best idea is to pick it up on a training evening
when the club will be open.

Ensure, as a minimum, that the kit bag contains four pairs of pads, wicket
keeping pads, wicket keeper’s gloves, 4 boxes, 3 pairs of right hand batting
gloves and one pair of left, 3 bats, first aid kit and a ball. There is a separate
helmet bag and you will need at least 3 helmets.

Ensure you have an umpire and scorer.

Remember scorebook and something to write with.

Double check you have the first aid kit; injuries happen in cricket (on and off
the pitch!) notwithstanding the extensive safety precautions taken.

Collect £2 match fees and seek availabilities for next match.

Post the result to www.buckscb.org (in case the home team forget and we

Return kit to club at the first opportunity as it is usually needed for practice


The use of changing facilities may need careful supervision. Wherever
possible, encourage your players to arrive ready changed in their cricket kit
(the vast majority do). Should juniors need to change however please ensure
that any girls in your team are entitled to use the changing room on their own
before the boys use it.

Try as well to ensure that you do not find yourself isolated in a changing room
with juniors who might be changing.

Ensure that you know where to find the club’s first aid kit (in the kitchen) for
home games and take one with you for away games.

Epipens and inhalers should be provided by all who present themselves as
requiring such medication. If a junior (of any age) is selected who may require
such medication you may wish to insist that a parent or responsible adult is
present throughout.

There is a list on the team manager’s folder (and kept above the bar) of all
junior members together with details of any serious medical conditions and
emergency numbers.        Needless to say, this information is extremely

An accident book is kept behind the bar and details of any accident must be
recorded in the book.
Any junior of primary school age who is selected for a match is expected to be
accompanied by a parent or responsible adult throughout. You are not
running a crèche.

Encourage all team members to bring drinks. Dehydration can lead to loss of
concentration, mistakes and injury. On a hot day take a drinks break mid-
innings after ten overs.

Players should be reminded to bring sun protection. A hat in particular is a
very necessary item of equipment, especially for fielding as the sun goes
down in an evening match.

All under 18 players must wear a helmet to bat and keep wicket.

The sport of cricket is fanatical about scores, statistics and match reports. At
the end of the game find a volunteer (usually somebody who has scored runs
or taken wickets is willing!) to write a brief match report for the club’s website
to email to Denis McCarthy at leyhillcc@googlemail.com. (The club’s website
and responsibilities for operating it are being updated so this may change).

Most important of all; try to ensure that everyone is given a fair opportunity. It
is not easy, particularly as the boys get older and captain the teams more
independently themselves, but we want to involve as many as possible in
each match. They all pay the same subs and match fees after all!


It is important to notify the competition organisers of results. This is done on
line (www.buckscb.org) and reproduced below are the guidelines for so doing
as set out on the website.

User guide for Managers

The competitions subsytem of the Bucks CB website allows managers to enter
results from league and cup matches. Only one manager can enter the result and
we suggest that it should be the duty of the winning team in the case of a result
or the home manager in the case of an abandonment. If a particular fixture is not
visible then the other manager has already entered the result. A manager must
login to the website using the supplied username and password and before
he/she is able to enter a result must indicate for which teams he/she is
responsible. This is done through the My Account link at the top left of the menu.

When a manager enters a result it does not become official thus updating the
league tables or the knockout draw until the result has been reviewed and signed
off by the results administrator so a little time may lapse between you entering
the result and the tables being updated.

Cup Results

In the case of a cup result a simple win/loss is all that is required. Click on the
Enter Cup Result menu, select the age group from the drop down list and you will
be presented with a list of matches for your club.
You then simply click on LHS Win or RHS win depending on whether the left hand
or right hand side has won the match. If a fixture is not visible it means that the
opposition manager has already entered the result.

League Results

League results are a little more complicated to enter and must be done so in full
so the correct result can be calculated and the net run rate per team determined.
Click on Enter League Results from the menu and then locate the match for which
you wish to enter the result and then click Edit.
If the opposition team has failed to fulfil the fixture it is known as a walk over. In
this case tick the box walk over home (WOH) or walk over away (WOA).
If the fixture has not been played due to weather and will not be played within
the cut off period then it is considered to be abandoned, simple click the Aban
Otherwise enter the full result. It is most important that the runs, wickets and
overs are entered correctly. Round up overs to the next whole number (do not
enter 14.5 etc) and for U10 matches the number of overs is always 20 for a
complete match.
In the event of ground, light or weather reducing the number of overs played
enter the actual overs and if 10 of the second innings have been bowled a result
will be calculated. Where batsmen have retired on reaching the maximum score
for their age group they are "Retired Out" so they should be included in the
number of wickets that have fallen.

When all the information is complete press the Update link.

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