Memo No.: 688/MIS/02/13, Dated 24-NOV-2010
Sarva Shiksha Mission, Cooch Behar
Tender for Supply of Computer And Peripherals
Under CAL Programme: 2010-11
Dated, Cooch Behar, the 24
NOTICE INVITING TENDER
On behalf of the District Project Officer (DPO), Sarva Shiksha
Mission (SSM), Cooch Behar, Jnanankur Bhaban (2 Floor)
Harendra Narayan Road ,Cooch Behar ,Pin-736101 sealed tenders
are invited from bonafide reputed resourceful Agencies / Suppliers
having experience in similar types of works for supply of good
numbers of Computers and Peripherals as per the following
Name of Items
Computers (Intel Core 2 Duo, 320 GB HDD,
2 GB DDR 3, DVD Writer, 18.5” TFT Screen 110
etc. with Windows XP prof. Operating (Approx)
system) Branded Make.
2. UPS-0.6 KVA
LCD PROJECTOR - DLP SVGA -2400 ANCI
3. Lumens/LCD XGA 2200 ANCI Lumens or 22 (Approx)
4. Projector Screen with Stand. 22 (Approx)
5. Computer Speaker System.
6. HP Black & White Laser Jet Printer. 22 (Approx)
Microsoft Office 2007 Standard Edition
7. 22 (Approx)
The eligible bidders/tenderers are to apply on there own letter
head to the District Project Officer ,Sarva Shiksha Mission ,Cooch
Behar to obtain a copy of bid document/tender paper and
application form from the aforesaid address. Docketing of the tender
paper should be during office hours on working days for the period
from 26 November to 10 December 2010 to the Office of the DPO
and the same will be opened on the 13 December-2010 at 4 p.m.
in the office chamber of the Additional District Magistrate
(Development & SSM), District Collectorate,Cooch Behar in
presence of the DRG Members on CAL and the willing
Terms & Conditions
The following Terms & Conditions should be kept in mind at the time
of filling up the tender :
1. The tender paper can be obtained on payment of Rs. 500.00
(Five hundred only) in the form of Demand Draft (non-
refundable) in favour of the District Project Officer, SSM,
2. Security money of Rs. 30000.00 (Rupees Thirty Thousand
only) in the form of Bank DCR in favour of the District
Project Officer, SSM ,Cooch Behar should be submitted
along with the tender.
3. The tender consists of two parts i.e., (1) Technical Bid and
(2) Financial Bid.
DRG Members shall evaluate the technical bids first and
the financial bids of those participants who are successful
in respect of technical bids will be opened thereafter. The
financial bids of unsuccessful bidders in respect of
Technical Bids would not be opened. It must be noted that
the successful bidders in respect of ‘Technical Bid’ must
be at least 3 (three) in number to ensure the quorum,
failing which, no financial bid will be opened and the NIT
will be proceeded afresh.
The tender submitted should be sealed by the bidder properly
and they should super scribe on the two envelops separately
such as "Technical Tender for supply of Computers and
Peripherals under Computer Aided Learning Programme
2010-11” & "Financial Tender for supply of Computers and
Peripherals under Computer Aided Learning Programme
4. Supplier/bidder should have H/W personnel at Cooch Behar
5. Case specific Authorization Certificate from the Manufacturers
6. Supply and installation of Computers, Peripherals and
Projectors should be commenced within 14 days and
completed within 30 days calculated from the date of issue of
the work order in the different Schools of Cooch Behar district
by the supplier’s own Cost.
7. All duties, taxes and other Levies / Carrying Charges payable
by the supplier shall be included in the total price.
8. Credentials of Rs.1500000.00 (Rupees Fifteen lakhs) only on
Govt. / Semi Govt. supply are to be in a single invoice.
9. The firm should submit the following documents with their
Technical Bids :
i. Application in prescribed proforma in original.
ii. Credential acquired in supplying of such articles by the
supplier so far (duly attested in case of photo copy).
iii. Valid Trade license (photo copy duly attested).
iv. PAN Card (photo copy duly attested).
v. VAT Registration No (photo copy duly attested).
vi. Professional Tax clearance certificate (photo copy duly
vii. Income Tax clearance / IT certificate (photo copy duly
viii. Photo Copy of Demand Draft of Rs.500/- (non-
refundable) toward payment on account of the cost of
ix. Bank DCR of Rs.30000/- (refundable) on account of
x. Case specific Authorization Certificate from the
Manufacturers in original for each item.
xi. The check list (Annexure – III)
10. The following are to be submitted along with the Financial
i) Quotation/Bid Form (Annexure – I)
ii) Price Schedule (Annexure – II)
11. Tender may be sent by REGISTERED POST / SPEED POST /
COURIER or delivered into the Tender Box in person at the
above mentioned address and should reach the office of the
District Project Officer within 5.30 P.M of 10 December 2010.
12. All pages of the original bid shall be signed by the authorized
person. Each corrections made by the bidder in the tender
paper shall be authenticated by the person or persons signing
the bid. The bid shall contain no interlineations, erasures or
13. No change shall be permitted after opening of bids.
14. The Supplier must confirm the warranty and free services for
the supplied computers and peripherals for at least one year.
100% Payment shall be made on receipt of goods by
consignee. For claiming the payment the following documents
are to be submitted to the paying authority.
ii) Delivery Challan / Bills in duplicate duly pre-receipt.
iii) Consignee receipt to the effect that the computers and
peripherals have been received on good condition and
iv) No payment will be made for goods rejected at the site on
15. Acceptance of the lower rate is not obligatory and the authority
reserves the right to reject any tender paper without assigning
any reason whatsoever at any point of time and without
incurring any liability to the affected bidder or bidders, if any.
688(11)/MIS/02/13, Dated : Sd/-
24/11/2010 District Project Officer
Sarva Shiksha Mission,