GUIDELINES FOR THE ADVISORY BOARD
SCHOOL OF OCCUPATIONAL THERAPY
The School of Occupational Therapy Advisory Board was organized to assist the Pacific
University School of Occupational Therapy in the development and advancement of its
program and to provide support as a continuing advisory group for the School of
Occupational Therapy. The Advisory Board serves in an advisory capacity and is used at
the discretion of Pacific University to seek counsel and advice as needed. Final authority
and responsibility for the School of Occupational Therapy Program is retained by Pacific
II. MISSION STATEMENT
…. to assist the Pacific University School of Occupational Therapy in its recruitment,
development, and promotion of students and the profession, through the integration of
community, energy, knowledge and support in order to realize the vision to….
P rovide an exceptional educational environment
A cademic credentials second to none
C adre of the best professional educators and administrators available
I nsight into the ever changing requirements of professional education
F acilities with resources to service the needs of the program
I nteractive involvement with the local professional & international communities
C areer opportunities for our graduates with significant personal and financial
III. BOARD RESPONSIBILITES
A. Board should engage in ongoing activities as necessary to determine
the mission of the organization, to define specific goals and objectives related to the
mission and to evaluate the success of programs towards achieving that mission.
IV. STRUCTURE AND ROLE OF THE BOARD
A. Executive Committee
1. Board Chair
a. oversees the board meetings and executive committee meetings
b. works in partnership with school director
c. prepares agenda for the board meetings
d. reviews board minutes with the secretary
e. works with board members on their roles and helps them assess
f. makes offer to new member nominee to join the board
2. Board Vice Chair
a. attends all board meetings
b. serves on the executive committee
c. carries out special assignments as requested by the chair
d. understands the responsibilities of the board chair and is able to
perform these duties in the chair’s absence
e. participates as a vital part of the board leadership
f. responsible for membership issues
3. Board Secretary
a. attends all board meetings
b. serves on the executive committee
c. maintains all board records and ensures their accuracy and
d. reviews the board minutes with the board chair and sends
completed minutes to the board members (see documentation
e. understands the responsibilities of the board chair and is able to
perform these duties in the absence of the board chair and vice
f. provides notice of additional meetings when appropriate
g. coordinates, with school of OT secretary, documentation
provision for members who are not able to attend board
4. Chair Emeritus
a. outgoing chair maintains the role of mentor
B. Standing Committees
1. Curriculum and Facilities
a. makes recommendations regarding course content curriculum,
instructional materials, equipment, and facilities
b. assists in accreditation efforts and outcome assessments
c. assists in development of new facilities planning
2. Promotion, Diversity, Recruitment
a. assists in promoting programs to the professional community
and to the public
b. recommends strategies for student recruitment
c. suggests strategies for promoting diversity within the OT
d. assists in board member orientation
3. Alumni, Continuing Education
a. recommends alumni activities
b. suggests continuing education programs which could be
offered by the School of Occupational Therapy
c. review post professional program options
4. Resources and Stewardship (previously scholarship and
a. review sources of program funding
b. explore opportunities for variety of fundraising activities
c. possible community connections for existing programs
V. FUNCTIONS OF THE ADVISORY BOARD
Advisory Boards do not have any legal authority, therefore all of their responsibilities are
assigned at the discretion of the executive director and/or board of directors.
Responsibilities assigned to an advisory board may include any or all of the following:
1. Provides support for the development of excellence in education
of occupational therapists by advising on ways to: a) build and
enhance quality of professional education, b) assure the
relevance of the educational process to the occupation-related
health needs of the community, and foster relationships that
support fulfillment of the School’s mission.
2. Serves as a communication link between the Pacific University
School of Occupational Therapy and the community.
3. Provides information and ideas regarding course offerings,
course content, curriculum, instructional materials, equipment
4. Identifies information about the labor market and employment
opportunities for program graduates.
5. Provides information about the occupation-related health needs
of the community and current trends in occupational therapy.
6. Assists in promoting programs offered by the School of
Occupational Therapy to the professional community and to the
7. Identifies community resources which may support development
of programs, staff, and funding.
8. Facilitates outcomes assessment by evaluation of the program’s
success in meeting the needs of the community.
9. Suggests ways to enhance the program’s public image and foster
10. Recommends, and supports execution of, strategies to promote
diversity of the students, staff and faculty of the School.
11. Provide advice concerning the design and plans for the program.
12. Help create policies which provide direction and support for the
13. Spread the word regarding program services
14. Explore opportunities for variety of fundraising activities
15. Develop subcommittees for assigned tasks in specific areas.
VI. COMMITTEE STRATEGIC PLANS
1. Executive Committee
2. Standing Committees
A. New Board Member Notebook – to be provided by school of OT
B. Board meeting minutes (board secretary) -> meeting minutes sent
quickly to executive committee and director of the school of OT to review
-> corrections back to board sec. and corrections made as needed -> board
sec to send minutes to board and director of OT school -> executive
committee meeting to occur in between board meetings and agenda to be
set for the next board meeting -> board sec to send agenda to school sec ->
school sec to email meeting reminder with directions for conference call
access and agenda to board members and make paper copies to be on
tables for board meeting. Meeting minutes to be given to school sec from
board sec with documents to be scanned and put on the website at the
board meetings from the previous board meeting.
C. Director of the School of OT will provide a Director’s Report at each
Board Meeting. This will be included as an attachment to the Board
A. BOARD MEMBERSHIP/ MAKEUP
1. Goal of 14-16 members
2. 10 Occupational Therapists
3. 4 Public representatives (consumer, other professional)
4. 2 students (in good standing with the OT program)
5. Director of the school of OT attend meetings
6. School of OT faculty representatives to attend meetings as appropriate
7. Membership length of stay and rotation
*** This may be changed at the discretion of the Board
B. NEW BOARD MEMBER QUALIFICATIONS
1. New board members must have an expressed interest in Occupational Therapy
practice and/or academic development AND
2. have an education in a field related to Occupational Therapy or public, personal,
professional experience with Occupational Therapy OR
3. have a history of professional work and/or community contribution OR
4. have had leadership experience.
5. If you are a student or a professional you must be in good standing with the OT
program and your licensing board.
C. PROCEDURE FOR NOMINATIONS TO THE BOARD
1. Board members or John White nominates potential candidates.
2. Executive Committee gathers additional information on the nominee. Executive
committee discusses with John White as needed. Executive committee checks for student
or professional good standing and then brings information to the whole Board.
3. Board chair will do official offer to nominee for the Board.
4. Orientation will be provided with the new member packet provided by the Executive
D. PROCEDURE/OPTIONS FOR IF UNABLE TO ATTEND BOARD MEETING
Phone conference call is available for those unable to travel to a meeting
1. Phone call initiation will begin at Pacific University (by the director of OT or
the board chair)
2. Instructions: call (866) 893-4880; when asked for a PIN, punch in 4880 in the
dialpad and you will be connected and await, or join, the others on the line.
3. if you have documents that you plan to share at the meeting, please get these to
the board secretary or school of OT administrative assistant (Kelly Hering at
Khering@pacificu.edu) a week prior to the meeting. These will then be distributed via
email or brought to the board meeting.
E. TERM LENGTH AND ROTATION
1. A term of 4 years is suggested for the professional and public board members
2. A choice of a second term may be optional or a choice of returning for an
addition term is an option.
3. Length of term for student members is the length of time they are a registered
student in the school of OT at Pacific University.
F. VOTING QUORUM
1. If complaints or conflicts with board member discuss with board chair. If
complaints or conflict with board chair discuss with director of school of OT