STEPHENS HILLS PROPERTY OWNERS ASSOCIATION, INC - DOC

							        STEPHENS HILLS PROPERTY OWNERS ASSOCIATION, INC.
                        MEETING MINUTES
                          October 15, 2011

Board Members Present:                               Administrative Assistant: Teresa Soape
Darrell Doyle
Tim Ford                                             Absent: Steve Otis
Charline Smith
Christopher Myers
Glorian Drews
Robert Collins

President Darrell Doyle called the board meeting to order at 9:04 a.m.

APPROVAL OF MINUTES: President asked for review/questions/comments on the minutes of
the September 17, 2011 meeting. Motion made by Charline Smith, seconded by Christopher Myers
to accept. Motion carried unanimously.

TREASURER’S REPORTS: Treasurer’s report for 09/30/11 was presented for approval.
Beginning bank balance $43,078.56 with cleared deposits of $5,626.74 and cleared checks of
$12,093.84, leaving an ending bank balance of $36,611.46 as of 09/30/11.

The property collections report for 09/30/11 was also presented: Prior Maintenance Fees balance
$171,408.80. Prior Mowing Fees balance $60,440.00. Current Maintenance fees for 2011/2012
balance is $48,900.00 as of 09/30/11. Current Mowing Fees for 2011/2012 balance is $10,320.00
as of 09/30/11.

Christopher Myers moved to accept the financial report as presented and Tim Ford seconded,
motion carried unanimously.

COMMITTEE REPORTS:

ARCHITECTURAL CONTROL REPORT:
Bruce Fendley- Sub III, Sec 4, Lots 357,358 – Plans were approved in June 2009 for 3 projects.
Robert Blanks - Sub II, Sec 3, Lot 557 - Sent certified letter of notice of building without board
approval. Letter was never picked up from Post Office.

WEEKEND RENTALS AND B&B (DIRECT VIOLATION OF ARTICLE 1.07 PER TEXAS
RULINGS):

Shareen Lee - Sub II, Sec 7 Lots 871, 872
Paul and Evelyn Wilson Sub II, Sec 9, Lots 965, 966

Darrell Doyle spoke with Evelyn Wilson and told her that the board needed plans to approve the
building that was going on. He also spoke with her about the restrictions of using their property as
a B & B.

Glorian Drews spoke with attorney Kerry Hagan in Coldspring, he told her that a Bed and Breakfast
is a business and is definitely against the Deed Restrictions. Motion was made by Charline Smith,
                                                 1
seconded by Tim Ford to proceed with the filing of a law suit against Shareen Lee and Paul and
Evelyn Wilson for the estimated costs of $1,500.00. If any further costs are associated they will be
handled by the board through email.

LETTERS FOR CLEARING OF FALLEN TREES-SAFETY AND FIRE HAZARD:
It was decided by the board to address this issue in the next newsletter.

CLEANING UP AND DREDGING OF BOAT RAMPS/DREDGING:
Robert Collins will speak with Marvin Carnes about handling this issue. Christopher Myers will
also obtain bids from Padgett Construction for the dredging of the boat ramps and channel in
Holiday Harbor.

FALL NEWSLETTER: Board members will get their articles ready and send to Teresa in the next
few weeks.

SMALL CLAIMS SUITS:
Motion was made by Charline Smith, seconded by Christopher Myers to adopt the payment
arrangement agreement drafted by Glorian Drews. Motion carried unanimously. Letter will be sent
to Claude Jackson, and Joe McBee.

OTHER PROJECTS AND ISSUES

Heddins/Dungan Lawsuit: Nothing new to report.

Chester Bolen’s property purchase: All requirements have been met.

NEW BUSINESS:

Tim Ford reminded the Board that maintenance of the ramps and other winter type projects are all
included in the contract now. Robert Collins will ask Marvin to make a list for winter maintenance
projects and turn into the board.

Old Hickory Lake - New owners have an issue with property boundaries. They believe that the
association should not be mowing that area because it is their property.

Motion was made by Charline Smith, seconded by Tim Ford to adjourn, meeting adjourned at 10:45
a.m.

NEXT MEETING – November 19, 2011 at 9:00 a.m.




                                                 2