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Welcome to Woodland Elementary “Home of the Eagles” 2303 Indian Ridge Road Johnson City, TN 37604 Main Office: (423)434-5267 Cafeteria: (423)929-0733 Dr. Richard Bales, Director of Schools Dr. Tracey Crowe, Principal Parent/Student Handbook 2009-2010 Dear Parents and Students, Woodland Elementary offers students an environment of high expectations where students, teachers, and parents work collaboratively to promote innovation, continuous improvement, and the desire for life-long learning. Our vision is to be thought of as an outstanding institution of education, dedicated to excellence and achievement. It is our mission to provide a learning environment that reflects a commitment to the success of every student through continuous improvement of the educational, instructional, and organizational environment. The parental support at Woodland is unsurpassed in contribution to the well being of the total school program. The P.T.A. raises funds each year to support the Woodland Elementary program as well as helping to organize a tremendous amount of volunteer hours to support students and faculty. Parent involvement is encouraged through written reports each nine weeks, progress reports at the interim, newsletters, and parent conference days. Parents can also access Woodland’s website for timely information about current events and classroom activities. The website address is http://www.jcschools.org/woodland/. Please read the Woodland Elementary Handbook with your child/children. It is very important for everyone to have a clear understanding of the procedures and policies included in this booklet. Feel free to contact me if you have any questions or concerns. I am honored to be a part of the Woodland team and eagerly anticipate the 2009-2010 school year. Expect the best! Sincerely, Tracey Crowe, Ed.D. ARRIVAL/DISMISSAL PROCEDURES STUDENTS & VISITORS Drop-Off/Pick-Up Arrivals to school are from 7:45 a.m. until 8:15 a.m. Students arriving from 7:45 a.m. to 8:05 a.m. may go to breakfast. If a student is not eating breakfast, kindergarten – 2nd grades will report to the forum, 3rd– 5th grades will report to the gym. If you choose, you may wait with your child in the foyer. Please do not proceed to the classroom before obtaining a visitor’s pass in the front office. Teacher’s are not on duty until 8:15 a.m. Dismissal pickups are from 3:15 p.m. until 3:30 p.m. To ensure the safety of all students, if you are waiting on your child in the foyer, please listen for the afternoon announcements. When you hear the afternoon announcements, please move to the left hand side of the foyer. As kindergarten – 2nd grade teachers begin to exit the building, they will identify you, call your child’s name, and release your child to you. Parents are not permitted to drop-off/pick-up students in the Bus Loading Area near the small teacher parking lot. All cars should pull up to the front entrance or Educare entrance only to drop-off/pick-up students. No students will be allowed to be picked up at the street. (Indian Ridge Road). Additional parking is available in the large field located to the left of the school. DO NOT LEAVE YOUR CAR WHEN IN THE DROP- OFF/PICK-UP LANE. Please instruct your child to be looking for you, so you do not hold up the line of cars. If your child is not there, please circle around again or go to the parking area and walk up the sidewalk to pick-up your child. It is recommended that you pick up your child promptly, as there is no supervision after 3:30 p.m. After 3:30 p.m. students will be sent to Educare. You will receive a bill for this service. Changes in Pick-up In the event that a change has to be made in the way your child is dismissed from school, please discuss this with your child, and send a note to the teacher. Except in the case of an emergency, changes in student dismissal must be called into the front office by 2:00 p.m. Visitors Parents are always welcome at our school, but state statutes require permission from the principal or his/her designated representatives to visit the classroom while classes are in session. All visitors must check in at the office before going to the classroom. All visitors are required to wear a badge while on campus. No one will be permitted in the classrooms or building without a visitor or volunteer pass. Children who are not registered at this school are not allowed to visit the classroom. Therefore, your child may not bring a guest to class. Please turn off cell phones while visiting classrooms. ATTENDANCE Attendance/Absences School attendance is a major factor in determining the academic success of students. Arriving on time and remaining the entire school day provides students with full academic instruction. You are requested to call the school before 9:00 a.m. if your child is out for the day or if the child will be late for school. After an absence, our policy requires that a written excuse from the parent be sent to the office the day the child returns to school. This note should explain the absence or tardiness. If a parent/guardian does not contact the school, attempts will be made by the Home-School coordinator to check on your child. When a student is absent for 5 or more total days, he or she MUST have a dentist or doctor’s note before the absence can be recorded as excused. The school is obligated to report absences to the authorities. The student will also be referred to “Operation On Track” and the parent may be required to produce documentation to court authorities. According to Johnson City Board of Education policy 6.200, the principal of students in grades K-7 may recommend that students who miss twenty (20) or more days of school not be promoted to the next grade. Unexcused Tardiness and Early Dismissal Regulations An unexcused tardy is defined as a student not in his/her classroom by 8:15 a.m. for unacceptable reasons. All tardies without a doctor or dentist note are considered unexcused. If your child arrives after 8:15 a.m., please accompany him/her to the office to get a tardy admit. Upon the third tardy and/or early dismissal in a grading period, the student will be subject to one or more of the following consequences: Loss of free play at recess After-school detention Lunch detention Loss of privileges and other means or measures for making up missed work as determined by the principal. Students are not to leave school for any reason without permission from the office. All appointments, including medical and dental appointments, should be made outside of school hours. The parent/guardian or other responsible adult MUST come by the office to pick up an early dismissal slip and sign the student out. Only those persons named on the emergency/enrollment card will be permitted to pick up students, unless the parent gives verification in written or personal form. Please do not send unauthorized persons (not on the emergency card) to pick up your child. An unexcused early dismissal is defined as a student leaving school before 3:15 p.m. for unacceptable reasons. Early dismissals will be treated the same as tardies. Principals have the authority to implement “time for time” procedures that would allow students to make up time missed from school. After three unexcused tardies or early withdrawals, the Home-School coordinator will arrange a meeting with the parent(s)/guardian. Excessive early checkouts will be addressed by the principal. Emergency/Enrollment Card Information A current phone number on file will ensure you of an immediate contact in case of an emergency. If you have an unlisted number, we will keep it confidential. However, we must have the number. Children are not permitted to use the office telephone for routine and/or social matters. Please keep the office informed of a change of address and/or telephone numbers. Without the proper numbers we CANNOT contact you in the event of an emergency! Fees An instructional fee of $20.00 is requested for each student at the beginning of the school year. This fee is used to provide classroom consumables for instruction. This fee is approved by the Board of Education. Make checks payable to: Woodland School. All students that qualify for free and reduced lunch automatically qualify for fee waiver. Lost and Found Lost & Found is located in the cafeteria. This box is emptied at the end of each month. Please clearly mark all of your children’s jackets, lunch boxes, backpacks, etc. The school is not responsible for personal items left on school property or in the building. AWARDS/PARTIES Parties/Special Occasions Please do not send party invitations to school unless the entire class is being invited. In the case of boy parties, all boys must be invited and in the case of girl parties, all girls must be invited or parents are asked to extend invitations by phone or mail. Special birthday arrangements should not take place on school grounds (i.e., limousines, costumed characters, etc.). Any flower or balloon arrangements would have to remain in the office until the end of the day due to distractions to the learning environment. If there are any questions please call the school office. Parents bringing snacks to school should bring the snack to the office to be delivered. This method of delivery is not as disruptive to the classroom. The teacher will distribute the snacks at an appropriate time. **We are under new guidelines from our state department concerning foods offered students at anytime during the student day. Because of this and other concerns all classroom celebrations should have healthy treats provided. These should not include items with sugar or carbonated drinks, but should be limited to fruits, cheeses, crackers, popcorn, nuts, and health fruit juices. Perfect Attendance Awards Perfect Attendance awards will be given only to students who have perfect attendance. Perfect attendance is defined as not missing one minute of school. Therefore, if you child is ever tardy, picked up early, or absent for any reason, they will not receive an end of the year perfect attendance award. CAFETERIA Breakfast Breakfast is served each morning from 7:45 a.m. until 8:05 a.m. All children are provided breakfast free of charge. Students eating breakfast at school should arrive no later than 8:05 or the last bus arrival. Eating breakfast past 8:15 is not considered an excused tardy unless a bus is late. Lunch Students may purchase lunch in the cafeteria or bring their lunch from home. Parents who pack lunch for their children are asked not to include soft drinks. Please remember that meals cannot be refrigerated or heated. Parents are asked not to bring restaurant food to the cafeteria. You may purchase a school lunch or bring lunch from home. On the first day of school, all students will be given an application for free and reduced price meals to take to their parents. Only those who wish to apply need to return these forms. Meal prices are established by the Board of Education annually. COMMUNICATION AND CONFERENCES Communication Throughout the year, we strive to have close contact with all of our parents. We need your help in this process. We request you stay in contact by: Reading all memos, notes, and newsletters sent home in Wednesday packets. Attending parent conferences, parent meetings, and family night activities. Taking a few minutes each day to talk to your child about school. Calling or writing us a note for more explanations. Participating in two parent conferences (in-person) per year, one in the fall and one in the spring. Utilizing the school suggestion box located at the front entrance. Conferences Conferences are very important to the success of your child. The school or parent may call or write and request a meeting at any time. Please make an appointment with the teacher at least twenty-four hours prior to your visit for a private, productive meeting. Teachers are not available to meet every day and will not be able to meet while their classes are in session. School-wide conferences will be scheduled in the fall and as needed. Every parent is expected to attend at least one conference. Attendance, or lack thereof, will be recorded on the child’s permanent record. CONDUCT Code of Conduct The Johnson City School Board has adopted a Code of Student Conduct and Discipline. Parents are responsible for informing their children of its content. Our school will comply with the current Code of Student Conduct. Each student will receive a personal copy at the beginning of the school year. All teachers will discuss this booklet with their classes. Parents must sign and return the back page of the Code of Conduct booklet. Discipline Pupils are under the authority of the principal, and are subject to the principal’s discipline. The administration of discipline by principals and teachers is authorized as provided in Tennessee Statutes. Grounds for disciplinary action are: Willful disobedience of school personnel or other persons so designated by the principal. Violence against persons or property. Any act that disrupts the orderly operation of the school or school processes and activities. Willful disobedience of school rules. Dress Code/School Gear The appearance of our students reflects the quality of the school and must not cause disruptions to the learning environment. The principal has the right to ask students to leave, at home, any item that may distract the class. We stress good grooming, neatness, and clothing that allows the student to participate in all activities during the school day. The following items will not be allowed at Woodland or at any school-related activity: Sagging pants Clothing with suggestive or offensive messages Short tops that show the midriff. During class times, when seated, students should wear clothing that does not expose them. No brightly colored hair or unusual face make-up will be allowed No hats, visors, bandanas, or head rags No in-line skate shoes No mesh shirts Shorts and skirts must be at finger tip length All shoulder straps must be three fingers wide. Absolutely no “spaghetti straps”. Students who dress inappropriately during the school day may be asked to wear “loaner” clothing or to notify their parents to make arrangements to correct the problem. Any other clothing deemed inappropriate by the principal may also result in a violation of this policy. The following items are not permitted on school grounds: Trading cards of any type. Playing cards of any type. Toys. Headphones. Portable Electronic Games. CDs or CD players. IPods or other MP3 players. Radios. Cell phones. Illicit drugs, alcohol or tobacco. The principal may also forbid any other items that are determined to be disruptive to the learning environment. These items will be confiscated and not returned to the student. We operate on the premise that the school has the responsibility to ensure that no student’s learning will be infringed upon by another student’s misbehavior. EACH STUDENT HAS THE RIGHT TO AN EDUCATION IN A POSITIVE, SAFE LEARNING ENVIRONMENT. The faculty and principal maintain student behavior, but an individual’s chronic misbehavior is the responsibility of the parents. Minor offenses will be handled through parent-teacher contact. Students who continue to be disruptive, disrespectful, disobedient, or defiant will be removed from class. Parents may be notified to come to the school to pick up their child if necessary. Please talk with your child so that he/she will not need to be removed from school. The principal reserves the right to make class changes as necessary. Discrimination/Harassment Johnson City School Board Policy states that students and staff shall be provided a learning/working environment free from sexual, racial, ethnic, or religious discrimination/harassment. The learning environment includes school district facilities and premises, and non-school property at any school sponsored, school approved or school related activity or function such as field trips or athletic events where students are under the control of the school district. It shall be a violation of this policy for any employee or any student to discriminate against or harass another person through disparaging conduct or communication that is sexual, racial, ethnic, or religious in nature. Any concerns regarding the use of discrimination and/or sexual harassment should be reported to the school principal immediately. Bus Rules All school rules apply at all school sponsored events, going to and from school, and including the bus stop. Transportation is provided as a convenience to parents, not as a right to students. Students who do not obey the bus rules will lose the privilege of riding the bus for a period of time. Students are expected to conduct themselves in a courteous, well-behaved manner while waiting for the bus and during travel. Johnson City Transit System Disciplinary Code is as follows: Front Seat Offenses: Students will receive a written warning and be placed on front seat of bus for 2 weeks as a result of the following behaviors: 1. eating or drinking on the bus. 2. failure to remain seated. 3. hanging out of the window. 4. improper boarding/departing procedures. 5. refusal to obey the driver. 6. rude, discourteous and annoying conduct. 7. spitting or littering. 8. unnecessary noise. 9. using profanity. Depending on the severity of the offense the student may be placed on front seat indefinitely. Repeat occurrence of front seat offenses will result in a 2-week suspension. Automatic Two (2) Week Suspension: 1. Bringing articles aboard bus of injurious or objectionable nature 2. Destruction of property 3. Fighting/pushing/tripping 4. Lighting matches, smoking, use of other tobacco products on bus 5. Making obscene gestures 6. Other behavior relating to safety, well-being and respect for others 7. Tampering with bus equipment 8. Throwing objects in or out of bus School Year Suspension Student will be suspended from riding any school bus for the remainder of the school year as a result of the following: 1. Attacking the bus driver. 2. Attempting to set fire to seat, hair, clothing, etc. 3. After serving two 2-week suspensions, the 3rd suspension will be for the remainder of the school year. PARENTS ARE RESPONSIBLE FOR PROVIDING TRANSPORTATION IF THEIR CHILD IS SUSPENDED FROM RIDING THE BUS. CURRICULUM/STUDENT PROGRESS Textbooks Textbooks are distributed to your child for his/her use during the school year. These books are the property of the Johnson City Board of Education and shall be returned to the student’s teacher at the end of the school year or upon withdrawal. Parents must be prepared to pay for the cost of replacing damaged or lost text books. Special Area Classes Art All students are provided art instruction. A fifth grade special project is produced annually. Guidance A comprehensive counseling program is provided for all students. Referral forms are available in the school office or you may contact the school counselor for a scheduled appointment. Library The school library is a well-stocked media center that affords various learning opportunities for students. Students attend library classes often. Students must keep up with their library books! Parents must be prepared to pay for the cost of replacing any lost or damaged/ruined books. Music All students are provided music instruction. Grades 4 and 5 may also try out for the SELECT CHORUS. Physical Education The physical education program provides organized activities planned and directed by a certified physical education teacher. No child will be excused from participation in physical education unless a written excuse is presented or the teacher feels it is necessary. Prolonged excuses must have a doctor’s recommendation for exclusion (those in excess of three days). Tennis shoes must be worn on P.E. Days! Report Cards/Progress Reports Report cards/progress reports are issued every 9 weeks for grades PreK-5. Students in PreK, K, 1st, and 2nd will receive developmental progress reports, while students in grades 3-5 are given letter grades. Student Performance Report cards will be sent home following the end of each 9 weeks. The grading scale is as follows: For grades 3-5 A= 94-100% Excellent Achievement B= 86-93% Above Average C= 75-85% Average D= 70-74% Below Average F= 50-69%* Failing *No term average of less than 50 will be recorded Teachers will issue mid-term progress reports to all students during the fourth week of the reporting period. This report will indicate the student’s strengths as well as areas that need improvement. EMERGENCY PROCEDURES Emergency School Closing Procedures Please discuss with your child, in advance, the plan that you have established in the event that school is closed early. Occasionally, it becomes necessary to close school due to inclement weather conditions. If this occurs, buses may be able to run on emergency routes only, due to poor road conditions. Notification of Emergency School Changes For information about school closings and delayed openings, parents and students may listen to any one of the area radio and television stations. Parents and students are urged not to phone their school, the director of schools, or the area media for information, but to stay tuned to the station of their choice. Delayed Openings On days that school open on a delay, buses will run on a two-hour delayed schedule. On these days breakfast will not be served. Students arriving after 10:15 a.m. on a delayed opening school day, will be considered tardy. Early Dismissal Due to Weather On those days that weather conditions worsen after the student arrives at school, parents will be alerted of early dismissal by area radio and television stations. Please do not call the school, as this ties up the phone lines. Fire Drills/Tornado Drills/Safety Drills Monthly practice drills are conducted to make certain that all students and school personnel are aware of and adhere to the safety guidelines. MEDICAL Illnesses When a suspected case of chicken pox, measles, impetigo, hepatitis, mumps, pink eye, strep, head lice, or other communicable (contagious) disease is reported, parents will be called immediately to take the child home. When a child has confirmed strep throat, he/she should remain out of school for at least 36 hours after treatment with either oral antibiotics or injection (weekend days count as time away from school). Please do not send your child to school while waiting for the results of his/her strep test because of the risk of exposing other students. If a child has been ill with a fever, cold, sore throat, skin rash, skin eruption, or vomiting, he/she should not be in school. A child should be free of symptoms and/or fever for 24 hours before returning to school. Medication All medication must be housed in the clinic with the proper paperwork on file in order to be administered at school. Parents must bring the medication to the office. Forms must be on file for prescriptions as well as over-the-counter medications. School System Lice Policy Parents will be notified in the event their child has head lice and will be required to pick their child up from school. After treatment and removal of all nits, the parent must bring the child to the office of the Johnson City School Nurses, contact phone number 232-5380. An admit form will be given to the parent if the child is nit and lice free. The school requires this form from each student who has lice to be re-admitted. A student will be expected to have met all requirements for treatment and return to school no later than 2 days following exclusion for head lice. All days in excess of the allowable period will be marked as unexcused. The school office should be notified immediately when a communicable disease is diagnosed. Student Accidents Accidents are reported immediately to the staff member on duty. The staff member will complete an accident report form as necessary with efforts made to contact the parents or guardians. A current home or work phone number and an additional emergency number on your child’s enrollment card will ensure a speedy contact. Student Accident Insurance Insurance coverage against accidents at school, on the playground, going to school or returning home is offered at a low cost. Follow the instructions on the material being sent to you. Please have your child check with the teacher if he/she did not receive an application. The application and money must be sent directly to the company. Title I Woodland is a School-wide Title I Federally Funded School. This designation provides additional funding for our school to be used for personnel, equipment, supplies, and staff development. These additional resources enable our students to receive help in promoting their educational progress. Johnson City Board of Education encourages the involvement of parents/guardians, both as individuals and as groups, to act as advisors and resource people in the following ways: 1. With specific talents to complement and extend the instructional services of the classroom teacher. 2. To serve as advisors on curriculum development projects. 3. To express ideas and concerns by responding to surveys and other information-gathering devices. 4. To be actively involved in parent-teacher groups. 5. To serve on citizen’s advisory committees. Under the Federal Projects Director, the school system shall provide the coordination and technical assistance, plan and implement the Title I Program according to the guidelines set forth in law which includes, but is not limited to, the following: 1. Parent input into the planning, design and implementation of the Title I Program. 2. Meaningful consultation of parents/guardians of participating children in the planning, design, and implementation of the Title I Program. 3. Organized, systematic, ongoing, informed, and timely consultation in relation to decisions about the program. 4. The involvement of parents through activities and procedures which are of sufficient size, scope, and quality to give reasonable promise of substantial progress toward achieving the required goals. To ensure that parents/guardians of participating children have an adequate opportunity to participate in the planning, designing, and implementation of the Title I Program, the school system shall: 1. Convene an annual meeting, to which all parents/guardians of participating children, including migrant students and limited English proficiency students, must be invited, to explain the programs, activities, and curriculum available under Title I. 2. Provide parents/guardians of participating children, including migrant students and limited English proficiency students, with reports and explanations of their child’s progress. 3. To the extent practical, conduct a parent/teacher conference with the parents of each participating child to discuss the child’s progress, placement, and training in methods the parents can use to complement the child’s instruction. 4. Make educational personnel under the Title I Program, including student services personnel, readily accessible to parents/guardians. 5. Permit parents/guardians of participating children to observe Title I Program activities. 6. Provide opportunities for regular meetings with parents/guardians to formulate parental input into the program. 7. Provide parents/guardians of participating children with a copy of the parental involvement policy as well as timely information about the program. 8. Make parents/guardians aware of parental involvement requirements and other relevant provisions of the program. 9. Provide reasonable support for parental involvement activities as parents/guardians may request. 10. Coordinate, to the extent possible, parental involvement activities and strategies under other programs. 11. Develop a school-parent compact/contract that outlines how parents, the entire school staff, and students will share the responsibility for improved student achievement and the means by which the school and parents will build and develop a partnership to help children achieve high standards. 12. Provide information, to the extent to which it is practical, on programs and activities in a language and form that parents/guardians understand. 13. Annually assess, through consultation with parents, the effectiveness of the parental involvement program and determine what action needs to be taken, if any, to increase parental participation. The faculty, staff, and administration at Woodland Elementary School appreciate your support of our guidelines. Our students benefit when we all work together. The administration reserves the right to amend this handbook as deemed necessary.
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