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ROUND VALLEY UNIFIED SCHOOL DISTRICT NO by V64xsRZ9

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									                       ROUND VALLEY UNIFIED SCHOOL DISTRICT NO. 10
                                  GOVERNING BOARD

                                  BUDGET REVISION HEARING
                                            AND
                                  REGULAR BOARD MEETING
                                          MINUTES

                                    Tuesday, May 8, 2012, 6:00 p.m.
                               District Administrative Center Board Room

BUDGET REVISION HEARING

Agenda Item No. 1
CALL TO ORDER

Board President Steve West called the meeting to order at 6:00 p.m. with the following Board members
present:

        Steve West, Board President
        Mary Nedrow, Board Clerk
        Eric Hamblin, Board Member

Absent: Steve Nicoll, Board Member
        Gary Davis, Board Member

Also attending:

        Travis Udall, Superintendent                    James Brown, Business Manager
        John Allen, High School Principal               Darwin Rhoton, Middle School Principal
        Renita Olson, Intermediate School Principal     Marcie Udall, Primary School Principal
        Susan Myers, Special Services Director          Kathy Hansen, Administrative Assistant

District staff members and members of the public were also in attendance.

Agenda Item No. 2
PLEDGE OF ALLEGIANCE TO THE FLAG – Led by Mary Nedrow.

Agenda Item No. 3
DISCUSS REVISION NUMBER ONE OF FISCAL YEAR 2012 EXPENDITURE BUDGET

Business Manager Jim Brown led the discussion on budget revisions and reviewed the budget information
sheet with the Board members. Any revisions must be done by May 15, 2012. After reviewing the
information with the Board, Mr. Brown informed them that approval of the budget revisions would be
done at the Regular Meeting directly following this Budget Revision Hearing.

Agenda Item No. 4
ADJOURN BUDGET REVISION HEARING

                  MOTION 5.8.12.1BRH – ADJOURN BUDGET REVISION HEARING
                  Eric Hamblin moved, Mary Nedrow seconded, and motion carried unanimously

Budget Revision Hearing &
Regular Meeting Minutes                   May 8, 2012                                   Page 1
                  to adjourn the Budget Revision Hearing.

The Budget Revision Hearing adjourned at 6:05 p.m.

REGULAR MEETING

Agenda Item No. 1
CALL TO ORDER

Board President Steve West called the meeting to order at 6:05 p.m. with the following Board members
present:

        Steve West, Board President
        Mary Nedrow, Board Clerk
        Gary Davis, Board Member (Mr. Davis arrived at 6:08 p.m.)
        Eric Hamblin, Board Member

Absent: Steve Nicoll, Board Member

Also attending:

        Travis Udall, Superintendent                        James Brown, Business Manager
        John Allen, High School Principal                   Darwin Rhoton, Middle School Principal
        Renita Olson, Intermediate School Principal         Marcie Udall, Primary School Principal
        Susan Myers, Special Services Director              Kathy Hansen, Administrative Assistant

District staff members and members of the public were also in attendance.

Agenda Item No. 2
AGENDA REVIEW

Superintendent Travis Udall informed the Board members of two changes to the agenda. There was the
addition of a Student Recognition Item to recognize the 2012 graduating class valedictorian and
salutatorian. Also added was an action item to approve a new Delegate to attend the ASBA Delegate
Assembly in Phoenix on June 30, 2012. Gary Davis was appointed as the Delegate at the April Board
Meeting, but is unable to attend. A new Delegate needed to be elected.

Agenda Item No. 3
PUBLIC INPUT - None

Agenda Item No. 4
STUDENT RECOGNITION

A.      Student Recognition

High school student Shania Flake was recognized for qualifying for the FBLA National Conference in
San Antonio, Texas, in June.

B.      RVHS Valedictorian and Salutatorian



Budget Revision Hearing &
Regular Meeting Minutes                    May 8, 2012                                      Page 2
High school senior Rex Hamblin was recognized for being the 2012 graduating class Valedictorian, and
senior Emily Kortan was recognized for being the Salutatorian.

Agenda Item No. 5
REPORTS

A.      Administrator/Supervisor Reports

Round Valley Intermediate School Principal Renita Olson informed Board members of the events that
were taking place in the process of getting the Intermediate School ready to house the Primary School
teachers. Things are moving along well and by next year the Intermediate School will be known as
Round Valley Elementary School.

B.      Staff Report

1.      Middle School Staff Report

Middle School teachers Carlynn Patton, Lisa McCall and Regina Walther gave a presentation to Board
members on their STEM classes and projects. They showed a slide show of the students learning the
different aspects of aviation.

2.      Primary School Staff Report

Primary School teacher Jolean Holliday reported to the Board on the Primary School’s annual carnival
that was held on April 27, 2012. She gave Board members a list of people and businesses that gave
donations for the carnival and explained what some of the proceeds are used for.

C.      Superintendent’s Report – Mr. Udall

Superintendent Udall informed the Board of the successful memorial lunch that the district held for the
friends and family members of the Ulrich family who perished in the high school fire two years ago. It
was a memorable event that brought two communities together from across the country.

Agenda Item No. 6
ACTION ITEMS

A.      Approved Northland Pioneer College Intergovernmental Agreement (IGA)

Each year Round Valley Unified School District partners with Northland Pioneer College in a Dual
Enrollment Program for high school students wishing to earn college credit for qualifying classes at
Round Valley High School. This IGA needs to be Board approved on an annual basis.

                MOTION 5.8.12.1 – APPROVE NORTHLAND PIONEER COLLEGE
                INTERGOVERNMENTAL AGREEMENT (IGA)
                Mary Nedrow moved, Eric Hamblin seconded, and motion carried unanimously to
                approve the Intergovernmental Agreement between Northland Pioneer College
                and Round Valley Unified School District, as presented.

B.      Approved Contracts and Letters of Intent for Certified and Classified Employees



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Regular Meeting Minutes                    May 8, 2012                                      Page 3
Each school administrator submitted a list of certified and classified employees that they were
recommending for contracts and letters of intent for the 2012-2013 school year.

                MOTION 5.8.12.2 – APPROVE CONTRACTS AND LETTERS OF INTENT
                FOR CERTIFIED AND CLASSIFIED EMPLOYEES
                Eric Hamblin moved, Mary Nedrow seconded, and motion carried unanimously to
                approve the list of certified and classified employees for the 2012-2013 fiscal
                year, as presented.

C.      Approved Out of State Travel for FBLA

Board approval was needed for out of state travel for high school student Shania Flake and her teacher to
travel to San Antonio, Texas, to compete in the National FBLA Conference. The trip will be funded by
CTE and FBLA chapter funds as well as potential donations.

                MOTION 5.8.12.3 – APPROVE OUT OF STATE TRAVEL FOR FBLA
                Gary Davis moved, Mary Nedrow seconded, and motion carried unanimously to
                approve the out of state travel to attend the National FBLA Conference in San
                Antonio, Texas, as presented.

D.      Approved Out of State Travel for Kindergarten Teachers

The Primary School Kindergarten teachers requested Board approval to attend a Kindergarten Conference
in Las Vegas, Nevada, on July 11 and 12, 2012. Funding has been allocated for the conference and the
teachers are paying for their own lodging.

                MOTION 5.8.12.4 – APPROVE OUT OF STATE TRAVEL FOR
                KINDERGARTEN TEACHERS
                Eric Hamblin moved, Gary Davis seconded, and motion carried unanimously to
                approve the out of state travel for the Kindergarten teachers to attend the
                Kindergarten Conference in Las Vegas, Nevada, on July 11 and 12, 2012, as
                presented.

E.      Approved Out of State Travel for Girls Basketball Team

Coach Cass Pond requested Board approval to take the high school girls basketball team to Colorado for a
basketball camp June 17-22, 2012. The trip will be funded by sports fundraising money and the girls will
pay for their own registration.

                MOTION 5.8.12.4 – APPROVE OUT OF STATE TRAVEL FOR GIRLS
                BASKETBALL TEAM
                Gary Davis moved, Mary Nedrow seconded, and motion carried unanimously to
                approve the out of state travel for the girls basketball team to attend a basketball
                camp in Grand Junction, Colorado, as presented.

F.      Approved Non-Renewal of Agreement with Compass Group (Chartwells)

District administration requested the non-renewal of the Chartwells Food Service contract for 2012-2013.
They recommended that the District return the Food Service Program in-house and employ Denise
Gilliam as the Food Service Director.


Budget Revision Hearing &
Regular Meeting Minutes                     May 8, 2012                                        Page 4
                MOTION 5.8.12.5 – APPROVE NON-RENEWAL OF AGREEMENT
                WITH COMPASS GROUP (CHARTWELLS)
                Eric Hamblin moved, Mary Nedrow seconded, and motion carried unanimously
                to approve the termination of the district’s contract with Compass Group
                (Chartwells) as of June 30, 2012, as presented.

G.      Approved District Salary Schedules and Employment Recommendations for
        Fiscal Year 2012-2013

Proposed Salary Schedules and employment recommendations for next year were provided to Board
members for review and approval. This also included a Post Retirement Employment Procedure, and
changes in Policy GDD.

                MOTION 5.8.12.6 – APPROVE DISTRICT SALARY SCHEDULES AND
                EMPLOYMENT RECOMMENDATIONS FOR FISCAL YEAR 2012-2013
                Gary Davis moved, Mary Nedrow seconded, and motion carried unanimously to
                approve the district salary schedules and employment recommendations for
                Fiscal Year 2012-2013, as presented.

H.      Approved the Purchase and Installation of Playground Equipment at Round Valley
        Elementary School

Due to the consolidation of the Primary and Intermediate School and because of playground safety, the
District needs to purchase and install new playground equipment at the Round Valley Elementary School.
The District recommended that they contract with GameTime for the equipment and installation.

                MOTION 5.8.12.7 – APPROVE THE PURCHASE AND INSTALLATION OF
                PLAYGROUND EQUIPMENT AT ROUND VALLEY ELEMENTARY
                SCHOOL
                Eric Hamblin moved, Mary Nedrow seconded, and motion carried unanimously to
                approve the purchase and installation of playground equipment from GameTime,
                as presented.

I.      Approve New Delegate for ASBA Delegate Assembly on June 30, 2012

This item was left off the agenda and was listed as a change to the agenda. During the meeting it was
inadvertently left out. This item will be brought back to the June Board Meeting.

Agenda Item No. 7
DISCUSSION ITEMS

A.      Enrollment

        (1)     Current as of May 2, 2012 - 1379 (includes White Mountain Academy (WMA)
                students). This figure is up from last month by 5 students, and down from last
                year in May by 37 students.

        (2)     Last month – April, 2012 - 1374 (Includes WMA students)

        (3)     Last year – May, 2011 - 1416 (Includes WMA students)


Budget Revision Hearing &
Regular Meeting Minutes                    May 8, 2012                                     Page 5
B.      Future Budget Override

Superintendent Travis Udall and Business Manager Jim Brown led a discussion on whether the District
should ask for a budget override again in November. Mr. Brown reviewed the cuts already made in the
District and informed the Board that if the District does not ask for it this year and waited until the next
year, if it passed it would not take effect until the 2014-2015 fiscal year. A decision needs to be made by
June.

(Board President Steve West had to leave the meeting at 6:46 p.m.)

C.      Develop Higher Expectation Policies

Superintendent Udall reviewed a policy that the Vail School District has regarding student and parent
acknowledgment and signature regarding student attendance in school and participation in their studies
and learning. Mr. Udall would like to implement something similar in the Round Valley School District
to help resolve attendance issues in the schools and help get students and parents motivated.

Agenda Item No. 8
CONSENT ITEMS

A.      Approved Minutes of Meeting

        Regular Meeting Minutes – April 10, 2012

B.      Financial/Business

        (1)     Approved vouchers signed between meetings.

        (2)     Approved Monthly Financial Statements.

C.      Authorized Continued Participation in the Arizona School Risk Retention Trust

The District has purchased their liability and property insurance as a trust through the Arizona School
Risk Retention Trust for many years. They recommended continued participation.

D.      Authorized Continued Participation in the Arizona School Alliance for Worker’s
        Compensation for FY 2012-2013

The District is part of the Arizona School Alliance for Worker’s Compensation which is what they use for
their workers’ compensation coverage. They sought authorization to continue their participation with
them.

E.      Approved Student Insurance Provider for 2012-2013

The District makes accident insurance available for parents to purchase for their children when going to
and from school, while at school, and when participating in athletic and other school programs. The
insurance carrier must be approved each year. The District recommended that the Board approve Myers-
Stevens & Toohey & Co., Inc., as the District has worked with this company for many years.

F.      Approved the New Client Service Agreement with Educational Services, Inc. (ESI)


Budget Revision Hearing &
Regular Meeting Minutes                     May 8, 2012                                       Page 6
The District needed Board approval of the Client Service Agreement with ESI in order to use them as a
third party employer for employees that retire and return to work. The District also asked that Travis
Udall be authorized to sign the agreement on behalf of the District. Recommendations for staff to return
to work through ESI will be presented at the June Board Meeting.

G.      Approved Revision Number One of the FY12 Expenditure Budget

The revisions were discussed during the Budget Revision Hearing prior to the Regular Board Meeting.
The District recommended approval of revision number one.

H.      Approved Personnel Matters

        (1)     Resignations/Retirements

                a. Robert Falquez – First Grade Teacher – effective April 16, 2012.
                b. Karl Turley – High School WMA Teacher – effective at the end of the
                        2011-2012 school year.

        (2)     Employment of certified staff for 2011-2012 school year, as presented. Salaries
                determined from the 2011-2012 Certified Salary Schedule.

                a. Melissa Bevell – Long Term Substitute Teacher – rate of pay is $174.86 per day.
                b. Jeri Coombs – ESY Summer School Lead Teacher – rate of pay is $25.00 per
                        hour. June 4-28, 2012.
                c. Caty Salazar, Kathy Sorenson and Stephanie Hogle – ESY Summer School Teachers –
                        rate of pay is $20.00 per hour. June 4-28, 2012

        (3)     Employment of classified staff for 2011-2012 school year, as presented. Salaries
                determined from the 2011-2012 Classified Salary Schedule.

                a. Mary Lou Larenas – Special Ed. Aide Emergency Hire – rate of pay is $8.05 per
                       hour (Grade 5, Step 1).
                b. Ann Marie Pena – ESY Sumer School Aide – rate of pay is $9.66 per hour
                       (Grade 5, Step 5). June 4-28, 2012.

                MOTION 5.8.12.8 – Approve Consent Items
                Eric Hamblin moved, Gary Davis seconded, and motion passed unanimously to approve
                Consent Items 8.A. through 8.H., as presented.

Agenda Item No. 9
SUMMARY INFORMATION

               A.   Next Regular Board Meeting – June 12, 2012
               B.   Early Release / End of Year Records – May 9, 2012
               C.   Kindergarten Concert – May 11, 2012 / 9:30 a.m. / RVPS Cafeteria
               D.   Staff Recognition Dinner/Potluck – May 10, 2012 / 5:30 p.m. / RVHS
                                                                      Multipurpose Room
               E.   RVHS Spring Concert – May 14, 2012 / 7:00 p.m. / RVHS Auditorium
               F.   RVMS/IS Band Concert – May 16, 2012 / 7:00 p.m. / RVMS Gym
               G.   RVHS Baccalaureate – May 20, 2012 / 7:00 p.m. / RVHS Auditorium
               H.   8th Grade Awards Assembly – May 23, 2012 / 9:00 a.m./ HS Auditorium

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Regular Meeting Minutes                    May 8, 2012                                     Page 7
               I. RVHS Graduation – May 24, 2012 / 7:00 p.m. / RVHS Dome
               J. Last Day of School – May 25, 2012
               K. Memorial Day Holiday – May 28, 2012

Agenda Item No. 10
ADJOURN REGULAR MEETING

                MOTION 5.8.12.9 – ADJOURN REGULAR MEETING
                Eric Hamblin moved, Gary Davis seconded, and motion passed
                unanimously to adjourn the Regular Meeting.

Meeting adjourned at 7:09 p.m.




                                             _______________________         ___6/12/2012_____
                                             Steve West, President           Date




Budget Revision Hearing &
Regular Meeting Minutes                 May 8, 2012                                  Page 8

								
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